HomeMy WebLinkAbout05/07/11 (Agn) Library Fnd Board LIBRARY FOUNDATION BOARD
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Monday
6:00 p.m.
July 11, 2005
Training Room
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Diane Williams, Mayor Pro Tem
Rex Gutierrez, Councilmember
L. Dennis Michael, Councilmember
Sam Spagnolo, Councilmember
Foundation Members
Ruth Leal, President
Frances Howdyshell, Vice President
Teresa Akahoshi, Member
Bruce Bowne, Member
Rebecca Davies, Member
Gino Filippi, Member
Ned Leonard, Member
Ron Sakala, Member
Paul Williams, Member
Ravenel Wimberly, Member
DECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library-of Rancho
Cucamonga. Acting in that capacity, on �� � 020
at 34ty7 I posted a true and correct copy of the meeting
agenda dateda /, SWOS at 10500 Civic
�
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
6 — 3d dS at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
B Y: f ( 't�'_' .i
�Ue -
Vivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
LIBRARY FOUNDATION BOARD AGENDA
JULY 119 2005 1
RANCHO
CUCAMONGA
A. CALL TO ORDER
1. Roll Call: Akahoshi , Bowne , Davies ,
Filippi , Howdyshell , Leal
Leonard , Sakala , Viricel
Williams and Wimberly
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Foundation
Board at one time without discussion. Any item may be removed by a
Member or member of the audience for discussion.
1. Approval of Library Foundation Treasurer's Report: June, 2005.
Available at the meeting.
2. Approval of Minutes: June 13, 2005. 1
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Update on Victoria Gardens Cultural Center Project: Oral report by
Deborah Clark, Library Director.
a) Color Boards available for viewing
b) Library Furniture specifications available for viewing
D. BOARD BUSINESS
The following items have been requested by the Library Foundation
Board for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Approval and Board participation in the Pal Campaign Steering 6
Committee. Report attached.
2. Review of current Donor Recognition Program. Current policy 10
attached. This item was agendized at the request of Director Paul
Williams and will consist of an oral presentation by him regarding a
concept for library naming rights.
3. PAL Campaign Reports:
a) PAL Campaign Account Update. Available at the meeting.
b) PAL Campaign Cabinet Meetings. Oral report by President
Williams and Member Wimberly.
Meeting scheduled for July 13
LIBRARY FOUNDATION BOARD AGENDA
JULY 11, 2005 2
RANCHO
C UCAMONGA
c) Library Foundation Members Campaign Activities
i) Raffle Subcommittee Report. Update by Director
Ned Leonard.
ii) Oral report by each Member: contacts made,
stories to share, etc.
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for Library Foundation Board to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Foundation Board. State law prohibits the Board from
addressing any issue not previously included on the Agenda.
G. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Thursday, June
30, 2005, seventy two (72) hours prior to the meeting per Government
Code 54954.2 at 7368 Archibald Avenue.
µ
R A N C H O C U C A M O N G A
P U B L I C L I B R A R Y
Staff Report
DATE: July 11 , 2005
TO: President and Members of the Library Foundation
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes for the meeting of June 13, 2005.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular meeting of the Library Foundation
Board taken and compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None. .
TRepectfully submitted,
Deborah Kaye Cla
Library Director
1
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday,June 13,2005,in the Training Room of the City Hall, located at 10500 Civic Center Drive,
Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. Present were
Members Akahoshi, Davies, Filippi, Howdyshell, Leal, Leonard, Sakala, and Williams.
Deborah Clark, Library Director and Vivian Garcia, Administrative Secretary, were also present.
B. CONSENT CALENDAR
B1. Approval of Library Foundation Treasurer's Report, May, 2005.
B2. Approval of Sponsorship of Volunteers for the"Mark Christopher Charity Classic-Presented
by Adelphia" to be held September 12-18, 2005.
B3. Approval of Minutes: May 9, 2005.
MOTION: Moved by Member Sakala to approve the consent calendar, seconded by Member
Davies, motion carried, 8-0-3 (with Bowne, Viricel and Wimberly absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark,
Library Director.
Deborah Clark,Library Director,gave an oral update on the Victoria Gardens Cultural Center Project
to the Board.
D. BOARD BUSINESS
D1. Acceptance of verbal resignation of Anne Viricel and authorization to recruit for new Library
Foundation Member. Oral report by Library Director, Deborah Clark.
Library Foundation Board Minutes
June 13, 2005
Page 2
Deborah Clark, Library Director, stated that Anne Viricel had submitted an oral resignation and
recommended a recruitment process to fill the vacancy on the Board.
MOTION: Moved by Member Howdyshell to recruit, seconded by Member Akahoshi, motion
carried, 8-0-3 (with Bowne, Viricel and Wimberly absent).
D2. Approval of allocating $10,000 to launch a combined Library, Library Foundation and
Friends of the Library joint newsletter. Report attached.
Deborah Clark, Library Director, stated that she had talked with the Friends of the Library about
starting a new joint newsletter, designed to share information about the Library, the Friends of the
Library and the Library Foundation. The Friends stated that they would decide after staff had talked
with the Library Foundation Board and learned of their decision.
The newsletter would start in September and be a quarterly publication going out to the community.
A volunteer marketing specialist will assist in designing the newsletter and staff will help with
photocopies.However, the Director requested two Library Foundation Members to help review the
newsletter and overlook policy direction.
Members Howdyshell and Leal volunteered.
MOTION: Moved by Member Howdyshell to approve the cost of $10,000 to launch a quarterly
newsletter, seconded by Member Leal, motion carried, 8-0-3 (with Bowne, Viricel and Wimberly
absent).
D3. Review and approval of the Library Foundation's Fiscal Year 2005/2006 Annual Operating
Budget. Report attached.
Deborah Clark, Library Director, reviewed the Budget with the Board.
MOTION: Moved by Member Davies to approve the Budget,seconded by Member Sakala,motion
carried, 8-0-3 (with Bowne, Viricel and Wimberly absent).
D4. Election of Officers for Library Foundation Board. Elections conducted by President
Williams.
President Williams opened the floor for nominations.
Member Filippi nominated Ruth Leal for President.
Library Foundation Board Minutes
June 13, 2005
Page 3
MOTION: Moved by Member Filippi for Ruth Leal to be President, seconded by Member Davies,
motion carried, 8-0-3 (with Bowne, Viricel and Wimberly absent).
Member Filippi nominated Frances Howdyshell for Vice President.
MOTION: Moved by Member Filippi for Frances Howdyshell to be Vice President, seconded by
Member Leal, motion carried, 8-0-3 (with Bowne, Viricel and Wimberly absent).
D5. PAL Campaign Reports:
a) PAL Campaign Account Update. Available at the meeting.
b) PAL Campaign Cabinet Meetings. Oral report by President Williams.
i. Review of Victoria Gardens logo.
ii. Topping Off Party
iii. Bank of American ask.
President Williams gave an oral presentation of the new Victoria Gardens Logo.
Member Bowne arrived at 6:30 p.m.
President Williams, stated that there would be a Topping Off Party on Friday, July 15, from 4 to 7
p.m. in the east parking lot structure of Victoria Gardens.
C) Library Foundation Members Campaign Activities
i. Raffle Subcommittee Report. Update by Member Ned Leonard.
Member Leonard presented an oral update to the Board.
ii. Oral report by each Member: contacts made, stories to share, etc.
Each Member presented an oral update to the Board.
D6. Next meeting date.
The next meeting date will be Monday, July 11 at 6 p.m.
Library Foundation Board Minutes
June 13, 2005
Page 4
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Color boards of Victoria Gardens
E2. Wardman Furniture—Library Specifications available for review
E3. Steering Committee Representatives for the PAL Campaign Cabinet Meetings
E4. New Logo for Victoria Gardens
E5. Naming Rights for the building
F. COMMUNICATIONS FROM THE PUBLIC
None received.
G. ADJOURNMENT
MOTION: Moved by Member Sakala to adjourn, seconded by Member Filippi,motion carried,9-0-
2 (with Wimberly and Viricel absent). The meeting adjourned at 6:50 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
S
T H E C I T Y O F
RAN C tI O C U CAM ON G A
Staff Report
DATE: July 11, 2005
TO: President Leal and the Library Foundation Board of Directors
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF AND BOARD PARTICIPATION IN LIBRARY
FOUNDATION SUBCOMMITTEES
RECOMMENDATION:
It is recommended that the Library Foundation Board review committee service
opportunities and make what changes/additions or deletions they consider
appropriate.
BACKGROUND/ANALYSIS:
Over the past few years, the Library Foundation have established a number of
subcommittees for pursuing the work of the Board.
During this first meeting of the new fiscal year, it is appropriate that the Board review
the committees and the membership, and recommend changes if desired.
A list of current committees and membership in those committees is attached for
your review.
Although this did not occur last year, it was recommended that each committee elect
a chair and develop goals and objectives to guide their work for the year.
Discussion of these committees, their membership and the proposed structure for
the year will be led by President Leal.
Sin rely,
Deborah Kaye C
Library Director
LIBRARY FOUNDATION COMMITTEES
HOUSE RAFFLE COMMITTEE
Members: Ned Leonard, Library Foundation; Bruce Bowne,Library Foundation;Frances Howdyshell,
Library Foundation; Ron Sakala,Library Foundation; Paul Williams,Library Foundation.
Project: To plan and create a budget and timeline proposing the raffle of a house in Rancho Cucamonga.
Also to explore gaining a builder as a major donor for the project.
NEWSLETTER COMMITTEE
Members: President Leal, Library Foundation; Vice President Frances Howdyshell, Library
Foundation.
Project: To assist in planning and to provide editorial direction for the proposed new newsletter
combining library events with Library Foundation and Friends of the Library news.
PAL CAMPAIGN STEERING COMMITTEE
Members: Paul Williams, Library Foundation; Ray Wimberly, Library Foundation; Ron Sakala, Library
Foundation;Tony Mize,Community Foundation;David Parker,Community Foundation;Darren Vilardo,Sr.,
Community Foundation. Staff: Kevin McArdle, Community Foundation; Paula Pachon, Community
Foundation;Deborah Clark,Library Foundation.
Project: To coordinate efforts on the "Performing Arts and Literacy Campaign" between the Library
Foundation and the Community Foundation.
SCHOOL/YOUTH COMMITTEE
Members:Rebecca Davies,Foundation Board Member;Theresa Akohashi,Foundation Board Member;Bruce
Bowne,Foundation Board Member. Staff:Renee Tobin. Additional membership from education community.
Project: To promote library fundraisers and activities to the school community:class rooms,Superintendents,
School Boards and PTA's. During Telethon years,focus is on fund development and participation in Junior
Trivia Challenge and performances.
MARKETING AND PUBLICITY COMMITTEE
Members: Ruth Leal,Foundation Member; two vacancies. Staff: Deborah Clark
Project: To promote Library Foundation events within the business community, to solicit corporate and
business sponsors,to generate a list of publicity print and media publicity opportunities,create press releases
and contact news media for photo opportunities.
TELETHON PRODUCTION COMMITTEE
Members: Ruth Leal, Foundation Member; Frances Howdyshell, Foundation Member; Paul Williams,
Foundation Member; Staff: Robert Karatsu and Michelle Perera.
Project: To create and design Telethon fonnat, contact and book entertainment and celebrity guests for the
Telethon and to line up show hosts for the broadcast.
SPECIAL EVENT COMMITTEE
Members: Foundation Board Member; Gino Filippi, Foundation Board Member; Frances Howdyshell,
Foundation Board Member; two vacancies. Staff: Deborah Clark and Karye Hood.
Project: To recommend special events;to coordinate logistics of events;plan entertainment;plan author visits.
7
PROSPECT IDENTIFICATION COMMITTEE
Members: Frances Howdyshell, Foundation Board Member; Ray Wimberley, Foundation Board Member.
Two vacancies. Staff: Deborah Clark
Project: To develop additional lists of donor prospects; to develop creative plans for involving additional
community groups, block areas, corporate sponsorships,etc.
S
MEMBERS AND COMMITTEE ASSIGNMENTS
TERESA AKAHOSHI
School/Youth Committee
REBECCA DAVIES:
School/Youth Committee
BRUCE BOWNE:
House Raffle Committee
School/Youth Committee
GINO FILIPPI:
Special Events
FRANCES HOWDYSHELL
House Raffle Committee
Newsletter Production
Prospect Identification Committee
Special Events
Telethon Production
RUTH LEAL:
Marketing Committee
Newsletter Production
Telethon Production
NED LEONARD:
House Raffle Committee
RON SAKALA:
House Raffle Committee
Pal Campaign Steering Committee
PAUL WILLIAMS:
House Raffle Committee
PAL Campaign Steering Committee
Telethon Production
RAY WIMBERLY
PAL Campaign Steering Committee
Prospect Identification Committee
June 30, 2005
Rancho Cucamonga
Cultural Center Building
Imagination
Donor Recognition Program hR.
(Adopted: April 24, 2003; Revised: October 1, 2003, January 21, 2004, July 12, 2004 - Library Foundation
July 28, 2004—Community Foundation; and Library Foundation—August 9, 2004 and
September 22, 2004—Community Foundation; October 13, 2004— PAL Campaign Cabinet)
• Major Recognition Opportunities*:
Donors in this category enjoy their name actually incorporated into the name of the identified
facility and a photograph with biography inside the facility noting their generous presentation of
the space. (e.g., The Lewis Family Playhouse)
Minimum Gift Name
o Playhouse Theater $1 ,000,000 Lewis Family Playhouse
o Celebration Hall $1 ,000,000
o Imagination Tower $ 500,000
o Imagination Courtyard $ 500,000
o Playhouse Lobby $ 500,000 Paul Biane Playhouse Lobby
o Children's Story Room $ 500,000
o Children's Library $ In-kind Caryn DiOrio Children's
Library
o Teen Scene (ronnenyYoung Adult Center) $ 150,000
o Reading Enhancement Center $ 100,000
o Library Reading Room $ 50,000 Rancho Cucamonga
Rotary Reading Room
Donors in this category-are recognized with a special plaque at the entrance to the identified
facility and a photograph with biography inside the facility noting their generous presentation of
the space. (e.g., The Celebration Hall Lobby ... presented by the Dutton Family)
Minimum Gift Plaque
o Library $1,000,000
o Crossroads Rotunda $ 250,000
o Playhouse Stage $ 200,000
o Wishing Waters $ 150,000
o Studio Theatre $ 100,000
o Celebration Hall Lobby $ 100,000 Dutton Family
o Library Tree of Knowledge $ 100,000^
o Children's Library Carousel $ 100,000^
o Library Young Adult Center $ 75,000
o Library Technology Center $ 75,000 George and Audrey Voigt
o Arbor Court $ 75,000 Dr. Jacob and Sandra Terner
o Library Popular Materials Market $ 50,000
o Playhouse Grand Stairs $ 50,000
o Bookstore & Gift Shop $ 50,000 Friends of the Library
/O
Rancho Cucamonga � }
Cultural Center Baildi'n�
Ime�gin�t«n
Donor Recognition Program
o Donor Brick Walk $ 50,000
o Patio/Courtyard @ Celebration Hall $ 50,000
o Playhouse Tree of Light $ 50,000^
o Playhouse Green Room $ 30,000
o Library Homework Center $ 25,000 WLC/Pitassi Architects
o Playhouse Concession $ 25,000 SoCal Housing
o Playhouse Box Office $ 25,000 JT Storm Development
o Fireplace $ 25,000 CW Driver
o Library Study Room $ 25,000
o Dressing Rooms 3 @ $20,000 ea $ 20,000
A - Construction Funding — Cost to construct item.
• Library Stack Dedication
A dedication plaque will decorate the end of each book stack in the Library. Donors may select a
stack based on their special interests. Stacks are available in health, medicine, business,
careers, history, theater arts, and many other topics to suit your individual or business needs.
o Personalized Bronze Plate $ 1,500
• Family Wall of Art
A special wall within the Playhouse Lobby is reserved for the display of personalized ceramic tiles
created by children and families from the area. Sales and creation of these tiles promotes the
arts and provide families with the opportunity to publicly display their support for the Cultural
Center.
o 12 x 12 inch Personalized Family Tile $ 300
• Playhouse Seat Dedication
A great opportunity to display your name and your support for the arts on one (or more) of the
Playhouse Theatre seats.
o Theatre Seat Name Plaque $ 250
• Imagination Courtyard — Donor's Plaza
A highly visible and creative location within Imagination Courtyard is designed as the donor's
Plaza, allowing Center supporters the opportunity to provide a Plaza brick with their engraved
inscription.
o Engraved Brick $ 150
o School Engraved Brick $ 100
• Library Table & Chairs
Each table and every chair will display a dedication plate in shining bronze, perfect for a business
or family name.
o Table Dedication Plate $ 500
o Lounge Chair Dedication Plate $ 300
o Reading Chair Dedication Plate $ 250
• Adopt a Magazine - Library
Your company name will have impact on the cover of "Money Magazine" "Time"or any other of
over 200 popular choices.
o Magazine Shelf Dedication Plate $ 300
• Adopt a Book - Library
Place your name, the name of a child or loved one, or your company name in a special book.
100,000 books need adopting!
o Book with Dedication Plate $ 25
• Cultural Center Spotlight Donors
Spotlight Donors are those who donate at a minimum level of $5,000. These Donors are
recognized with their names on a special Cultural Center Wall of Honor in the Playhouse Lobby.
Donation categories are currently being developed.
Symbol Legend:
Multi-year pledge payments may be arranged to accommodate major donors.
Additional donor opportunities are available for discussion.
" Construction Fundraising - Covers cost to construct item.
Please Note: All gifts and recognitions are acknowledged in perpetuity.
I:ICOMMSERVICouncil&BoardslCommunityFoundationl FundDevelopmentPlanlDonorRecognitionPrgmChart.Rev4.05.doc