HomeMy WebLinkAbout05/06/13 (Min) Library Fnd Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday,June 13,2005,in the Training Room of the City Hall, located at 10500 Civic Center Drive,
Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. Present were
Members Akahoshi, Davies, Filippi, Howdyshell, Leal, Leonard, Sakala, and Williams.
Deborah Clark, Library Director and Vivian Garcia, Administrative Secretary, were also present.
B. CONSENT CALENDAR
B1. Approval of Library Foundation Treasurer's Report, May, 2005.
B2. Approval of Sponsorship of Volunteers for the"Mark Christopher Charity Classic-Presented
by Adelphia" to be held September 12-18, 2005.
B3. Approval of Minutes: May 9, 2005.
MOTION: Moved by Member Sakala to approve the consent calendar, seconded by Member
Davies, motion carried, 8-0-3 (with Bowne, Viricel and Wimberly absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark,
Library Director.
Deborah Clark,Library Director,gave an oral update on the Victoria Gardens Cultural Center Project
to the Board.
D. BOARD BUSINESS
DI. Acceptance of verbal resignation of Anne Vhicel and authorization to recruit for new Library
Foundation Member. Oral report by Library Director, Deborah Clark.
Library Foundation Board Minutes
June 13, 2005
Page 2
Deborah Clark, Library Director, stated that Anne Viricel had submitted an oral resignation and
recommended a recruitment process to fill the vacancy on the Board.
MOTION: Moved by Member Howdyshell to recruit, seconded by Member Akahoshi, motion
carried, 8-0-3 (with Bowne, Viricel and Wimberly absent).
D2. Approval of allocating $10,000 to launch a combined Library, Library Foundation and
Friends of the Library joint newsletter. Report attached.
Deborah Clark, Library Director, stated that she had talked with the Friends of the Library about
starting a new joint newsletter, designed to share information about the Library, the Friends of the
Library and the Library Foundation. The Friends stated that they would decide after staff had talked
with the Library Foundation Board and learned of their decision.
The newsletter would start in September and be a quarterly publication going out to the community.
A volunteer marketing specialist will assist in designing the newsletter and staff will help with
photocopies. However,the Director requested two Library Foundation Members to help review the
newsletter and overlook policy direction.
Members Howdyshell and Leal volunteered.
MOTION: Moved by Member Howdyshell to approve the cost of$10,000 to launch a quarterly
newsletter, seconded by Member Leal, motion carried, 8-0-3 (with Bowne, Viricel and Wimberly
absent).
D3. Review and approval of the Library Foundation's Fiscal Year 2005/2006 Annual Operating
Budget. Report attached.
Deborah Clark, Library Director, reviewed the Budget with the Board.
MOTION: Moved by Member Davies to approve the Budget,seconded by Member Sakala,motion
carried, 8-0-3 (with Bowne, Viricel and Wimberly absent).
D4. Election of Officers for Library Foundation Board. Elections conducted by President
Williams.
President Williams opened the floor for nominations.
Member Filippi nominated Ruth Leal for President.
Library Foundation Board Minutes
June 13, 2005
Page 3
MOTION: Moved by Member Filippi for Ruth Leal to be President, seconded by Member Davies,
motion carried, 8-0-3 (with Bowne, Viricel and Wimberly absent).
Member Filippi nominated Frances Howdyshell for Vice President.
MOTION: Moved by Member Filippi for Frances Howdyshell to be Vice President, seconded by
Member Leal, motion carried, 8-0-3 (with Bowne, Viricel and Wimberly absent).
D5. PAL Campaign Reports:
a) PAL Campaign Account Update. Available at the meeting.
b) PAL Campaign Cabinet Meetings. Oral report by President Williams.
i. Review of Victoria Gardens logo.
ii. Topping Off Party
iii. Bank of American ask.
President Williams gave an oral presentation of the new Victoria Gardens Logo.
Member Bowne arrived at 6:30 p.m.
President Williams, stated that there would be a Topping Off Party on Friday, July 15, from 4 to 7
p.m. in the east parking lot structure of Victoria Gardens.
C) Library Foundation Members Campaign Activities
i. Raffle Subcommittee Report. Update by Member Ned Leonard.
Member Leonard presented an oral update to the Board.
ii. Oral report by each Member: contacts made, stories to share, etc.
Each Member presented an oral update to the Board.
D6. Next meeting date.
The next meeting date will be Monday, July 11 at 6 p.m.
Library Foundation Board Minutes
June 13, 2005
Page 4
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Color boards of Victoria Gardens
E2. Wardman Furniture—Library Specifications available for review
E3. Steering Committee Representatives for the PAL Campaign Cabinet Meetings
E4. New Logo for Victoria Gardens
E5. Naming Rights for the building
F. COMMUNICATIONS FROM THE PUBLIC
None received.
G. ADJOURNMENT
MOTION: Moved by Member Sakala to adjourn, seconded by Member Filippi,motion carried,9-0-
2 (with Wimberly and Viricel absent). The meeting adjourned at 6:50 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: July 11, 2005