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HomeMy WebLinkAbout08/04/14 (Agn) Library Fnd Board 'pwu' LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Monday 6:00 p.m. April 14, 2008 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers Donald J. Kurth, M.D., Mayor L. Dennis Michael, Mayor Pro Tem Rex Gutierrez, Councilmember Sam Spagnolo, Councilmember Diane Williams, Councilmember Foundation Members Bruce Bowne, President Teresa Akahoshi, Member Jackie Amsler, Member David Atkins, Member Rebecca Davies, Member Gino Filippi, Member David Gonzalez, Member Ruth Leal, Member Dominic Melillo, Member Gilda Silver, Member DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga . Acting in that capacity, on r`,� �U� a00p at 4PI posted a true and correct copy of the meeting agenda darted AF l / aoot at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on `1—/o-0$ at Rancho Cucamonga . DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga B Y: LGL�.CI"GL Vivian Garcia , Administrative Secretary City of Rancho Cucamonga i LIBRARY FOUNDATION BOARD AGENDA APRIL 14, 2008 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi Amsler , Atkins Bowne , Davies Filippi Gonzalez Leal , Melillo and Silver B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office — Oath of Office will be administered to new appointees Tina Gilfry and Chris White by Mayor Pro Tem Dennis Michael. IF-C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: February 4 and March, 2008. 2. Approval of Minutes: February 11 and March 10, 2008. 11 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on upcoming Joint Meeting between the City Council and the Library Board of Trustees. Oral report by Deborah Clark, Library Director. 2. Presentation on the Updated Library Web Site. Presented by Michelle Perera, Library Services Manager. 3. Approval of Request from Staff for $2,500 to send two staff members (Michelle Perera, Library Services Manager and Casey Marcarello, Librarian 1) to Fund Raising Training in San Jose, California. Report available at the meeting. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. LIBRARY FOUNDATION BOARD AGENDA APRIL 14, 2008 2 RANCHO CUCA.MONGA 1. Acceptance of resignation from Library Foundation Member 17 and Vice President Paul Williams. Letter of resignation attached. 2. Election of Officer. The vacant office is that of Vice President. President Bowne will preside. 3. PAL Campaign Account Update. January and February, 2008 18 attached. 4. Approval of Rent Increase for the Apartment Rental in the 22 amount of $50 per month, to be effective July 1s`, 2008. Report attached. Presented by Library Director, Deborah Clark. 5. Revenue Streams for the Library Foundation: Developing a 25 Work Plan for 2008/09. Attached is a list of all the fundraisers the Library Foundation has generated or participated in over the past years. Update including House Raffle and Golf Tournament will be available at the meeting. Presented by Foundation Members 6. Discussion regarding attendance of Board Members. Requested by Member Davies. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. PUBLIC COMMUNICATIONS 4 This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from 11 addressing any issue not previously included on the Agenda. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, April 10, 2008, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT - LIBRARI'SERVICES DEPARTMENT RANCHO Date: April 14, 2008 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Deborah Kaye Clark, Library Services Director Subject: Treasurer's Report— February 2008 CASH REPORT BEGINNING MTD MTD ENDING CASH February, 2008 BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $79,487.37 $1,034.67 $80.522.04 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $19,535.00 ($12,000.00) $7,535.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $227,147.37 $1,034.67 ($12.000.00) $216.182.04 LAIF Account: $179,592.35 Bank of America Account $36,589.69 Total Library Foundation Holdings: $216,182.04 Revenues Received: Interest Earned in Checking: $ 3.65 General Fund Rental Check: $ 750.00 General Fund Grapevine Donation $ 10.00 General Fund Memorial Donations: Ed Easter $ 271.00 General Fund Expenditures: City of Rancho Cucamonga: Adult Literacy Donation $ 12,000.00 Literacy Fund Rancho Cucamonga Public Library Foundation CASH REPORT FEBRUARY 2008 Beginning Balance $227,147.37 Deposits 2/5/2008 171.00 2/11/2008 10.00 2/19/2008 100.00 2/25/2008 750.00 1,031.00 Bank of America- Interest 3.67 LAIF - Interest - Less Checks #1247 (12,000.00) City of Rancho Cucamonga -Adult Literacy Donation $ 216,182.04 Statement Ending Balance $ 48,589.69 Deposits in Transit - Less Outstanding Checks #1247 (12,000.00) Investments- LAIF 179,592.35 Adjusted Bank Balance $ 216,182.04 Bank of America -1$01ot H Your Bank of America Business Interest 0628 P P Checking Statement EO-3 Statement Period: January 30 through February 27,2008 III IIII IIhis III IIII III u(IJuIJIuuu1111uJIto dIII II Account Number:tiMNEINOGM RANCHO CUCAMONGA PUBLIC LIBRARY FOU At Your Service 10500 CIVIC CENTER DR Call: 951.686.2590 RANCHO CUCAMONGA CA .91730-3801 Written Inquiries Bank of America Riverside Main Office PO Box 37176 San Francisco, CA 94137-0001 Customer since 1977 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smalibusiness. ❑ Summary of Your Business Interest Checking Account Beginning Balance on 01/30/08 $97,555.02 Annual Percentage Yield earned this period 0.05% Total Deposits and Other Credits + 1,031.00 Interest paid year-to-date $8.01 Total Checks, Withdrawals, Number of electronic checks paid 0 Transfers,Account Fees -50,000.00 Number of 24 Hour Customer Service Calls Interest Paid + 3.67 Self-Service 0 Assisted 0 Ending Balance $48,589.69 ❑ Important Information About Your Account Based on the minimum balance you've maintained in this account, your monthly service charge has been waived. Total interest paid to your account in 2007 : $40.28 ❑ Bank of America News Notice: Important Information: Changes to overdraft and returned item fees effective 4.18.08 that amend your Business Schedule of Fees: For the 1 at day your account has an occurrence (an occurrence is a day with at least one overdraft or returned item), the fee for each overdraft item and each returned item changes from $20 to $25. For each subsequent day your account has an occurrence during the current month and prior 12 months, the fee for each item remains $35. The fee applies to a maximum of 10 items per day. To help you avoid these fees, sign up for our Overdraft Protection service to transfer funds from your linked business savings, credit card or line of credit, or ask about our free Online Banking service. Please call the number on this statement with any questions. We value your business and our associates will be happy to assist you. Continued on next page 0025sse.001.T21.6 California Page 1 of 3 R.0 dW Pe RANCHO CUCAMONGA PUBLIC LIBRARY FOU Statement Period: January 30 through February 27, 2008 Account Number: 06285-22199 ❑ Deposits Number Date Posted Amount Number Dale Posted Amount �� 02/05 $ 171.00 02/25 750.00 02/11 10.00 Total of 4 deposits $1,031.00 02/19 100.00 ❑ Account Activity Date Posted Description Reference Number Amount Withdrawals,Transfers and Account Fees 02/25 Funds Transfer Debit Fdes Nnf 0001304 Nbkmljh $50,000.00 Interest Paid 02/27 Interest Paid from 01/30/08 Through 02/27/08 $3.67 ❑ Daily Balance Date Amount _Date Amount Date Amount 02/05 $ 97, ,836.02 726.02 02/19 97 02/27 48,589.69 02/11 97,736.02 02/25 48,586.02 ❑ Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balance from this statement............................................................................................................................$48,569.69 • Add interest paid to your checkbook register...............................................................................................................................3.67 0025598.002.T21.s California Page 2 of 3 STAFF REPORT LIBRARY SERVICES DEPARTNIENT RANCHO Date: April 14, 2008 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Deborah Kaye Clark, Library Services Director Subject: Treasurer's Report— March 2008 CASH REPORT BEGINNING MTD MTD ENDING CASH March, 2008 BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $80,522.04 $751.52 $81.273.56 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83.125.00 $83,125.00 Adult Literac $7,535.00 $7,535.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $216,182.04 $751.52 $0.00 $216,933.56 LAIF Account: $179,592.35 Bank of America Account $37,341.21 Total Library Foundation Holdings: $216,933.56 Revenues Received: Interest Earned in Checking: $ 1.52 General Fund Rental Check: $ 750.00 General Fund Expenditures: None 04/09/2008 13:50 9094772845 CITY OF RC PAGE 02/04 Rancho Cucamonga Public Library Foundation CASH REPORT MARCH 2008 Beginning Balance $216,182.04 Deposits 3/24/2008 750.00 Bank of America - Interest 1.52 LAW- Interest - Less Checks $216,933.56 Statement Ending Balanoe $ 37,341.21 Deposits in Transit - Less Outstanding Checks - Investments - LAW 179,592.35 Adjusted Bank Balance $ 216,933.56 04/09/2008 13:50 9094772845 CITY OF RC PAGE 03/04 Bankof America H _ „ ... r Banko u f As erica es ness .Indere I .0028 P P . Checking-Statement H 1.4 . .. .: .. ... .... ' _SYetemeM Pprlod:__ . February,28 through March 27, 2008 -Account Number: j ILInutlllndulldld+uJlJulrllrirrrrllllirilhi�lrilil RANCHO.CUCAMONGA PUBLIC 'LIBRARY FOU AfYeur.Seivlce 10500 CIVIC CENTER DR Call: 081-896,2590 RANCHO CUCAMONGA CA 91730-38o1 . . Written Inquiries. . . Bank of Amdrioa Riverside Mairltoffice PO Box 37178 Sam Francisco;-CA14137y000Y- i e 49i7 Customer since Bank of America your . bu indn-AlId we'anjoy_serving you. st Our free Online Banking service allows you to check balances mtrack account activity, pay bills and more, With OnlimrBanking ! you Ban elab view up to 18 months 01 this statement otdina. Eoli at www.barikefamerica:coit/smmtbbsirms.- O Suffiffi ry Of Your Buslnas4 Interest Checking Account I' Bpginnilig:Bdlance on 02/28/68 $48,589:88 Annual-Per$enfit6'Yield earned this period "'' 0.05% Total•Deptielt9:ght,Othor CrvA91t§ + 750:00' IntarasfpAid yodr=te sate ;8.53 ! Total Cheeks;Withdrawals, Number of checks paid Transfars,AccountFees ' - 12,000;00. .. .., Number.ofelecironiocheckd•paltl M. 0: Interest Paid •h.1.52 ..�. Number of 24 Hour Customer gervwe Calls Ending Balaned 837,341.21 Self.Sennce ... 0 Assisted 0 1. D Important InfOrmatlon About Your Account . .:. .... _...... . ... .... ..... Thank-you for being our,dustomer.:We want you-to-know we-recently revised the Deposit- Agreement.This Is a document ydu.ihitially eedeived:When You opened your.account..The : ... Deposit Agreement Is part of the deposit contract for•.y64 account: , From time to time, we revise the Deposit Agreement as we have recently done and this rovlsed 'version governs your account. You can pick up the revised Deposit Agreement and Disclosures at any banking center or review it by going to bankofdlnerica.com. Based on the minimum balance you've maintained in this account, your monthly service' charge has beeh_waived•. Total Interest{laid th your account in 2007 : 540.28 © Bank of Arri News Seouhty Featured FREE with your Business Check Card. Defense against unauthorized use If Card is 1601 or st6lon; fraud monitoring and guaranteed credit. Zero liability for fraudulent transactions when reported within 60 days from statement date. Free online banking atoms Prevent overdrafts and monitor Irregular activity. Continued on next page aootU,79'oo1'82t.e California Page 1 of 4 04/09/2008 13:50 9094772845 CITY OF RC PAGE 04/04 H RANCHO CUCAMONGA PUBLIC LIBRARY FOU Statement Period: February 28 through March 27, 2008 { Account Nutpbert 4101111 Cl Deposits Number Data Pasted Amount 03/24 $750,00 ❑ Checks Paid Date Pald Numbnr Amount 03/03 1247 $12,000.00 Cl Account Activity F03/27 DescriptioestnRefemime Number Amount id In eirast est Paid from 02/28/08 Through 03/27/08 $1.52 ❑ Dally Bald,nce Date 01. Amount Data {! Amount Dale 03/03 $ 36,589.69 03/24 Amount 37,339.68 03/27 37,341.21 Cl Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliatlon worksheet is printed on the reverse of this page. • Your ending balance from this statement..—........... $37,341.21 • Add interest paid to your checkbook register........................................•.q...............I.....................••.....................I................_. . 1.52 ❑ FACTS - FDIC insured Account Disclosure Information Reminder. When you use your debit card for a purchase, In most cases your account balance is immediately reduced by the amount stated by the merchant. Please remember to keep enough money in your account to cover your purchase plus all Your other transactions, like checks, ATM withdrawals and online bill payments, or else you may incur overdraft and returned item fees. For information on how to avoid foes please see bankofamerica.com and click on Fees and processes. I� P cpD4G7sCa�E721.0 CeloNnia Page 2 of 4 11 T REPORT STAFF L,IBRARS SERVICES DEPARTNIEN"r RANCHO Date: April 14, 2008 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Deborah Kaye Clark, Library Services Director Subject: APPROVAL OF MINUTES RECOMMENDATION: Approval of the minutes of the meetings of February 11 and March 10, 2008. BACKGROUND/ANALYSIS: Attached, please find the minutes for the regular meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT: one. Sin erely,_ eborah Kaye CI Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, February 11, 2008, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:03 p.m. Present were Members Akahoshi, Amsler, Bowne, Davies, Filippi, Leal, Melillo and Williams. Deborah Clark, Library Director, Michelle Perera, Library Services Manager and Vivian Garcia, Administrative Secretary were also present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report: January, 2008 and review of corrected reports for September, October, November and December, 2007. MOTION: Moved by Member Davies to approve the Treasurer's Reports, seconded by Member Williams, motion carried, 8-0-3 (with Atkins, Gonzalez and Silver absent). Deborah Clark, Library Director, reviewed LAIF interest on the Treasurer's report for October on page 14 with the Board. After discussion, the Board made the following motion. MOTION: Moved by Member Davies that any monies in excess of$50,000 be moved to the LAIF account, seconded by Member Williams, motion carried, 8-0-3 (with Atkins, Gonzalez and Silver absent). B2. Approval of Minutes: January 14, 2008 (Akahoshi abstained). MOTION: Moved by Member Leal to approve the minutes, seconded by Member Amsler,motion carried, 7-0-3-1 (with Atkins, Gonzalez and Silver absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on upcoming Joint Meeting between the City Council and the Library Board of Trustees. Tentative date: Thursday,April 3,2008. Time not yet set. Oral report by Deborah Clark, Library Director. Library Foundation Board Minutes February 11, 2008 Page 2 Deborah Clark, Library Director, stated that with the proposal of the joint meeting between City Council, the Library Board of Trustees and the Library Foundation Board, City Manager's staff suggested that a smaller group with the policy makers only would be more manageable both in terms of scheduling and in discussion. However, it would be a public meeting, so everyone would be invited to attend. The tentative date selected is Thursday, April 3. Member Williams asked if staff could revisit this issue and asked that that both groups be included in the meeting. MOTION: Moved by Member Williams to request staff to speak with Jack Lam to encourage him to invite all Members equally both from the Library Board and the Library Foundation Board to attend the joint meeting, seconded by Member Filippi, motion carried, 8-0-3 (with Atkins, Gonzalez and Silver absent). D. BOARD BUSINESS DI. Acceptance of resignation from Library Foundation Member Ron Sakala. Letter of resignation attached. Discussion of potential new members. Presented by President Bowne. Member Filippi asked if there are any candidates that have applied to be a Member on the Library Foundation Board. Deborah Clark,Library Director, stated that staff will send an e-mail listing those that have applied. D2. PAL Campaign Account Update. November and December, 2007 attached. Deborah Clark, Library Director, reviewed the PAL Campaign Account with the Board. D3. PAL Campaign Cabinet Update: No January meeting. Request was made by the Library Foundation Board for staff to arrange for a PAL Campaign Cabinet meeting next week. D4. PAL House Raffle Committee Report: Update presented by Raffle Committee Members. Library Foundation Board Minutes February 11, 2008 Page 3 Member Williams stated that the Committee is still working on the 2007 House Raffle but hopes to make final filing with the State by next week. He also stated that there are eight (8) $300 prize winners that have not cashed their checks and one (1) $500 prize winner. A bank balance of $328,377.22 remains. Take away the seed money and that leaves $178,377.22 in House Raffle income for the Library Foundation and the Community Foundation to split. D5. Revenue Streams for the Library Foundation: Developing a Work Plan for 2008/09. Attached is a list of all the fundraisers the Library Foundation has generated or participated in over the past years. Presented by Deborah Clark, Library Director. Deborah Clark, Library Director,opened the discussion of past fundraisers and asked the following Board Members to review the events and programs: Member Leal talked about the Telethons. Deborah Clark,Library Director,stated that staff was able to schedule Rod and Tina Gilfry for Telethon 2009. Due to Rod Gilfry's demanding performance schedule, they were only available to do the Telethon on March 13-15,2009. Thanks to considerable effort by Community Services staff member Susan Sluka,staff was able to reserve Celebration Hall and the Theatre for those dates. Member Davies reviewed the "Bucks for Books" fundraisers with the Board. Member Filippi reviewed the Winery Open House and Wine Makers Dinner fundraisers with the Board. Member Amsler reviewed the Concert Beneath the Stars fundraiser with the Board. Deborah Clark, Library Director,reviewed the Annual Campaign fundraisers: the apartment rental, the Grapevine donations, Memorial donations and Donation Box with the Board. Staff wi 11 be adding the Mark Christopher Golf Classic,the PAL Campaign and the House Raffle to the list. Member Filippi thanked staff for putting the list together. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING El. Attendance Requirement E2. Adjustment of Rent for the Apartment E3. Budget - Fundraisers Library Foundation Board Minutes February 11, 2008 Page 4 F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Williams to adjourn,seconded by Member Leal,motion carried,8-0- 3 (with Atkins, Gonzalez and Silver absent). The meeting adjourned at 6:47 p.m. Respectfully ubmitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Adjourned Meetine A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday, March 10, 2008, at 6:00 p.m. in the Tri-communities Room at the City of Rancho Cucamonga, located at 10500 Civic Center Drive Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: Paul C. Williams 7251 Amethyst Avenue Rancho Cucamonga, CA 91701 March 4, 2008 Mayor Donald Kurth City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Dear Mayor Kurth, After several years of serving on the Rancho Cucamonga Library Foundation, due to time constraints, I am submitting my resignation from the board. The experience of serving on the Library Foundation has been gratifying as we were successful in raising funds for programming at the two libraries through a variety of efforts including several telethons and the direct ask program. I have enjoyed working with the other members and I wish them well in future fundraising endeavors. Sincerely, Paul C. Williams cc: Dennis Michael, Mayor Pro Tem Diane Williams, Councilmember Rex Gutierrez, Councilmember Sam Spagnolo, Councilmember Deborah Clark, Library Director Jack Lam, City Manager PAL CASH REPORT JANUARY 2008 Beginning Cash Balance $ 191,711.81 Deposits - Merchant Service Fees (51.14) Merchant Service Fee Credit 51.14 Less Checks - Ending Cash Balance 191,711.81 Checking Account Balance $ 191,711.81 Deposit in Transit - Less Outstanding Checks - Adjusted Bank Balance $ 191,711.81 Pal Laif Investment through RCCF-$2,554,472.04 Pal Total Account Balance-$2,746,183.85 akof America ��j• H - BANK OF AMERICA, N.A. Account Number 1459513387 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 59466 E# 0 CONCORD, CA 94520-2445 Last Statement: 12/31/2007 This Statement: 01/31/2008 Customer Service RANCHO CUCAMONGA COMM. FOUNDATION 1-888-400-9009 RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 2 10500 CIVIC DR P. O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING Account Summary Information Statement Period 01/01/2008 - 01/31/2008 Statement BeginninBalance 191,711.81 Number of Deposits/Credits 1 Amount of Depositsf Credits 51.14 Number of Checks 0 Amount of Checks 00 Number of Other Debits 1 Amount of Other Debits 51.14 Statement Ending Balance 191,711.81 Number of Enclosures 0 Service Charge .00 Deposits and Credits Date Customer Bank Posted Reference Amount Desc 'nt'on Reference 01/04 51 .14 aTjy3-Adjustments : Reversing Merchant Fees for De123302460001232 c 07 Withdrawals and Debits Other Debits Date Customer Bank Posted Reference Amount Descr'ption Reference 01/02 51.14 SOFA MS 1922 DES:MERCH FEES ID:430132313591041 65015049827 INDN:PAL CAMPAIGN CO ID:3210001922 CCD .REF:00145951338712110825000736501504982708010227 Daily Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 12/31 191,711 .81 191,711 .81 01/04 191,711.81 191,711 .81 01/02 191,660.67 191,660.67 01/31 191,711 .81 191,711.81 } R.Yc P• PAL CASH REPORT FEBRUARY 2008 Beginning Cash Balance $ 191,711.81 Deposits - Merchant Service Fees (40.00) Merchant Service Fee Credit 40.00 Less Checks #2108 (1,000.00) City of Rancho Cucamonga-PAL Magazine Printing #2109 (56.52) City of Rancho Cucamonga-PAL Bench Dedication Supplies #2110 (4,600.00) Gary Price Studios-Shakespeare Bench #2111 (3,325.00) City of Rancho Cucamonga-Lewis Ticket Sponsorship #2112 (200.00) Lance,Soil&Lunghard-Prepare IRS Form for PAL House Raffle (9,181.52) Ending Cash Balance 182,530.29 Checking Account Balance $ 182,530.29 Deposit in Transit - Less Outstanding Checks - Adjusted Bank Balance $ 182,530.29 Pal Laif Investment through RCCF-$2,554,472.04 Pal Total Account Balance-$2,737,002.33 Bank of America 4%j 04 — BANK OF AMERICA, N.A. Account Number 1459513387 ` 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 153442 Etl 5 CONCORD, CA 94520-2445 Last Statement: 01/31/2008 This Statement: 02/29/2008 Customer Service RANCHO CUCAMONGA COMM. FOUNDATION 1-888-400-9009 — RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 2 — 10500 CIVIC DR P. O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING _- Account Summary Information Statement Period 02/01/2008 - 02/29/2008 Statement Beginnin Balance 191,711.81 Number of Deposits/credits 1 Amount of DepositsCredits 40.00 Number of Checks 5 Amount of Checks 9,181.52 Number of Other Debits 1 Amount of Other Debits 40.00 Statement Ending Balance 182,530.29 Number of Enclosures 5 Service Charge ,00 Deoosits and Credits Date Customer Bank Posted Reference Amount Description Reference 02/04 40.00 allAQQ-Adjustments : Reversing Merchant Fees for Jal23302460001032 n 08 Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 2108 1,000.00 02/26 5760472569 2111 3,325.00 02/25 5460610428 2109 56.52 02/21 6560367136 2112 200.00 02/28 4392728342 2110 4,600.00 02/28 0992338042 Other Debits Date CustomeBank Posted Referencr e Amount Description Reference 02/01 40.00 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 31006883949 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825000803100688394908020127 Daily Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 01/31 191,711.81 191,711 .81 02/25 188,330.29 188,330.29 02/01 191,671.81 191,671.81 02/26 187,330.29 187,330.29 02/04 191,711.81 191,711 .81' 02/28 182,530.29 182,530.29 02/21 191,655.29 191,655.29 02/29 182,530.29 182,530.29 Wgr,ea v.w STAFF REPORT LIBRARY SERVICES DGPARTINIFNT RANCHO Date: April 14, 2008 C,UCAMONGA To: Rancho Cucamonga Library Foundation President and Members of the Board From: Deborah Kaye Clark, Library Services Director Subject: Approval of Rent Increase for the Apartment Rental in the amount of $50 per Month, Effective July is', 2008. RECOMMENDATION: Staff recommends the Board approve an increase in the rental unit of $50 per month, effective July 1, 2008. BACKGROUND: In December 3 of 2001, the Library Foundation Board approved the concept of accepting from the Lewis Operating Corporation a rental unit in the Terra Vista apartment community. (Original approved report attached.) The approved rent was $700 in 2002, when the lease was signed, February 12, 2002. It was agreed that the rent would be raised to $750 in October of 2002. In February of 2005, the Board reviewed the apartment rental agreement and learned that the currently monthly rent in the complex was $1,020 per month. The Board determined not to raise the rent at that time, due to the fact that City employee salaries were frozen at that time. The rent has remained $750 since that date. A review of the current monthly rent in that same complex shows that the units are still renting at a range from $1,020 per month to $1,110, depending on location. Therefore, staff recommends a modest rate increase of $50 per month, bringing the total rent payment to $800. That amount is recommended with the existing renter for the following reasons: 1) Part of the original purpose of the Lewis gift was to give support to individuals in low paying jobs in the education field. Library clerical staff qualifies for that support. 2) The value of a good tenant is well known—as anyone who has served as a landlord can attest. Tracy Yniguez, the current renter, pays her rent on time and the full amount. She is a quiet tenant with an excellent reputation in the complex. Her unit is well kept. 3) If we raise the rent beyond the current tenant's capacity to pay, we will force her to leave the unit. The result would be the loss of income for a minimum of one month while we re- advertise the unit and arrange for a new lease. 4) City Employees have been under a contract for the past three years that raised their salaries by a modest amount, (app. 2-3% per year) and it is fair and reasonable to raise a rent which has not increased in more than five years. ERROR!NO TEXT OF SPECIFIED STYLE IN DOCUMENT. PAGE ') A i)it i i,14,?008 FISCAL IMPACT: crease of $600 per year in annual income. Since, y, e orah Kaye Clark Library Director R A N C H O C U C A M O N G A 7-_ '.Y'. I Nt. 5 1 W Puni: ic L i b Q A Q Y Staff Report DATE: December 3, 2001 TO: President Pachon and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT: ACCEPTANCE OF DONATION OF INCOME FROM APARTMENT UNIT RECOMMENDATION: That the Library Foundation Board approve accepting the donation from Lewis Operating Corporation of the income of the apartment unit located at 7903 Elm Avenue, #104 for a period of not less than one year; approve a monthly rental rate $100 below the market rate to achieve long term tenancy and create a subcommittee of no more than two Board Members to work with the Library Director in selecting a tenant. BACKGROUND: Lewis Operating Corporation, on a regular basis, makes available to nonprofit organizations the use of a designated apartment to serve as a fundraiser. In return for $12 ($1 per month annual lease) the Lewis Operating Corporation allows the charity to sublet the apartment and retain the monthly rental fee. The Foundation would be responsible for advertising the unit, selecting the tenant, securing the rent and paying the utilities. Attached is the contract that would grant an apartment to the Rancho Cucamonga Library Foundation. While the lease is for 12 months (starting in October) the Operating Corporation generally rolls over the lease for additional years, if all parties are content with the arrangement. The contract and concept has been reviewed and approved by the Director of Risk Management, the City Attorney and the City Manager. FISCAL IMPACT: $700 per month rent or $8,400 per year. Sincerely, Deborah Kaye Clark, Library Director REVENUE STREAMS FOR THE RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION: 1997 - 2007 SPECIAL EVENTS LIBRARY TELETHONS The Library Telethon was developed as a fund raising event for the Library in 1996. The first Telethon ran over two days, Friday from 6 to 10 p.m. and Saturday from 10 a.m. to 6 p.m. It was carried by the local cable channel and raised $35,000 for a children's book endowment. At first conceived as an annual event, the impact on staff resulted in the decision in 2000 to move to an "every other year" basis. Below are the years of broadcast, the funds raised, expenditures for the event, dollars earned and the purpose for the funds. Title Date Income Expenses Profit Fund Purpose Kids Connect @ 1997 $ 40,300 $ 6,000 $34,300 Library Tech Center the Library Kids Connect @ 1998 $ 49,769 $ 8,015 $41,754 Library General the Library Let's Connect @ 1999 $ 63,908 $12,387 $51,521 Library General the Library Kids Connect @ 2000 $ 78,292 $24,939 $53,353 Library Book mobile the Library Library Telethon 2002 $ 81 ,733 $31,628 $50,105 Library Children's Books Library & 2004 $124,766 $51,425 $73,341 PAL Books/Theater Performing Arts Programs Telethon Library & 2007 $105,497 $32,127 $73,370 PAL Books/Theater Performing Arts Programs Telethon BUCKS FOR BOOKS Bucks for Books was originally devised as a fundraiser on years that the Telethon was not broadcast. A project of the School Sub Committee, the schools are contacted and urged to conduct fund raising events around reading promoting donations to the Library. This program has operated under the alternate title of "Pennies for Pages" and under the PAL Campaign as "Bucks for Books and Bricks". Below are listed the years this event has occurred and the funds raised. The project is always the purchase of children's books. Title Date Income Fund Purpose Pennies for Pages 2001 $19,715.00 Library Children's Books Bucks for Books and Bricks 2004 $28,565.26 PAL Children's Books Bucks for Books and Bricks 2007 $ 4,106.54 PAL Children's Books WINERY OPEN HOUSE This event began in 1998. The Filippi Winery generously donated the location and the wine tasting component as well as a hot buffet of upscale hors d'oveurs. This was an annual event until 2005. On various years, additional fundraising was attempted as part of this event including author visits and bookselling, the sale of mini-christmas and holiday trees and raffle drawings. Dates and incomes are listed below. Title Date I Income I Expenditures Profit I Fund Purpose Winery Oen House 2003 $4,982 $1,824 $3,158 Library General Winery Oen House 2004 $8,177 $1,215 $6,962 PAL General Winery Oen House 2005 $5,509 $1,582 $3,927 PAL General CONCERT BENEATH THE STARS This event is sponsored by Haffif Foundation (Herb Haffif is a local philanthropist living in LaVerne) and is available to all charities operating in the Inland Empire region. Mr. Haffif opens his massive estate every year and provides a full dinner and a music concert (usually pop, country western or jazz) to ticket holders. Tickets are sold by the charity at app. $50, with all income allowed to stay with the local charity. The Library Foundation participation is outlined below. Title I Date Income Fund I Purpose Concert Beneath the Stars 12004 $ 650 Library General Concert Beneath the Stars 120051 $1,960 1 Library I General VINTNERS DINNER Created through the efforts of Gino Filippi and hosted by the Filippi Winery, the Vintner's Dinner in 2005 was a single event. The Dinner was catered and the wines supplied by the Filippi Winery. This event was popular and was close to "sold out". Title Date income I Expenditures I Profit I Fund Purpose Vintner's Dinner 2005 $17,102 1 $7,976 1 $9,1261 PAL General ANNUAL CAMPAIGN APARTMENT RENTAL The Lewis Operating Corporation allows a charity to receive the income from a one bedroom apartment at select locations in Rancho Cucamonga. The Library has had use of the apartment since 2002. The rent was established at $750, giving the Library an income of $9,000 per year. There have been no increases in rent since 2002. GRAPEVINE DONATIONS The Grapevine, a publication of the City of Rancho Cucamonga, offers residents the opportunity to send donations to the Library Foundation and the Community Foundations. The publication appears four times each year. Below is the income received for the past three years. Title Date Income Fund Purpose Grapevine Donations 2004 $377.00 Library General Grapevine Donations 2005 $185.00 Library General Grapevine Donations 2006 $366.00 Library General Grapevine Donations 2007 $475.00 Library General BANKS ON LIBRARY COUNTERS Plastic slotted boxes, decorated to entice donors, sit on the circulation counters of the Archibald Library and recently, the Biane Library. Below is the income received for the past three years through this informal and cost free fundraiser. MEMORIAL BOOK DONATIONS The first fundraising effort for the Library, memorial book donations started in 1994. Advertised through the website, the Grapevine and library brochures, memorial book donations represent the donations of family and friends upon the death of someone who was known to value the library. Generally, these kinds of donations are solicited by the family "in lieu of flowers". A bookplate is placed into the book or books of the family's choice. Below is the income received through this program for the last four years. Title Income Fund Purpose Memorial Book Donations for 2004 $ 40.00 Library General Memorial Book Donations for 2005 $ 0.00 Library General Memorial Book Donations for 2006 $ 200.00 Library General Memorial Book Donations for 2007 $2,050.00 Library General