HomeMy WebLinkAbout05/05/09 (Min) Library Fnd Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, May 9, 2005, in the Training Room of the City Hall, located at 10500 Civic Center Drive,
Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members
Davies, Leal, Leonard, Sakala, Williams and Wimberly.
Deborah Clark,Library Director,Paula Pachon,past Library Foundation Member and Vivian Garcia,
Administrative Secretary, were also present.
B. ANNOUNCEMENTS/PRESENTATIONS
BI. Recognition of past Member Pachon. Presented by President Williams and Member Davies.
Member Davies thanked Paula Pachon for her nine (9) years of dedicated service on the Library
Foundation Board. She stated that Paula Pachon was a founding member of the Board and the first
President.
Members Akahoshi and Bowne arrived at 6:02 p.m.
Paula Pachon thanked everyone and gave an oral report on her experiences as a Member of the
Library Foundation Board.
Members Howdyshell and Filippi arrived at 6:08 p.m.
C. CONSENT CALENDAR
C1. Approval of Library Foundation Treasurer's Report, April, 2005.
MOTION: Moved by Member Leal to approve,seconded by Member Howdyshell,motion carried,
10-0-1 (with Viricel absent).
C2. Approval of Minutes: January 10(Bowne,Leal, Sakala and Wimberly abstained)and April
11, 2005 (Akahoshi and Sakala abstained).
Library Foundation Board Minutes
May 9, 2005
Page 2
MOTION: Moved by Member Davies to approve the minutes of January 10, seconded by Member
Leonard, motion carried, 6-0-1-4 (with Viricel absent).
MOTION: Moved by Member Davies to approve the minutes for April 11, seconded by Member
Leonard, motion carried, 8-0-1-2 (with Viricel absent).
D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark,
Library Director.
Deborah Clark,Library Director,gave an oral update on the Victoria Gardens Cultural Center Project
to the Board.
E. BOARD BUSINESS
E1. Vintner's Dinner. Update and analysis of the Vintner's Dinner. Conducted by Member
Filippi.
Member Filippi gave an oral report on the dinner.
Deborah Clark, Library Director, reviewed the Summary Report, which was passed out to the
Board and covered revenue and expenditures on the event.
E2. Raffle Proposal. Presented by Member Leonard. Report from Member Leonard attached.
Member Leonard reviewed the raffle proposal with the Board.
The Library Director noted that the City Attorney has been asked to review the proposal from the
prospect of legality.
A motion was made to create a subcommittee for the raffle proposal and to continue to explore
this fundraising option.
MOTION: Moved by Member Davies to create a subcommittee for the raffle proposal, seconded
by Member Akahoshi, motion carried, 10-0-1 (with Viricel absent).
Library Foundation Board Minutes
May 9, 2005
Page 3
The following members volunteered for the subcommittee: Bowne, Howdyshell, Leal, Leonard
Sakala and Williams.
E3. Budget Goals for Library Foundation 2005/2006. Report attached. Conducted by
President Williams.
Deborah Clark, Library Director, asked the Board if there were any special requests she needs to
include in the proposed fiscal year budget which will be presented next meeting. For example: if
the Board wishes to continue training and board development, it will need to be addressed in the
budget. She asked them to please contact her by phone or e-mail.
E4. Officers for Library Foundation Board. Discussion requested by Member Davies.
Member Davies started the discussion on selecting new officers for the Library Foundation
Board. Discussion focused on current Vice President Ruth Leal considering accepting the
Presidency and Frances Howdyshell considering the position of Vice President.
E5. PAL Campaign Reports:
a) PAL Campaign Account Update.
Deborah Clark, Library Director, reviewed the March, 2005, Cash Report for the PAL Campaign
Account with the Board.
b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Member
Wimberly.
President Williams gave an oral update on the last PAL Campaign Cabinet meeting with the Board.
C) Library Foundation Members Campaign Activities
i. Bank of American ask. Update by staff.
Deborah Clark, Library Director, stated Bank of America had requested a sixty (60) day extension
before responding to the $1 million ask.
ii. Oral report by each Member: contacts made, stories to share, etc.
Each Member presented an oral update to the Board.
Library Foundation Board Minutes
May 9, 2005
Page 4
Members Bowne and Wimberly left at 7:09 p.m.
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
F1. Budget for the Library Foundation 2005/2006.
F2. Officers for the Library Foundation.
Member Sakala left at 7:12 p.m.
G. COMMUNICATIONS FROM THE PUBLIC
None received.
H. ADJOURNMENT
MOTION: Moved by Member Filippi to adjourn,seconded by Member Akahoshi,motion carried,7-
0-4 (with Bowne, Sakala, Wimberly and Viricel absent). The meeting adjourned at 7:25 p.m.
Respectfully sub tted;
r
Vivian Garcia
Administrative Secretary
Approved: June 13, 2005