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HomeMy WebLinkAbout08/02/11 (Min) Library Fnd Board a CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, February 11, 2008, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive,Rancho Cucamonga,California. The meeting was called to order at 6:03 p.m. Present were Members Akahoshi, Amsler, Bowne, Davies, Filippi, Leal, Melillo and Williams. Deborah Clark, Library Director, Michelle Perera, Library Services Manager and Vivian Garcia, Administrative Secretary were also present. B. CONSENT CALENDAR B1. Approval of Library Foundation Treasurer's Report: January, 2008 and review of corrected reports for September, October, November and December, 2007. MOTION: Moved by Member Davies to approve the Treasurer's Reports, seconded by Member Williams, motion carried, 8-0-3 (with Atkins, Gonzalez and Silver absent). Deborah Clark, Library Director, reviewed LAIF interest on the Treasurer's report for October on page 14 with the Board. After discussion, the Board made the following motion. MOTION: Moved by Member Davies that any monies in excess of$50,000 be moved to the LAIF account, seconded by Member Williams, motion carred, 8-0-3 (with Atkins, Gonzalez and Silver absent). B2. Approval of Minutes: January 14, 2008 (Akahoshi abstained). MOTION: Moved by Member Leal to approve the minutes, seconded by Member Amsler, motion carried, 7-0-3-1 (with Atkins, Gonzalez and Silver absent). ****** C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on upcoming Joint Meeting between the City Council and the Library Board of Trustees. Tentative date: Thursday,April 3,2008. Time not yet set. Oral report by Deborah Clark, Library Director. Library Foundation Board Minutes February 11, 2008 Page 2 Deborah Clark, Library Director, stated that with the proposal of the joint meeting between City Council, the Library Board of Trustees and the Library Foundation Board, City Manager's staff suggested that a smaller group with the policymakers only would be more manageable both in terms of scheduling and in discussion. However, it would be a public meeting, so everyone would be invited to attend. The tentative date selected is Thursday, April 3. Member Williams asked if staff could revisit this issue and asked that that both groups be included in the meeting. MOTION: Moved by Member Williams to request staff to speak with Jack Lam to encourage him to invite all Members equally both from the Library Board and the Library Foundation Board to attend the joint meeting, seconded by Member Filippi, motion carried, 8-0-3 (with Atkins, Gonzalez and Silver absent). D. BOARD BUSINESS Dl. Acceptance of resignation from Library Foundation Member Ron Sakala. Letter of resignation attached. Discussion of potential new members. Presented by President Bowne. Member Filippi asked if there are any candidates that have applied to be a Member on the Library Foundation Board. Deborah Clark,Library Director, stated that staff will send an e-mail listing those that have applied. D2. PAL Campaign Account Update. November and December, 2007 attached. Deborah Clark, Library Director, reviewed the PAL Campaign Account with the Board. D3. PAL Campaign Cabinet Update: No January meeting. Request was made by the Library Foundation Board for staff to arrange for a PAL Campaign Cabinet meeting next week. D4. PAL House Raffle Committee Report: Update presented by Raffle Committee Members. Library Foundation Board Minutes February 11, 2008 Page 3 Member Williams stated that the Committee is still working on the 2007 House Raffle but hopes to make final filing with the State by next week. He also stated that there are eight (8) $300 prize winners that have not cashed their checks and one (1) $500 prize winner. A bank balance of $328,377.22 remains. Take away the seed money and that leaves $178,377.22 in House Raffle income for the Library Foundation and the Community Foundation to split. D5. Revenue Streams for the Library Foundation: Developing a Work Plan for 2008/09. Attached is a list of all the fundraisers the Library Foundation has generated or participated in over the past years. Presented by Deborah Clark, Library Director. Deborah Clark, Library Director, opened the discussion of past fundraisers and asked the following Board Members to review the events and programs: Member Leal talked about the Telethons. Deborah Clark,Library Director,stated that staff was able to schedule Rod and Tina Gilfry for Telethon 2009. Due to Rod Gilfry's demanding performance schedule,they were only available to do the Telethon on March 13-15,2009. Thanks to considerable effort by Community Services staff member Susan Sluka, staff was able to reserve Celebration Hall and the Theatre for those dates. Member Davies reviewed the "Bucks for Books" fundraisers with the Board. Member Filippi reviewed the Winery Open House and Wine Makers Dinner fundraisers with the Board. Member Amsler reviewed the Concert Beneath the Stars fundraiser with the Board. Deborah Clark,Library Director,reviewed the Annual Campaign fundraisers: the apartment rental, the Grapevine donations, Memorial donations and Donation Box with the Board. Staff will be adding the Mark Christopher Golf Classic,the PAL Campaign and the House Raffle to the list. Member Filippi thanked staff for putting the list together. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING El. Attendance Requirement E2. Adjustment of Rent for the Apartment E3. Budget - Fundraisers Library Foundation Board Minutes February 11, 2008 Page 4 F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Williams to adjourn,seconded by Member Leal,motion carred,8-0- 3 (with Atkins, Gonzalez and Silver absent). The meeting adjourned at 6:47 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: April 14, 2008