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Home My WebLink About05/01/10 (Agn) Library Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Monday 6:00 p.m. January 10, 2005 Training Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember L. Dennis Michael, Councilmember Sam Spagnolo, Councilmember Foundation Members Paul Williams, President Teresa Akahoshi, Member Bruce Bowne, Member Rebecca Davies, Member Gino Filippi, Member Frances Howdyshell, Member Ruth Leal, Vice President Ron Sakala, Member Anne Viricel, Member Ravenel Wimberly, Member DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on Jl�n• cD oZO0.�, at 3 ly), ,I posted a true and correct copy of the meeting agenda dated �un . /0� at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga . DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: // Li/—U0 Vivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA JANUARY 10, 2005 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Bowne , Davies Filippi , Howdyshell , Leal Sakala , Viricel Williams and Wimberly_ B. OFFICIALS Administration of Oath of Office — Oath of Office will be administered to new appointee Ned Leonard. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report, November and I December, 2004. 2. Approval of Minutes: November 8 and December 13, 2004. Iv D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. LIBRARY FOUNDATION BOARD AGENDA JANUARY 10, 2005 2 RANCHO CUCAMONGA 1. Approval of Proposed Recognition Policy. Report attached. Ap . Presented by Member Rebecca Davies and staff. 2. PAL Campaign Reports: q a) PAL Campaign Account Update b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Member Wimberly. c) Library Foundation Members Campaign Activities i) Bank of American ask. Update by staff. ii) John Husing ask. Update by Member Rebecca Davies. iii) Oral report by each Member: contacts made, stories to share, etc. d) Event i) Winery Event: i. Winery Event Analysis. Report attached. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING :11 This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, January 6, 2005, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 7368 Archibald Avenue. T H E C I T Y O F RANCHO CUCAMONGA Staff Report DATE: January 10, 2004 TO: President Willia nd Members of the Library Foundation Board FROM: Deborah Kaye I L' rary Director SUBJECT: Treasurer's Report — November 2004 CASH REPORT BEGINNING MTD MTD ENDING November, 2004 CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $38,018.27 $804.09 0.00 $38,822.36 Children's Books Endowment $40,000M $40,000.00 Victoria Gardens Books $83,000.00 $83,000.00 Adult Literacy $5,415.00 $5,415.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $171,433.27 '804.09 $0.00 $172,237.36 Revenues Received: Interest Earned: $ 14.09 General Fund Rental Check: $ 750.00 General Fund Personal Donations: $ 40.00 General Fund Expenditures: None �� Rancho Cucamonga Public Library Foundation NOVEMBER 2004 Beginning Balance $171,433.27 Deposits 11/6/2004 750.00 11/9/2004 40.00 790.00 Interest 14.09 Less Checks - $ 1726237.36 Statement Ending Balance $ 172,237.36 Less O/S Checks - Adjusted Bank Balance $ 172,237.36 0 BankofAmerica % H Your Bank of America Business Interest — 0628 P Checking Statement _ E 1-3 Statement Period: October 28 through November 26, 2004 Account Number: RANCHO CUCAMONGA PUBLIC LIBRARY FOU Priority Customer Service 10500 CIVIC CENTER OR Call: 1.800.678.1433 RANCHO CUCAMONGA CA 91729 Written Inquiries Bank of America Riverside Main Office PO Box 37176 San Francisco, CA 94137-0001 Customer since 1977 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smallbusiness. ❑ Summary of Your Business Interest Checking Account Beginning Balance on 10/28/04 $171,471.28 Annual Percentage Yield earned this period 0.10% Total Deposits and Other Credits + 790.00 Interest paid year-to-date . $151.85 Total Checks, Withdrawals, Number of checks paid 1 Transfers, Account Fees -38.01 Number of 24 Hour Customer Service Calls Interest Paid + 14.09 Self-Service 0 Assisted 0 Ending Balance $172,237.36 ❑ Important Information About Your Account Based on the minimum balance you've maintained in this account, your monthly service charge has been waived. ❑ Deposits Number Date Posted AmountNumber Date Posted Amount 11/08 $ 750.00 Total of 2 deposits $790.00 11/09 40.00 ❑ Checks Paid Date Paid Number Amount 11/12 1198 $38.01 Continued on next page 0007872.001.221 California Page 1 of 3 Ray d P.11 H RANCHO CUCAMONGA PUBLIC LIBRARY FOU Statement Period: October 28 through November 26, 2004 Account Number: 06285-22199 ❑ Account Activity Date Posted Description Reference Number Amount Interest Paid 11/26 Interest Paid from 10/28/04 Through 11/26/04 $14.09 ❑ Daily Balance Date Amount Date Amount Date Amount 11/08 $ 172,221.28 11/12 172,223.27 11/09 172,261.28 11/26 172,237.36 ❑ Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. - • Your ending balance from this statement...................................... ..................................................................................$172,237.36 • Add interest paid to your checkbook register.............................................................................................................................14.09 0007872.002.221 California Page 2 of 3 T H E C I T Y O F R A N C H O C U C A M O N G A Staff Report DATE: January 10, 2004 TO: President Willis"�� s nd� �Members of the Library Foundation Board FROM: Deborah Kaye CYatYt.Xbrary Director SUBJECT: Treasurer's Report —'December 2004 CASH REPORT BEGINNING MTD MTD ENDING December, 2004 CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $38,822.36 $2,270.63 606.90 $40.486.09 Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83.000.00 $83,000.00 Adult Literac $5,415.00 $5,415.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $172,237.36 $2,270.63 606.90 $173,901.09 Revenues Received: Interest Earned: $ 15.63 General Fund Rental Check: $ 750.00 General Fund Personal Donations: $ 5.00 General Fund Corporate Donations: $1,500.00 General Fund Sponsors for Winery Event 04: Friends of the Library, $1000 Burrtec Industries, $500 Page 2 January 10, 2004 Expenditures: Winery Event: Carla Fiore — Performers $500.00 Nina Cole — Reimbursement for decorating supplies $ 23.02 Newport Printing Systems — Business cards $ 83.88 Rancho Cucamonga Public Library Foundation DECEMBER 2004 Beginning Balance $172,237.36 Deposits 12/01/2004 1,500.00 12/01/2004 750.00 12/20/2004 5.00 2,255.00 Interest 15.63 Less Checks #1200 (83.88) Newport Printing Systems-Business Cards, Bowne #1201 (23.02) Nina Cole-Reimburse Winery Event Supplies #1202 (500.00) Carla Fiore-Winery Event Performance (606.90) $ 173,901.09 Statement Ending Balance $ 173,901.09 Less O/S Checks - Adjusted Bank Balance $ 173,901.09 . � 7 01/04/2005 15:41 9094772045 CITYRANCHOCUCAMONGA PAGE 02 Bankof America '�j H Your Bank of America Business Interest — os2a P Checking Statement _ E 3-3 Statement Period: November 27 through December 29.2004 .. Account Number: — RANCHO CUCAMONGA PUBLIC LIBRARY FOU Priority Customer Service 10500 CIVIC CENTER OR call: 1.800.678.1433 RANCHO CUCAMONGA CA 91729 Written Inquiries — Bank of America Riverside Main Office PO Box 37176 San Francisco, CA 94137-0001 Customer since 1977 — Bank of America appreciates your _ - business and we enjoy serving you: Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www,bankufamerica.comismallbusiness. ❑ Summary of Your Business Interest Checking Account Beginning Balance on 11/27/04 $172,237.36 Annual Percentage Yield earned this period 0.10% Total Deposits and Other Credits + 2,255.00 Interest paid year-to-date $167.48 Total Checks,Withdrawals, Number of checks paid 3 Transfers, Account Fees -600,90 Number of 24 Hour Customer Service Calls Interest Paid t 15.83 Self-service 0 Assisted 0 Ending Balance $173,901.09 ❑ Important Information About Your Account Based on the minimum balance you've maintained in this account, your monthly service charge has been waived. ❑ Deposits Number Data Posted Amount Number Data Pasted Amount 12/06 5 750.00 12/20 5.00 12/08 1,500.00 Total of 3 deposits $2 255.00 ❑ Checks Paid Date Paid Number Amount Data Paid Number Amount 12113 1200 $83.88 12106 1202 500.00 12114 1201 23,02 Total of a Checks Paid 5606.90 /t�-b Continued on next page Page 1 of 3 W07000,001.221 California ReqCeO P.p+ 01/04/2005 15:41 9094772845 CITYRANCHOCUCAMONGA PAGE 03 H RANCHO CUCAMONGA PUBLIC LIBRARY FOU Statement Period: November 27 through December 29, 2004 Account Number:r� ❑ Account Activity Gate t Posted Desortplion Retermce Number A 1unt Interest Paid 12/29 Interest Paid from 11/27/04 Through 12/29/04 $15.63 ❑ Dally Balance Fill ountDateAmount nate Amount 6 S 172,487.38 12/13 173,903.48 12/20 173,885.48 8 173,987.36 12/14 173,880.46 12/29 173,901.09 ❑ Bank of America: In Balance To assist you in reconciling your account, we have provided the following.summary information. A reconciliation worksheet is printed on the reverse of this page. , e Your ending balance from this statement..........................................................................................................................$173,901.09 ■ Add interest paid to your checkbook register.............................................................................................................................15.63 1' A ❑ FACTS - FDIC Insured Account Disclosure Information Bank of America charges a check cashing fee of'$5.00 to persons without an account with the bank for any check drawn on a Bank of America business account. Recently, the check-cashing fee has been challenged based on an argument that the California Labor Code(section 212) requires that an employer make wage payments available to its employees"without discount.' Bank of America disagrees with the challenge of charging a check-cashing fee to persons without an account with the bank As a reminder, we provide free checking accounts with direct deposit for which no monthly service charge fees are incurred.This enables employees to avoid paying the check-cashing fee. 000/ttoo.odz.zzt California Page 2 of 3 R A N C H O C U C A M O N G A P U B L I C L I B R A R Y , Staff Report DATE: January 10, 2004 TO: President and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of the Library Foundation Board on November 8 and December 13, 2004. BACKGROUND/ANALYSIS Attached, please find the minutes for the Meeting(s) of the Library Foundation Board listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted,, ) Deborah Kaye ar Library Director jo CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, November 8, 2004, in the Training Room of the City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. Present were Members Akahoshi, Bowne, Howdyshell, Sakala, Williams and Wimberly. Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR B1. Approval of Library Foundation Treasurer's Report, October, 2004. MOTION: Moved by Member Sakala to approve, seconded by Member Akahoshi, motion carred, 6-0-4 (with Davies, Filippi, Leal and Viricel absent). Members Davis and Leal arrived at 6:08 p.m. B2. Approval of Minutes: October 11, 2004 (Sakala abstained). MOTION: Moved by Member Davies to approve the minutes, seconded by Member Wimberly, motion carred, 7-0-2-1 (with Fillipi and Viricel absent). C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Update on the Ground Breaking Ceremony: Oral report by Staff. President Williams stated that he enjoyed the Ground Breaking Ceremony. He thanked Deborah Clark, Library Director for her presentation and stated that he brought a potential new Foundation Board Member to the event, Ned Leonard and he was very impressed with the enthusiasm of the group. He further stated that he would recommend Ned Leonard be appointed to the Foundation, unless any member objected. Member Davies stated that the event was "wonderful". She appreciated the presentation by Paul Williams and Tony Mize. She felt everything was well done by staff. She stated that she left the event positive and uplifted. Library Foundation Board Minutes November 8, 2004 Page 2 C2. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark,Library Director. Deborah Clark, Library Director, stated that, due to the rain and the delay in the delivery of steel, construction could lag approximately three(3)weeks behind,but the construction management firm has already arranged to make up the time through an alteration of the work schedule. D. BOARD BUSINESS D1. PAL Campaign Reports: a) PAL Campaign Account Update: Available at the meeting. The PAL Campaign Account handout was passed out to the Members. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. President Williams gave an oral report of the last Cabinet meeting to the Board. C) Library Foundation Members Campaign Activities i) Bank of American ask. Update by staff. ii) Wells Fargo ask. Update by Member Howdyshell. Deborah Clark,Library Director,updated the Board on the two(2)asks,announcing that no progress had been made on either ask and was not expected to come to a conclusion before the new year. iii) Oral report by each member: contacts made, stories to share, etc. Each Member gave an oral report. d) Events i) Macy's Charity Event. Financial report available at the meeting. Deborah Clark, Library Director, reviewed the handout with the Board. Library Foundation Board Minutes November 8, 2004 Page 3 ii) Robinson's May Shopping Day event: Financial report available at the meeting. Deborah Clark, Library Director, review the handout with the Board. iii) Osh Kosh B'Gosh: Upcoming Charity Event. Oral report by staff. Deborah Clark,Library Director,stated that Osh Kosh B'Gosh would be giving the PAL Campaign a check for$2,000 as a donation. They will be having a breakfast fundraiser inviting people from the ,Library as their guests. iv) Winery Event: i. Report from Committee meeting. Chair to report. Member Sakala gave an oral report on the meeting to the Board. ii. Fundraising goals and expenditure report for the event attached for discussion and approval/amendment. Item will be brought to the next Board meeting. D2. Next meeting date for the Library Foundation Board. After discussion the next Library Foundation Board meeting will be on Monday,January 10,2005 at 6 p.m. in the Training Room at City Hall. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING None received. F. COMMUNICATIONS FROM THE PUBLIC None received. Library Foundation Board Minutes November 8, 2004 Page 4 G. ADJOURNMENT MOTION: Moved by Member Wimberly to adjourn to Monday, January 10, 2005, seconded by Member Leal,motion carried, 8-0-2(with Filippi and Viricel absent). The meeting adjourned at 6:55 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Adjourned Meetine A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday,December 13, 2004, at 6:00 p.m. in the Training Room at the City of Rancho Cucamonga, located at 10500 Civic Center Drive Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: /�J R A N C H O C U C A M O N G A P U D L I C L I B R A R Y Staff Report DATE: January 10, 2004 TO: President Williams and Members of the Library Foundation FROM: Deborah Kaye Library Director SUBJECT: APPROVAL OF PROPOSED RECOGNITION POLICY RECOMMENDATION: After discussion, approve the proposed Library Foundation Recognition Policy as amended by the Library Foundation. BACKGROUND: Currently, the only form of recognition provided for Library Foundation occurs through the City's recognition program. Boardmember Rebecca Davies suggested that Library Administration develop additional recognition opportunities for Board consideration due to the following reasons: 1. To retain the services of talented Board Members by recognizing their time and efforts 2. To promote and advertise the volunteer board positions available in the community so that others will wish to serve 3. To encourage and reward leadership and initiative as demonstrated through service as Chair or President of a commission. Staff also recommends that this recognition be governed by policy, to assure fairness and equity. Since adoption of this policy will also have an impact on City Council meetings, adoption of this policy by the Board requires approval, formal or informal, of City Administration and the City Council. If the Board approves this policy, it will be forwarded to City Administration for review. FISCAL IMPACT: Less than $500 per year. Sin erely, J Deborah Kaye Clar Library Director CITY OF RANCHO CUCAMONGA Qi110 RECOGNITION POLICY FOR LIBRARY FOUNDATION BOARD MEMBERS POLICY PAGE 1 OFF 2 2 EFFECTIVE: REVISED: APPROVED: PURPOSE: The purpose of this policy is to establish guidelines for the fair and equitable recognition of the services provided to the library community by members of the Library Foundation Board. GENERAL: 1. The individuals serving on the Library Foundation Board do so without remuneration. The hours spent in meetings, working on subcommittees, pursuing gifts and endowments for the Library and assisting in the production of library fundraisers represent a generous and considerable donation of time. 2. Currently, the City of Rancho Cucamonga provides recognition to all city Board Members and Commissioners through a program based on years of service, starting at 5 years and proceeding in 5 year increments. 3. This proposed recognition process has been developed to work in concert with the City's recognition program, and to also recognize Board Members who have served in a leadership capacity, as Chair or President. 4. Activation of this policy will commence only after approval and support of City Administration and City Council. LEVELS OF RECOGNITION: 1. Completion of a full term of service a. Service Requirement i. Library Foundation Members: 4 year term b. Form of recognition i. Certificate of Achievement presented at City Council Meeting ii. Gift presented at Commission Meeting, value not to exceed $30 /� 2. Completion of a year or more as President or Chair a. Service Requirement i. One full year or more in the capacity of President or Chair of the Commission ii. Recognition of service will be provided at the end of the tour of duty as Chair or President. iii. Under Council ruling, Presidents or Chairs are limited to two years of service. b. Form of recognition i. Certificate of Achievement presented at City Council Meeting ii. Gift presented at Commission Meeting, value not to exceed $50 3. Departure from the Board or Commission a. Service Requirement i. A minimum of one full year servcd. b. Form of Recognition i. One or more years of service (but less than a full term) 1. Certificate of Achievement presented at Commission Meeting ii. One full term of service 1. The certificate of Achievement presented at City Council Meeting 2. Thank you letter from the Mayor 3. A "farewell" thank you gift presented at the Commission Meeting, value not to exceed $30. iii. Two or more terms of service 1. Proclamation presented at City Council Meeting 2. Thank you letter from the Mayor 3. A "farewell" thank you gift presented at the Commission Meeting, value not to exceed $60. PAL CASH REPORT OCTOBER 2004 Beginning Cash Balance $ 489,203.11 Deposits 10/4/2004 4,100.52 10/4/2004 400.00 10/12/2004 705.00 10/1212004 7,608.00 10/18/2004 601.67 10/25/2004 250.00 10/25/2004 2,020.00 10/25/2004 75.00 10/26/2004 1,800.00 10/26/2004 680.00 10/26/2004 86.00 10/26/2004 2,595.00 10/27/2004 650.00 10/27/2004 416.66 21,987.85 Merchant Service Fee (63.61) Less Checks #1992 (67.02) Office Depot-Easel Display Book Ending Cash Balance $ 811,060.33 Checking Account Balance $ 511,060.33 Less Outstanding Checks - Deposit in Transit - Adjusted Bank Balance $ 511,060.33 BankofAmenca �� H — � — BANK OF AMERICA, N.A. Account Number � P.O. BOX 27128 01 01 109112 E"-1 CONCORD, CA 94520 Last Statement: 09/30/2004 This Statement: 10/29/2004 Customer Service RANCHO CUCAMONGA COMM. FOUNDATION 1-800-325-4296 — RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 2 10500 CIVIC DR P . O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING - Account Summary Information Statement Period 10/01/2004 - 10/29/2004 Statement Beginning Balance 488,021.44 Number of Deposits/Credits 15 Amount of Deposits/Credits 23,169.52 Number of Checks Number of Other Debits 1 Amount of Other Debits 63.61 Statement Ending Balance 511,060.33 Number of Enclosures I Service Charge .00 Deposits and Credits Date Customer Bank Posted Reference Amount Descr' tion Reference 10/01 1,181 .67 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533342750447304 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF: 00145951338712110825002004275044730404100122 10/05 400.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533342790702484 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004279070248404100522 10/05 4,100.52 CA VAULT DEPOSIT 152107160269477 10/13 705.00 CA VAULT DEPOSIT 152106660146587 10/13 7,608. 00 CA VAULT DEPOSIT 152106660146606 10/19 601 .67 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533342935448784 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004293544878404101922 10/26 75.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533343003674010 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004300367401004102622 10/26 250. 00 CA VAULT DEPOSIT 152107360102524 10/26 2,020 .00 CA VAULT DEPOSIT 152107360102500 10/27 680. 00 CA VAULT DEPOSIT 152107360112794 10/27 1,800.00 CA VAULT DEPOSIT 152107360113347 10/28 86 .00 CA VAULT DEPOSIT - 152106660020050 10/28 416 .66 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533343024712933 . INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004302471293304102822 10/28 650. 00 CA VAULT DEPOSIT 152106660020043 10/28 2,595. 00 CA VAULT DEPOSIT 152106660020014 Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 1992 67.02 10/08 5460078168 �-V BankofAmerica BANK OF AMERICA, N.A. W101 Account Number P.O. BOX 27128 01 01 109113 E# 1 CONCORD, CA 94520 Last Statement: 09/30/2004 This Statement: 10/29/2004 Customer Service RANCHO CUCAMONGA COMM. FOUNDATION 1-800-325-4296 Page 2 of 2 NON-PROFIT CHECKING - Other Debits Date Customer Posted Reference Amount Description Bank -- Reference 10/01 63.61 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 42750884757 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825002004275088475704100127 Daily Balances _Date Ledeer Balance Collected Balance Date Ledger Balance Collected Balance 09/30 488,021 .44 488,021 .44 10/15 501,886 . 00 501,873.52 10/01 489,139.50 489,139.50 10/18 501,886 .00 501 ,886.00 10/05 493,640. 02 491,339.50 10/19 502,487.67 502,487.67 10/06 493,640.02 491,479.50 10/26 504,832.67 503,522.67 10/07 493,640. 02 493,623.79 10/27 507,312.67 505,697.67 10/08 493,573.00 493,573.00 10/28 511,060.33 508,825.33 10/13 501,886.00 501,038.00 10/29 511,060.33 511,008.83 10/14 501,886.00 501,063.00 a� PAL CASH REPORT NOVEMBER 2004 Beginning Cash Balance $ 511,060.33 Deposits 11/1/2004 751.67 11/9/2004 1,325.00 11/8/2004 430.00 11/15/2004 15,725.00 11/16/2004 601.67 11/22/2004 212.52 11122r20D4 45:00 11/22/2004 40.00 11/22/2004 25.00 11/23/2004 340.00 11/24/2004 337.75 11/24/2004 20.00 19,823.61 _ Merchant Service Fee (75.60) Less Checks #1993 (598.01) Champion Awards-Crystal Glass Awards #1994 (400.00) Mark Christopher Charity Classic-Volunteer Applications #1995 (125.00) Rodney Gillry-DVD'S (1,123.01) Less Returned Check (25.00) Ending Cash Balance $ 529,660.33 Checking Account Balance $ 529,660.33 Less Outstanding Checks - Deposit in Transit Adjusted Bank Balance $ 629,660.33 H— BankofAmeric�� — BANK OF AMERICA, N.A. Account Number VNINNAMP P.O. BOX 27128 01 01 103012 E# 3 CONCORD, CA 94520 Last Statement: 10/29/2004 This Statement: 11/30/2004 Customer Service 1-800-325-4296 RANCHO CUCAMONGA COMM. FOUNDATION RANCHO CUCAMONGA LIBRARY FOUNDATION Page 1 of 2 DBA PAL CAMPAIGN 10500 CIVIC DR P . O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING Account Summary Information Statement Period 10/30/2004 - 11/30/2004 Statement Beginning Balance 511;060.33 Number of Deposits/Credits 14 Amount of Deposits/Credits 11 123.61 Number of Checks 3 Amount of Checks '100.60 Number of Other Debits 2 Amount of Other Debits Statement Ending Balance 529,660.33 Number of Enclosures 3 .00 Service Charge Deposits and Credits Bank Date Customer Reference Posted Reference Amount Description 11/02 150.00 CA VAULT DEPOSIT 152105160004985 11/02 601 .67 BOFA MS 1922 DES:MERCH SETL ID:43013231359104153334307076663 0 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004307076663004110222 152107260556010 11/09 430.00 CA VAULT DEPOSIT 11/10 650.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533343154230629 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004315423062904111022 152107360062117 11/10 675.00 CA VAULT DEPOSIT 152106560799686 11/16 15,725.00 CA VAULT DEPOSIT 11/17 601 .67 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533343223027188 INDN:PAL CAMPAIGN CO 111:1210001922 CCD REF:00145951338712110825002004322302718804111722 152105060109345 11/29 15.00 CA NIGHT DEPOSIT 152105060109335 11/29 20.00 CA NIGHT DEPOSIT 15210696040366! 11/29 25.00 CA VAULT DEPOSIT 152106960403661 11/29 40.00 CA VAULT DEPOSIT 152105060109331 11/29 212.52 CA NIGHT DEPOSIT 15210506010934( 11/29 337.75 CA NIGHT DEPOSIT 152107360315281 11/29 340.00 CA VAULT DEPOSIT Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 1993 598.01 11/15 5660775041 1995 125.00 11/16 7560183443 1994 400.00 11/26 6260168125 v BankofAmeric �� H_ BANK OF AMERICA, N.A. ' Account Number P.O. BOX 27128 01 01 103013 E CONCORD, CA 94520 Last Statement: 10/29/2004 This Statement: 11/30/2004 Customer Service 1-800-325-4296 RANCHO CUCAMONGA COMM. FOUNDATION Page 2 of 2 NON-PROFIT CHECKING - Other Debits Date Customer Bank Posted Reference Amount Description Reference 11/01 75.60 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 43065717735 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825002004306571773504110127 11/02 25.00 Return Item Chargeback 07810004324 DEPOSITED ITEM RETURNED ' Daily Balances Date Ledger Balance Collected Balance Date LedYer Balance Collected Balance 10/29 511,060.33 511,008.83 11/15 512,868.39 512,868.39 11/01 510,984.73 510,981 .73 11/16 528,468.39 517,943.39 11/02 511,711 .40 511,561.40 11/17 529,070.06 529,070.06 11/04 511,711 .40 511,711.40 11/26 528,670.06 528,670.06 11/09 512,141.40 511,841.40 11/29 529,660.33 529,005.06 11/10 513,466.40 512,691.40 11/30 529,660.33 529,447.26 11/12 513,466.40 513,136.40 R A N C H O C U C A M O N G A nt? PUBLIC LI IS QA Q Staff Report DATE: January 10, 2004 TO: President Williams and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT: WINERY EVENT ANALYSIS RECOMMENDATION: Open discussion to debrief the 2004 Winery Open House Event. BACKGROUND: Attached you will find the following documents relating to the Winery Event 2004: Summary of Proposed Goals and Expenditures Winery Event Analysis Appeal Cost Breakdown These tools for analysis of the event were produced by the Raiser's Edge Software and are for the use of the Board in analyzing the success of the event. FISCAL IMPACT: None. Sin ere/ly, � 06{ Deborah Kaye C rk Library Director 1/5/2005 Winery Open House Event Pagel Summary of Proposed Goals and Expenditures Appeal ID: PAL-Winery Evt 04 Description: Winery Event 2004 Goal: $ 5,500.00 Start date: 11/1/2004 End date: 12/31/2004 No. Solicited: 1,200 Default Campaign: PAL Campaign(PAL Campaign) Default Fund: PAL-Books(PAL-Book Fund) Total Expenses: $ 1,215.24 Packages: Raffle(Raffle during Winery Event) Admission(Admission to Event) Wine Tasting,etc. (Wine tasting and other small fundraising attempts) Sponsorship(Sponsorship of entertainment and general expenses) Notes: Event will be based on a USO Theme and will combine elements of 1940's history with holiday cheer. Entertainment by Carla Fiore(Andrews Sisters Act) 1/5/2005 Winery Event Analysis Page 1 Total Earnings and Package Breakdown Appeal No. Sols Gifts Total Given Avg/Gift Goal Cost/Gift Package % Resp Donors Total Cost AvgIDonor Over(Under) Cost/Donor PAL-WineryEvt 04 1,200 11 $8,177.00 $743.36 $5,500.00 $110.48 0.50 % 6 $1,215.24 $1,362.83 $2,677.00 $202.54 Admission 1,000 6 $4,531.00 $755.17 $4,000.00 $102.54 0.30 % 3 $1,215.24 $1,510.33 $531.00 $405.08 Raffle 200 1 $516.00 $516.00 $1,000.00 $0.00 0.50 % 1 $0.00 $516.00 ($484.00) $0.00 Sponsorship 0 3 $3,000.00 $1,000.00 $0.00 $0.00 0.00 % 3 $0.00 $1,000.00 $3,000.00 $0.00 Wine Tasting, etc. 0 I $130.00 $130.00 $500.00 $0.00 0.00 % 1 $0.00 $130.00 ($370.00) $0.00 Packages Totals: 1,200 11 $8,177.00 $743.36 $5,500.00 $110.48 0.00 % 8 $1,215.24 $1,022.13 $2,677.00 $151.91 GRAND TOTALS: 1,200 11 $8,177.00 $743.36 $5,500.00 $110.48 0.50 % 6 $1,215.24 $1,362.83 $2,677.00 $202.54 Actual Counts: 11 $743.36 $110.48 6 $1,362.83 $202.54 A Total of 1 Appeal(s) Listed 1/5/2005 Appeal Cost Breakdown Page 1 Animal ID Description Expense Description Comment Date Amount PAL -Winery Evt Winery Event 2004 Food, Supplies Plates $0.00 Food, Supplies Flatware $0.00 Printing&Postage Invitations $57.93 Staging Costs Light Towers $389.20 Staging Costs Table Rental $199.00 Food, Supplies Desserts $0.00 Food, Supplies Table Decorations $69.11 Performance Reimbursements Carla Fiore $500.00 PAL-Winery Evt 04 Total: $1,215.24 GRAND TOTALS: $1,215.24 A Total of 1 Appeal(s)Listed NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their meeting held Monday,January 10,2005,adjourned said meeting to Monday,February 7,at the hour of 6:00 p.m., in the Training Room at City Hall. The meeting scheduled for February 14,2005 is cancelled. Said adjournment was passed by the following vote: AYES: Akahoshi, Davies, Filippi, Howdyshell, Leonard and Williams. NOES: None ABSENT: Bowne, Leal, Sakala, Viricel and Wimberly. ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library January 11, 2005