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HomeMy WebLinkAbout05/04/11 (Agn) Library Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Monday 6:00 p.m. April 11, 2005 Training Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember L. Dennis Michael, Councilmember Sam Spagnolo, Councilmember Foundation Members Paul Williams, President Teresa Akahoshi, Member Bruce Bowne, Member Rebecca Davies, Member Gino Filippi, Member Frances Howdyshell, Member Ruth Leal, Vice President Ron Sakala, Member Anne Viricel, Member Ravenel Wimberly, Member DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows : I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on 6a Y a�0 � , at J posted a true and correct copy of the meeting agenda dated ")-06-7 at 10500 Civic Center Drive , Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho. Cucamonga B Y: �- Vivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA APRIL 11, 2005 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Bowne , Davies , Filippi , Howdyshell , Leal Leonard , Sakala , Viricel Williams and Wimberly B. 'CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: February (attached) and March, 2005 (available at the meeting). 2. Approval of Minutes: November 6, 2004, January 10 and February 7, 2005. C. LIBRARYDIRECTOR'S STAFF REPORTS J The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Proposed operation of the Gift and Book Shop at Victoria Gardens Library. Report and discussion led by President Paul Williams. 2. Telethon 2006. Oral presentation by staff regarding potential plans for Telethon 2006. LIBRARY FOUNDATION BOARD AGENDA APRIL 11, 2005 2 RANCHO CUCAMONGA 3. Vintner's Dinner. Presented by Member Filippi. 4. Training opportunity attended by Members Rebecca Davies and Ray Wimberly. Oral report. a) Discussion of potential core "message" that resonates most for the Cultural Center Project. 5. PAL Campaign Reports: a) PAL Campaign Account Update Available at the meeting. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Member Wimberly. c) Library Foundation Members Campaign Activities i) Bank of American ask. Update by staff. ii) Oral report by each Member: contacts made, stories to share, etc. E. IDENTIFICATION OF1,ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, April 7, 2005, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 7368 Archibald Avenue. LIBRARY FOUNDATION BOARD AGENDA APRIL 11, 2005 1 RANCHO CUCAMONOA A. CALL TO ORDER 1. Roll Call: Akahoshi Bowne , Davies Filippi , Howdyshell , Leal , Leonard Sakala , Viricel , Williams and Wimberly . B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: February / (attached) and March, 2005 (available at the meeting). 2. Approval of Minutes: November 8, 2004, January 10 and February 7, 2005. C LIBRARY_DIRECTOWS'STAFF REP,ORTS._ „ The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. D: BoARDrBusWEss The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Proposed operation of the Gift and Book Shop at Victoria Gardens Library. Report and discussion led by President Paul Williams. 2. Telethon 2006. Oral presentation by staff regarding potential plans for Telethon 2006. LIBRARY FOUNDATION BOARD AGENDA APRIL 11, 2005 2 RANCHO CUCAMONGA 3. Vintner's Dinner. Presented by Member Filippi. 4. Training opportunity attended by Members Rebecca Davies and Ray Wimberly. Oral report. a) Discussion of potential core "message"that resonates most for the Cultural Center Project. 5. PAL Campaign Reports: a) PAL Campaign Account Update Available at the meeting. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Member Wimberly. c) Library Foundation Members Campaign Activities i) Bank of American ask. Update by staff. ii) Oral report by each Member: contacts made, stories to share, etc. "I. IDENTIFICATION OF ITEMS FOR,THE MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATION'S',',',,-,' This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, April 7, 2005, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 7368 Archibald Avenue. ^4 µ n. K - T H E C I T Y O F PANCu0 Cu CA rt0NCA Staff Report DATE: April 11, 2005 TO: President Willia d Members of the Library Foundation Board FROM: Deborah Kaye I r Library Director SUBJECT: Treasurer's Rep — ebruary 2005 CASH REPORT BEGINNING MTD MTD ENDING February, 2005 CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $41,825.93 $783.47 $42,609.40 Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83.000.00 $83,000.00 Adult Literac $5,415.00 $5,415.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $175,240.93 $783.47 $0.00 $176,024.40 Revenues Received: Interest Earned: $ 13.47 General Fund Rental Check: $ 750.00 General Fund Personal Donations: $ 20.00 General Fund Expenditures: No expenditures during the month of February. BankofAmerica H Your Bank of America Business Interest — 0628 P Checking Statement _ E 2-3 Statement Period: January 28 through February 24, 2005 Account Number: RANCHO CUCAMONGA PUBLIC LIBRARY FOU Priority Customer Service 10500 CIVIC CENTER DR Call: 1.800.678.1433 RANCHO CUCAMONGA CA 91729 Written Inquiries Bank of America — Riverside Main Office PO Box 37176 San Francisco, CA 94137-0001 Customer since 1977 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smalibusiness. ❑ Summary of Your Business Interest Checking Account Beginning Balance on 01/28/05 $175,275.93 Annual Percentage Yield earned this period 0.10% Total Deposits and Other Credits + 770.00 Interest paid year-to-date $27.36 Total Checks, Withdrawals, Number of checks paid 2 Transfers, Account Fees - 35.00 Number of 24 Hour Customer Service Calls ' Interest Paid + 13.47 Self-Service 0 Assisted 0 Ending Balance $176,024.40 ❑ Important Information About Your Account Based on the minimum balance you've maintained in this account, your monthly service charge has been waived. Total interest paid to your account in 2004 : $167.48 ❑ Deposits Number Date Posted Amount Number Date Posted Amount 02/02 $ 20.00 Total of 2 deposits $770.00 02/14 750.00 ❑ Checks Paid Date Paid Number Amount Date Paid Number Amount 02/07 1205 $ 10.00 Total of 2 Checks Paid $35.00 02/14 1206 25.00 0 Continued on next page 0007e04.aot.221 California Page 1 of 3 ('�n«yuee Peoe Rancho Cucamonga Public Library Foundation CASH REPORT FEBRUARY 2005 Beginning Balance $175,240.93 Deposits 2/2/2005 20.00 2/14/2005 750.00 770.00 Interest 13.47 Less Checks - $ 176,024.40 Statement Ending Balance $ 176,024.40 Less O/S Checks - Adjusted Bank Balance $ 176,024.40 3 �f R A N C H O C U C A M O N G A V U b L I C L I B R A R Y Staff Report DATE: April 11, 2005 TO: President and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meetings of November 8, 2004 and January 10 and February 7, 2005. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and special meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. spectfully submitted, �I&J)7�� Deborah Kaye ClarrU Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, November 8, 2004, in the Training Room of the City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. Present were Members Akahoshi, Bowne, Howdyshell, Sakala, Williams and Wimberly. Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report, October, 2004. MOTION: Moved by Member Sakala to approve, seconded by Member Akahoshi,motion carried, 6-0-4 (with Davies, Filippi, Leal and Viricel absent). Members Davies and Leal arrived at 6:08 p.m. B2. Approval of Minutes: October 11, 2004 (Sakala abstained). MOTION: Moved by Member Davies to approve the minutes, seconded by Member Wimberly, motion carried, 7-0-2-1 (with Fillipi and Viricel absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Ground Breaking Ceremony: Oral report by Staff. President Williams stated that he enjoyed the Ground Breaking Ceremony. He thanked Deborah Clark, Library Director for her presentation and stated that he brought a potential new Foundation Board Member to the event, Ned Leonard and he was very impressed with the enthusiasm of the group. He further stated that he would recommend Ned Leonard be appointed to the Foundation, unless any member objected. Member Davies stated that the event was "wonderful". She appreciated the presentation by Paul Williams and Tony Mize. She felt everything was well done by staff. She stated that she left the event positive and uplifted. Library Foundation Board Minutes November 8, 2004 Page 2 C2. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark,Library Director. Deborah Clark, Library Director, stated that, due to the rain and the delay in the delivery of steel, construction could lag approximately three(3)weeks behind,but the construction management firm has already arranged to make up the time through an alteration of the work schedule. D. BOARD BUSINESS D1. PAL Campaign Reports: a) PAL Campaign Account Update: Available at the meeting. The PAL Campaign Account handout was passed out to the Members. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. President Williams gave an oral report of the last Cabinet meeting to the Board. C) Library Foundation Members Campaign Activities i) Bank of American ask. Update by staff. ii) Wells Fargo ask. Update by Member Howdyshell. Deborah Clark,Library Director,updated the Board on the two(2)asks,announcing that no progress had been made on either ask and was not expected to come to a conclusion before the new year. iii) Oral report by each member: contacts made, stories to share, etc. Each Member gave an oral report. d) Events i) Macy's Charity Event. Financial report available at the meeting. Deborah Clark, Library Director, reviewed the handout with the Board. Library Foundation Board Minutes November 8, 2004 Page 3 ii) Robinson's May Shopping Day event: Financial report available at the meeting. Deborah Clark, Library Director, review the handout with the Board. iii) Osh Kosh B'Gosh: Upcoming Charity Event. Oral report by staff. Deborah Clark,Library Director,stated that Osh Kash B'Gosh would be giving the PAL Campaign a check for$2,000 as a donation. They will be having a breakfast fundraiser inviting people from the Library as their guests. iv) Winery Event: i. Report from Committee meeting. Chair to report. Member Sakala gave an oral report on the meeting to the Board. ii. Fundraising goals and expenditure report for the event attached for discussion and approval/amendment. Item will be brought to the next Board meeting. D2. Next meeting date for the Library Foundation Board. After discussion the next Library Foundation Board meeting will be on Monday,January 10,2005 at 6 p.m. in the Training Room at City Hall. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING None received. F. COMMUNICATIONS FROM THE PUBLIC None received. Library Foundation Board Minutes November 8, 2004 Page 4 G. ADJOURNMENT MOTION: Moved by Member Wimberly to adjourn to Monday, January 10, 2005, seconded by Member Leal,motion carried, 8-0-2(with Filippi and Viricel absent). The meeting adjourned at 6:55 p.m. Respectfully submitted, �GtJtQ.",XJG�G�t. Vivian Garcia Administrative Secretary Approved: S CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, January 10, 2005, in the Training Room of the City Hall, located at 10500 Civic Center Drive,Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. Present were Members Akahoshi, Davies, Filippi, Howdyshell and Williams. Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present. B. OFFICIALS Administration of Oath of Office — Oath of Office will be administered to new appointee Ned Leonard. Mayor Alexander administered the Oath of Office to Ned Leonard. C. CONSENT CALENDAR Cl. Approval of Library Foundation Treasurer's Report, November and December, 2004 MOTION: Moved by Member Davies to approve, seconded by Member Howdyshell, motion carried, 6-0-5 (with Bowne, Leal, Sakala, Viricel and Wimberly absent). C2. Approval of Minutes: November 8 and December 13, 2004. Held over for next month's meeting. D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark,Library Director. Deborah Clark, Library Director, updated the Board on the project. Library Foundation Board Minutes January 10, 2005 Page 2 E. BOARD BUSINESS El. Approval of Proposed Recognition Policy. Report attached. Presented by Member Rebecca Davies and staff. After discussion of the policy, the following motion occurred. MOTION: Moved by Member Davies to approve the Recognition Policy, seconded by Member Akahoshi, motion carried, 6-0-5 (with Bowne, Leal, Sakala, Viricel and Wimberly absent). E2. PAL Campaign Reports: a) PAL Campaign Account Update. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Member Wimberly. President Williams gave an oral report of the last Cabinet meeting to the Board. President Williams asked the Members what they would like see offered in this second year of PAL in terms of meetings or workshops. What could be done to energize the Members? President Williams suggested a training session and personal or group goals. Member Howdyshell suggested an update be sent to the community on the Cultural Center,such as a newsletter to be sent out quarterly. This would include a tear off slip which would ask what type of information the community would like to see from the Library Foundation Board. Member Filippi asked that testimonials be included from small and large donors in the newsletter to the PAL Campaign. C) Library Foundation Members Campaign Activities i) Bank of American ask. Update by staff. Deborah Clark, Library Director, updated the Board on the Bank of America ask. ii) John Husing ask. Update by Member Davies. Member Davies gave an oral report on the lunch with John Husing and his wife. Member Davies and Tony Mize of the Community Foundation Board were representing the PAL Campaign"ask"at the lunch. Library Foundation Board Minutes January 10, 2005 L Page 3 iii) Oral report by each member: contacts made, stories to share, etc. Each Member gave an oral report as to their activities over the past month. d) Event i) Winery Event: i. Winery Event Analysis. Report attached. Member Filippi stated that he really enjoyed the evening. He stated that the event was pleasant and error free. President Williams asked Member Filippi to send a list of the Winery's in-kind donations. Deborah Clark, Library Director,asked the Board for comments from them on improvements to the event. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING Ft. Staff Survey and Recommendation for the Lewis apartment rental. F2. Spreadsheet of the PAL Campaign. F3. Fundraising Opportunity at the Winery. G. COMMUNICATIONS FROM THE PUBLIC None received. l� Library Foundation Board Minutes January 10, 2005 Page 4 H. ADJOURNMENT MOTION: Moved by Member Filippi to adjourn to Monday, February 7, 2005, seconded by Member Davies, motion carried, 6-0-5 (with Bowne, Leal, Sakala, Viricel and Wimberly absent). The meeting adjourned at 7:15 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, February 7, 2005, in the Training Room of the City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Bowne, Davies, Filippi, Leonard, Sakala, Williams and Wimberly. Deborah Clark, Library Director, Karen Schneiderwent, Circulation Supervisor, Tracy Yniguez, Library Page and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR B 1. Approval of Library Foundation Treasurer's Report, January, 2005. MOTION: Moved by Member Sakala to approve,seconded by Member Davies,motion carried,7-0- 4 (with Akahoshi, Howdyshell, Leal and Viricel absent). B2. Approval of Minutes: November 8, December 13, 2004 and January 10, 2005. Minutes for November 8, 2004 and January 10, 2005, were removed for the next meeting. MOTION: Moved by Member Wimberly to approve the minutes, seconded by Member Bowne, motion carried, 7-0-4 (with Akahoshi, Howdyshell, Leal and Viricel absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark, Library Director. Deborah Clark,Library Director, presented an oral update on the Victoria Gardens Cultural Center Project to the Board. /3 Library Foundation Board Minutes February 7, 2005 Page 2 D. BOARD BUSINESS DI. Lewis Apartment Rental Survey and Recommendation. Report by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the history of the Lewis apartment rental with the Board, including the Lewis purpose of the donation: 1)to provide the Library with the income rental as a recurring and continuous "donation" from the company; 2)to provide a library staff person with a prime rental unit for a reduced cost and 3)to provide the company with a reliable and stable tenant. The current tenant is a full time Library Page at the Library. Deborah Clark,Library Director,stated that staff is happy with the tenant, the rent is paid on time and there have not been any problems. Karen Schneiderwent, Circulation Supervisor, reviewed with the Board the percentages of salary increases received by the tenant vs. the rent increase under consideration by the Board. Library Director Deborah Clark concluded the report by recommending that,the Board keep the rent at the current level for another year. MOTION: Moved by Member Sakala for the rent to remain the same amount, seconded by Member Filippi, motion carried, 7-0-4 (with Akahoshi, Howdyshell, Leal and Viricel absent). D2. Update on Board Recognition Policy. Oral presentation by staff. Deborah Clark,Library Director, stated the City of Rancho Cucamonga staff is currently working on an official city-wide recognition policy for boards, commissions and council. D3. Fundraising Opportunity at the Winery. Presented by Member Filippi. Member Filippi reviewed with the Board a fundraising opportunity: a wine maker dinner to be held at the Winery. The Winery is available for the event in May. Member Filippi asked if the Event Committee could review the wine dinner and share their suggestions with the Board. MOTION: Moved by Member Williams to approve the concept of the fundraising wine dinner, seconded by Member Davies, motion carried, 7-0-4 (with Akahoshi, Howdyshell, Leal and Viricel absent). D4. Strengthening the PAL Campaign. a) Joint Meeting Date: Proposed March 14. b) Community Foundation invites the Library Foundation to participate in ajoint project as describe in the attached report by Paula Pachon. Report attached. r I 1 Library Foundation Board Minutes February 7, 2005 Page 3 Deborah Clark, Library Director, reviewed the topics for a joint meeting with the Community Foundation with the Board. After discussion, the Library Foundation Members stated their availability to meet on Monday, March 14 in the afternoon starting at 3 or 4 p.m. for approximately 3 hours. C) Community Foundation invites the Library Foundation to participate in a newsletter geared towards the Foundation members as exemplified in the attached newsletter. Sample edition attached, created by Paula Pachon, Community Services Analyst. Deborah Clark, Library Director, reviewed the Community Foundation newsletter with the Board. President Williams stated the Library Foundation Members would like to receive a copy of the newsletter. At this time, the Board is not requesting anything further in terms of newsletter production from the library staff. D5. PAL Campaign Reports: a) PAL Campaign Account Update. Deborah Clark, Library Director, reviewed the PAL Campaign Account with the Board. Member Davies inquired about the checks to Quinlan Publishing Group and Grassroots Fundraising. She asked the PAL Steering Committee Members if they could find out what the payments were for. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. President Williams gave an oral report of the last Cabinet meeting to the Board. C) Library Foundation Members Campaign Activities i) Bank of American "ask". Update by staff. Deborah Clark,Library Director, stated that Kevin McArdle and Paula Pachon were the contacts for the Bank of American "ask" and they expected to hear an update by April. ii) Oral report by each member: contacts made, stories to share, etc. Each Member gave an oral report. Library Foundation Board Minutes February 7, 2005 Page 4 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Recognition to past member, Paula Pachon. E2. An updated PAL Campaign Donation Pledge Summary spreadsheet. E3. PAL Letterhead Update on Honorary Members. F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Sakala to adjourn, seconded by Member Wimberly,motion carried, 7-0-4 (with Akahoshi, Howdyshell, Leal and Viricel absent). The meeting adjourned at 7:12 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: / 0