The URL can be used to link to this page

Home My WebLink About08/02/11 (Agn) Library Fnd Board LIBRARY FOUNDATION BOARD `u. AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Monday 6:00 p.m. February 11, 2008 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers Donald J. Kurth, M.D., Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember L. Dennis Michael, Councilmember Sam Spagnolo, Councilmember Foundation Members Bruce Bowne, President Paul Williams, Vice President Teresa Akahoshi, Member Jackie Amsler, Member David Atkins, Member Rebecca Davies, Member Gino Filippi, Member David Gonzalez, Member Ruth Leal, Member Dominic Melillo, Member Gilda Silver, Member DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on �' 8, o`200' , at FM I posted a true and correct copy of the meeting --r agenda dated r;7 at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga . DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga B Y: Xx ILB1-- Vivian Garcia, Administrative Secretary City of Rancho Cucamonga i LIBRARY FOUNDATION BOARD AGENDA FEBRUARY 11, 2008 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi Amsler , Atkins Bowne , Davies Filippi , Gonzalez Leal , Melillo , Silver and Williams B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: January 4 2008 and review of corrected reports for September, October, November and December, 2007. 2. Approval of Minutes: January 14, 2008. 24 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on upcoming Joint Meeting between the City Council and the Library Board of Trustees. Tentative date: Thursday, April 3, 2008. Time not yet set. Oral report by Deborah Clark, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Acceptance of resignation from Library Foundation Member 28 Ron Sakala. Letter of resignation attached. Discussion of potential new members. Presented by President Bowne. 2. PAL Campaign Account Update. November and December 29 2007 attached. 3. Pal Campaign Cabinet Update: No January meeting held. 4. PAL House Raffle Committee Report: Update presented by Raffle Committee members. LIBRARY FOUNDATION BOARD AGENDA FEBRUARY 11, 2008 2 RANCHO CUCAMONGA 5. Revenue Streams for the Library Foundation: Developing a 33 Work Plan for 2008/09. Attached is a list of all the fundraisers the Library Foundation has generated or participated in over the past years. Presented by Deborah Clark, Library Director. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Friday, February 87, 2008, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT - - L,IIb I2:1R1'SER\ACES DEI?IRT\fE\'"f J RANCHO Date: February 11, 2008 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Deborah Kaye Clark, Library Services Director Subject: Treasurer's Report—January 2008 CASH REPORT BEGINNING MTD MTD ENDING CASH January, 2008 BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $76,538.18 $2,949.19 $79,487.37 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $18,985.00 $550.00 $19,535.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $223,648.18 $3,499.19 $0.00 $227,147.37 LAIF Account: $129,592.35 Bank of America Account $97,555.02 Total Library Foundation Holdings: $227,147.37 Revenues Received: Interest Earned in Checking: $ 4.34 General Fund LAIF Interest Earned $ 1591.85 General Fund Rental Check: $ 750.00 General Fund Grapevine Donations $ 23.00 General Fund Telethon $ 140.00 General Fund WalMart $ 500.00 Literacy Fund Anonymous $ 50.00 Literacy Fund Memorial Donations (Ed Easter) $ 390.00 General Fund Memorial Donations (Charles Miller) 50.00 General Fund Expenditures: None 02/07/2008 10:26 9094772845 CITY OF RC PAGE 02/03 Rancho Cucamonga Public Library Foundation CASH REPORT JANUARY 2008 Beginning Balance $223,648.18 Deposits 1/7/2008 10.00 1/14/2008 750.00 1/1712008 730.00 1/17/2008 3.00 1/24/2008 410.00 1,903.00 Bank of America - Interest 4.34 LAW- Interest 1,591.85 Less Checks - $ 227,147.37 Statement Ending Balance $ 97,555.02 Deposits in Transit - Less Outstanding Checks - Investments- LAW 129,592.35 Adjusted Bank Balance $ 227,147.37 02/07/2008 10:26 9094772845 CITY OF RC PAGE 03/03 zank Of America -0890� H Yo d • ftt a siness'Werest _ 0928 P P Checking :fttiement... ... Staternaht Perigdi. ' December 28,2007'through January 29,.2008 (1�1uud�Iwlul�111'iinil6lulllluwt11111r111,id,,111 Arecufit Nuiitblrf' w. RANCHO CUCAMONGA PUBLIC LIBRARY POU . ' CMOECR ' EYRANCHOCUCNGAA /1Z30-tibi g :896:2590 ...... ....... ... Wr7ftaningaitfltrs............,... ......., ..�._, Bank of Arn6dica River9ldA;tiAaih Office ' ' . , ;P0:8ox X37178 San Francisco;CA'941374001 Customer-sinbe 19Tf ahk'di_Amer�"i_da:a grad our: ... llsinds;'s'ali `"c'z Ioy se 'vmgy6u- 04r free u.Oar-free Online Banking service allows you to check balances; track account activity, pay.bills.and mare: Witt Onllna-Banking yied.tgh 81wr Vieth Up to 18'rhiinths Of this.sfatemeiif online. Edroll'at wviv+ti�nl<ofamerica:comismallbusiness. Q SUtnthary of Your 8UNmLn'llitlarest Cnewdriq Az;etfunt Beginning Balahoe on 12/28107 Os,847.09 Annual*Percentage Yield earned:this period 0:05% Total Dep6sltt Ahd ;;Ker Credits + 1,903.00 Interest paid year-towdate SO4 Ihferest Paid + 4.34Number of eiectranic checks!paid 0 Ending Balance 557,555.02 Number of 24 Hour Customer Service Calls Self-Service 0 Assisted 0 4 InipePtflnt:IMI'Mation About`POUT ACCOUnt Based On the hilMIn1Uth balahce.ydu'Ve maintained in this account; your'rhonthfy serVlde Charge has been welVed. TotAl interest paid to your account in,2007 :$40.28 0 Bank of Atnerica News " - —--Security-Featdres Fkff-with your Beslrtecs-Cg ck Card,'Defense against unaethorized;use if card is lost or stolan; fraud Monitoringand uaranteed oredit Zero Ilabllity for fraudulent transaMdhd'when reported Wlthin.60 days froni'staterhontdate. Free online banking alerts • prevent overdrafts and monitor irregular activity. ❑ 0-epaslts Number Datm Posted Amount Number bite Pooled Amount 01107 $.10.00 0'1/17 730.0o'.' 01144' 750.00 01/24 - 410.00 OtM7 3.00 Total'df 5 deposits 51',905'.00 CaitihUed;on next page ot121f0e.ceLl2te California Page'.of 3 STAFF REPORT 7 LIBR.\RY SER\'ICES DEPARnIENT RANCHO Date: February 11, 2008 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Deborah Kaye Clark, Library Services Director Subject: Treasurer's Report— December 2007 CASH REPORT BEGINNING MTD MTD ENDING CASH December, 2007 BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $75.619.36 $918.82 $76.538.18 Archibald Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83.125.00 Adult Literacy $18.985.00 $18.985.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $222,729.36 $918.82 0.00 $223,648.18 LAIF Account: $128,000.50 Bank of America Account $95,647.68 Total Library Foundation Holdings: $223,648.18 Revenues Received: Interest Earned: $ 3.78 General Fund Rental Check: $ 750.00 General Fund Abbott Lab Employee donation $ 60.00 General Fund Grapevine Donations $ 10.00 General Fund Donation Box $ 41.00 General Fund Konica Minolta Refund $ 54.04 General Fund Expenditures: None 01/02/2008 15:20 9094772845 CITY OF RC PAGE 02/03 Rancho Cucamonga Public Library Foundation CASH REPORT DECEMBER 2007 Beginning Balance $222,729.36 Deposits 12/3/2007 46.00 12/11/2007 60.00 12/17/2007 750.00 12/18/2007 54.04 12/20/2007 5.00 -- 815,04 .... Bank of America - Interest 3.78 Less Checks $ 223,648.18 Statement Ending Balance $ 95,647.68 Deposits in Transit - Less Outstanding Checks - Investments - LAIF 128,000.60 Adjusted Bank Balance $ 223,848.18 M/02/211118 l b:2d 9UJ4/"b4b t;l i Y Ur ta; oa Bank ofAmerica 4J.PPP. H lfottfr.:Bdt'I ;tyfl Amenia Business:Intet�st — En3 Std6eiriafft PefAid: Nov6rhber'28 through*Deaember 27;2007 .: lit1andl1Ili!nllelbnwlGlnl.II.r.N.Illl1ifill i.lilt III IttxsBOnt frab�r a1 tnrwtttals a RANCHO dUCAMONGA PALlb LIBRARY FOU 1itYaur.servh� ' Gds:851:8813:210 -. . . . ,, 1O500 CIVIC CENTER".OR _ RANCHO CUCAMONOA CA 91730-3a91 Wtlttan l Was . f3arrii'tif Ameifoa . Riverside Main Office -PO BoX•.3717e Sdri:Frartoisbo CA 94137-000i AhWft Bd'W : _ GUsWrt�r si $vsif�ssa we' 61 Our-"a Online Saw" Tina a you.to eheckUilanoas,track dodoiait'actvfty, pay blllii and'mdrd.'WNW DHOnp-'SMIling yet can also view up to 18 months of thla-statement online. Enroll at www.bankofatnoicacondsntallbusihess .: E3 SUM11nary of Your tldatnas9;tntarest Checking ACeount Beghming Balance' uh 11/29101 ¢94;7i8:8e Annual Percentage Yield earned this porion 0.05%• Total Deptisits'and Otter Credits + 915.04 Interest paid year-to..date —$40.28- Interest Paid + 3.78 Nuinbet of elbutrbnlc checks paid 0 �rding 8a111nce $95;8+17:68 NOMber of 24 Noun Citstohier service Calls SelfSerViae 0 Assisted 0 O Itnports nt Infonhaton Ab6td Your A1:t:odnt Effective with Statement periods beglhning on dr after Februarj 1. 2008, the following changes apply to your Busineti 1'titerest Checking account Tht fee for rheoks paid and otH+x debitB'fa$0.40 por transection In exoeas of 100 transactic is per statement period. The fan for ChWk Mdosure Sarvice Is Se,Thera Is no&a for c Leek Safekeeping Sarvfoe or Chao*Iltldge Servlca. Callus for mom information on how you an avoid this fee.These' &040b OttWd YOU'BUBiNNhe 30hetiula of F66d. Pitaw call G'. t mar Sarvfoe if yot hob any gtiesdons.Wo value your business and our associates will --happy to assist you. .Based.on the minimum balance"u:Vwmainteined•inAhfr u-cvrnt.•yitcr•lnorttfily•servtco ...— ... _ .. - dharga tips Bean waived. q DeprrekS �� _ ' Number Dale Posted Arc Number. bete P°sled AmeuM 17,/11 ;z ,0 12/18 54.04 12/11 E 1.00 I I 12/20 5.00 12/17 76J.00 Total'of 8 deposits $519.04 Continued on'rlatt page su'1�SI.otN.t2t.s Califfirrila POP 1 of-3 STAFF REPORT Y LIBRARY SERVICES DEP,"RT,%tENT J RANCHO Date: February 11, 2008 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Deborah Kaye Clark, Library Services Director Subject: Treasurer's Report— November 2007 CASH REPORT BEGINNING MTD MTD ENDING November, 2007 CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $74,805.04 $824.32 10.00 $75,619.36 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83.125.00 $83,125.00 Adult Literacy $18,985.00 $18,985.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $221,915.04 $824.32 10.00 $222,729.36 LAIF Account: $128,000.50 Bank of America Account $94,728.86 Total Library Foundation Holdings: $222,729.36 Revenues Received: Interest Earned: $ 3.87 General Fund Rental Check: $ 750.00 General Fund Lost Income $ 25.45 General Fund Grapevine Donations $ 18.00 General Fund To Kill a Mockingbird Donations $ 27.00 General Fund Expenditures: Franchise Tax Board (Filing fee) $ 10.00 Rancho Cucamonga Public Library Foundation CASH REPORT NOVEMBER 2007 Beginning Balance $221,915.04 Deposits 11/6/2007 18.00 11/13/2007 27.00 11/19/2007 750.00 11/20/2007 25.45 820.45 Bank of America- Interest 3.87 Less Checks #1246 (10.00) Franchise Tax Board- Filing Fee $ 222,729.36 Statement Ending Balance $ 94,728.86 Deposits in Transit - Less Outstanding Checks - Investments-LAIF 128,000.50 Adjusted Bank Balance $ 222,729.36 Sankof America '®p H Your Bank of America — Business Interest 0628 P P Checking Statement H 1.4 Statement Period: October 30 through November 28,2007 Account Number: RANCHO CUCAMONGA PUBLIC LIBRARY FOU At Your Service 10500 CIVIC CENTER OR Call: 951.686.2590 RANCHO CUCAMONGA CA 91730-3801 Written Inquiries — Bank of America Riverside Main Office PO Box 37176 San Francisco, CA 94137-0001 Customer since 1977 Bank of America appreciates your business and we enjoy serving You. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smalibusiness. ❑ Summary of Your Business Interest Checking Account Beginning Balance an 10/30/07 $94,016.04 Annual Percentage Yield earned this period 0.05% Total Deposits and Other Credits + 820.45 Interest paid year-to-date $36.50 Total Checks,Withdrawals, Number of checks paid 2 Transfers, Account Fees - 113.50 Number of electronic checks paid D Interest Paid + 3.87 Number of 24 Hour Customer Service Calls Ending Balance $94,728.86 Self-Service 0 Assisted 0 ❑ Important Information About Your Account Based on the minimum balance you've maintained in this account, your monthly service charge has been waived. ❑ Bank of America News Following the successful sponsorship of Arts in Latin America, Bank of America is proud to again sponsor an exhibition at LACMA. Bank of America is excited to sponsor SoCal: Southern California Art of the 1960's and 70's from LACMA's Collection from August 30th through March 1st. For more Information visit www.lacma.org. An introductory 0% rate is just the beginning. Call 1-888-663-6262 today to request the Platinum Visa Business card & receive all the great benefits! ❑ Deposits Number Date Posted Amau nt Number Date Posted Amount 11/06 $ 18.00 11/20 25.45 11/13 27.00 Total of 4 deposits $820.45 11/19 750.00 Continued on next page 0002142.001.221.6 California Pagel of4 ,(�6o�yd.a vino, i H i - RANCHO CUCAMCNGA PUBLIC LIBRARY FOU Statement Period: October 30 through November 28, 2007 Account Number: UNIN� ❑ Checks Paid " Gap in sequential check numbers. Date Paid Number Amount Dale Paid Number Amount 11/13 1244 $ 103.50Total of 2 Checks Paid $113.50 11/14 ' 1246 10.00 ❑ Account Activity Date Pasied Description Reference Number Amount Interest Paid 11/28 Interest Paid from 10/30/07 Through 11/28/07 $3.87 ❑ Daily Balance Date Amount Dote Amount Date k " ' Amount 11/06 $ 94,036.04 11/14 93,949.54 11/20 94,724.99 11/13 93,959.54 11/19 94,699.54 11/28 94,728.86 ❑ Bank of,America: In Balance To assist you in reconciling your account, we have provided the fallowing summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balance from this statement............................................................................................................................$94.728.86 • Add interest paid to your checkbook register...............................................................................................................................3.87 l 0002142.002.221.s California Page 2 of 4 STAFF REPORT LIBRARS'SEaN'tcrs DizPARTN[ENT RANCHO Date: February 11, 2008 CjUCAMONGA To: Rancho Cucamonga Library Foundation From: Deborah Kaye Clark, Library Services Director Subject: Treasurer's Report— October 2007 CASH REPORT BEGINNING MTD MTD ENDING CASH October, 2007 BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $74,264.09 $3,017.19 ($2,476.24) $74.805.04 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $18,985.00 $18.985.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $221,374.09 $3,017.19 ($2,476.24) $221,915.04 LAIF Account: $128,000.50 Bank of America Account $93,914.54 Total Library Foundation Holdings: $221,915.04 Revenues Received: Interest Earned on Checking: $ 4.32 General Fund LAIF Interest $ 1,660.84 General Fund Rental Check: $ 750.00 General Fund Telethon Donations $ 15.00 General Fund Reimb. for To Kill a Mockingbird $ 572.03 General Fund Grapevine Donations $ 15.00 General Fund TR ;I\su ICR's RISI'wr-OCTOBER Rwj 2 FEBRUARY 11,2008 Expenditures: Deborah Clark, Reimb. for $ 103.50 gifts for past members LoJack & Filters for Laptops $ 2,372.74 Rancho Cucamonga Public Library Foundation CASH REPORT OCTOBER 2007 - Beginning Balance $221,374.09 Deposits 10/4/2007 10A0 10/8/2007 760.24 10/15/2007 20.00 10124!2007 419.79 10/24/2007 67.00 10/25/2007 75.00 1,352-03 i r• 'Bank of America-Interest 4.32 LAIF-Interest 1,560.84 Less Checks �#1244 (103.50) Deborah Clark-Rmb.Gifts to Past Members #1245 (2,372:74) City of Rancho Cucamonga-LoJack 8 Filters for Laptops (2,476.24) - $ 221,915.04 Statement Ending Balance $ 94,018.04 Deposits in Transit s Less Outstanding Checks #1244 (103.50) Investments-LAIF 128,000.50 Adjusted Bank Balance $ 221,915.04 . Bankof America H Your Bank of America Business Interest 0628 P P Checking Statement H 1-4 Statement Period: September 27 through October 29,2007 _ Account Number:400008IM RANCHO CUCAMONGA PUBLIC LIBRARY FOU At Your Service 10500 CIVIC CENTER OR Call: 951.688.2590 RANCHO 'CUCAMONGA CA 91730-3801 Written Inquiries — Bank of America Riverside Main Office PO Box 37176 San Francisco, CA 94137-0001' Customer since 1977 Bank of Amer(ca-appreciates your —' business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll a£www.bankofamerica.com/smallbusiness. ❑ Summary of Your Business Interest Checking Account Beginning Balance on 09/27/07 $95,034.93 Annual Percentage Yield earned this period 0.05% Total Deposits and Other Credits + 1,352.03 Interest paid year-to-date $32.63 Total Checks,Withdrawals, Number of checks paid 1 Transfers, Account Fees -2,372.74 Number of electronic checks paid 0 Interest Paid + 4.32 Number of 24 Hour Customer Service Calls Ending Balance $94,08,04 Self-Service 0 Assisted 0 mommonnow� ❑ Important It formation About Your Account Based on the mi imum balance you've maintained in this account, your monthly service charge has beet waived. tomes ❑ Bank of Am •Ica News Following the st essful sponsorship of Arts in Latin America, Bank of America is proud to again sponse at, ,xhibition at t.ACMA. Bank of America is excited to sponsor SoCal: Southern f altfcrr i-a Art of the 1960's and 70's from IACMA's Collection from August 30th through M,l" % 1a:. For more information visit www.lacma.org - An Intrudurtc. r rate Is just the beginning. Call 1-888-663-6262 today to request the Platinum Visa Ile"card&receive all the great benefitsl ❑ Depos Number Date Posted Amount Number Date Posted Amount 10/04 $ 10.00 10/24 67.00 10/09 760.24 10/24 419.79 10/15 20.00 10/25 75.00 Continued on next page 0002223.001.221.6 California Page 1 of 4 flestdW Pepa H RANCHO CUCAMONGA PUBLIC LIBRARY FOU Statement Period: September 27 throughOctober 29, 2007 Account Number.Yid ❑ Deposits Continued Number Date Posted AmountNumber Dale Posted Amount `Total of 6 deposits $1,352.03 IF ❑ Checks Paid Date Paid Number Amount 10/29 1245 $2,372.74 O Account Activity Date Posted Description Reverence Number Amount Interest Paid 110/29 Interest Paid from 09/27/07 Through 10/29/07 $4,32 ❑ Dally Balance Dale Amount Date Amount Date Amount 10/04 $95,044.43 10/15 95;824.67 10/25 96,386.46 10/09 95,804.67 10/2496,311.46 10/29 94,018.04 ❑ Bank of America: In Balance To assist you In reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balance from this statement............................................................................................................................$94,018.04 • Add interest paid to your checkbook register..................................................................................:............................................'4.32 R 0602223.002.221.6 California Page 2 of 4 1 STAFF REPORT L[BIURV SERV[cEs DEPARTMENT rV' RANCHO Date: February 11, 2008 C,UCAMONGA To: Rancho Cucamonga Library Foundation From: Deborah Kaye Clark, Library Services Director Subject: Treasurer's Report— September 2007 CASH REPORT BEGINNING MTD MTD ENDING September, 2007 CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $76,935.37 $2,328.72 ($5,000.00) $74,264.09 Archibald Children's Books Endowment $40.000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $18,985.00 $18,985.00 Operating Reserve Fund $5,000.00 5 000.00 TOTAL $224,045.37 $2,328.72 ($5.000.00) $221,374.09 LAIF Account: $126,339.66 Bank of America Account $95,034.43 Total Library Foundation Holdings: $221,374.09 Revenues Received: Interest Earned: $ 3.72 General Fund Rental Check: $ 750.00 General Fund Telethon Donations $ 0.00 General Fund Grapevine Donations $ 5.00 General Fund CMC Fontana Steel $ 1,500.00 General Fund Abbott Laboratories Empl. Giv. $ 70.00 General Fund Tit I?.ASURI?IYS RKP(.)RT-$EPTEAIBhR PAGE 2 FFBRUARY 11,2008 Expenditures: City of Rancho Cucamonga (Big Read Donation) $ 5,000.00 General Fund Rancho Cucamonga Public Library Foundation PFPORT SEPTEMBER 2007 Beginning Balance $224,045.37 Deposits 9/11/2007 750.00 9/13/2007 1,575.00 2,325.00 Bank of America-Interest 3,72 i Less Checks #1243 (5,000.00) City of Rancho Cucamonga-'Big Read'Donation (5,000,00) $ 221,374.09. Statement Ending Balance $ 95,034.43 Deposits in Transit - Less Outstanding Checks Investments- LAW 126,339.66 Adjusted Bank Balance $ 221,374.09 AL BankofAmerica H Your Bank .of America gi siness'Interest 0628 P P Checking Statement H 1-4 Statement Period: August 30 through September 26,2007 Account Number 9� RANCHO CUCAMONGA PUBLIC LIBRARY FOU At Your Service• 10500.CIVIC CENTER DR Call:951.686.2580 . RANCHO CUCAMONGA CA 91729 Written Inquiries Bank of America Riverside Main Office PO Box 37176 ' * ' Soh Frariciscd;CA 84137-0001 Customer since 1977. Bank•of America appreciates your business and we enjoy sttvingyou. Our free Online Banking service allows you to check balances, track account activity;pay bills and more. With Online'Banking you can also view up to 18 months of this statement online. Enroll at www,bankofamerca.com/smallbusiness. p Summary of YouF Business Interest Checking_Account_ . ,. - ., , Beginning Balance on 08/30/07 $97,705:71 "Annual Percentage Yield earned this period- .0.05% Total Deposits and Other Credits + 2,325.00 Interest.paid year-toadatet ' $28.31 Total Checks, Withdrawals, Number of checkspaid1 Transfers,Account Fees -5,000.00 Number of electronic checks paid 0 Interest Paid + 3.72 Number of 24 Hour Customer Service Calls Ending Balance $95,034.43 Self-Service 0 Assisted 0 ❑ Important Information About Your Account Based on the minimum balance you've maintained In this account, your monthly service charge has been waived. - 1 ❑ Bank of America News $50for you. $50 for a friend. Recommend Bank of America business checking, and when the person you refer opens their new account, you can each get$50.The more you refer, the more$50 rewards you can get.Visit bankofamerica.com/businessbonus, or ask a representative for details today. ❑ Deposits Number Date Posted Amount Number Date Posted Amount 09/11 $750' 750.00 Total of 2 deposits $2,325.00 09/13 1,57$.00 Continued on next page i oss2140.001.221.6 California Page 1 of 4 i I exyem Popm H f RANCHO CUCAMONGM PUBLIC LIBRARY FOU Statement Period:August 30 through September 26, 2007 I, Account Number. illi� ❑ Checks Paid Dale Paid NumberAmount 09/18 1243 $5,000.00 ❑ Account Activity Date Posted Description lwerenoe Number Amount Interest Paid 09/26 Interest Paid from 08/30/07 Through 09/26/07 $3,72 ❑ Daily Balance i 1 Date Amount _pats Amount Date _ gmounl ! 09/11 $ 98,455.71 09/18 95,030.71 09/13 100,030.71 09/26 95,034.43 ❑ Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balance from this statement............................................................................................................................$95,034.43 • Add interest paid to your checkbook register...............................................................................................................................3.72 0002140.002221.0 California Page 2 of 4 STAFF REPORT f LIBRARY SERVICES DEPARTMENT RANCHO Date: February 11, 2008 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Deborah Kaye Clark, Library Services Director Subject: APPROVAL OF MINUTES RECOMMENDATION: Approval of the minutes of the meeting on January 14, 2008. BACKGROUND/ANALYSIS: Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT: None. inc rely, 6� Deborah Kaye Clar Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,January 14,2008, in the Tri-communities Room of City Hall,located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:06 p.m. Present were Members Atkins, Bowne, Davies, Filippi, Gonzalez, Leal, Melillo, Sakala and Williams. Frances Howdyshell of the Planning Commission, Jackie Amsler of the Library Board, Deborah Clark, Library Director, Michelle Perera, Library Services Manager and Vivian Garcia, Administrative Secretary were also present. B. CONSENT CALENDAR Bi. Approval of Library Foundation Treasurer's Report: September, October, November and December, 2007. MOTION: Moved by Member Davies to approve the Treasurer's Report for September and October, seconded by Member Melillo, motion carried, 9-0-2 (with Akahoshi and Silver absent). Deborah Clark, Library Director, stated that staff will revise the Treasurer's Report for November and December, 2007 and return the items to the next meeting. B2. Approval of Minutes: October 8 (Leal, Melillo and Sakala abstained), November 12 and December 10, 2007. MOTION: Moved by Member Filippi to approve the minutes, seconded by Member Davies,motion carried, 9-0-2 (with Akahoshi and Silver absent). Member Jackie Amsler arrived at 6:15 p.m. Member Melillo left at 6:20 p.m. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Staff Presentation on "Where We've Been 2007" and "Where We're Going 2008." Presented by Library Services Manager Michelle Perera. Library Foundation Board Minutes January 14, 2008 Page 2 Michelle Perera, Library Services Manager, presented a Power Point Presentation to the Library Foundation Board on the past activities of the"3 Amazing Libraries"of Rancho Cucamonga and a glimpse of the future developments in library service, including the remodeling of the Archibald Library(Summer of 2008) and the future construction of the second floor of the Biane Library(app. 2010). Michelle Perera, Library Services Manager,also reviewed the color boards for the Archibald project with the Board. Deborah Clark, Library Director,commended Robert Karatsu and Michelle Perera for their work on leading the projects. D. BOARD BUSINESS DI. PAL Campaign Account Update. August, September and October, 2007 attached. Deborah Clark, Library Director, reviewed the PAL Campaign Account with the Board. Member Davies inquired about checks 2101 and 2102 to the City for the Bank of America Sponsorship on page 31. Deborah Clark, Library Director stated that she believed the money was for the Bank of America program sponsoring low income students,allowing them to attend performances in the young people series free of charge. Staff will check with Community Services staff to verify. D2. PAL Campaign Cabinet Update: Report on the PAL Campaign Cabinet Meeting held December 12, 2007, at 4 p.m. Presentation and discussion led by Cabinet Members Paul Williams, Bruce Bowne and Ruth Leal. The Draft Minutes are attached. After discussion,direction was given by the Library Foundation Board Members to the PAL Cabinet Representatives to continue discussions regarding both disbursements of the PAL funds already collected and determination of how to divide future donations that involve the sponsorship of Cultural Center spaces. The Library Foundation position was to allow donors to determine where funds would be placed but in the absence of intent by the donor, a 50-50 split between both the Library Foundation and the Community Foundation would occur. The Board believed that this would encourage both Foundations to continue to work on promoting the sponsorship opportunities in the community. D3. PAL House Raffle Committee Report: Presented by Raffle Committee Members. Library Foundation Board Minutes January 14, 2008 Page 3 Member Williams gave an update on the 2007 House Raffle. The House Raffle gave out$265,000 in prize money and $350,000 for the PAL Campaign, spilt $175,000 for each Foundation. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING None were received. F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Sakala to adjourn,seconded by Member Filippi,motion carried,8-0- 3 (with Akahoshi, Melillo and Silver absent). The meeting adjourned at 7:31 p.m. Respectfully ubmptted, VGuLo _ •>.GcGi. Vivian Garcia Administrative Secretary Approved: January 16, 2008 To: Don Kurth, Mayor Council Members Due to other commitments I must respectively submit my resignation as a member of the Library Foundation. I have enjoyed my participation and interaction the last couple of years with staff, other board members and the community. I wish the foundation continue success in the coming years. Respectively Submitted, Ron Sakala PAL CASH REPORT NOVEMBER 2007 Beginning Cash Balance $ 188,201.62 Deposits Merchant Service Fees (42.40) Merchant Service Fee Credit 42.40 Less Checks #2103 (Voided) #2104 (47,700.00) Gary Lee Prim Studios-Shakespeare Sculpture (47,700.00) Ending Cash Balance 140,501.62 Checking Account Balance $ 140,501.62 Deposit in Transit - Less Outstanding Checks - Adjusted Bank Balance $ 140,501.62 Pal Laif Investment through RCCF-$2,523,084.75 Pal Total Account Balance-$2,663,586.37 f Bankof America BANK OF AMERICA, .N.A. Account Number 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 154198 E# 3 CONCORD, CA 94520-2445 Last Statement: -10/31/2007 This Statement: 11/30/2007 Customer Service 1-888-400-9009 — RANCHO CUCAMONGA COMM. FOUNDATION. — RANCHO CUCAMONGA LIBRARY FOUNDATION page 1 of 2 DBA PAL. CAMPAIGN 10500 CIVIC DR P. O. BOX 807 — RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING Account Summary Information ^ Statement Period .11/01/2007 - 11/30/2007 - Statement Beginning Balance 176,842.00• Number of Deposits/Credits - 3 Amount of Deposits/,Credits 12,333.02 3 Amount of Checks. 48,631.00 Number of Checks . 42.40 Number of Other Debits 1 Amount: of Other Debits Statement Ending Balance 140,501.62 Number of Enclosures . " 3` 00 Service •Charge Deposits and Credits Bank Date Customer Description Reference Posted efe ence Amount 11/01 1,208.33 BOFA MS 1922 DES:MERCH SETL ID.:430132313591041533305003489111 INDN:PAL CAMPAIGN . CO ID:1210001922 CCD REF:00145951338712110825000730500348911807110122 11/02 42.40 aTOHG-Adjustments : Reversing Merchant Fees for Oc12330246000099: t 07 15210636081955! 11/06 11,082.29 CA VAULT DEPOSIT Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 2101 231.00 11/13 6360605786 2104* 47,700.00 11/19 0292321986 2102 700.00 11/13 6360605785 Other Debits Bank Date Customer Reference Posted Reference - Amount Descri tion 11/01 42.40 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 0401217831 REF:0014595133R712110825000730401217831107110127D Daily Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 10/31 176,842.00 176,842.00 11/09 189,132.62 188,532.62 11/01 178,007.93 178,007.93 11/13 188,201.62 188,201.62 11/02 178,050.33 178,050.33 11/19 140,501 .62 140,501.62 11/06 189,132.62 179,092.33 11/30 140,501.62 140,501.62 11/08 189,132.62 179,132.62 �p ypep P: 3E The preceding check(s) is still outstanding or has been^included in..a previous PAL CASH REPORT DECEMBER 2007 Beginning Cash Balance $ 140,501.62 Deposits 12/20/2007 416.66 12/20/2007 52,737.68 53,154.34 Merchant Service Fees (68.72) Merchant Service Fee Credit 68.72 Less Checks #2105 (850.01) Artistic Signature-Donor Plaque #2106 (851.70) Fund Raisers Ltd.-Cultural Center Bricks #2107 (242.44) Color Me Mine-Family Wall of Art Tiles (1,944.15) Ending Cash Balance 191.711.81 Checking Account Balance $ 191,711.81 Deposit in Transit - Less Outstanding Checks - Adjusted Bank Balance $ 191,711.81 Pal Laif Investment through RCCF-$2,523,084.75 Pal Total Account Balance-$2,714,796.56 Bank of America %j . a — BANK OF AMERICA, N.A. Account Number ansomism 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 149626 , E# 3 CONCORD, CA 94520-2445 Last Statement: 11/30/2007 This Statement: 12/31/2007 Customer Service 1-888-400-9009 RANCHO CUCAMONGA COMM. FOUNDATION _ RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 2 10500 CIVIC DR P. O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING Account Summary Information Statement. Period. l2/O1/2007 - .12/31/2007 ' Statement BeginningBalance• 140,501.62 Number of Deposit`s% redit's 3 . 'Amount of'DepositsGredits 53,223.06 - - k Number of Checks 3 Amount of Checks . 1,944.15 I( Number of Other Debits 1" Amount of Other Debits 68.72 Statement Ending Balance 191,711.81 Number of Enclosures 3 Service Charge .00- Deoosits and Credits Date Customer Bank Posted Reference Amount Description Reference 12/04 68.72 aTNuq-Adjustments Reversing Merchant fees for Nol23302460001123 12/21 416.66 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533355004854975 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000735500485497507122122 12/24 52,737.68 CA VAULT DEPOSIT152106560987729 __- Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference, 2105 850.01 12/06 6660337721 2107 242.44 12/26 6560175916 2106 851.70 12/17 1492138579 Other Debits Date Customer Bank Posted Reference Amount Description Reference 12/03 68.72 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 34007612150 INDN:PAL CAMPAIGN CO .ID:3210001922 CCD REF:00145951338712110825000733400761215007120327 Daily Balances . Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 11/30 140,501.62 140,501 .62 12/21 139,216.57 139,216.57 " 12/03 140,432.90 140,432.90 12/24 191,954.25 189,384.57 12/04 140,501.62 140,501 .62 12/26 191,711.81 189,892.13 12/06 139,651 .61 139,651 .61 12/27 191,711.81 191,711.81 12/17 138,799.91 138,799.91 12/31 191,711.81 191,711.81 Rc IW Pepin STAFF REPORT - �- Li Hx:\m'SE xV icEs DEPARTMENT r- RANCHO Date: February 11, 2007 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Deborah Kaye Clark, Library Services Director Subject: Revenue Streams for the Library Foundation: Developing a Work Plan for 2008/09 RECOMMENDATION: That the Library Foundation review the attached report outlining the fundraising events and mechanisms that have been used over the past 10 years to help in the planning process to create a Business Plan for fiscal year 2008/2009. The business plan would include priorities for the year ahead and tasks or objectives connected with the priorities selected. BACKGROUND/ANALYSIS: To assist in creating a Business Plan for 2008/09 that would encompass both a Strategic Plan and a Budget to accomplish the plan, staff was asked to review past fund raising efforts and to create a report outlining how monies were earned, what kind of events or fund raising opportunities occurred before the PAL Campaign began and how much money those events can be expected to cost to produce and earn for the Foundation. The report is attached for discussion and review. FISCAL IMPACT: None. tinely, 6/6 J-L� Deborah Kaye C Library Director REVENUE STREAMS FOR THE RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION: 1997 - 2007 SPECIAL EVENTS LIBRARY TELETHONS The Library Telethon was developed as a fund raising event for the Library in 1996. The first Telethon ran over two days, Friday from 6 to 10 p.m. and Saturday from 10 a.m. to 6 p.m. It was carried by the local cable channel and raised $35,000 for a children's book endowment. At first conceived as an annual event, the impact on staff resulted in the decision in 2000 to move to an "every other year" basis. Below are the years of broadcast, the funds raised, expenditures for the event, dollars earned and the purpose for the funds. Title Date Income Expenses Profit Fund Purpose Kids Connect @ 1997 $ 40,300 $ 6,000 $34,300 Library Tech Center the Library Kids Connect @ 1998 $ 49,769 $ 8,015 $41 ,754 Library General the Library Let's Connect @ 1999 $ 63,908 $12,387 $51 ,521 Library General the Library I Kids Connect @ 2000 $ 78,292 $24,939 $53,353 Library Book mobile the Library Library Telethon 2002 $ 81,733 $31 ,628 $50,105 Library Children's Books Library & 2004 $124,766 $51 ,425 $73,341 PAL Books/Theater Performing Arts Programs Telethon Library & 2007 $105,497 $32,127 $73,370 PAL Books/Theater Performing Arts Programs Telethon BUCKS FOR BOOKS Bucks for Books was originally devised as a fundraiser on years that the Telethon was not broadcast. A project of the School Sub Committee, the schools are contacted and urged to conduct fund raising events around reading promoting donations to the Library. This program has operated under the alternate title of "Pennies for Pages" and under the PAL Campaign as "Bucks for Books and Bricks". Below are listed the years this event has occurred and the funds raised. The project is always the purchase of children's books. Title Date Income Fund Purpose Pennies for Pages 2001 $19,715.00 Library Children's Books Bucks for Books and Bricks 2004 $28,565.26 PAL Children's Books Bucks for Books and Bricks 2007 $ 4,106.54 PAL Children's Books WINERY OPEN HOUSE This event began in 1998. The Filippi Winery generously donated the location and the wine tasting component as well as a hot buffet of upscale hors d'oveurs. This was an annual event until 2005. On various years, additional fundraising was attempted as part of this event including author visits and bookselling, the sale of mini-christmas and holiday trees and raffle drawings. Dates and incomes are listed below. Title Date Income Expenditures Profit Fund Pur ose Wine Oen House 2003 $4,982 $1 ,824 $3,158 Libra General Wine Oen House 2004 $8,177 $1 ,215 $6,962 PAL General Winery Oen House 2005 $5,509 $1 ,582 $3,927 PAL General CONCERT BENEATH THE STARS This event is sponsored by Haffif Foundation (Herb Haffif is a local philanthropist living in LaVerne) and is available to all charities operating in the Inland Empire region. Mr. Haffif opens his massive estate every year and provides a full dinner and a music concert (usually pop, country western or jazz) to ticket holders. Tickets are sold by the charity at app. $50, with all income allowed to stay with the local charity. The Library Foundation participation is outlined below. Title Date Income Fund Purpose Concert Beneath the Stars 2004 $ 650 Library General Concert Beneath the Stars 2005 $1,960 Library General VINTNER'S DINNER Created through the efforts of Gino Filippi and hosted by the Filippi Winery, the Vintner's Dinner in 2005 was a single event. The Dinner was catered and the wines supplied by the Filippi Winery. This event was popular and was close to "sold out". Title I Date Income Expenditures Profit Fund Purpose Vintner's Dinner 12005 $17,102 $7,976 $9,126 PAL General ANNUAL CAMPAIGN APARTMENT RENTAL The Lewis Operating Corporation allows a charity to receive the income from a one bedroom apartment at select locations in Rancho Cucamonga. The Library has had use of the apartment since 2002. The rent was established at $750, giving the Library an income of $9,000 per year. There have been no increases in rent since 2002. GRAPEVINE DONATIONS The Grapevine, a publication of the City of Rancho Cucamonga, offers residents the opportunity to send donations to the Library Foundation and the Community Foundations. The publication appears four times each year. Below is the income received for the past three years. Title Date Income Fund Purpose Grapevine Donations 2004 $377.00 Library General Grapevine Donations 2005 $185.00 Library General Grapevine Donations 2006 $366.00 Library General Grapevine Donations 2007 $475.00 Library General BANKS ON LIBRARY COUNTERS Plastic slotted boxes, decorated to entice donors, sit on the circulation counters of the Archibald Library and recently, the Biane Library. Below is the income received for the past three years through this informal and cost free fundraiser. MEMORIAL BOOK DONATIONS The first fundraising effort for the Library, memorial book donations started in 1994. Advertised through the website, the Grapevine and library brochures, memorial book donations represent the donations of family and friends upon the death of someone who was known to value the library. Generally, these kinds of donations are solicited by the family "in lieu of flowers". A bookplate is placed into the book or books of the family's choice. Below is the income received through this program for the last four years. Title Income Fund Purpose Memorial Book Donations for 2004 $ 40.00 Libra General Memorial Book Donations for 2005 $ 0.00 Library General Memorial Book Donations for 2006 $ 200.00 Library General Memorial Book Donations for 2007 $2,050.00 Library General