Loading...
HomeMy WebLinkAbout03/12/08 (Min) Community Fnd & Library Fnd COMMUNITY FOUNDATION AND LIBRARY FOUNDATION MINUTES OF THE DECEMBER 8, 2003, JOINT SPECIAL MEETING A. CALL TO ORDER The special joint meeting of the Rancho Cucamonga Community Foundation and.Rancho Cucamonga Library Foundation was held on Monday, December 8, 2003, at the Lions West Community Center, located at 9161 Base Line Road, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. by Chairman Mize and President Williams. Present were: Community Foundation Board Members: Bowne, Buquet (who arrived at 6:15 p.m.), Carlson, Cohen, Dutton, Parker and Mize. Absent: Arreguin, Biebrich, Mete[ and Younger. Library Foundation Board Members: Akahoshi (who arrived at 6:10 p.m.), Carrasco, Davies, Filippi, Howdyshell, Pachon, Viricel, Williams and Wimberly. Absent: Leal and Mitchell. Staff: Kevin McArdle, Community Services Director; Deborah Clark, Library Director; Francie Martindale, Community Services Marketing Manager; Paula Pachon, Management Analyst III; Vivian Garcia, Administrative Secretary and Melissa Morales, Senior Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. C. FOUNDATION BUSINESS 1. The update on the Victoria Gardens Cultural Center Project was presented by Director McArdle. He reported that the parking structure bids are to be opened tomorrow with construction estimated to begin January 5, 2004. He noted that additional construction bids are anticipated to be awarded in January and completion of the project is still projected for July 2005. A question was raised concerning the status of the exterior/interior designs and Director McArdle responded that staff and the consultants have been meeting regarding the matter and some decisions have been made. The report was received and filed and no other action taken. 2. Update and discussion was opened regarding the Victoria Gardens Cultural Center's PAL — Promoting Arts and Literacy Campaign. Director McArdle referenced staffs December 8th report which listed the items to be discussed that evening. These items included: status regarding Honorary PAL Committee Members; update on PAL Campaign pledge totals; discussion of PAL pledges/donations and associated campaigns; update on PAL software implementation; update on PAL holiday marketing efforts; review of PAL resource materials, discussion regarding the telethon/construction kick-off event and coordination/status of pending solicitation efforts by the Board Members. December 6, LIBRARY FOUNDATION Status regarding Honorary PAL Committee Members — A list of potential honorary Committee Members was distributed. Director McArdle indicated that the Cultural Center's marketing firm is also working on a list of potential celebrities to serve on the committee and quotes are being created for their use. Update on PAL Campaign pledge totals - Management Analyst Pachon reported that $1,170,000 has been pledged to date. Discussion of PAL pledges/donations and associated campaigns — Director McArdle reported on-going discussions with the Lewis Family concerning their potential sponsorship. He also distributed an updated list of sponsorship benefits and PAL information sheet. Analyst Pachon informed the Members that all checks received are receipted within a week. Update on PAL software implementation - Director Clark reported that the new software system "Raiser's Edge" had been recently implemented and staff was working on inputting campaign information. Update on PAL holiday marketing efforts — Marketing Manager Martindale updated the Board on recent marketing efforts including creation of a Cultural Center web-site, book covers, and gift opportunities flyer. Brief discussion was held regarding other methods for marketing including car door magnets. Review of PAL resource materials - Manager Martindale displayed all of the various resources available to the Board Members for their fundraising use. These include videos, CDs, brochures and pamphlets. A list of the resources available will be e-mailed to Members. Discussion regarding the telethon/construction kick-off event— Director Clark described plans for the upcoming telethon which will be combined with the Cultural Center's groundbreaking event. The event is tentatively scheduled for April 17`h She asked that any Members with celebrity contacts to let her know. Coordination/status of pending solicitation efforts by the Board Members — Treasurer Davies gave her update on the brick campaign sub- committee's efforts to solicit every class in each of the local schools. Member Howdyshell spoke of her solicitation efforts with fellow real estate brokers and agents. Secretary Carlson requested an update on donations through United Way. She suggested that the telethon advertise the option to contribute through United Way. Member Carrasco spoke of her efforts with the City of San Bernardino to add the PAL Campaign to their United Way contribution list. Following their discussion, no other action was taken. G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS None H. ADJOURNMENT The special joint Community Foundation and Library Foundation meeting was officially adjourned at 7:03 p.m. Respectfully submitted, Melissa Morales Senior Administrative Secretary Approved by the Community Foundation: January 13, 2003 6-0-5 (Absent: Arreguin, Biebrich, Cohen, Dutton and Younger) December 6, LIBRARY FOUNDATION