HomeMy WebLinkAbout03/05/12 (Min) Library Fnd Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Special Meeting
A. CALL TO ORDER
A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,
May 12, 2003, in the Tri-Communities Room of the City of Rancho Cucamonga, located at 10500
Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m.
Present were Boardmembers Carrasco, Davies, Mitchell, Viricel, Williams and Wimberly.
Deborah Clark, Library Director and Vivian Garcia, Senior Administrative Secretary, were also
present.
B. CONSENT CALENDAR
Boardmember Pachon arrived at 6:03 p.m.
B1. Approval of Minutes: April 14, 2003 (Pachon and Viricel abstained).
MOTION: Moved by Boardmember Davies to approve the minutes, seconded by Boardmember
Wimberly. Motion carried, 5-0-3-2 (with Akahoshi, Filippi and Leal absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Update on Bylaws Review: Oral report by Deborah Clark, Library Director.
Deborah Clark, Library Director, stated the city attorney had reviewed the Bylaws.
The Library Foundation Members would like the subcommittee to review the Bylaws,especially the
clause concerning the purpose and use of funds.
MOTION: Moved by Boardmember Mitchell, seconded by Boardmember Pachon for the Bylaws
Subcommittee to review the Library Foundation's Bylaws regarding the purpose of the funds,motion
carried, 5-0-6 (with Akahoshi, Filippi and Leal absent).
The subcommittee consisting ofBoardmembers Davies,Mitchell,Viricel and Williams will meet to
review the Bylaws at a date to be determined.
C2. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark,Library
Director.
Library Foundation Board Minutes
April 14, 2003
Page 2
Deborah Clark, Library Director, updated the Library Foundation Members on the status of the
Victoria Gardens Library.
C3. Library Annual Fund Raising Campaign. Oral report by Library Director, Deborah Clark.
Deborah Clark, Library Director, stated that staff will be sending out letters for the 'Bucks for
Books Campaign" in June, using the Library patron database.
D. BOARD BUSINESS
D1. PAL Campaign Reports:
a) Joint Collaboration Campaign Elements for Review and Action
i) Review of Campaign Name & Logo. Oral report by President Williams
ii) Review of Campaign Budget and Consideration to Transfer$20,000 from the
Library Foundation fund balance to the PAL (Promoting Arts and Literacy)
Campaign Account.
President Williams reviewed the PAL(Promoting Arts and Literacy) Campaign Name and Logo(a
comedy and tragedy mask reading a book) with the Library Foundation Members.
MOTION: Moved by Boardmember Davies to transfer$20,000 from the Library Foundation fund
balance to the PAL Campaign Account, motion carried, 7-0-3 (with Akahoshi, Filippi, and Leal
absent).
Member Pachon left at 6:35 p.m.
b) Library Foundation Members Campaign Activities
i) Starter list of donor prospects for each foundation boardmember.
ii) Library Telethon: oral reports and/or discussion
(1) Selection of dates
(2) Selection of hosts
(3) How the Library Foundation Members can become more involved in
production and during event.
President Williams requested each Library Foundation Member to identify 12 names they would be
willing to solicit for funds.
Deborah Clark,Library Director,stated that Rod Gilfrey was available in April and not in March for
Telethon 2004. She asked the Library Foundation Members for their approval to have the Telethon
in April instead of March.
Library Foundation Board Minutes
April 14, 2003
Page 3
The Library Foundation Members approved.
Staff will select dates for April, 2004.
Boardmember Davies left at 7 p.m.
President Williams asked for Dlbii(2)Selection of Hosts and Dlbii(3)How the Library Foundation
Members can become more involved in production and during event - items to be returned to the
next meeting.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. PAL
E2. Telethon 2004
E3. Annual Committees
E4. Holiday Event
F. COMMUNICATIONS FROM THE PUBLIC
None received.
G. ADJOURNMENT
MOTION: Moved by Boardmember Wimberly, seconded by Boardmember Mitchell to adjourn to
Tuesday, June 10, at 6:00 p.m., motion carried, 5-0-6 (with Akahoshi, Davies, Filippi, Leal, and
Pachon absent). The meeting adjourned at 7:10 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: June 9, 2003