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HomeMy WebLinkAbout2011/07/06 - MinutesJuly 6, 2011 RANCHO CUCAMONGA REDEVELOPMENT AGENCY, FIRE DISTRICT AND CITY COUNCIL CLOSED SESSION MINUTES A. CALL TO ORDER The Rancho Cucamonga City Council held a closed session on Wednesday, July 6, 2011, in the Tapia Room of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor L. Dennis Michael. Present were Agency/Council Members: Bill Alexander, Chuck Buquet, Diane Williams, Mayor Pro Tem Sam Spagnolo and Mayor L. Dennis Michael. Also present were: Jack Lam, City Manager; John Gillison, Assistant City Manager; James Markman, City Attorney; Kevin McArdle, Community Services Director and Bill Wittkopf, Public Works Services Director. B. ANNOUNCEMENT OF CLOSED SESSION ITEM S Mayor L. Dennis Michael announced the closed session items: D1. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8408 ROCHESTER AVENUE; NEGOTIATING PARTIES: KEVIN MCARDLE, COMMUNITY SERVICES DIRECTOR, CITY OF RANCHO CUCAMONGA; AND BOBBY BRETT, RANCHO BASEBALL, LLC REGARDING POTENTIAL LEASE EXTENSION -City ~~ C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) ~~ No one was present to comment on the closed session item. D. CONDUCT OF CLOSED SESSION Closed session began at 5:00 p.m. E. CITY MANAGER ANNOUNCEMENTS No announcements were made. F. RECess The closed session recessed at 5:25 p.m. with no action taken. Redevelopment Agency, Fire Protection District, City Council Minutes July 6, 2011 -Page 1 of 14 G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS The meeting of the Rancho Cucamonga Redevelopment Agency, Fire Protection District, and City Council reconvened in the Council Chambers of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. Chairman/PresidenUMayor L. Dennis Michael called the meeting to order at 7:00 p.m. Present were Agency Members/Board Members/Council Members: Bill Alexander, Chuck Buquet, Diane Williams, Vice Chairman/Vice PresidenUMayor Pro Tem Sam Spagnolo and Chairman/PresidenUMayor L. Dennis Michael. Also present were: Jack Lam, City Manager; James Markman, City Attorney; John Gillison, Assistant City Manager; Linda Daniels, Deputy City Manager; Trang Huynh, Building and Safety Services Director; Kevin McArdle, Community Services Director; Bill Wittkopf, Public Works Director; James Troyer, Planning Director; Robert Karatsu, Library Director; Fire Chief Mike Bell; Janice Reynolds, City Clerk; Debra McKay, Records Manager/Assistant City Clerk and Shirr'I Griffin, Deputy City Clerk. H. ANNOUNCEMENTS/PRESENTATIONS H1. Presentation of Certificates of Recognition to Sponsors of the 9`h Annual Ron Ives Bicycle Rodeo. Deputy Brian Chambers and Deputy Justin Long presented certificates of appreciation to the sponsors of the Ron Ives Bicycle Rodeo. I. PUBLIC COMMUNICATIONS 11. Fabian Villenas, Principal Management Analyst, announced the Rancho Cucamonga Home Energy Makeover Contest. 12. Ed Dietl invited the Council and the public to the Cucamonga Classics Route 66 Car Show, which will be held on July 30, 2011 at the Magic Lamp Inn. 13. Jerie Lee apologized for the comments made at the last meeting regarding the appointment of John Gillison as the new City Manager. 14. Janet Walton provided information about the Declaration of Independence and offered a prayer for those in attendance at the meeting. I5. Jim Moffatt addressed the planning of the Freedom Courtyard. He noted that the estimate keeps changing and has grown to almost $250,000. Mr. Moffatt suggested that the City Council match the amount provided by the County and finish this project in a timely manner. 16. Bill Hanlon urged the City Council to recruit for a new City Manager. He indicated that the City Council was not being responsible by making this appointment. Mr. Hanlon noted that the money paid to recruit for this position would be well spent and expressed concerns with the performance of the Council's responsibilities. 17. Raymond Herrera expressed a concern with billboard signs written in Spanish. He indicated that there are Mexican human smugglers in the City as a result of these signs. Redevelopment Agency, Fire Protection District, City Council Minutes July 6, 2011 -Page 2 of 14 18. Robin Hvidston provided pictures of a rally that was held in the City in support of the English language. She noted that the smugglers were welcomed into the City as a result of the language on the billboards. She asked the Council to partner with law enforcement and to take measures (such as e-verify) to address illegal immigration. 19. Desiree Thomas indicated that she had consulted the City prior to the construction of a shed in her backyard and built the structure according to standards. As there are zero lot lines in the City, the shed is in the 5 foot setback and has affected the landscaping requirements. She requested assistance in this matter. 110. Joe Schumacher congratulated John Gillison on his pending appointment as the new City Manager on behalf of the Rancho Cucamonga Chamber of Commerce. CONSENT CALENDARS: The following items are expected to be routine and non-controversial. They will be acted upon by the Agency/Board/City Council at one time without discussion. Any item may be removed by an Agency/Board/Council Member for discussion. J. CONSENT CALENDAR -REDEVELOPMENT AGENCY J1. Approval of Minutes: June 9, 2011 (Special Meeting -Budget) June 15, 2011 (Regular Meeting) J2. Approval of Check Register dated June 8 through June 28, 2011, for the total amount of $1,147,818.70. J3. Approval of adoption of a Resolution to authorize the Rancho Cucamonga Redevelopment Agency Executive Director or his designee to submit Assessment Ballots on behalf of the Rancho Cucamonga Redevelopment Agency in the proceedings to form Landscape Maintenance District No. 2-R. RESOLUTION NO. RA 11-014 A RESOLUTION OF THE RANCHO CUCAMONGA REDEVELOPMENT AGENCY (RDA), RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE RDA EXECUTIVE DIRECTOR OR HIS DESIGNEE TO SUBMIT ASSESSMENT BALLOTS ON BEHALF OF THE RANCHO CUCAMONGA REDEVELOPMENT AGENCY IN THE PROCEEDINGS TO FORM LANDSCAPE MAINTENANCE DISTRICT NO. 2-R AND PROVIDING DIRECTION ON THE SUBMISSION OF SAID ASSESSMENT BALLOTS J4. Approval to accept the Pacific Electric Trail Phase 4 -Grove Avenue to Amethyst Avenue, Contract No. 09-014 as complete, retain the Faithful Performance Bond as a Guarantee Bond, release the Labor and Material Bond, authorize the City Engineer to file a Notice of Completion and approve the final contract amount of $2,601,565.21. RESOLUTION NO. RA 11-015 A RESOLUTION OF THE RANCHO CUCAMONGA REDEVELOPMENT AGENCY, RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PACIFIC ELECTRIC TRAIL PHASE 4 - GROVE AVENUE TO AMETHYST AVENUE, CONTRACT NO. 09-014 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK Redevelopment Agency, Fire Protection District, City Council Minutes July 6, 2011 -Page 3 of 14 MOTION: Moved by Spagnolo, seconded by Alexander, to approve the staff recommendations in the staff reports. Motion carried 5-0. K. CONSENT CALENDAR -FIRE PROTECTION DISTRICT K1. Approval of Minutes: June 9, 2011 (Special Meeting -Budget) June 15, 2011 (Regular Meeting) K2. Approval of Check Register dated June 8 through June 28, 2011, for the total amount of $400,157.03. K3. Approval of adoption of a Resolution to authorize the Appointing Authority or his designee to submit an Assessment Ballot on behalf of the Rancho Cucamonga Fire Protection District in the proceedings to form Landscape Maintenance District No. 2-R. RESOLUTION NO. FD 11-027 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE APPOINTING AUTHORITY OR HIS DESIGNEE TO SUBMIT AN ASSESSMENT BALLOT ON BEHALF OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT N THE PROCEEDINGS TO FORM LANDSCAPE MAINTENANCE DISTRICT NO. 2-R AND PROVIDING DIRECTION ON THE SUBMISSION OF SAID ASSESSMENT BALLOT MOTION: Moved by Buquet, seconded by Williams, to approve the staff recommendations in the staff reports. Motion carried 5-0. L. CONSENT CALENDAR -CITY COUNCIL L1. Approval of Minutes: June 09, 2011 (Special Meeting -Budget) June 15, 2011 (Regular Meeting) June 27, 2011 (Special Meeting -City Manager Appointment) L2. Approval of Check Register dated June 8 through June 28, 2011, and payroll ending June 28, 2011, for the total amount of $3,545,872.95. L3. Approval of a Resolution adopting the 2011 San Bernardino County Non-Motorized Transportation Plan for the City of Rancho Cucamonga as an update to the previously adopted 2008 Non-Motorized Transportation Plan, in order to qualify for certain grant funds, such as the Bicycle Transportation Account (BTA) Program. RESOLUTION NO. 11-094 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE SAN BERNARDINO COUNTY NON-MOTORIZED TRANSPORTATION PLAN FOR THE CITY OF RANCHO CUCAMONGA L4. Approval to accept and allocate $35,187 grant awarded by the California Department of Forestry and Fire Protection ("CAL FIRE") into General Fund Revenue Account 1001000- 4740 and appropriate $35,187 into various object codes as determined by staff into Expenditure Account 1001316 (Street and Park Maintenance) for the purpose of planting trees along the Pacific Electric Trail. Redevelopment Agency, Fire Protection District, City Council Minutes July 6, 2011 -Page 4 of 14 L5. Approval of a recommendation from the Park and Recreation Commission regarding the proposed fee for the use of Billiards Cove (pool room) at the James L. Brulte Senior Center. L6. Approval to appropriate funds into the Capital Reserve Fund -Capital Supplies 025 Account 1025001-5207 in the amount of $30,249 and authorize the purchase of six (6) bleachers manufactured by PW Athletic Manufacturing Co. through the Playwell Group utilizing the Houston Galveston Area Council (HGAC) Buy Program Contract PR 11-10 to replace the current donated bleachers at Etiwanda Creek Park in the amount of $30,075 and authorize an expenditure of a 2% installation cost contingency in the amount of $174. L7. Approval to issue a solar incentive rebate to Solarmax Technology, Inc. for installation of a solar photovoltaic system at Children's Dentistry of the Inland Empire in the amount of $68,130.26, to be funded from Acct. No. 1706303-5209 (Municipal Utility Public Benefit Fund). L8. Approval of request of consideration for the City to acquire off-site property for public street rights-of-way in conjunction with the development of Tentative Tract 18806, located on the north side of Base Line Road east of Etiwanda Avenue, submitted by LVD Rancho Cucamonga, LLC; any and all costs will be borne by the Developer. L9. Approval to execute an Enterprise License Agreement (ELA) for Geographic Information Systems (GIS) Software between Environmental System Research Institute (ESRI) (CO 11- 086) and the City of Rancho Cucamonga in the total amount of $207,000 for a three (3) year term payable in three (3) annual installments, and authorization to appropriate $74,000 into Account Number 1373701-5152 for the first year's payment. L10. Approval of an annual citywide agreement with '^'^^'' ~'^•'^^^-^ '^^. Independent Stationers, to provide printer toner cartridges and miscellaneous office supplies, utilizing U.S. Communities Master Agreement Number MA-IS-1 140050, and with Office Max to provide copy and printer paper, utilizing the America Saves Contract Number 003209; funded by various citywide department account numbers in accordance with the adopted budget for Fiscal Year 2011/2012, and authorize continued utilization of said contracts in accordance with their specified expiration dates. L11. Approval of Resolutions initiating proceedings to levy annual assessments, preliminarily approve the annual levy reports, declaring the City Council's intention to levy annual assessments within Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8 for Fiscal Year 2011/12 and setting the time and place for a public hearing thereon. NO INCREASE OF ASSESSMENT RATE FOR FY 2011/12 IS PROPOSED. RESOLUTION NO. 11-095 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2011/2012 IN STREET LIGHTING MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON Redevelopment Agency, Fire Protection District, City Council Minutes July 6, 2011 -Page 5 of 14 RESOLUTION NO. 11-096 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF ANNUAL LEVY REPORTS PURSUANT TO THE PROVISIONS OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITHIN STREET LIGHTING MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, FOR FISCAL YEAR 2011112 RESOLUTION NO. 11-097 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, PRELIMINARILY APPROVING THE ANNUAL LEVY REPORTS FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN STREET LIGHTING MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, FOR FISCAL YEAR 2011/12 L12. Approval of Resolutions initiating proceedings to levy annual assessments, preliminarily approve the annual levy reports, declaring the City Council's intention to levy annual assessments within Landscape Maintenance District Nos. 1, 3A, 36, 4-R, 5, 6-R, 7, 8, 9 and 10 for Fiscal Year 2011/12 and setting the time and place for a public hearing thereon. NO INCREASE OF ASSESSMENT RATE FOR FY 2011112 IS PROPOSED. RESOLUTION NO. 11-098 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 201112012 IN LANDSCAPE MAINTENANCE DISTRICT NOS. 1, 3A, 38, 4-R, 5, 6-R, 7, 8, 9 AND 10, INCLUSIVE, AND SETTING A TIME AND PLACE FORA PUBLIC HEARING THEREON RESOLUTION NO. 11-099 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF ANNUAL LEVY REPORTS PURSUANT TO THE PROVISIONS OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITHIN LANDSCAPE MAINTENANCE DISTRICT NOS. 1, 3A, 38, 4-R, 5, 6-R, 7, 8, 9 AND 10, INCLUSIVE, FOR FISCAL YEAR 2011/12 RESOLUTION NO. 11-100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, PRELIMINARILY APPROVING THE ANNUAL LEVY REPORTS FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE DISTRICTS NOS. 1, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9 AND 10, INCLUSIVE, FOR FISCAL YEAR 2011/12 Redevelopment Agency, Fire Protection District, City Council Minutes July 6, 2011 -Page 6 of 14 L13. Approval of Resolutions initiating proceedings to levy annual assessments, preliminarily approve the annual levy reports, declaring the City Council's intention to levy annual assessments within Park and Recreation Improvement District No. PD-85 for Fiscal Year 2011112 and setting the time and place for a public hearing thereon. NO INCREASE OF ASSESSMENT RATE FOR FY 2011/12 IS PROPOSED. RESOLUTION NO. 11-101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2011/2012 IN PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD-85 AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON RESOLUTION NO. 11-102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF ANNUAL LEVY REPORT PURSUANT TO THE PROVISIONS OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITHIN PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD-85 FOR FISCAL YEAR 2011/12 RESOLUTION NO. 11-103 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, PRELIMINARILY APPROVING THE ANNUAL LEVY REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD- 85 FOR FISCAL YEAR 2011/12 L14. Approval of adoption of a Resolution to authorize the City Manager or his designee to submit Assessment Ballots on behalf of the City of Rancho Cucamonga in the proceedings to form Landscape Maintenance District No. 2-R. RESOLUTION NO. 11-104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO SUBMIT ASSESSMENT BALLOTS ON BEHALF OF THE CITY OF RANCHO CUCAMONGA IN THE PROCEEDINGS TO FORM LANDSCAPE MAINTENANCE DISTRICT NO. 2-R AND PROVIDING DIRECTION ON THE SUBMISSION OF SAID ASSESSMENT BALLOTS L15. Approval of Map, Improvement Agreement, Improvement Securities, Monumentation Cash Deposit and ordering the annexation to Landscape Maintenance District No. 10 and Street Light Maintenance District Nos. 1 and 7 for Tract Map 18032, located on the west side of Day Creek Boulevard, south of Vintage Drive, submitted by Meritage Homes of California, Inc. RESOLUTION NO. 11-105 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING FINAL MAP, IMPROVEMENT AGREEMENT, IMPROVEMENT SECURITIES AND MONUMENTATION CASH DEPOSIT FOR TRACT 18032 Redevelopment Agency, Fire Protection District, City Council Minutes July 6, 2011 -Page 7 of 14 RESOLUTION NO. 11-106 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 10 (RANCHO ETIWANDA) FOR TRACT 18032 RESOLUTION NO. 11-107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 7 (NORTH ETIWANDA) FOR TRACT 18032 RESOLUTION NO. 11-108 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR TRACT 18032 L16. Approval of a Professional Services Agreement in the amount of $132,000 to Applied Metering Technologies, Inc. (CO 11-087) for installation, configuration and meter testing services within the Rancho Cucamonga Municipal Utility Service Area for FY 2011/12, to be funded from 1705303-5309 Municipal Utility Fund. L17. Approval of a Professional Services Agreement in the amount of $131,000 to Butsko Utility Design, Inc. (CO 11-088) for technical electrical engineering support within the Rancho Cucamonga Municipal Utility Service Area for FY 2011112, to be funded from 1705303-5309 Municipal Utility Fund. L18. Approval of a Professional Services Agreement in the amount of $165,000.00 to International Line Builders, Inc. (CO 11-089), for operation and maintenance of the Arbors Substation and the Municipal Utilities Electrical Distribution System within the Rancho Cucamonga Municipal Utility Service Area for FY 2011/12, to be funded from 1705303-5309 Municipal Utility Fund. L19. Approval of recommendation to Quitclaim Vehicular Access Rights to and egress from the southerly line of Lot 1 of Tract 18710 abutting Church Street, east of Milliken Avenue. RESOLUTION NO. 11-109 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, FINDING THAT SAID VEHICULAR ACCESS RIGHTS MORE PARTICULARLY DESCRIBED HEREIN TO BE UNNECESSARY AND RESTRICTIVE, AND AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE THAT CERTAIN DEED, COPY OF WHICH IS ATTACHED HERETO, AND TO CAUSE THE SAME TO BE RECORDED L20. Approval to accept the Pacific Electric Trail Phase 4 -Grove Avenue to Amethyst Avenue, Contract No. 09-262 as complete, retain the Faithful Performance Bond as a Guarantee Bond, release the Labor and Material Bond, and authorize the City Engineer to file a Notice of Completion and approve the final contract amount of $2,601,565.21. Redevelopment Agency, Fire Protection District, City Council Minutes July 6, 2011 -Page 8 of 14 RESOLUTION NO. 11-110 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PACIFIC ELECTRIC TRAIL PHASE 4 - GROVE AVENUE TO AMETHYST AVENUE, CONTRACT NO. 09-262 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK L21. Approval to release the Maintenance Guarantee cash deposit for DRC2005-00327, located at 8619 Baker Avenue, submitted by Chinese Christian Family Church, Inland Valley. L22. Approval to release the Maintenance Guarantee Cash Deposit for Tract 17487 and 17840, located on the south side of Church Street, east of Day Creek Boulevard, submitted by Shea Homes, LP. L23. Approval to accept Improvements, release the Faithful Performance Letter of Credit, accept a Maintenance Cash Deposit and file a Notice of Completion for improvements for DRC2005-00831, located at the northeast corner of Vineyard Avenue and San Bernardino Road, submitted by Mapleton International Financial, L.P. RESOLUTION NO. 11-111 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR DRC2005-00831 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK MOTION: Moved by Williams, seconded by Alexander, to approve the staff recommendations in the staff reports. Motion carried 5-0. M. CONSENT ORDINANCES The following Ordinances have had public hearings at the time of first reading. Second readings are expected to be routine and non-controversial. The Agency, Fire Board, or Council will act upon them at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion by an Agencymember, Boardmember, or Councilmember. M1. 00158 -CITY OF RANCHO CUCAMONGA - A proposed amendment to the Historic Preservation Ordinance deleting Chapter 2.24, Title 2 of the City of Rancho Cucamonga Municipal Code and replacing it in its entirety. Staff has prepared a Negative Declaration of environmental impact far consideration. ORDINANCE NO. 848 (second reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING MUNICIPAL CODE AMENDMENT DRC2008-00158, A REQUEST TO DELETE CHAPTER 2.24, TITLE 2 OF THE CITY OF RANCHO CUCAMONGA MUNICIPAL CODE AND REPLACE IT IN ITS ENTIRETY, AND MAKING FINDINGS IN SUPPORT THEREOF The Assistant City Clerk/Records Manager read the Titles of Ordinance No. 848. MOTION: Moved by Spagnolo, seconded by Williams, to approve Ordinance Nos. 848 for second reading. Motion carried 5-0. Redevelopment Agency, Fire Protection District, City Council Minutes July 6, 2011 -Page 9 of 14 N. ADVERTISED PUBLIC HEARINGS FIRE PROTECTION DISTRICT The following items have been advertised and/or posted as public hearings as required by law. The Mayor will open the meeting to receive public testimony. N1. APPROVAL OF A RESOLUTION ADOPTING THE FIRE DISTRICT'S GENERAL FUND FINAL BUDGET FOR FISCAL YEAR 2011/12 IN THE AMOUNT OF $18,771.000. RESOLUTION NO. FD 11-028 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, FIXING A FINAL BUDGET FOR THE FISCAL YEAR JULY 1, 2011 THROUGH JUNE 30, 2012 Jack Lam, City Manager, presented the staff report. President Michael opened the public hearing. With no one wishing to speak, President Michael closed the public hearing. MOTION: Moved by Williams, seconded by Spagnolo, to adopt Resolution No. FD 11-028. Motion carried 5-0. O. ADVERTISED PUBLIC HEARINGS CITY COUNCIL The following items have been advertised andlor posted as public hearings as required by law. The Mayor will open the meeting to receive public testimony. 01. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING ELECTRIC RATES, FEES AND CHARGES PURSUANT TO THE REQUIREMENTS AND AUTHORITY OF CHAPTER 3.46 OF TITLE 3 OF THE RANCHO CUCAMONGA MUNICIPAL CODE Fred Lyn, Utility Division Manager, presented the staff report. Mayor Michael opened the public hearing. With no one wishing to speak, Mayor Michael closed the public hearing. MOTION: Moved by Buquet, seconded by Alexander, to adopt Resolution No. 11-112. Motion carried 5-0. Redevelopment Agency, Fire Protection District, City Council Minutes July 6, 2011 -Page 10 of 14 RESOLUTION NO. 11-112 oz. CHAPTER 8.19 OF TITLE 8 OF THE RANCHO CUCAMONGA MUNICIPAL CODE RESOLUTION NO. 11-113 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING ASELF-HAUL PERMIT FEE PURSUANT TO THE REQUIREMENTS AND AUTHORITY OF CHAPTER 8.17 AND CHAPTER 8.19 OF TITLE 8 OF THE RANCHO CUCAMONGA MUNICIPAL CODE Linda Ceballos, Environmental Program Manager, presented the staff report Mayor Michael noted that this permit fee was considered by the Public Works Subcommittee and forwarded to the City Council for consideration. Mayor Michael opened the public hearing. With no one wishing to speak, Mayor Michael closed the public hearing. MOTION: Moved by Williams, seconded by Alexander, to adopt Resolution No. 11-113. Motion carried 5-0. P. CITY MANAGERrS STAFF REPORTS FIRE PROTECTION The following items have no legal publication or posting requirements. P1. APPROVAL TO SET ANNUAL SPECIAL TAX LEVY FOR MELLO-RODS COMMUNITY FACILITIES DISTRICT NO. 85-1 (CFD NO. 85-11 FOR FISCAL YEAR 2011/12 RESOLUTION NO. FD 11-029 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING THE ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 85-1 FOR FISCAL YEAR 2011112 Fire Chief Mike Bell presented the staff report. MOTION: Moved by Buquet, seconded by Alexander, to adopt Resolution No. FD 11-029. Motion carried 5-0. P2. APPROVAL TO SET ANNUAL SPECIAL TAX LEVY FOR MELLO-RODS COMMUNITY FACILITIES DISTRICT NO. 88-1 (CFD NO. 88-11 FOR FISCAL YEAR 2011/12 RESOLUTION NO. FD 11-030 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING THE ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 88-1 FOR FISCAL YEAR 2011/12 Redevelopment Agency, Fire Protection District, City Council Minutes July 6, 2011 -Page 11 of 14 Fire Chief Mike Bell presented the staff report. MOTION: Moved by Alexander, seconded by Williams, to adopt Resolution No. FD 11-030. Motion carried 5-0. Q. CITY MANAGERS STAFF REPORTS CITY COUNCIL The following items have no legal publication or posting requirements. Q1. INCLUDE THE ENTIRE CITY OF RANCHO CUCAMONGA Fabian Villenas, Principal Management Analyst, presented the staff report. In response to Council Member Buquet, Mr. Villenas noted that he not received an official reason why the northern part of the City was not included in either map. He expected that the Commission was trying to ensure that districts were of similar size. Mr. Villenas indicated to Council Member Williams that the City had not received a response to the letter that was sent regarding this matter. However, he noted that letters are typically sent during the comment period and that the Commission takes these comments into account when updating the maps. He hoped that the second draft will have the changes needed to ensure that the City was kept entirely within one district in both maps. In response to Mayor Michael, Mr. Villenas stated that he has contacted the City of Upland, and stated that they have similar concerns. Mr. Villenas indicated that staff would be monitoring this and would submit a second letter if needed. Also, once direction is received, an effort would be made to encourage the residents to submit comments. Mayor Michael noted that the timing of this was such that the letter only contained his signature. He noted that additional letters could be sent on behalf of the entire City Council and perhaps a Resolution could be placed on the August 3, 2011 meeting. Council Member Williams indicated that it was ironic that the Commission was established to stop gerrymandering of boundaries and these maps do not accomplish this goal. MOTION: Moved by Williams, seconded by Spagnolo, to urge the California Citizens Redistricting Commission to revise Assembly District Map and the Senate District Map to include the entire City of Rancho Cucamonga. Motion carried 5-0. R. COUNCIL BUSINESS Items R3 through RS was considered at this time but are shown in the order that they were listed on the agenda. R1. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per CouncilmemberJ Redevelopment Agency, Fire Protection District, City Council Minutes July 6, 2011 -Page 12 of 14 Council Member Williams thanked the Community Services Department for a wonderful 4~" of July celebration. R2. LEGISLATIVE AND REGIONAL UPDATES (Oral) Mayor Pro Tem Spagnolo reported on the State budget for FY 2011112, which was signed by the Governor last week and addressed some of the budget features, including the elimination of Redevelopment agencies and the shift of Vehicle License fees. Mayor Michael reported that the County Board of Supervisors and the San Bernardino Associated Governments held a joint public meeting on June 30, 2011 and unveiled the Countywide Vision statement. R3. DESIGNATION OF A VOTING REPRESENTATIVE AND ALTERNATES FOR THE 2011 LEAGUE OF CALIFORNIA CITIES ANNUAL MEETING Mayor Michael noted the need for a voting representative and alternates. MOTION: Moved by Williams, seconded by Spagnolo, to select Mayor Pro Tem Spagnolo as the voting representative and Council Member Buquet and John Gillison, Assistant City Manager as alternatives for the 2011 League of California Cities Annual Meeting. Motion carried 5-0. R4. LANDSCAPE MAINTENANCE DISTRICT (LMD) 2-R ANALYSIS AND CLARIFICATION John Gillison, Assistant City Manager, presented an overview of the Landscape Maintenance District 2-R process. In response to Council Member Buquet, Mr. Gillison addressed the Proposition 218 requirement to identify the special benefit and to distribute the assessment equally. This includes assessing churches, schools and governmental agencies. He noted that an assessment engineer was hired to ensure that the appropriate assessment was considered. Mr. Gillison addressed the reserve balance in LMD 2 and confirmed to Mayor Michael that there is a structural imbalance that needs to be addressed. Mayor Michael thanked Mr. Gillison for the report. R6. APPROVAL OF CITY MANAGER CONTRACT Jim Markman, City Attorney, presented the staff report Mayor Pro Tem Spagnolo noted that the City Council had established a goal in 2006 for succession planning to occur. Over the years, he has worked with John Gillison and has found him to be very capable individual. Mayor Pro Tem Michael noted that when Jack Lam announced his retirement, it was a logical step to consider Mr. Gillison as the new City Manager. Council Member Alexander indicated that he is reasonably convinced that Mr. Gillison will do a good job. He addressed contract negotiations and stated his objectives to ensure that the salary was sensitive to these economic times while being competitive with surrounding cities. Council Member Alexander also noted that the contact language was modified so that a majority of the City Council could remove the City Manager if needed. Currently, the contract requires a super majority. Council Member Alexander was looking forward to working with Mr. Gillison. Council Member Buquet stated that he has worked closely with John Gillison and indicated that his management skills and professionalism is an asset to the organization. Mr. Gillison listens to the concerns of the City Council and follows up. Council Member Buquet indicated that the contract negotiations attest to Mr. Gillison's commitment to being part of the solution and in recognizing the needs of the City. Redevelopment Agency, Fire Protection District, City Council Minutes July 6, 2011 -Page 13 of 14 Council Member Williams commented that she has interacted with many City Managers in the Inland Empire. The City is fortunate to have such longevity with City Managers and she expected that the selection of John Gillison will continue this tradition. Council Member Williams addressed Mr. Gillison's education and experience in the profession and supported his appointment. Mayor Michael indicated that one of the most important decisions of any City Council is the selection of a City Manager. This decision was not taken lightly and was started many years ago with the succession planning process. He concurred with the comments made by the City Council members and noted that Jack Lam's recommendation was to appoint John Gillison as the new City Manager. Mayor Michael has worked with Jack Lam for many years and supported this recommendation. MOTION: Moved by Williams, seconded by Buquet, to approve the City Manager's contract. Motion carried 5-0. S. IDENTIFICATION OF ITEMS FOR NEXT MEETING No items were identified. T. ADJOURNMENT Mayor Michael adjourned the meeting at 9:00 p.m. Respectfully submitted, ( ~ ~ ~/}/ De ra L. McKay, MNTC Assi Cant City Clerk/Records Manager Approved: July 20, 2011 Redevelopment Agency, Fire Protection District, City Council Minutes July 6, 2011 -Page 14 of 14