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Home My WebLink About04/07/12 (Agn) Special Library Fnd Board e LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING 5:00 p.m. July 12, 2004 Grenache Room Rancho Cucamonga Senior Center 9791 Arrow Route Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember Robert J. Howdyshell, Councilmember Donald J. Kurth, M.D., Councilmember Foundation Members Paul Williams, President Teresa Akahoshi, Member Stefani Carrasco, Member Rebecca Davies, Vice President Gino Filippi, Member Frances Howdyshell, Member Ruth Leal, Member Paula Pachon, Member Anne Viricel, Member Ravenel Wimberly, Member DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have. been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on -7—g —0-IrJ at I posted a true and correct copy of the meeting ' /OC �� 73 "`10 agenda dated J u. , a t l�kr��uC Cent-e-r—BriaeW, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on -B-O� at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga Vivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA JULY 129 2004 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Carrasco , Davies Filippi , Howdyshell Leal Pachon_, Viricel , Williams and Wimberly_ B. OFFICIALS Administration of Oath of Office — Oath of Office will be administered to new appointee Ron Sakala. C. CONSENT"CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Financial Statement for June, 2004 2. Approval of Minutes: May 10, 2004 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. LIBRARY FOUNDATION BOARD AGENDA JULY 129 2004 2 RANCHO CUCAMONGA 1. Approval of Proposed Bylaw Change: Article Six, Section Two: Terms of Office. Recommendation to amend Bylaws to allow Officers to serve a maximum of two years. Report attached. Presented by Deborah Clark, Library Director. 2. Election of Officers. This is the time and place for the annual election of officers. The offices to fill are President and Vice President. Current President Paul Williams will preside. 3. Review and Approval of the Library Foundation's Fiscal Year 2004/05 Budget. Report presented by Library Director Deborah Clark. 111 4. Acceptance of Resignation of Paula Pachon. Letter of resignation 34 attached. / 5. Report from Orientation Sub Committee. Oral report by Frances Howdyshell. 6. Recommendation to create a Historical Subcommittee. Oral report and discussion led by President Williams. 7. PAL Campaign Reports: a) PAL Campaign Account Update: Oral report by staff. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. c) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. 8. Next meeting date for the Library Foundation Board. LIBRARY FOUNDATION BOARD AGENDA JULY 129 2004 3 RANCHO CUCAMONGA F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. PUBLIC COMMUNICATIONS ' This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT Adjourn to joint meeting of the Rancho Cucamonga Library Foundation and the Community Foundation. I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, July 8, 2004, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. T H E C I T Y O F R A N C H O C U C A M O N G A Staff Report DATE: July 12, 2004 TO: President Williams and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: Treasurer's Report — June 2004 CASH REPORT BEGINNING MTD MTD ENDING June. 2004 CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $61,140.16 $940.78 $62,080.94 Mervyn's Children's Program Fund 865.00 865.00 Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83,000.00 $83,000.00 1 Adult Literacy $2,000.00 $2,000.00 PAL Campaign $26,933.67 ($26,933.67) Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $217.208.83 $940.78 $0.00 $164.282.27 PAL CASH REPORT APRIL 2004 Beginning Cash Balance $ 171,931.05 Deposits 4/6/2004 207.40 4/6/2004 12,629.45 4/6/2004 407.15 4/6/2004 53.51 4/6/2004 1,280.80 4/6/2004 4,273.64 4/6/2004 336.16 4/6/2004 4,501.85 4/6/2004 624.57 . 4/12/2004 - 436.00 4/13/2004 1,775.00 4/13/2004 142.40 4/19/2004 96.00 4/19/2004 600.00 4/19/2004 200.00 4/19/2004 240.00 4/19/2004 -3,780.00 4/19/2004 3,720.00 4/19/2004 1,747.03 4/19/2004 975.00 4/19/2004 4,475.00 4/19/2004 2,157.52 4/20/2004 4,100.00 4/20/2004 130.00 4/20/2004 32.00 4/20/2004 429.56 4/20/2004 28.42 4/20/2004 100.00 4/20/2004 250.00 4/20/2004 25.00 4/28/2004 181.00 4/28/2004 23,558.00 73,492.46 Bank Service Fee (49.54) Returned Check (30.00) Less Checks #1986 (99.00) IEG, Inc.-Sample Sponsorship Contracts Ending Cash Balance $ 245,244.97 Checking Account Balance $ 245,244.97 Less Outstanding Checks - Adjusted Bank Balance $ 245,244.97 BankofAmerica H — BANK OF AMERICA, N.A. ' Account Number P.O. BOX 27128 O1 01 106702 EB 4 CONCORD, CA 94520 Last Statement: 03/31/2004 This Statement: . 04/30/2004 I Customer Service 1-800-325-4296 RANCHO CUCAMONGA COMM. FOUNDATION RANCHO CUCAMONGA LIBRARY FOUNDATIONDBA _ 10500ACIVICPDRGN Page 1 of 2 P . O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING - Account Summary Information Statement Period 04/01/2004 - 04/30/2004 Statement Beginning Balance 173,751.05 Number of Deposits/Credits 33 Amount of Deposits/Credits 73,502.46 Number of Checks 3 Amount of Checks 1,919.00 Number of Other Debits . 3 Amount of Other Debits 89.54 Statement Ending Balance 245,244.97 Number of Enclosures 4 Service Charge .00 Deposits and Credits Date Customer Bank Posted Reference Amount Description Reference 04/06 1,280.80 CA VAULT DEPOSIT 152107360550272 04/06 4,273.64 CA VAULT DEPOSIT 152106860050768 04/06 4,501 .85 CA VAULT DEPOSIT 152104460103239 04/06 12,629.45 CA VAULT DEPOSIT 152107360545184 04/06 1 10:00 Preauthorized Credit 152106660196115 04/08 53.51 CA VAULT DEPOSIT 408907160284326 04/08 207.40 CA VAULT DEPOSIT 408907160284326 04/08 336.16 CA VAULT DEPOSIT 408907160284320 04/08 407.15 CA VAULT DEPOSIT 408907160284318 04/08 " 624.57 CA VAULT DEPOSIT 152106260491196 04/14 142.40 CA VAULT DEPOSIT 152105860073703 04/14 436.00 CA VAULT DEPOSIT 152105860073707 04/14 1,775.00 CA VAULT DEPOSIT 152105860073697 04/19 96.00 CA VAULT DEPOSIT 152107360007836 04/19 200.00 CA VAULT DEPOSIT 152107360007842 04/19 240.00 CA VAULT DEPOSIT 152107360007815 04/19 600.00 CA VAULT DEPOSIT 152107360007844 04/19 975.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533341101106055 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004110110605504041922 04/19 1,747.03 CA VAULT DEPOSIT 152107360007784 04/19 3,720.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533341101134607 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004110113460704041922 04/19 3,780.00 CA VAULT DEPOSIT 152107360007817 04/19 4,475.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533341101306171 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004110130617104041922 04/20 25.00 CA VAULT DEPOSIT 152105260175376 04/20 28.42 CA VAULT DEPOSIT 152105260175381 04/20 100.00 CA VAULT DEPOSIT 152105260175379 04/20 250.00 CA VAULT DEPOSIT 152105260175374 04/20 429.56 CA VAULT DEPOSIT 152107860664009 04/20 2,157.52 CA VAULT DEPOSIT 152105260175383 04/20 4,100.00 CA VAULT DEPOSIT 152105260175413 04/21 32.00 CA VAULT DEPOSIT 408907560191939 04/21 130.00 CA VAULT DEPOSIT 408907560191941 3 Bankof America H — BANK OF AMERICA, N.A. ' Account Number P.O. BOX 27128 01 01 106703 E#4 CONCORD, CA 94520 Last Statement: 03/31/2004 This Statement: 04/30/2004 Customer Service 1-800-325-4296 RANCHO CUCAMONGA COMM. FOUNDATION Page 2 of 2 NON-PROFIT CHECKING - Deposits and Credits Date Customer Bank Posted Reference Amount Desc intion Reference 04/29 181 .00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533341200522319" INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004120052231904042922 04/29 23,558.00 CA VAULT DEPOSIT 152106060194037 Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 1984 1,000.00 04/08 6260489152 1986 99.00 04/19 6060373814 1985 820.00 04/06 6360127666 Other Debits Date Customer Bank Posted Reference Amount Des rigtion Reference 04/01 49.54 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 40924306950 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825002004092430695004040127 04/06 877509 10.00 Bank Adjustment 07360545185 04/22 30.00 Return Item Chargeback 07810005789 DEPOSITED ITEM RETURNED Daily Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 03/31 173,751 .05 172,143.05 04/16 198,549.44 198,531 .44 04/01 173,701.51 173,701.51 04/19 214;283.47 209,719.49 04/06 195,567.25 181,566.55 04/20 221,373.97 215,399.68 04/07 195,567.25 183,325.80 04/21 221,535.97 218,055.97 04/08 196,196.04 195,516.37 04/22 221,505.97 221,439.97 04/09 196,196.04 195,571.47 04/23 221,505.97 221,505.97 04/12 196,196.04 196,196.04 04/29 245,244.97 222,036.97 04/14 198,549.44 197,930.44 04/30 245,244.97 225,244.97 04/15 198,549.44 198,069.44 ' I R A N C H O C U C A M O N G A P U B L I C L I B R A R Y Staff Report DATE: July 12, 2004 TO: President and'Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of the Regular Meeting of the Library Foundation Board on May 10, 2004 and the Special Joint Meeting with the Library Board also on May 10, 2004. BACKGROUND/ANALYSIS Attached, please find the minutes for the Meeting(s) of the Library Foundation Board listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respect/fully submitted, Deborah Kaye Cl Library Director S CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, May 10, 2004, in the Thomas Room of the Lions Center East, located at 9191 Baseline, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were Members Akahoshi, Davies, Filippi, Viricel, Williams and Wimberly. Deborah Clark, Library Director, Robert Karatsu, Library Services Manager, Michelle Perera, References Services Coordinator and Vivian Garcia, Senior Administrative Secretary, were also present. B. CONSENT CALENDAR Bl. Approval of Financial Statement for March and April, 2004. B2. Approval of Minutes: April 5, 2004. MOTION: Moved by Member Filippi to approve the consent calendar, seconded by Member Wimberly, motion carried, 6-0-4 (with Carrasco, Howdyshell, Leal and Pachon absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral update on the Victoria Gardens Cultural Center Project. Member Pachon arrived at 6:20 p.m. D. BOARD BUSINESS D1. Consideration of proposal to expand Library Foundation Board by two additional members as allowed in Bylaws. Discussion lead by President Williams. to Library Foundation Board Minutes May 10, 2004 Page 2 President Williams opened the discussion to expand the Foundation Board an additional two members. MOTION: Moved by Member Filippi to add two new members to the Library Foundation Board, seconded by Member Davies,motion carried,6-0-3-1 (with Carrasco,Howdyshell and Leal absent). D2. Creation of Subcommittee to create Library Foundation Board orientation package. Oral report by President Williams. President Williams stated that he would like volunteers to create an orientation package for new Library Foundation Members. Members Viricel, Howdyshell, Davies and Wimberly volunteered. D3. PAL Campaign Reports: a) PAL Campaign Account Update: Oral report by staff. Deborah Clark, Library Director, reviewed updated contributions with the Board on the PAL Campaign. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. President Wimberly stated that the meeting had been re-scheduled. C) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts, made, stories to share, etc. Oral updates were presented by each Member. D4. Next meeting date for the Library Foundation Board. After discussion, the Board decided to meet on Monday, July 12, 2004 at 6 p.m. Location to be determined. Library Foundation Board Minutes May 10, 2004 Page 3 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Creation of a Historical Committee for the Library Foundation Board. F. COMMUNICATIONS FROM THE PUBLIC None received. G ADJOURNMENT MOTION: Moved by Member Wimberly to adjourn to Monday, July 12, 2004, seconded by Member Akahoshi,motion carried,7-0-3(with Carrasco,Howdyshell and Leal absent). The meeting adjourned at 6:45 p.m. Respectfully submitted, V" /�J'-L � Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD & LIBRARY BOARD OF TRUSTEES Special Joint Meeting A. CALL TO ORDER A special meeting of the Rancho Cucamonga Public Library Foundation Board and Library Board of Trustees was held on Monday,May 10,2004, in the Thomas Room of the Lions Center East,located at 9191 Baseline, Rancho Cucamonga, California. The meeting was called to order at 7:07 p.m. Present were Members Akahoshi, Davies, Filippi, Viricel, Williams and Wimberly. Also present were Members Bradshaw, Guerrero and Womack. Deborah Clark, Library Director, Robert Karatsu, Library Services Manager, Michelle Perera, References Services Coordinator and Vivian Garcia, Senior Administrative Secretary, were also present. B. ITEMS OF BUSINESS BI. Recognition of School Subcommittee. Member Davies requested that each member of the school subcommittee introduce themselves. Member Davies thanked everyone for their support and help. B2. Telethon Debrief. Deborah Clark, Library Director, updated everyone on the Telethon. Robert Karatsu, Library Services Manager, reviewed the production of the Telethon. Michelle Perera, Reference Services Coordinator, thanked Members Akahoshi and Davies for all of their help before and during the Telethon. Member Davies stated that the date for the next Telethon may not occur until the new Cultural Center is built. Discussions were held on being able to coordinate school district calendars for the next Telethon. Members stated that all schools start setting up calendars for the next fall in May. Member Pachon suggested sending out "Save the Date" postcards to the schools, once staff has a date for the next Telethon. I Library Foundation Board Minutes May 10, 2004 Page 2 Deborah Clark, Library Director, updated everyone on the Victoria Gardens Cultural center. Member Davies suggested sending "Thank you notes" to every school for their help. President Williams thanked everyone for their help and participation. Member Womack thanked everyone for their participation. She also stated that we have made new friends. Member Akahoshi stated that all school districts worked together. Great Job! A request was made prior to the opening of the new library that an educational school day be made for tours. C. COMMUNICATIONS FROM THE PUBLIC None received. D. ADJOURNMENT The meeting adjourned at 8 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: R A N C H O C U C A M O N G A P U B L I C L I B R A R Y Staff Report DATE: July 12, 2004 TO: President Williams and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF PROPOSED BYLAW CHANGE RECOMMENDATION: It is recommended that the Library Foundation Board approve the proposed Bylaws change that would eliminate current language limiting Foundation Board officers to serve only one term before rotating out (Language to be altered is Article VI, Section 2 on Page 5 of the attached bylaws. BACKGROUND: This passage in the Bylaws was designed to match the policy language adopted by the City Council. Upon research, the actual limitation language was found to allow two years of service before the required rotation of officers, not the one term stated in our existing bylaws. Therefore, staff is requesting the amendment of the Bylaws to reflect the actual approved Council policy. The Council memo and the Minutes showing the amendment of the recommended policy are attached as background. FISCAL IMPACT: None. Sincerely(, Deborah Kaye Clark Library Director / 07/08/2004 10:26 9094772846 CITY MGRS OFFICE PAGE 01 Post-Ir Fax Note767 DOW Pa of 1" To Ram CoMnpl. co. Phone S Ppone# Fey# Fa.k T H E C 1 -T Y O F ERANCHO . CUCAM ONCA Memorandum DATE: November 12, 2002 TO: Members of City Counci FROM: Bill Alexande , a or SUBJECT'. POLICY REGARDING MMISSIONS In order to be sure that the rious City Commissions have developed leadership and individuals with well-rounded experience in conducting City business, I believe it is important for the City Council to establish a policy that the Chairmanships of Commissions be rotated. Therefore, I suggest the following policy memo be forwarded to all Commissioners and that this rotation begin starting with the next regularly scheduled Commission election following January 1, 2003. The City Council acknowledges the hard work that our Commissioners perform in their voluntary positions. In order to be sure that the Commissions have depth of knowledge and leadership experience, the Council wishes to establish a policy that the Commissions rotate their Chairmanships. Further, the same individual should not hold the position of Chairman for more than three years in a row. cc: Jack Lam, AICP, City Manager 12-- -7<A 2--7SA 07/08/2004 10:26 9094772846 CITY MGRS OFFICE PAGE 02 City Council Minutes November 20,2002 Page 9 • 03. CONSIDERATION OF POLICY REGARDING CQMMISSIQNS Staff report given by Mayor Alexander. Counclimember Williams suggested that the chair not hold the positron for more than two years. MOTION: Moved by Dutton, seconded by Williams to approve the policy as modified. Motion carried unanimously 5-0. G4. CONSIDERATION OFA REQUEST TO SUPPORT CONCEPTUAL AREA P T C ION PLAN FOR THE ETIWANDA NORTH PRESERVE AUGMENTATION AREA BY THE CALIFORNIA DEPARTMENT OFf ISN AND AME PRJ2002,00 72 Staff report presented by Larry Henderson, Principal Planner. Various questions were asked of staff. MOTION: Moved by Dutton, seconded by Williams to approve the Conceptual Area Protection Plan. Motion carried unanimously 5-0. G5. PARKS, RECREATION FACILITIES AND COMMUNITY SERVIQFS UPDATE ACTION: Report received and filed. H. IDENTIFICATION OF ITEMS FOR NEXT MEETING H1. Councilmember Dutton stated he would like a report on job creation that has occurred in the City. He would also like to know the economic impact and benefits for jobs as it relates to the mail. I COMMUNICATIONS FOM THE PUBLIC Ill. John Lyons stated he voted and trusts Paul Blane. 12. Councilmember Williams reported the Route 30 freeway will open on Sunday November 24 and 12:00 Noon. J. ADJOURNMENT MOTION: Moved by Williams, seconded by Btane to adjourn. Motion carried unanimously 5-0. The meeting adjourned at 9:18 p,m- Resnectfully s fitted D ra J. Ada MC City Clerk Approved: December 18,2002 �3 BYLAWS OF THE RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION ARTICLE I - NAME AND ADDRESS SECTION 1. NAME The name of this corporation shall be the Rancho Cucamonga Public Library Foundation,hereinafter referred to as the "Foundation". SECTION 2: CHANGE OF ADDRESS The address of the principal executive office of the Foundation shall be located at the Rancho Cucamonga Public Library, 7368 Archibald,Rancho Cucamonga, California,or at such other place as the Board of Directors hereafter may designate by noting the changed address and effective date below, and such changes of address shall not be deemed an amendment of these Bylaws: Dated: 20 Dated: 20 ARTICLE Il - PURPOSES AND LIMITATIONS SECTION 1: PURPOSE The purpose of the Foundation is to provide support to: (a) Aid and assist the Rancho Cucamonga Public Library, hereinafter referred to as the "library", in any manner which will benefit the Library and its programs and which will improve its potential to provide service to the citizens of the City of Rancho Cucamonga. (b) Undertake any programs or projects which will serve the purpose stated above and are deemed appropriate and advisable by the Library Director and the duly appointed members of the Rancho Cucamonga Public Library Board of Trustees; (e) Operate exclusively for charitable, literary, or educational purposes, including but not limited to, merchandising and to soliciting and receiving contributions, gifts, endowments, or bequests in any negotiable form, banking or investing the receivables, and distributing these assets for the benefit of the Library; (d) Encourage understanding and appreciation of the work of the Rancho Cucamonga Public Library 1 ; To accomplish these purposes the corporation may receive,hold and disburse gifts,bequests,devises and other funds and may own and maintain or lease suitable real estate and buildings, and any personal property which is deemed necessary for these purposes;and to enter into,make and perform and carry out contracts of any kind for any lawful purpose without limit as to amount. SECTION 2: LIMITATIONS The Foundation is organized, and at all times shall be operated, exclusively for the benefit of, to perform the function of, and to carry out the purposes of,the Library, within the meaning of 509(a) (3) (A) of the Internal Revenue Code of 1954, as amended, the Regulations thereunder, and the corresponding provision of any applicable future United States Internal Revenue Law and Regulations, such Code and Regulations hereinafter collectively referred to as the "Code". In carrying out such purpose, the Foundation shall not, in any manner, be utilized to discharge the obligation of the City of Rancho Cucamonga,hereinafter to be referred to as the"City". The support, promotion and advancement of the Library afforded by this Foundation is in addition to, and supplementary to, any budgeting program sponsored by the City. No part of the Foundation shall inure to the benefit of any private individual,and no part of the direct or indirect activities of this Foundation shall consist of carrying on propaganda, or otherwise attempting to influence legislation,or of participating in,or intervening in(including the publication or distribution of statements), any political campaign on behalf of any candidate for public office. Notwithstanding any other provision hereof, this Foundation shall not conduct or carry on any activities not permitted to be conducted or carried on by an organization exempt under Section 501 (c)(3)of the Code or by an organization contributions to which are deductible under Section 170(c) (2) of such Code. ARTICLE III - SHARES SECTION 1: SHARES The corporation shall not have or issue shares of stock and shall declare no dividends. ARTICLE IV- MEETINGS SECTION 1: BROWN ACT REQUIREMENTS All meetings, regular and special shall be notified, posted and conducted in every way consistent t with the requirements set forth in the Brown Act. SECTION 2: QUORUM 2 /G� A majority of the actual number of directors constitutes a quorum. SECTION 3: REGULAR MEETINGS Annual Meeting of the Foundation. The Board shall conduct an annual meeting in the month of June for all members of the Foundation. Held at such time and place designated by the Board, at a minimum, the Board shall present a summary of the events and activities of the year, a Treasurer's report of the receipts, expenditures, and state of the monies and property of the Foundation,present and adopt a budget for the upcoming fiscal year and elect the officers of the Board for the ensuing year. Other Regular Meetings. Other regular meetings of the Board of Directors shall be held each month on a day and time agreed upon by the Board of Directors then seated. SECTION 4: SPECIAL MEETINGS Authority to Call. Special meetings of the Board of Directors for any purpose may be called at any time by the President, the Vice President or any two directors. Notice. Written notice, stating the time and place of any special meeting and its purpose shall be given to each member of the Board at least four days before such meeting. Action Without Meeting. Any action required or permitted to be taken by the Board of Directors may be taken without a meeting,if all members of the Board, individually or collectively,consent in writing to that action. Such action by written consent shall have the same force and effect as a unanimous vote of the Board of Directors. Such written consent or consents shall be filed with the minutes of the proceedings of the Board. ARTICLE V - BOARD OF DIRECTORS SECTION 1: POWERS Authority. The decisions and acts of a majority of the members of the Board of Directors qualified and serving shall constitute an exercise of the Foundation powers and discretions conferred upon the Board of Directors and the decisions and acts of such majority of the Board of Directors shall constitute and be taken as the decisions and acts of the entire Board of Directors. Rules of Procedure. The Board of Directors may adopt rules of procedures which shall not be inconsistent with the terms of this Foundation. Amending of Bylaws. A simple majority of the Board may amend the Bylaws at any meeting. However, no such amendment or modification shall alter the intention of the Donors that this Foundation be operated exclusively for charitable,literary and educational purposes,and in a manner which shall make this Foundation tax exempt and the donations to it deductible from taxable income 3 to the extent allowed by the provisions of the Code and other applicable legislation and regulations as they now exist or as they may hereafter be amended. Every amendment or modification of these bylaws shall be in writing, shall be signed by a majority of the Board of Directors then serving and shall be delivered to each of the members of the Board then in office and to the Investment Trustee then in office. SECTION 2: NUMBER The total number constituting the Board of Directors shall be no less than 9 and no more than 21. The Library Director shall serve as an ex officio member of the Board. SECTION 3: QUALIFICATIONS OF DIRECTORS One (1) member of the Board of Directors shall be the elected President of the Library Board of Trustees or his/her designee from the Library Board of Trustees. One(1)member of the Board of Directors shall be filled by a member of the Friends of the Rancho Cucamonga Public Library, appointed by the President of that organization. The remaining members of the Board of Directors shall be filled by individuals through an application and selection process and must be appointed by the City Council. SECTION 4: TERMS The terms shall be four(4)years. The terms of office for board members shall be offset so that one- quarter of the board members would be up for election or re-election each year. Note: to that end board members were classified by lot so that two of their number go out of office at the end of the first year,three at the end of one year thereafter,two at the end of two years thereafter,and two at the end of three years thereafter. SECTION 5: VACANCIES All vacancies occurring because of the expiration of terms or for other reasons will be filled by the appointing body. SECTION 6: REMOVAL OF DIRECTORS Directors missing three consecutive meetings, without good cause, may be replaced by a majority vote of the remaining Directors on the Board and the appointing body asked to appoint a new candidate to the Board. Any Director of the Library Foundation may be removed at any time by a majority vote of the entire council. SECTION 7. CHANGES IN BOARD OF DIRECTORS 4 I� Any change in the number and qualifications of members of the Board of Directors shall be made only by amendment to these Bylaws. SECTION 8. STATEMENT OF NON-LIABILITY No Investment Trustee or member of the Board of Directors shall be answerable for loss in investments made in good faith. No Investment Trustee or member of the Board of Directors shall be liable for the acts or omissions of any other member of the Board, or of any accountant, agent, counsel or custodian selected with reasonable care. Each Investment Trustee or member of the Board shall be fully protected in acting upon any instrument, certificate, or paper, believed by him/her to be genuine and to be signed or presented by the proper person or persons and no Investment Trustee or member of the Board shall be under any duty to make any investigation or inquiry as to any statement contained in any such writing but may accept the same as conclusive evidence of the truth and accuracy of the statement therein contained. SECTION 9. COMPENSATION AND EXPENSES Compensation. The Board of Directors shall serve without compensation in pursuit of their regular duties. However,Directors and members of committees may receive compensation, if any, for their services and such reimbursement of expenses, as may be determined by resolution of the Board of Directors to be just and reasonable. ARTICLE VI - OFFICERS SECTION 1. NUMBER OF OFFICERS The Board shall elect a President and a Vice President at the annual meeting. SECTION 2. TERM OF OFFICE Their terms of office are one year. Officers may serve for only ene two terms. After thatterm, One year must pass before a Director may again assume the same office. SECTION 3. REMOVAL OF OFFICERS Officers may be removed from office with or without cause by a majority of the Foundation Board at any meeting. SECTION 4. DUTIES OF THE PRESIDENT The President shall preside at all meetings of the Board and have responsibility for general supervision of its activities. 5 The President,with assistance from the Library Director and the Investment Trustee,shall present a budget for approval of the Board at the annual meeting. SECTION 5. DUTIES OF THE VICE PRESIDENT The Vice President shall preside at meetings in the absence of the President. ARTICLE VII - COMMITTEES SECTION 1. COMMITTEES OF DIRECTORS The Board of Directors may, by resolution adopted by a majority of the directors then in office, designate one or more committees, each consisting of two or more directors,to serve at the pleasure of the Board. Such committees may consist of persons who are not also members of the board. These additional committees shall act in an advisory capacity only to the board and shall be clearly titled as"advisory" committees. By a majority vote of its members then in office,the Board may at any time revoke or modi fy any or all of the authority so delegated, increase or decrease but not below two (2) the number of its members, and fill vacancies therein from the members of the Board. The Committee shall keep regular minutes of its proceedings, cause them to be filed with the corporate records and report the same to the board from time to time as the board may require. SECTION 2: EXECUTIVE COMMITTEE At the discretion of the Board, an Executive Committee may be established by the Board. If so established it shall be chaired by the President, shall consist of the President,Vice president,Library Board representative and Friends of the Library representative. The Executive committee shall have the power to act between meetings of the entire Board, to make recommendations to the Board, to pay bills, answer legal and taxing authority correspondence, and to accept gifts, bequeaths, endowments, and donations less than $50,000. Authority remains with the Board and any interim action must be ratified by the Board at its next meeting. The Executive Committee, to the extent provided in the resolution of the Board, shall have all the authority of the Board, except that no committee, regardless of board resolution, may: (a) Take any final action on matters which,under the Nonprofit Corporation Law of California, requires approval of the entire Board; (b) Fill vacancies on the Board of Directors or in any committee; (c) Amend or repeal Bylaws or adopt new Bylaws; a 6 p I / (d) Amend or repeal any resolution of the Board of Directors which by its express terms is not so amendable nor repealable; (e) Appoint any other committees of the Board of Directors or the members of these committees; (f) Approve any transaction (a) to which the corporation is a party and one or more of the directors have a material financial interest;or(b)between the corporation and one or more of its directors or between the corporation or any person in which one or more of its directors have a material financial interest. By a majority vote of its members then in office,the Board may at any time revoke or modify any or all of the authority so delegated, increase or decrease but not below two (2) the number of its members. The Executive Committee shall keep regular minutes of its proceedings,cause them to be filed with the corporate records and report the same to the board from time to time as the board may require. ARTICLE VIII - USE OF THE FOUNDATION SECTION 1. POWERS OF THE BOARD The Board of Directors shall have power to apply the Foundation for the purposes set forth in Article 11. In furtherance thereof,the Board of Directors shall have the power and authority and is directed to distribute the distributable income of the Foundation as they may determine, to the uses and purposes set forth in Article II. SECTION 2. DEFINITION OF DISTRIBUTABLE INCOME Unless the restricted donation provides otherwise,as used in Section 1, "distributable income"means the total holdings of the Foundation, principle and interest, less $2,500 which will serve as the minimum holding of the Foundation. ARTICLE IX - EXECUTION OF INSTRUMENTS, INVESTMENTS, DEPOSITS AND DONATIONS SECTION 1. EXECUTION OF INSTRUMENTS The Board of Directors, except as otherwise provided in these Bylaws,may by resolution authorize any officer or agent of the corporation to enter into any contract or execute and deliver any instrument in the mane of and on behalf of the corporation, and such authority may be general or confined to specific instances. Unless so authorized,no officer, agent, or employee shall have any power or authority to bind the corporation by any contract or engagement or to pledge its credit or to render it liable monetarily for any purpose or in any amount. 7 a SECTION 2. INVESTMENTS Investment Trustee. The Finance Director of the City of Rancho Cucamonga shall serve as the Investment Trustee for the Foundation. He/she shall have the powers and authority set out in Section 2. Powers and duties of the investment trustee. The powers of the Investment Trustee shall be limited to investment of the Foundation property and shall have the following discretionary powers: (a) To hold the principal and all money or property given to the Trustee to invest and reinvest, unless the deed or legacy of a particular gift or gifts specifically authorizes or requires its retention and/or use for a specific project. (b) To invest and reinvest the principal and undistributed income of the Foundation funds on deposit with the Trustee in such property, real, personal or mixed and in such manner as it shall deem proper for the growth of capital and the production of income,and from time to time to change investments as he/she shall deem advisable; to invest in or retain any stocks, shares, bonds, notes, obligations, or personal or real property bonds, notes, obligations, or personal or real property (including without limitation any interest in or obligations of any corporation,association,business trust, investment trust, common trust fund or investment company) although some or all of the property so acquired or retained is of a kind or size which but for this express authority would not be considered proper and although all of the Foundation funds are invested in the securities of one company. No principal or income,however,shall be loaned,directly or indirectly,to the Investment Trustee or any member of the Board or to anyone else, corporate or otherwise,who has at any time made a contribution to this Foundation, nor to anyone except on the basis of an adequate interest charge and with adequate security. (c) To sell, lease,or exchange any personal,mixed,or real property, at public auction or by private contact,for such consideration and on such terms as to credit or otherwise,and to make such contracts and enter into such undertakings relating to the Foundation property, as it considers advisable,whether or not such leases or contracts may extend beyond the duration of the Foundation. (d) To borrow money for such periods, at such rates of interest, and upon such terms as it considers advisable, and as security for such loans to mortgage or pledge any real or personal property with or without power of sale; to acquire or hold any real or personal property, subject to any mortgage or hold any real or personal property, subject to any mortgage or pledge on or of property acquired or held by this Foundation. (e) To execute and deliver deeds, assignments, transfers, mortgages, pledges, leases, covenants,contracts,promissory notes,releases, and other instruments,sealed or unsealed,incident to any transaction in which it engages. (f) To vote, to give proxies, to participate in the reorganization, merger or consolidation of any concern or in the reorganization, merger or consolidation of any concern or in the sale, lease, disposition, or distribution of its assets; to join with other security holders in acting through a committee, depositary, voting trustees, or otherwise and in this connection to delegate authority to 8 such committee, depositary, or trustees and to deposit securities with them or transfer securities to them; to pay assessments levied on securities or to exercise subscription rights in respect of securities. (g) To hold Foundation property without indication of fiduciary capacity but only in the name of a registered nominee,provided the Foundation property is at all times identified as such on the books of the Foundation fund;to keep any or all of the Foundation property or funds in any place or places in the United States of America. SECTION 3. CHECKS AND NOTES Except as otherwise specifically determined by resolution of the Board of Directors,or as otherwise required by law, checks, drafts, promissory notes, orders for the payment of money, and other evidence of indebtedness of the corporation shall be signed by the Investment Trustee or his/her agent and the signature of either the President or the Vice President. SECTION 4. DEPOSITS All funds of the corporation shall be deposited from time to time to the credit of the corporation in such banks, trust companies or other depositories as the Investment Trustee selects. SECTION 5. ACCEPTANCE OF DONATIONS General Donations. The Board of Directors may receive donations from the Donors or from any other source in cash or in other property acceptable to them. All donations so received shall be deposited with an Investment Trustee by the Board of Directors and thereafter held, managed, administered and disposed of by the Investment Trustee and the Board of Directors pursuant to the terms of the Agreement. Restricted Use Donations. The Board of Directors may accept donations which restrict their uses and purposes,provided such restrictions are within the uses and purposes set forth in Article II, and which limit the time, manner, amount, or other terms of distribution; but, unless otherwise specifically required, the Board of Directors may mingle such restricted donations with other assets of the Foundation. ARTICLE X - CORPORATE RECORDS AND REPORTS SECTION 1. MAINTENANCE OF CORPORATE RECORDS The corporation shall keep at its principal office: (a) Minutes of all meetings of directors and of committees of the board, indicating the time and place of holding such meetings,whether regular or special,how called,the notice given,and the names of those present and the proceedings thereof, 9 a� (b) A copy of the corporation's Articles of Incorporation and Bylaws as amended to date,which shall be open to inspection by the members,if any,of the corporation at all reasonable times during office hours. The corporation shall keep at the office of the Investment Trustee: (a) Adequate and correct books and records of account,including accounts of its properties and business transactions and accounts of its assets,liabilities,receipts,disbursements,gains and losses; SECTION 2. DIRECTORS' INSPECTION RIGHTS Every director shall have the absolute right at any reasonable time to inspect and copy all books, records and documents of every kind. SECTION 3. REGULAR ACCOUNTING REPORTS The Investment Trustee shall render an accounting of the investment transactions concerning the Foundation to the Board of Directors at least annually. No person or entity other than the,Board of Directors may require an accounting or bring any action against the Investment Trustees with respect to the Foundation. The Investment Trustee may at any time initiate legal action or proceedings for the settlement of its accounts and, except as otherwise required by law, the only necessary party defendant to such action or proceedings shall be the Board of Directors. SECTION 4. ANNUAL REPORT The Board of Directors shall make a report annually of its uses of the Foundation and shall distribute copies thereof to all members at the regular annual meeting held in June. ARTICLE XI FISCAL YEAR The fiscal year of the Foundation shall be from July 1 through June 30th. ARTICLE XII - TERM OF FOUNDATION SECTION 1. TERM OF THE FOUNDATION The Foundation shall continue in perpetuity;it may however,at any time be dissolved and the assets distributed with the assent of two-thirds of the Board of Directors,the Library Board of Trustees and the Rancho Cucamonga City Council. SECTION 2. DISSOLUTION 10 d115 Upon any such dissolution, the assets of this Foundation shall be distributed exclusively for such purpose or purposes, as are consistent with the purpose of the Foundation. ARTICLE XIII - AMENDMENT OF BYLAWS SECTION 1. AMENDMENT Subject to any provision of law applicable to the amendment of Bylaws of public benefit nonprofit corporation, these Bylaws, or any of them, may be altered, amended, or repealed and new Bylaws adopted by approval of the Board of Directors. ARTICLE XIV—AMENDMENT OF ARTICLES SECTION 1. AMENDMENT OF ARTICLES Any amendment of the Articles of Incorporation may be adopted by approval of the Board of Directors. SECTION 2. CERTAIN AMENDMENTS Notwithstanding the above sections of this Article, this corporation shall not amend its Articles of Incorporation to alter any statement which appears in the original Articles of Incorporation of the names and addresses of the first directors of this corporation,nor the name and address of its initial agent, except to correct an error in such statement or to delete such statement after the corporation has filed a "statement by a Domestic Non-Profit Corporation" pursuant to Section 6210 of the California Nonprofit Corporation Law. 11 ARTICLES OF INCORPORATION OF THE RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION I The name of this corporation is the Rancho Cucamonga Public Library Foundation. II A. This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for charitable purposes. B. The specific purpose of this corporation is to lessen the burdens of government of the Cityof Rancho Cucamonga by assisting the Rancho Cucamonga public Library in improving the quality of library services to the citizens of the City of Rancho Cucamonga. III The name and address in the State of California of this corporation's initial agent for service of process is: Deborah Kaye Clark, 7368 Archibald, Rancho Cucamonga CA 91730. IV A. This corporation is organized and operated exclusively for Library purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code. B. No substantial part of the activities of this corporation shall consist of carrying on propaganda or otherwise attempting to influence legislation and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of any candidate for public office. C. Not withstanding any other provision of these articles,the corporation shall not carry on any other activities not permitted to be carried on [a] by a corporation exempt from Federal income tax under section 501 (c) (3) of the Internal Revenue Code of 1986 [or the corresponding provision of any future United States Internal Revenue law] or [b] by a corporation contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code of 1986 [or corresponding provision of any future United States Internal Revenue law]. V The property of this corporation is irrevocably dedicated to Rancho Cucamonga Public Library purposes and no part of the net income or assets of this corporation shall ever inure to the benefit of any director,officer,or member thereof or to the benefit of any private person. Upon the dissolution 12 a� or winding up of the corporation,its assets remaining after payment,or provision for payment,of all debts and liabilities of this corporation shall be distributed to a nonprofit fund, foundation or corporation which is organized and operated exclusively for public library purposes and which has established its tax exempt status under Section 501(c)(3) of the Internal Revenue Code. Date (Signature of Incorporator) (Type name of Incorporator) I hereby declare that I am the person who executed the foregoing Articles of Incorporation, which execution is my act and deed. (Signature of Incorporator) 13 a� Absenteeism See Board of Directors: Restricted .............................................10 Removal of Directors Executive Committee Accounting Reports 11 Duties of.................................................7 Action Without Meeting See Meetings: Limitations of Authority........................7 Written Consent Minutes ..................................................7 Address Fiscal Year 11 Change of...............................................1 Friends of the Library Principal Address of the Foundation......l Representation on the Foundation .........4 Annual Report I 1 Inspection Rights See Board of Directors: Articles of Incorporation 10, 13 Inspection Rights Amendment..........................................12 Investment Trustee 6 Initial Agent for Service of Process.....13 Powers and Duties......................8, 10, 11 Board of Directors Investments See Investment Trustee Appointed by..........................................4 Liability See Board of Directors: Compensation ........................................5 Liability Duties...................................................11 Library Board of Trustees 1 Inspection Rights..................................10 Representation on the Foundation .........4 Liability..................................................5 Library Director 1, 6 Number ..................................................4 Ex Officio...............................................4 Power.....................................................3 Limitations 2 Powers....................................................8 Loans to Trustees Qualifications.........................................4 Prohibition Against................................9 Reimbursement......................................5 Meetings Removal of Directors.............................5 Annual....................................................3 Terms .....................................................4 Minutes ................................................10 Vacancies...............................................5 Notice.....................................................3 Brown Act See Meetings: Brown Act Quorum ..................................................3 Requirements Regular...................................................3 Budget 6 Special....................................................3 Bylawsl0 Written Consent.....................................3 Amendments....................................4, 11 Minimum Holding 8 Checks and Notes Officers Signatures Required.............................10 Cause for Removal.................................6 City, Responsibility of 2 Duties of.................................................6 Committees Number of..............................................6 Advisory Members.................................6 Terms of Office......................................6 Executive........ See Executive Committee Political Campaigns 2, 13 Membership of.......................................6 Purpose 1 Minutes ..................................................7 Quorum See Meetings: Quorum Contracts 2 Real Estate 2, 9 Corporate Records 10 Rules of Procedure 4 Dissolution 11, 14 Shares 2 Distributable Income 8 Term of the Foundation See Dissolution Donations Treasurer General.................................................10 Reports...................................................3 14 4;1 RECORD OF BYLAWS AMENDMENTS Amended July 12, 2004 Approved by: President Paul Williams Vice President Rebecca Davies Theresa Akahoshi Stefani Carrasco Frances Howdyshell Gino Filippi Ruth Leal Ron Sakala Anne Viricel Ray Wimberly 15 R A N C H O C U C A M O N G A P U B L I C L I B Q AD Y Staff Report DATE: July 12, 2004 TO: President Williams and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT: REVIEW AND APPROVAL OF THE LIBRARY FOUNDATION'S FISCAL YEAR 2004/05 BUDGET RECOMMENDATION: Staff recommends that the Foundation review the proposed operating budget for 2004/05 attached. BACKGROUND: The Library Foundation bylaws call for passage of the next fiscal year's budget at the annual meeting in June. However, due to the preparation of the PAL Campaign budget and the timing of the joint meeting of the two Boards, the budget was prepared to coordinate with those two events. This year's proposed budget shows all expenditures related to special events and all revenues projected to be received for special events transferred to the PAL Campaign budget. The Board may review the Library Foundation budget, request changes and amendments or approve the budget as presented. Sinc'rely, Deborah Kaye CI Library Director 6A RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BUDGET 2004/2005 PRELIMINARY PROPOSED BUDGET 2004/2005 Balance Sheet Projection Opening Assets $164,282 REVENUES PROJECTED Apartment Rental Projected $9,600 Projected Interest Earned $200 Reimbursement from PAL Campaign $18,601 Sub Total $192,683 Library Foundation Expenditures Total Expenditures Projected ($19,700) Total Balance Remaining in Library Foundation $172,983 3D PRELIMINARY PROPOSED BUDGET APPROVED ACTUAL PROPOSED 2004/05 BUDGET BUDGET BUDGET 2003/2004 2003/2004 200412005 REVENUES Rental Income $9,600 $9,600 $9,600 Interest Earned $300 $176 $200 OPERATIONAL EXPENSES $4,200 $1,748 $5,700 Conferences for Boardmembers $500 $500 Board Expenses $200 $200 Board Training/Strategic Planning $2,000 $665 $2,000 Printing $300 $1,000 Postage $500 $500 Stationery $500 $283 $500 Business Expenses $200 $200 Publicity $0 $0 Tax Preparation $700 $800 $800 EVENTS WINERY EVENT-Reimbursible by PAL $1,500 $1,824 PAL EVENT TELETHON EVENT-Reimbursible by PAL $14,380 $16,115 PAL EVENT OTHER EXPENSES $780 $663 $0 Apartment Rental $0 $0 $0 State Farm Open Tour-Reimbursible by PAL $780 $663 PAL EVENT TOTAL EXPENDITURES $20,860 $20,349 $5,700 LIBRARY DONATIONS $12,000 $2,115 $14,000 Adult Literacy $12,000 $0 $12,000 Children's Programs $865 $2,115 $2,000 TOTAL FOUNDATION BUDGET $32,860 $22,464 $19,700 3t 7/8/2004 Appeal Cost Breakdown Page t AoDealID Description Package Expense Description Comment Date Amount PAL - Winery Ev Winery Event Admission Food, Supplies Plates $139.93 Food, Supplies Flatware $64.93 Printing&Postage Invitations $495.80 Staging Costs Light Towers $340.00 Staging Costs Table Rental $189.36 Food, Supplies Desserts $60.95 Admission Total: $1,290.97 Holiday Trees Food, Supplies Craft Materials $532.58 Holiday Trees Total: $532.58 PAL-Winery Event Total: $1,823.55 GRAND TOTALS: $1,823.55 A Total of 1 Appeal(s)Listed 3� 7/8/2004 Appeal Cost Breakdown Page t Telethon 2004 Cost Breakdown ADoealID Descriotion Expense Description Comment Date Amount PAL -Telethon 2 PAL-Telethon 2004 Video Production $8,681.00 Staging Costs $683.49 Telecommunications Costs $500.00 Hosts, Special Performances $400.00 Printing&Postage $837.88 Food, Supplies $83.59 Marketing $250.00 Library Personnel Costs(Straight Time) $31,180.00 Donor Recognition $1,917.55 Maintenance Crew Costs(Overtime) $4,080.30 Sound Production $2,761.00 PAL-Telethon 2004 Total: $51,374.81 GRAND TOTALS: $51,374.81 A Total of 1 Appeal(s)Listed 33 R A N C H O C U C A M O N G A P U B L I C L I 15 R A R Y Staff Report DATE: July 12, 2004 TO: President Williams and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT: ACCEPTANCE OF RESIGNATION OF PAULA PACHON RECOMMENDATION: It is recommended that the Library Foundation Board accept with regret the resignation of Library Foundation Board Member Paula Pachon. BACKGROUND: Attached you will find Ms. Pachon's letter of resignation. Paula's term of office ended June 30th and her resignation indicates her decision not to accept reappointment. Bruce Bowen will be appointed by City Council at their next meeting and will be filling the vacancy left by Ms. Pachon. He will be sworn in at the August meeting of the Library Foundation. FISCAL IMPACT: None. i 'erely, eborah Kaye Clark Library Director 3`� Paula Pachon 11248 Terra Vista Parkway #84 Rancho Cucamonga, CA 91780 July 7, 2004 Mayor William Alexander and Members of the City Council City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Dear Mayor Alexander and Members of the City Council: As you may know, I have served on the Rancho Cucamonga Public Library Foundation since 1996. Serving on the Foundation has been an extremely rewarding experience and has provided me with the opportunity to work with fellow Foundation Boardmembers and Library staff in identifying and securing additional resources that would benefit the Library and ultimately improve services to the residents of our community. Over the past eight years, the Foundation has established a successful avenue, the Library Telethon, to increase available resources for our Library. With the recent collaboration with the Rancho Cucamonga Community Foundation and the implementation of the Promoting Arts and Literacy (PAL) Campaign, the two Foundations are making significant progress in securing endowment funding for the Cultural Center. Along with the collaboration with the Community Foundation and the implementation of the PAL Campaign, comes a challenge for me to continue serving as a Boardmember on the Library Foundation while at the same time providing staff support to the Community Foundation and serving as the PAL Campaign Coordinator. Working in multiple roles puts me in a position that, while to-date has been successfully handled, could be viewed as a potential conflict of interest. Therefore, it is with deep regret that I submit this letter of resignation from the Rancho Cucamonga Public Library Foundation effective July 7, 2004. In closing, I want to thank the City Council for the opportunity they have given me to serve my community. It truly has been an honor and privilege to work with the City Council, the Library Foundation and Library staff. I will miss the challenge and the adventure of serving on the Library Foundation as well as the people I had the privilege to work with. Please know that the Library, the Cultural Center and the City will, of course, continue to be dear to my heart. Sincerely, pa)' . P� Paula Pachon CC: Rancho Cucamonga Public Library Foundation Debbie Adams, City Clerk Jack Lam, AICP, City Manager Pam Easter, Deputy City Manager Kevin'McArdle, Community Services Director Deborah Clark, Library Director 3S