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Home My WebLink About05/02/07 (Agn) Library Fnd Board LIBRARY FOUNDATION BOARD M AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:00 p.m. February 7, 2005 Training Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember L. Dennis Michael, Councilmember Sam Spagnolo, Councilmember Foundation Members Paul Williams, President Teresa Akahoshi, Member Bruce Bowne, Member Rebecca Davies, Member Gino Filippi, Member Frances Howdyshell, Member Ruth Leal, Vice President Ned Leonard, Member Ron Sakala, Member Anne Viricel, Member Ravenel Wimberly, Member DECLARATION OF POSTING OF AGENDA , VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on '�- at -5 pM J posted a true and correct copy of the meeting agenda dated 1�-c,b , -7,0 ozoa-s- at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on of-a -0S at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: Vivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA FEBRUARY 7, 2005 1 RANCHO CUCA.MONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Bowne , Davies , Filippi , Howdyshell , Leal , Leonard , Sakala , Viricel , Williams and Wimberly B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: January, 2005. 2. Approval of Minutes: November 8, December 13, 2004 and January 10, 2005. C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Lewis Apartment Rental Survey and Recommendation. Report by Deborah Clark, Library Director. 2. Update on Board Recognition Policy. Oral presentation by staff. 3. Fundraising Opportunity at the Winery. Presented by Member Filippi. LIBRARY FOUNDATION BOARD AGENDA FEBRUARY 7, 2005 2 RANCHO CUCAMONGA 4. Strengthening the PAL Campaign a) Joint Meeting Date: Proposed March 14 b) Community Foundation invites the Library Foundation to participate in a joint project as describe in the attached report by Paula Pachon. Report attached. c) Community Foundation invites the Library Foundation to participate in a newsletter geared towards the Foundation members as exemplified in the attached newsletter. Sample edition attached, created by Paula Pachon, Community Services Analyst. 5. PAL Campaign Reports: a) PAL Campaign Account Update b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Member Wimberly. c) Library Foundation Members Campaign Activities i) Bank of American ask. Update by staff. ii) Oral report by each Member: contacts made, stories to share, etc. E. IDENTIFICATION OFITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, February 2, 2005, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 7368 Archibald Avenue. LIBRARY FOUNDATION BOARD AGENDA FEBRUARY 7, 2005 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Bowne , Davies Filippi , Howdyshell , Leal Leonard , Sakala , Viricel , Williams and Wimberly_ B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: January, 2005. 1 2. Approval of Minutes: November 8, December 13, 2004 and January 5 10, 2005. C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Lewis Apartment Rental Survey and Recommendation. Report by 15 Deborah Clark, Library Director. 2. Update on Board Recognition Policy. Oral presentation by staff. 3. Fundraising Opportunity at the Winery. Presented by Member Filippi. LIBRARY FOUNDATION BOARD AGENDA FEBRUARY 7, 2005 2 RANCHO CUCA.NONGA 4. Strengthening the PAL Campaign a) Joint Meeting Date: Proposed March 14 b) Community Foundation invites the Library Foundation to participate 17 in a joint project as describe in the attached report by Paula Pachon. Report attached. c) Community Foundation invites the Library Foundation to participate 19 in a newsletter geared towards the Foundation members as exemplified in the attached newsletter. Sample edition attached, created by Paula Pachon, Community Services Analyst. 5. PAL Campaign Reports: a) PAL Campaign Account Update 23 b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Member Wimberly. c) Library Foundation Members Campaign Activities i) Bank of American ask. Update by staff. ii) Oral report by each Member: contacts made, stories to share, etc. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, February 2, 2005, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 7368 Archibald Avenue. T H E C I T Y O F R A N C H O C U C A M O N C A Staff Report DATE: February 7, 2005 TO: President Willia and Members of the Library Foundation Board FROM: Deborah Kaye IgL ' rary Director SUBJECT: Treasurer's Report— January 2005 CASH REPORT BEGINNING MTD MTD ENDING January, 2005 CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $40.486.09 $1,374.84 35.00 $41,825.93 Children's Books Endowment $40.000.00 $40,000.00 Victoria Gardens Books $83,000.00 $83,000.00 Adult Literac $5,415.00 $5,415.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $173.901.09 $1,374.84 35.00 $175,240.93 Revenues Received: Interest Earned: $ 13.89 General Fund Rental Check: $ 750.00 General Fund Personal Donations: $ 63.00 General Fund Corporate Donations: $ 500.00 General Fund Cash Box Donations: $ 47.95 General Fund Sponsors for Winery Event 04: UTI Check: $500 Page 2 February 7, 2005 Expenditures: Franchise Tax Board: $10 filing fee Department of Justice: $25 filing fee BankofArnerica 4% H Your Bank of America Business Interest 0628 P Checking Statement _ E 0-3 Statement Period: December 30, 2004 through January 27, 2005 Account Number:IORIONOM RANCHO CUCAMONGA PUBLIC LIBRARY FOU 10500 CIVIC CENTER DR Priority Customer Service RANCHO CUCAMONGA CA 91729 Call: 1.800.678.1433 Written Inquiries Bank of America Riverside Main Office PO Box 37176 San Francisco, CA 94137-0001 Customer since 1977 Bank of America appreciates your business and we enjoy serving you. Our free. Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at wwwbankofamerica.com/smallbusiness. - ❑ Summary of Your Business Interest Checking Account Beginning Balance on 12/30/04 $173.901.09 Annual Percentage Yield earned this period 0.10% Total Deposits and Other Credits + 1;360.95 Interest paid year-to-date _ _ $13.89 Interest Paid + 13.89 Number of 24 Hour Customer Service Calls Self-Service 0 Ending Balance $175,275.93 Assisted 0 ❑ Important Information About Your Account Based on the minimum balance you've maintained in this account, your monthly service charge has been waived. Total interest paid to your account in 2004 : $167.48 ❑ Deposits Number Date Posted Amount Number Date Posted Amount 01/04 $ 750.00 01/19 47.95 01/11 553.00 Total 014 deposits $1,360.95 01/18 10.00 ❑ Account Activity Date Posted Description Reference Number Amount Interest Paid 01/27 Interest Paid from 12/30/04 Through 01/27/05 $13.89 Continued on next page 0123317.00rT21 California Page 1 of 3 3 Recydetl Peper Rancho Cucamonga Public Library Foundation CASH REPORT JANUARY 2005 Beginning Balance $173,901.09 Deposits 1/3/2005 750.00 1/112005 553.00 1/182005 10.00 1912 W,5 47.95 1,360.95 Interest 13.89 Less Checks #1203 Voided #1204 Voided #1205 (10.00) Franchise Tax Board-Annual Information Return 4-1206 (25.00} Department of Justice-Renewal Fee Report (35.00) $ 175,240.93 Statement Ending Balance $ 175,275.93 Less O/S Checks #1205 (10.00) #12CS (25.CC} (35.00) Adjusted Bank Balance $ 175,240.93 rr . R A N C H O C U C A M O N G A PuBi6ic LITS RARY Staff Report DATE: February 7, 2005 TQ, President and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meetings of November 8, December 13, 2004 and January 10, 2005. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and special meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Deborah Kaye Clark Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, November 8, 2004, in the Training Room of the City Hall, located at 10500 Civic Center Drive,Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. Present were Members Akahoshi, Bowne, Howdyshell, Sakala, Williams and Wimberly. Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR B1. Approval of Library Foundation Treasurer's Report, October, 2004. MOTION: Moved by Member Sakala to approve, seconded by Member Akahoshi,motion carred, 6-0-4 (with Davies, Filippi, Leal and Viricel absent). Members Davies and Leal arrived at 6:08 p.m. B2. Approval of Minutes: October 11, 2004 (Sakala abstained). MOTION: Moved by Member Davies to approve the minutes, seconded by Member Wimberly, motion carried, 7-0-2-1 (with Fillipi and Viricel absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Ground Breaking Ceremony: Oral report by Staff. President Williams stated that he enjoyed the Ground Breaking Ceremony. He thanked Deborah Clark, Library Director for her presentation and stated that he brought a potential new Foundation Board Member to the event, Ned Leonard and he was very impressed with the enthusiasm of the group. He further stated that he would recommend Ned Leonard be appointed to the Foundation, unless any member objected. Member Davies stated that the event was "wonderful". She appreciated the presentation by.Paul Williams and Tony Mize. She felt everything was well done by staff. She stated that she left the event positive and uplifted. Library Foundation Board Minutes November 8, 2004 Page 2 C2. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark,Library Director. Deborah Clark, Library Director, stated that, due to the rain and the delay in the delivery of steel, construction could lag approximately three(3)weeks behind,but the construction management firm has already arranged to make up the time through an alteration of the work schedule. D. BOARD BUSINESS D1. PAL Campaign Reports: a) PAL Campaign Account Update: Available at the meeting. The PAL Campaign Account handout was passed out to the Members. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. President Williams gave an oral report of the last Cabinet meeting to the Board. C) Library Foundation Members Campaign Activities i) Bank of American ask. Update by staff. ii) Wells Fargo ask. Update by Member Howdyshell. Deborah Clark,Library Director,updated the Board on the two(2)asks,announcing that no progress had been made on either ask and was not expected to come to a conclusion before the new year. iii) Oral report by each member: contacts made, stories to share, etc. Each Member gave an oral report. d) Events i) Macy's Charity Event. Financial report available at the meeting. Deborah Clark, Library Director, reviewed the handout with the Board. Library Foundation Board Minutes November 8, 2004 Page 3 ii) Robinson's May Shopping Day event: Financial report available at the meeting. Deborah Clark, Library Director, review the handout with the Board. iii) Osh Kosh B'Gosh: Upcoming Charity Event. Oral report by staff. Deborah Clark,Library Director,stated that Osh Kosh B'Gosh would be giving the PAL Campaign a check for$2,000 as a donation. They will behaving a breakfast fundraiser inviting people from the Library as their guests. iv) Winery Event: i. Report from Committee meeting. Chair to report. Member Sakala gave an oral report on the meeting to the Board. ii. Fundraising goals and expenditure report for the event attached for discussion and approval/amendment. Item will be brought to the next Board meeting. D2. Next meeting date for the Library Foundation Board. After discussion the next Library Foundation Board meeting will be on Monday,January 10,2005 at 6 p.m. in the Training Room at City Hall. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING None received. F. COMMUNICATIONS FROM THE PUBLIC None received. Library Foundation Board Minutes November 8, 2004 Page 4 G. ADJOURNMENT MOTION: Moved by Member Wimberly to adjourn to Monday, January 10, 2005, seconded by Member Leal,motion carried, 8-0-2(with Filippi and Viricel absent). The meeting adjourned at 6:55 p.m. Respectfully submitted, V'� '1&- Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Adioumed Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday,December 13,2004, at 6:00 p.m. in the Training Room at the City of Rancho Cucamonga, located at 10500 Civic Center Drive Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Ute-- Vivian Garcia Administrative Secretary Approved: to CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, January 10, 2005, in the Training Room of the City Hall, located at 10500 Civic Center Drive;Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. Present were Members Akahoshi, Davies, Filippi, Howdyshell and Williams. Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present. B. OFFICIALS Administration of Oath of Office — Oath of Office will be administered to new appointee Ned Leonard. Mayor Alexander administered the Oath of Office to Ned Leonard. C. CONSENT CALENDAR Cl. Approval of Library Foundation Treasurer's Report, November and December, 2004 MOTION: Moved by Member Davies to approve, seconded by Member Howdyshell, motion carried, 6-0-5 (with Bowne, Leal, Sakala, Viricel and Wimberly absent). C2. Approval of Minutes: November 8 and December 13, 2004. Held over for next month's meeting. D. LIBRARY DIRECTOR'S STAFF REPORTS DI. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark,Library Director. Deborah Clark, Library Director, updated the Board on the project. Library Foundation Board Minutes January 10, 2005 Page 2 E. BOARD BUSINESS E1. Approval of Proposed Recognition Policy. Report attached. Presented by Member Rebecca Davies and staff. After discussion of the policy, the following motion occurred. MOTION: Moved by Member Davies to approve the Recognition Policy, seconded by Member Akahoshi, motion carried, 6-0-5 (with Bowne, Leal, Sakala, Viricel and Wimberly absent). E2. PAL Campaign Reports: a) PAL Campaign Account Update. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Member Wimberly. President Williams gave an oral report of the last Cabinet meeting to the Board. President Williams asked the Members what they would like see offered in this second year of PAL in terms of meetings or workshops. What could be done to energize the Members? President Williams suggested a training session and personal or group goals. Member Howdyshell suggested an update be sent to the community on the Cultural Center,such as a newsletter to be sent out quarterly. This would include a tear off slip which would ask what type of information the community would like to see from the Library Foundation Board. Member Filippi asked that testimonials be included from small and large donors in the newsletter to the PAL Campaign. C) Library Foundation Members Campaign Activities i) Bank of American ask. Update by staff. Deborah Clark, Library Director, updated the Board on the Bank of America ask. ii) John Husing ask. Update by Member Davies. Member Davies gave an oral report on the lunch with John Husing and his wife. Member Davies and Tony Mize of the Community Foundation Board were representing the PAL Campaign"ask"at the lunch. Library Foundation Board Minutes January 10, 2005 Page 3 iii) Oral report by each member: contacts made, stories to share, etc. Each Member gave an oral report as to their activities over the past month. d) Event i) Winery Event: i. Winery Event Analysis. Report attached. Member Filippi stated that he really enjoyed the evening. He stated that the event was pleasant and error free. President Williams asked Member Filippi to send a list of the Winery's in-kind donations. Deborah Clark,Library Director,asked the Board for comments from them on improvements to the event. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING F1. Staff Survey and Recommendation for the Lewis apartment rental. F2. Spreadsheet of the PAL Campaign. F3. Fundraising Opportunity at the Winery. G. COMMUNICATIONS FROM THE PUBLIC None received. /3 Library Foundation Board Minutes January 10, 2005 Page 4 H. ADJOURNMENT MOTION: Moved by Member Filippi to adjourn to Monday, February 7, 2005, seconded by Member Davies, motion carried, 6-0-5 (with Bowne, Leal, Sakala, Viricel and Wimberly absent). The meeting adjourned at 7:15 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: -1 R A N C H O C U C A M O N G A P U B L I C L I B R A R Y Staff Report DATE: February 7, 2005 TO: President Williams and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT: Lewis Apartment Rental Survey and Recommendation RECOMMENDATION: After discussion and review of data, staff recommends the Library Foundation Board continue the apartment rental with the current resident under the existing contract of $750. BACKGROUND: In December 3 of 2001, the Library Foundation Board approved the concept of accepting from the Lewis Operating Corporation a rental unit in the Terra Vista apartment community. (Original approved report attached.) The approved rent was $700 in 2002, when the lease was signed, February 12. It was agreed that the rent would be raised to $750 in October of 2002. The rent has remained $750 since that date. A review of the current monthly rent in that same complex shows that the units are now renting at $1,020 per month. In spite of that fact, staff recommends a continuance of the present contract with the existing renter for the following reasons: 1) Part of the original purpose of the Lewis gift was to give support to individuals in low paying jobs in the education field. Library clerical staff qualify for that support. 2) The value of a good tenant is well known—as anyone who has served as a landlord can attest. Tracy Yniguez, the current renter, pays her rent on time and the full amount. She is a quiet tenant with an excellent reputation in the complex. Her unit is well kept. 3) If we raise the rent beyond the current tenants capacity to pay, we will force her to leave the unit. The result would be the loss of income for a minumum of one month while we re-advertise the unit and arrange for a new lease. Due to these reasons, staff recommends we continue with the existing tenant on the existing terms. FISCAL IMPACT: Loss of $600-$4,440 annual income. (The low number is what we would earn if the rent were increased by $50 per month, the high number the amount if it were increased to the going rate of$1,020))) Sincerely, ,(CCG/`i� Deborah Kaye Clark Library Director -2 /� R A N C H O C U C A M O N G A C O M M U N I T Y S E R V I C E S Staff Report DATE: February 9, 2005 TO: Rancho Cucamonga Community Foundation FROM: Paula Pachon, Management Analyst III SUBJECT: 2005 FUNDRAISING CONCEPT RECOMMENDATION: It is recommended that the Board review the following fundraising concept being suggested by staff for 2005 and brainstorm ways to help ensure individual and Board success in reaching their fundraising goals this year for the Promoting Arts and Literacy (PAL) Campaign. BACKGROUND/ANALYSIS: As Boardmembers are aware, the Community Foundation and the Library Foundation have been collaborating through the PAL Campaign over the past year and a half to raise $5 million dollars to construct and endow the Victoria Gardens Cultural Center. Significant fundraising strides have been accomplished as nearly $2.4 million dollars has been pledged to the Campaign. With construction of the Center now underway and a projected opening date of summer 2006 on the horizon, the next seventeen months will be crucial for fundraising of the Campaign if we are to be successful. With the start of a New Year, staff thought it might be helpful to spend some time at our February Board meeting brainstorming key components of what we feel would be an effective plan of attack for fundraising this year. Specifically, Boardmembers might want to look at the follow key components and identify what is needed to ensure their individual success as well as success of the entire Board team: • Information (what tools do you need to do yourjob?) • Training (what additional assistance do you need in this area?) • Maximize Engagement (what can staff and Boardmembers do to help keep spirits up and motivation high?) • Focus (what fundraising areas should Boardmembers concentrate on first?) �7 Rancho Cucamonga Community Foundation 2005 FUNDRAISING CONCEPT February 9, 2005 Page 2 If the Board is agreeable to establishing Focus areas for fundraising this year, staff would suggest that teams be developed with membership comprised of Boardmembers from both the Community and Library Foundations that would concentrate this year on approaching the following groups for PAL Campaign pledges: • Community organizations • Mall merchants • Chamber of Commerce Executive Committee • Individual appeals (bricks, theatre seats, library stacks, etc.) • Physicians/Medical groups/Pharmaceutical firms • Corporations • Realtors • Developers • Elected officials In reviewing the strengths and interests of our Boardmembers, staff suggests that for the first quarter of 2005 (February through April), the Foundation focus on the following teams make-up of the following Community Foundation Boardmembers: • Community organizations (Buquet, Knox and Wysocki) • Mall merchants (Carlson and Parker) • Individual appeal —theatre seats (Cohen, Gibson and Gibson) • Corporations (Arreguin, Mize and Viladro) • Elected officials (Dutton and Nelson) If these recommendations are agreeable with the Board, staff would suggest that the Board break into their focus teams and spend a short time at our meeting brainstorming their next steps. Respectfully submitted, Paula Pachon Management Analyst III /8 Rancho Cucamonga Community Foundation Foundation News 1 Volume I, Issue I January 2005 communicate quarton aly regularebassiis with Victoria Gardens Cultural Center Community Foundation Blp ensure fundraising successde n Under Construction! i help ensure fundraising success and � to enhance Boardmembers volunteer experience. As the fourth major an- "Everyone in our commu- '- ............•"•••"......• chor to the Victoria Gar- nity will benefit from the ; dens 1.5 million square Cultural Center's vision Boardryienlber$: foot retail project, located to provide access to the 1 at the I-15 Freeway and performing arts for our Tony Mize,Chairman Foothill Blvd in the City children, strengthen our P of Rancho Cucamonga , library resources and Harvey D.Cohen,M.D.,Vice-Chairman the Victoria Gardens Cul- gather as a community in Patricia Carlson,Secretary/Treasurer tural Center will be home Celebration Hall" states featuring various acts that Michael Arreguin to a 2nd full-service Li- Tony Mize, Chairman of one could expect to find at Charles J.Buquet brary, a 540-seat Per- the Rancho Cucamonga the Cultural Center when forming Arts Center, the Community Foundation. it opens its doors in the Jo Dutton,Ph.D. Lewis Family Playhouse, summer of 2006. A construction kick-off for David w.Parker and a Celebration Hall the project was held for Darren J.Wardle,Sr. 1, with space for community donors and the commu- In December, "Act Two: events and meetings for Steve Wysocki,Ph.D. pity on Saturday, Novem- The Winery Event" was up to 425 people. In con- ber 6, 2004. This event, held at the Fili i Winery. junction with integrated entitled, "Act One: The This annual holiday friend ••••••••••••••••••••••••••• classroom curriculum tied Journey Begins"began and fundraiser raised to Playhouse perform- I I with a special breakfast nearly$6,000 for the PAL i antes and library pro- to recognize donors to the Campaign. Inside this issue: gramming, the Victoria Promoting Arts and Liter- Gardens Cultural Center acy(PAL) fundraising Watch for future"Acts" to will provide professional Campaign.A public cere- be scheduled soon cele- FundraisingTis 2 theatre for young audi- p mony followed with re- brating the coming of the ences and programming marks and entertainment Victoria Gardens Cultural for audiences of all ages. Center . Update on PAL Appeals 2 Arts Affiliate Organizations z Promoting Arts and Literacy (PAL) RC Theatre Arts Center 3 * Campaign Update 1I The Rancho Cucamonga Literacy(PAL) Campaign. To date the Foundations Boardmember Recruitment 31 Community Foundation The Foundations have have raised$2.4 million in and the Rancho Cuca- committed to raising$5 pledges towards this ambi- I monga Public Librarymillion; $3 million for an tious goal. With Special Thanks 41 Foundation are continuing endowment to support h- If you have an update on a i their efforts to raise funds brary and theatre pro- major`ask'that you would for the Victoria Gardens gramming at the Center like included in our next Meeting Schedule 4 Cultural Center through and$ 2 million to augment issue of Foundation News, the Promoting Arts and construction of the Center. please give staff a call. I i 19 - .....-.- ......--.. PAGE FOUNDATION NEWS VOLUME 1 ISSUE I 10 IMPORTANT THINGS TO KNOW ABOUT FUNDRAISING ,l 4 The Grassroots Fundraising Journal . THANK BEFORE YOU OF THOSE PEOPLE ARE has compiled a list of humorous, yet BANK—if you don't have time to NOT RICH-7 out 10 people give important things you need to know thank donors,you don't have time money—ask them to become giv- about fundraising. The items are to have donors, ers. not presented in the order of impor- tance, although the first item is treating our donors as whole by ' PEOPLE HAVE THE RIGHT most essential! We thought we p y f gift (not TO SAY NO—if you're not hear- le who have a number o would pass these ideas along to you ting no several times¢week,you for other your entertainment,as well Dist money)to give to your cause, are not asking enough people! as your consideration. you will have more financial sup- port from existing donors, more fun . TO BE GOOD AT FUNDRAIS- • IF YOU WANT MONEY,YOU fundraising and peace of mind that ING, CULTIVATE THREE HAVE TO ASK FOR IT— you are not treating anyone as an TRAITS —believe in your cause; object.Mob "Millard Fuller,founder of Habitat 1 have high hopes & low expecta- jfor Humanity says, `I have tried . MOST MONEY COMES FROM tions and have faith in people. raising money by asking for it, and PEOPLE,AND MOST by not asking for it. I always got (Story Continued on Page 3) more by asking for it." Seats, Bricks, Chairs & Much More In addition to garnering support the public and solicit their support for Seats, bricks, chairs, etc. are very from corporations and the business the upcoming Victoria Gardens Cul- affordable (price range is $150- community for major sponsorships, tural Center. $1,500) and Boardmembers are en- Boardmembers have been hard at Here's a quick update on how many of couraged to remember these items work selling theatre seats, engraved these items have been purchased to when talking to their friends, brick pavers, library tables and date: neighbors and family members. chairs, library stacks and much • Engraved Brick Pavers-310 We have a brochure available that more to the general public. • Playhouse Theatre Seats-44 deals exclusively with these items. Since the PAL Campaign kicked off ' Family Wall of Art Tile-4 • Library Stacks-4 Please let staff know if you would in April 2003, many different ap- . Library Tables-5 like extra copies. peals have been launched to reach . Library Chairs-2 _ ... ---............. --------------... . . -- ------- Foundation Helps Others Raise Much Needed Funds Over the years, the Community Foun- a Learn Not to Burn Fund groups wishing to raise funds for dation has assisted many local com- 0 Off-Park Dog Leash Fund dedicated projects have had a means munity organizations in their efforts to • Senior Center Fund to collect and distribute those funds, • raise funds for a variety of specific Wildland Interface Fund thereby helping to make community projects. James Curatalo Memorial Fund our community a better • Ralph M. Lewis Memorial Fund place to live, Some of these projects have in- • Pacific Electric Inland Empire work and ®® cluded: Rails to Trail Fundcm • Jack McNay Memorial Fund By becoming an affiliate organization play. • Youth Achievement Fund of the Community Foundation, local (& nr ao ........ ......... VOLUME 1, ISSUE 1 FOUNDATION NEWS PAGE _._____ _._.__ ___.... .... ............. . ......................... . ....-.....-_._ ......-__. _._____ _... _..__ ____.-....-_.-.-....-..... RC Theatre Arts Center to ®pen �± With the transfer of senior pro- acting, auditioning, improvisation, Theatre Arts Center will also be the grams and services to its new loca musical theatre, singing, dancing, temporary home for the Rancho tion at Central Park expected this theatrical make-up, costuming, sce- Cucamonga Community Theatre spring, the former senior center will nic artistry and technical theatre. (RCCT)program that will begin its take on a new look and a whole new Programs will be offered in specific expansion to include smaller theatri- energy. "This exciting opportunity age groups (youth, teens, adults) cal productions and events (both mu- for a dedicated home for our theatre allowing for appropriate instruc- sical and non-musical) as a perfect arts programs, classes, workshops, tional levels,program topics and a compliment to the large, Broadway- events and performances just comfortable learning environment. style musicals we have presented in evolved", stated Susan Sluka, Cul- several larger, local theatre venues. tural Arts Coordinator for the City. Although the facility will operate as Auditions and rehearsals for all a theatre arts center on a tempo- RCCT shows will be held at the new Beginning in April, until the open- rary basis, the new programs will center leading up to the opening of ing of the Victoria Gardens Cultural begin their permanent status, ulti- the Victoria Gardens Cultural Cen- Center, this facility will be hub of mately relocating to the new Cul- ter. Once the Cultural Center is theatre and performing arts activi- tural Center where they will con- open, all RCCT productions will be ties offered by the City. A wide va- tinue on an ongoing basis. performed on stage at our beautiful riety of new classes, workshops and new facility. group activities will be offered in In addition to performing arts classes and workshops the RC (See Related Story on Page 4) "If YOU Want Money, FundraisingTips I �l, ill (Continued from Page 2) you have to ask for • FUNDRAISING SHOULD ing people share their money THERE ARE FOUR STEPS NOT BE CONFUSED WITH with you. TO FUNDRAISING—plan, FUND CHASING,FUND • PEOPLE'S ANXIETIES plan,plan and work your plan! SQUEEZING OR FUND HOARDING—seek money ABOUT FUNDRAISING When you are tempted to skip plan- needed;spend it wisely and set STEM FROM THEIR ANXIE- ning until you`have some time', or aside some for future work. TIES ABOUT MONEY—keep to fly by the seat of your pants,just focused on your commitment to remember the Buddhist saying, • FUNDRAISING IS AN EX- the cause and that will propel CHANGE you share your be- you past your doubts,fears and "We have so little time, we must lief in the project, thereby hau- anxieties. proceed very slowly." ....-..-.. ..... . Foundation Seeking New Boardmembers to'`` I The Nominating Committee has re- tion's By-Laws, 30 individuals can • Strong desire to be an active sup- cently interviewed a number of poten- serve on the Foundation's Board. If porter of the Cultural Center and tial new Boardmembers for the Founda- you know of someone that you feel the Lewis Family Playhouse. ' Success in raising funds. tion Board of Directors. It is antici- would be a great candidate for the pated that the City Council will act Board please request a copy of our • Willingness to solicit financial contributions from individuals upon the Nominating Committee's rec- new Boardmember brochure and an an/or businesses. ommendation to appoint 4 new mem- application form for them. Passion for the arts, particularly hers to the Foundation's Board at the As defined by the Board, an ideal performing arts aimed at youth Council's February 2nd meeting. Boardmember will posses the follow- and families. With the recent change in the Founds- ing characteristics: • Ability to be a positive/ contrib- uting member of our team. al RANCHO CUCAMONGA COMMUNITY FOUNDATION Meeting Schedule 10500 Civic Center Drive 12th—PAL Campaign Cabinet, Rancho Cucamonga,CA 91730 January am Pai g Phone:909-477-2760 Fax:909-477-2761 4:00 p.m. Foundation Staff: February 9th—PAL Campaign Cabinet, Kevin McArdle,Community Services Director/Project Board of Directors, 5:00 p.m. ',.Manager)kmcordle@ciryotrecom - ext 2101) . March 9th—Executive Committee, 9:00 a.m.; PAL _ Paula Pachon,Management Analyst/PAL Campaign Campaign Cabinet, 4:00 p.m. Coordinator(ppachon@cityofre coin - ext 2105) • April 13th—PAL Campaign Cabinet, 4:00 p.m. Melissa Morales,Senior Administrative Secretary(mmorales@ci. rancho< cxnongaca..us - ext 2103) • May I I th—PAL Campaign Cabinet, 4:00 p.m. _..................... __-_-. _.... Upcoming Events • June 8th—Executive Committee, 9:00 a.m.; PAL Our first Rancho Cucamonga Campaign Cabinet, 4:00 p.m.; Board of Directors Community Theatre (RCCT) Annual Meeting, 5:00 p.m. performance at the new RC • July 13th—PAL Campaign Cabinet, 4:00 p.m. Theatre Arts Center August I Oth—PAL Campaign Cabinet, 4:00 p.m. (9791 Arrow Route, Rancho Cucamonga) will be, °`The September 14th—Executive Committee, 9:00 a.m.; World Goes Round" a musical review of the PAL Campaign Cabinet-4:00 p.m. songs of Kander and Ebb who are most notable October 12th—PAL Campaign Cabinet, 4:00 p.m.; j for their musical scores from"Cabaret"' Board of Directors-5:00 m. "Chicago"and"Kiss of the Spider Woman". P• Mark your calendars now as the show will be November 9th—PAL Campaign Cabinet, 4:00 p.m. presented weekends, starting April 1st– December 14th—Executive Committee, 9:00 a.m.; 1 through April 16th, PAL Campaign Cabinet-4:00 p.m. (With Special Thanks .. . Our Boardmembers & PAL Spotlight Donors Thanks to the hard work of the • WLC/Pitassi Architects • The John Randolph Haynes and Foundations'Boardmembers, the • CW Driver Dora Haynes Foundation following businesses, organizations • Charles Joseph Associates • Bob and Frances Howdyshell Fam- and community members have • Forest City Development ily pledged their support to the PAL • Mark Christopher Charity Classic • The Dick Dahler Family Campaign. With a donation of • • The Inland Valle Dail Bulletin '$5,000+the following are our cur- Native Building Housing Corpora- • The Law Offices oo Y tion f Howard S. rent Spotlight Donors: - • Stone and Youngberg Borenstein • The Lewis Family • ABS Foundation • Macy's Rancho Cucamonga at Vic- 1 • San Bernardino County—District • Alta Loma Psychological toria Gardens • Aureus Medical • L.Dennis and Regina Michael Supervisor Paul Biane (Dr. &Mrs. Barag . Rancho Cucamonga Chamber of • Burrtec Waste Industries,Inc. and Dr. &Mrs. Vigil) g er LLP Commerce • Best, Best&Krie • The Dutton Family g • The DiOrio Family • Charlotte Carron • RE/MAX Legends • Dr. and Mrs.Victor Chin • Friends of the Rancho Cucamonga g • Team Physical Therapy Public Library • Dr. and Mrs.Harvey Cohen • Anne Viricel • Rotary Club of Rancho Cucamonga • Dr. and Miss.Wallace GosneyNEW • Paul and Diane Williams • Dr.Jacob and Sandra Turner • Dr. Scott Goldman • Revenel and Karen Wimberly• Youner and Associates • George and Audrey Voigt xtw • Harry and Judy Gibson g • Southern California Housing De- • The Gutierrez Family and velopment Corporation Friends of Rex Gutierrez? �J V ' as PAL CASH REPORT DECEMBER 2004 Beginning Cash Balance $ 529,660.33 Deposits 12/1/2004 909.67 12/1/1004 496.66 12/20/2004 2,515.00 12/10/1004 . 516.00 12/202004 2,700.00 12202004 1,318.31 12/21/2004 150.00 12/222004 104.97 , 12/2212004 200.00 12802004 150.00 9,060.61 Merchant Service Fee - (63.76) Less Checks #19% (187.00) Oumlan Publishing Group-Subscription #1997 (32.00) Grassroots Fundraist g-Subscription #1998 (600.00) Mark Christopher Charity Classic-Volunteer Package (819.00) Ending Cash Balance S 537,838.18 Checking Account Balance $ 538,057.18 Less OulstmWi g Checks #1996 (187.00) #1997 (32.00) (219.00) Adjusted Bank Balance $ 537,838.18 0 BankofAmenc i � " _ BANK OF AMERICA, N.A. Account Number P.O. BOX 27128 01 01 118607 EO 1 CONCORD, CA 94520 Last Statement: 11/30/2004 This Statement: 12/31/2004 Customer Service 1-800-325-4296 _ RANCHO CUCAMONGA COMM. FOUNDATION RANCHO CUCAMONGA LIBRARY FOUNDATION page 1 of 2 \ DBA PAL CAMPAIGN 10500 CIVIC DR P . O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING Account Summary Information Statement Period 12/01/2004 - 12/31/2004 Statement Beginning Balance 529,660.33 Number of Deposits/Credits 12 Amount of Deposits/Credits 9,060.61 Number of Checks 1 Amount of Checks 600.00 Number of Other Debits 1 Amount of Other Debits63.76 _ Statement Ending Balance 538,057 . 18 Number of Enclosures 1 Service Charge .00 Deposits and Credits Date Customer Bank Posted Reference Amount Description Reference 12/01 208.00 CA VAULT DEPOSIT 152105060107708 12/01 701 .67 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533343363899927 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004336389992704120122 12/02 40.00 CA NIGHT DEPOSIT 152106160132920 12/02 456.66 SOFA MS 1922 DES:MERCH SETL ID:430132313591041533343370843164 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004337084316404120222 12/21 516.00 CA VAULT DEPOSIT 152107160098168 12/21 1,318.31 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533343560743918 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004356074391804122122 12/21 2,515.00 CA VAULT DEPOSIT 152107160098136 12/21 2,700.00 CA VAULT DEPOSIT 152107360403161 12/22 150.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533343574099291 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004357409929104122222 12/27 104.97 CA VAULT DEPOSIT 152107360359400 12/27 200.00 CA VAULT DEPOSIT 152107360359398 12/30 150.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533343650511231 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004365051123104123022 Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 1998 600.00 12/29 6160162361 L