HomeMy WebLinkAbout2011/01/12 - Agenda Packet - SpecialL~!~`LbANryC~HO ~UCAMONGA
AGENDA
CITY COUNCIL, FIRE PROTECTION DISTRICT
AND REDEVELOPMENT AGENCY
SPECIAL MEETING
Wednesday, January 12, 2011 ~ 9:00 a.m.
Cultural Center ~ Celebration Hall South
12505 Cultural Center Drive ~ Rancho Cucamonga, CA 91739
A. CALL TO ORDER:
A1. Pledge of Allegiance
A2. Roll Call: Mayor/PresidentlChairman Michael
Mayor Pro Tem/Vice PresidentNice Chairman Spagnolo
Council/Board/Agency Members Alexander, Buquet and Williams
B. COMMUNICATION FROM THE PUBLIC:
This is the time and place for the general public to address the City Council, Fire Protection District and
Redevelopment Agency on any item listed on the agenda. State law prohibits the Council, Fire Board and Agency from
addressing any issue not previously included on the Agenda. The Council, Fire Board and Agency may receive testimony
and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as
deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications
are to be addressed directly to the Council, Fire Board and Agency, not to the members of the audience.
This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate
between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum
of the meeting. The public communications period will not exceed one hour prior to the commencement of the business
portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business
portion of the agenda will be given priority, and no further speaker cards for these business items will be accepted once the
business portion of the agenda commences. Any other public communications which have not concluded during this one
hour period may resume after the regular business portion of the agenda has been completed.
- CONTINUED -
SPECIAL MEETING -Wednesday, January 12, 2011- 9:00 a.m.
Cultural Center -Celebration Hall South
Page 1 of 2
C. ITEMS OF DISCUSSION:
C1. DISCUSSION AND CONSIDERATION OF CONSENSUS BUILDING (9:00 a.m. to
12:00 noon) - Dr. Bill Mathis, Facilitator
C2. LUNCH
C3. DISCUSSION AND CONSIDERATION OF CITY COUNCIL 2011 GOALS (1:00 p.m. to
5:00 p.m.) - Dr. Bill Mathis, Facilitator
D. ADJOURNMENT
I, Debra L. McKay, Assistant City Clerk/Records Manager, of the City of Rancho
Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted
on January 10, 2011, per Government Code 54954.2 at 10500 Civic Center Drive, Rancho
Cucamonga, California.
SPECIAL MEETING -Wednesday, January 12, 2011- 9:00 a.m.
Cultural Center -Celebration Hall South
Page 2 of 2
STAFF REPORT
CIS' OF R~NCHC) CUC.~~IC)NG.~
Date: January 12, 2011
To: Mayor and Members of the City Council
Jack Lam, AICP, City Manager
From: John R. Gillison, Assistant City Manag
Linda Daniels, Deputy City Manage
\'"~~ ,~ j
~~;-~
RANCHO
G'UCAMONGA
Subject: STATUS SUMMARY OF PRIOR YEAR GOALS (ACTIVE, COMPLETED, ON HOLD)
AND 2011 PROPOSED GOALS FOR JANUARY 12, 2011 WORKSHOP
RECOMMENDATION: Review, discuss and approve the attached matrix containing a status
update and summary of prior year goals (Active, Completed and On Hold) as well as the 2011
Goals proposed by City staff.
ANALYSIS: The City Council has previously adopted 4 primary Goal areas:
1. PUBLIC SAFETY: Proactively develop public safety programs and facilities to meet
community needs.
2. PARKS AND RECREATION DEVELOPMENT: Proceed with planning and development of
major park and recreational projects.
3. ENHANCING PREMIER COMMUNITY STATUS: As the community matures, undertake
programs and projects to enhance Rancho Cucamonga's position as the premier community
in our region.
4. MID AND LONG RANGE PLANNING: Begin efforts to develop mid-range and long-term
goals and vision for the City of Rancho Cucamonga.
Attached is a matrix containing a summary status of prior year City Council goals and objectives, as
well as City staff recommendations on proposed 2011 goals and objectives for the City Council's
consideration. The goals have been presented in the following way:
• ACTIVE objectives are shown on pages 1 to 10
• COMPLETED objectives are shown on pages 7 to 9 (. - • ). With the Council's
concurrence that the objectives have been completed, they will be documented as such and
will no longer be part of future goals and objectives summaries.
• ON HOLD objectives are shown on page 10 (- - • ). These will be periodically
revisited and updated as necessary, but will continue as part of future goals and objectives
summaries until completed, or removed.
• PROPOSED objectives are shown on pages 11 to 14 (white colored). These staff proposed
objectives will be discussed in more detail during the workshop. If approved by the City
SPA'rUS SUD111AKY OF PRIOR 1'13AR CI'll' COUNCII. GO:A1.S AND S'P:AI~I~ PROPOti13U 2011 COALS PdGE 2
):\NU:\I21' 12, 2011
Council, they will become Active objectives and will be shown as such during the next
quarterly summary update.
As has occurred in prior City Council goal setting workshops, individual City Council Members may
wish to present and discuss additional goals for the City Council's collective consideration, and/or
modify staff proposed goals.
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City of R.a~nc~oCucamonga, C~liforna
Rancho Cucamonga
Annual Strategic Planning Workshop
Facilitator: Dr. Bill Mathis Jm~. 12. zo~r, g a.m.-5 n.m. Cultural Center
Strategic Planning Bill
• Introduction
• Comments by Mayor Dennis
• Icebreaker Bill
• Goal: Best Council Ever!
• Major Challenges for 2ou
• Professional Beha~~ior and Differences OK
• Running Productive Meetings
• Community Involvement and Active Participation
• Invitations Shared
II. Guidelines for an Effective Council Bill/Council
Council Norms
o What `reputation' do you want for this Council?
o High expectations for Public and Council Conduct at Meetings?
o Attendance and study the issues
o Refrain from persona] attacks; issues please!
o Debate the issues, not personalities!
o Continue Open Government and Transparency
o Continue protocols for professional business meeting
Continue regular City Council Goa] review and discussion meetings (with
or without facilitator)
BREAK it AM
III. Major Areas for 2011 Bill/Council/Executive Team
• Continue Fiscal Conservative Approaches
o Maintain Reserves
o Stay within income / No Debt Spending
o Stay disciplined within the budget
• Review of Community Development approval standards, systems and
processes
• Anima] Control, Planning and Police
• Leadership for reforming benefits and pensions
• Leadership in regional and local affairs
w~~~w.MathisGrou!~.net
Rancho Cucamonyu - Annual Struteyic Pianniny Workshop
ii:45 - is oo Lunch -Council & Executiue Team
]V.. Current Financial Picture
• Surviving the Economic Dov`~turn Jack
o Fiscal conditions, past, present and future
V. Organizational Capacity and Development John/Council
• Cultural Survey -improved work culture and performance
• Organizational Development Goals and Expectations
• Succession Planning and mentoring
• Orientation and training/development
BREAK
VI. Executive Staff /Department Reports
Admin. Services -John Gillison
Bldg and Safety - Trang Huynh
City Clerk -Debra McKay
Engineering -Mark Steuer
Library -Robert Karatsu v
Police -Glenn Gr~T'ec (g/o~~' cL
Redevelopment -Linda Daniels
2oio Goals and highlights
• Goals for 2ou
• What surprises?
Staff
Animal Center -Joe Pulcinella
Community Svcs. -Kevin McArdle
City Mgr's Office -John Gillison
Fire -Mike Bell
Planning -James Troyer
Public Works -Bill Wittkopf
VII. Council Discussion and Priorities
• Top Five
VIII. Summary
o What happens next?
o Staff preparation of goals and work plans
o Budget preparation
Council/Bill
Bill/Jack
w~~~w.MathisGrou~7.nct
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January 12, 2011
City Council/Redevelopment/Fire District Workshop
Goal Setting Follow-Up Items:
1. Bring Mission and Values Statement back to the City Council (Compare with Team
RC Statements)
2. Develop fiscal impacts for future goals (Councilmember Buquet requested)
3. Schedule a workshop for review of the policies at the Animal Care and Services
Center
4. Consider expanding the deferral of development impact fees to commercial/industrial
projects
5. Market the need to get a permit for CNG vehicles
6. Explore the use of the billboard at Foothill/Archibald for Freedom Courtyard funding
7. Develop a brochure showing donation opportunities for the Freedom Courtyard
8. Provide the Council with information regarding the programs for the seniors
9. Set policies for County, State, funding priorities
10. Develop acost-neutral 4th of July program
11. Put the CERT graduation date on the Council's calendar
12. Provide early notice to businesses/restaurants regarding Fire's new inspection
program
13. Acquire information on the Historic Preservation Commission, specifically on whether
an independent Commission would be able to obtain additional grant funding.
14. Provide the Council with a map of capital improvement projects