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HomeMy WebLinkAbout09/07/13 (Agn) Lib Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Monday 6:00 p.m. July 13, 2009 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers Donald J. Kurth, M.D., Mayor L. Dennis Michael, Mayor Pro Tem Rex Gutierrez, Councilmember Sam Spagnolo, Councilmember Diane Williams, Councilmember Foundation Members Bruce Bowne, President Rebecca Davies, Vice President Teresa Akahoshi, Member Jackie Amsler, Member David Atkins, Member Gino Filippi, Member Tina Gilfry, Member David Gonzalez, Member Ruth Leal, Member Dominic Melillo, Member Chris White, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on �Twj� g at m I posted a true and correct copy of the meeting agenda date _j u y /3, aO0� at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on -7—R —0 at Rancho Cucamonga. Robert Karatsu, Library Director City of Rancho Cucamonga By: Vivian Garcia, Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA JULY 139 2009 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Amsler Atkins Bowne , Davies _, Filippi Gilfry Gonzalez , Leal , Melillo and White B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office — Oath of Office will be administered to new appointees Leslie May and Deborah Clark and to re-appointees Teresa Akahoshi, Rebecca Davies, Gino Filippi and Ruth Leal by Mayor Kurth. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: June, 4 2009. 2. Approval of Minutes: January 12, March 2, April 13, May 11, 7 and June 8, 2009. D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. a. Final presentation by Gyroscope, Inc., regarding the 2nd floor of Paul A. Biane Library. Presentation by Michelle Perera, Assistant Library Director. b. Update on recent grants received. Oral report by Robert Karatsu, Library Director and Michelle Perera, Assistant Library Director. LIBRARY FOUNDATION BOARD AGENDA JULY 139 2009 2 RANCHO CUCAMONGA E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Election of officers for FY 2009-2010. Election led by President Bowne. 2. Update on the Lola A. Livesey Trust Account. Oral report by Robert Karatsu, Library Director. 3. Update on PAL Campaign Donors. Oral report by Robert Karatsu, Library Director. 4. Update on "Concert Under the Stars." Update by Member Amsler. 5. Future Library Foundation Events. Discussion led by President. 6. Viewing of DVD "National Education Reports." A background of the DVD by Michelle Perera, Assistant Library Director. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, July 8, 2009, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT - LIBRARY SERVICES DEPARTMENT cRANCHO Date: July 13, 2009 UCAMONGA To: Rancho Cucamonga Library Foundation GJ From: Robert Karatsu, Library Director w" Subject: TREASURER'S REPORT—JUNE. 2009 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH June. 2009 BALANCE REVENUES EXPENDITURES BALANCE FUND General $76,560.90 $1,555.43 869.10 $77.247.23 Archibald Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literac $8,535.00 $8,535.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759.000.00 TOTAL $972,220.90 $1,555.43 $869.10 $972,907.23 LAIF Account: $951,796.93 Union Bank Account' $21,110.30 Total Library Foundation Holdings: $972,907.23 Revenues: $1,555.43 Rental Payment $ 800.00 General Fund Telethon $ 595.00 General Fund Biane Donation Box $ 50.00 General Fund Archibald Donation Box $ 50.05 General Fund Credit from AT&T $ 34.38 General Fund Grapevine $ 1.00 General Fund Donation Star Wars Event $ 25.00 General Fund Expenditures: $869.10 JanWay Company USA -Telethon $ 604.32 General Fund MCI Comm Service —Telethon $ 53.30 General Fund AT&T Phone Charges -Telethon $ 211.48 General Fund Rancho Cucamonga Public Library Foundation CASH REPORT JUNE 2009 Beginning Balance $972,220.90 Deposits 6/3/2009 595.00 6/11/2009 26.00 6/17/2009 50.05 6/22/2009 800.00 6/23/2009 50.00 6/24/2009 34.38 1,555.43 Less Checks #10027 (53.30) MCI Comm Service - Library Telethon #10028 (193.39) AT&T-Phone Charges #10029 (604.32) JanWay Company USA-Telethon Mugs #10030 (18.09) AT&T-Phone Charges (869.10) $972,907.23 Union Bank Statement Ending Balance $ 21,110.30 Deposits in Transit - Less Outstanding Checks - Investments- LAI F 951,796.93 Adjusted Bank Balance $ 972,907.23 Pagel of 2 OO L°1 CLi' O M GII II RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number:2740024461 UNION BANK OF CALIFORNIA 05/30/09-06/30/09 GOVERNMENT SERVICES- SOUTH 274 Customer Inquiries POST OFFICE BOX 513840 800-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ At Union Bank,our look is changing—but our commitment to you remains the same.Beginning July 20, we will formally introduce our new logo.While our look will be new,the essence o/who we are will not change.We will continue our focus on strength,stability, and customer service that puts you first.Please note that no action is required on your part.You can find more details at unionbank.com under the "Latest News"section. Public Fund Checking Summary Account Number:9MLVJNMMIIL Days in statement period:Days in statement period:32 Balance on 5130 $ 20,317.97 Total Credits 1,661.43 Deposits(7) 1,661.43 Total Debits -869.10 Checks paid(4) -869.10 Balance on 6/30 $ 21,110.30 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 6/1 CARRIER DEPOSIT 44687250 $ 106.00 6/5 UNENCODED COURIER DEPOSIT 47632423 595.00 6/12 CARRIER DEPOSIT 44561928 26.00 6/17 CCV DEPOSIT SEQ#0617CCO280 A-00000000013 90220080 50.05 6/23 UNENCODED COURIER DEPOSIT 47873934 800.00 6124 CCV DEPOSIT SEQ#0624ZL2060 A-0000000000S 90223179 50.00 6/25 UNENCODED COURIER DEPOSIT 46599948 34.38 7 Deposits Total $ 1,661.43 DEBITS Check Paid Number Date Amount Number Date Amount 10027 6/8 53.30 10029 6/26 604.32 10028 6/15 193.39 10030 6/29 18.09 4 Checks paid Total $ 869.10 STAFF REPORT - ; LIBRARY SERVICES DEPARTMENT RANCHO Date: July 13, 2009 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meetings of January 12, March 2, April 13, May 11 and June 8, 2009. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and special meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,January 12,2009,in the Tri-communities Room of City Hall,located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were Members Bowne, Davies, Filippi, Gonzalez, Leal, Melillo and White. Sharon Nagel from the Library Board of Trustees,Robert Karatsu,Library Director,Michelle Perera, Acting Assistant Library Director, Deborah Clark, Library Consultant and Vivian Garcia, Senior Administrative Secretary were present. B. CONSENT CALENDAR BI. Approval of Library Foundation Treasurer's Report: November and December, 2008. MOTION: Moved by Member Filippi to approve the Treasurer's Reports, seconded by Member Davies, motion carried, 7-0-4 (with Akahoshi, Amsler, Atkins and Gilfry absent). B2. Approval of Minutes: November 10 (Leal abstained) and December 8, 2008. MOTION: Moved by Member Filippi to approve the minutes,seconded by Member Melillo,motion carried, 7-0-4 (with Akahoshi, Amsler, Atkins and Gilfry absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Organization in Transition: Oral presentation by staff. Robert Karatsu, Library Director, gave an oral report on the Rancho Cucamonga Public Library in transition with changes in key staff positions. Robert Karatsu, Library Director, stated that Michelle Perera, Acting Assistant Library Director would be the liaison for the Library Foundation Board. Robert Karatsu, Library Director, stated that Deborah Clark would be a Library Consultant for the Library until June. She will be involved with fundraising and the Library Foundation Board. C2. Lola A. Livesey Trust Account. Oral report by Robert Karatsu, Library Director. Library Foundation Board Minutes January 12, 2009 Page 2 Robert Karatsu, Library Director, stated that Library received what looked like a financial report about two months ago in the mail. When Library staff contacted the bank listed on the report,they were told that the Library is one of the benefactors of Lola A. Livesey Trust account. She was a resident of Rancho Cucamonga. The funds to the Rancho Cucamonga Public Library from the Trust should be dispersed within the next two month, with the stipulation that the money be used for the children library. Member Gonzalez suggested that a naming section for her be part of the second floor of Paul A. Biane Library. C3. Library Calendar. Oral report by Michelle Perera, Acting Assistant Library Director. Michelle Perera,Acting Assistant Library Director,presented an oral report on the Library Calendar which had been approved in the budget by the Library Foundation Board in July. She reviewed with the Board a printed copy of the layout and information provided in the calendar. The calendars should be ready within a week. They will be available to the public. They can also be used in marketing for the Library with potential donors. C4. Approval to amend Library Foundation Budget for 2008/2009 to reflect payment of$5,000 to Vision Media Television. Report attached, presented by staff. Robert Karatsu, presented an oral background report on Vision Media Television to produce a professional video piece promoting the Victoria Gardens Cultural Center and the Lewis Playhouse. MOTION: Moved by Member Leal to approve to amend the Library Foundation Budget for 2008/2009 to reflect payment of$5,000 to Vision Media Television,seconded by Member Gonzalez, motion carried, 7-0-4 (with Akahoshi, Amsler, Atkins and Gilfry absent). D. BOARD BUSINESS DI. Review of LAIF current interest rate and rate of return. Report attached. President to preside over discussion. President Bowne, stated that there were two handouts the Board had received from staff to review regarding LAIF. Robert Karatsu, Library Director, reviewed the information he had gathered from the Finance Department with the Board. Library Foundation Board Minutes January 12, 2009 Page 3 D2. Telethon 2009 a. Library Telethon is currently scheduled for March 13-15,2009. Kick off discussion on this upcoming event. Oral presentation by staff. Robert Karatsu,Library Director,stated the Library Telethon is scheduled for March 13-15. Channel KCSB from San Bernardino are available to broadcast the Telethon. Staff is waiting for a quote from them for the event. Robert Karatsu, Library Director, is talking with Redlands YMCA Circus, working with them on a commitment for the Friday evening of the Telethon with their circus performers. Deborah Clark, Library Consultant, stated that this might be the Telethon to dedicate some time to the Planned Giving concept. Since the Library has received the first patron to name the Rancho Cucamonga Public Library as one of the benefactors in their trust. Deborah Clark,Library Consultant,asked the Board about their thoughts on the schools being part of the fundraising. Robert Karatsu, Library Director, stated that at this time,his preference would be to emphasize that the schools be performers in the Telethon and not a major part of the fundraising. Board Member Davies agreed with the Library Director. The Foundations for each school district are challenged by the economy at this time. Board Member Leal suggested that individual students could sign-up as they do for the Summer Reading Program to be part of the fundraising at the Library. Michelle Perera, Acting Assistant Library Director, stated that Library staff will be meeting this week to discuss the Telethon and the areas they would like to participate in. She asked the Board if they would like to review the different areas available to be a part of and request the areas they are interested in. Board Member Davies asked if Renee Tobin would be the contact person on staff for the schools involvement. The Library Director said yes. Deborah Clark, Library Consultant, stated that the mail out should occur by February 13. She is working on the letters and a donor base at this time. Due to the IRS rulings, she is also working on who will be signing the letters for the mail out. Board Member Filippi asked if there will be a Trivia Challenge at the Telethon. Library Foundation Board Minutes January 12, 2009 Page 4 Robert Karatsu, Library Director, stated that there will be an Adult Trivia Challenge instead of the Children's Trivia Challenge this year. Board Member Davies asked when the Adult Trivia Challenge would be held. Robert Karatsu, Library Director, stated the Adult Trivia Challenge will be held on Saturday. The circus if they are part of the Telethon will be on Friday evening. b. Review of status of major partnerships. Oral presentation by staff on current level of subscribers for each entity and current telethon commitment. 1. Charter Communication, hic. Robert Karatsu, Library Director,reviewed the meeting staff had with Charter Communication for the Telethon with the Board. 2. Warner Cablevision Robert Karatsu,Library Director,stated that staff is working on a meeting with Warner Cablevision. 3. Inland Valley Daily Bulletin Deborah Clark, Library Consultant, stated Library staff is working to contact the publisher at the Inland Valley Daily Bulletin. Deborah Clark, Library Consultant, stated that she will be contacting the members of the Telethon sub-committee to meet with the Inland Valley Daily Bulletin. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING El. Library Director's Goals E2. Telethon 2009 F. COMMUNICATIONS FROM THE PUBLIC None received. Library Foundation Board Minutes January 12, 2009 Page 5 G. ADJOURNMENT MOTION: Moved by Member Filippi to adjourn,seconded by Member Gonzalez,motion carried,7- 0-4 (with Akahoshi, Amsler and Atkins and Gilfry absent). The meeting adjourned at 7 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, March 2, 2009, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive,Rancho Cucamonga, California. The meeting was called to order at 6:06 p.m. Present were Members Akahoshi, Amsler, Atkins, Davies, Gilfry and Gonzalez. Robert Karatsu,Library Director,Michelle Perera,Acting Assistant Library Director,Renee Tobin, Principal Librarian, Deborah Clark, Library Consultant and Vivian Garcia, Senior Administrative Secretary were present. B. ITEMS OF BUSINESS Bl. Telethon 2009. Michelle Perera, Acting Assistant Library Director, reviewed the Magic Word List with the Board Members. Robert Karatsu, Library Director, reviewed the donation by Mercy Air for a helicopter ride for four people and also includes a dinner at the Jersey Fire Station. Robert Karatsu, Library Director, reviewed the Trivia Teams that will be participating with the Board. Member Gonzalez reviewed the mailings he had been working on with the Board. Deborah Clark, Library Consultant, reviewed the mail outs she had been working on. Member Davies stated that there would be a Telethon Presentation this Thursday morning,March 5, at 7 a.m. at the Chamber Breakfast. Member Davies stated that the school ad hoc sub-committee had made seven Telethon presentations so far. Robert Karatsu, Library Director, stated that he received a pledge of$500 from one of the vendors from the Archibald remodel. Michelle Perera,Acting Assistant Library Director,asked for volunteers for the Phone Bank during the Telethon. She will be setting up a Host Meeting next week. Library Foundation Board Minutes March 2, 2009 Page 2 Member Gonzalez reviewed the ads that will be appearing in the City News section of the Inland Valley Daily Bulleting this week. C. COMMUNICATIONS FROM THE PUBLIC None received. D. ADJOURNMENT MOTION: Moved by Member Akahoshi to adjourn to Friday,March 6,2009 at 4 p.m.,seconded by Member Gonzalez, motion carried, 6-0-5 (with Bowne, Filippi, Leal, Melillo and White absent). The meeting adjourned at 6:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, April 13, 2009, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were Members Amsler, Atkins, Bowne, Filippi, Gilfry, Leal and White. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Deborah Clark, Library Consultant and Vivian Garcia, Senior Administrative Secretary were present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report: February, 2009. Member Atkins asked about the LAIF account. Robert Karatsu, Library Director, explained the background on the LAIF account. He also stated that per the Library Foundation's Bylaws the final approval is from the Finance Director. Robert Karatsu, Library Director, stated that at the June meeting, Library staff will be proposing support from the Library Foundation in allocating some funds during the budget process for the Library. Member Filippi suggested that an Ad Hoc Committee review different options and return with their recommendation to the Board. President Bowne, Member Atkins and Library Director Robert Karatsu will meet with the Finance Director and staff before the next Library Foundation meeting. President Bowne suggested that the Ad Hoc Subcommittee meet together prior to the meeting with the Finance Director. MOTION: Moved by Member Filippi to approve the Treasurer's Report, seconded by Member Atkins, motion carried, 7-0-4 (with Akahoshi, Davies, Gonzalez and Melillo absent). B2. Approval of Minutes: January 12, February 9, March 2, March 6 and March 9, 2009. Unable to approve the minutes of January 12,February 9 and March 2 due to a lack of quorum of the attendees. Library Foundation Board Minutes April 13, 2009 Page 2 MOTION: Moved by Member Filippi to approve the minutes for March 6 and March 9,seconded by Member White, motion carried, 7-0-4 (with Akahoshi, Davies, Gonzalez and Melillo absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed Library Newsletter with the Board. Member Akahoshi arrived at 6:10 p.m. Robert Karatsu, Library Director, gave overview of Budget meeting with the City Manager and the Finance staff with the Board. Robert Karatsu,Library Director,stated that at the May 6 Council Meeting, a presentation would be made to Verizon, the Library Foundation Board and the Friends of the Library. (This presentation was postponed due to scheduling conflicts. Presentation will be rescheduled for a later date) Michelle Perera,Assistant Library Director,presented an oral report on the events which will be held at the Paul A Biane Library during the next two weeks. Michelle Perera, Assistant Library Director, stated that this coming Thursday from 9:30 to 11:30 a.m., Gyroscope would be reviewing their findings from the first round of surveys completed in a meeting. The meeting will be held in Celebration Hall. D. BOARD BUSINESS D1. Telethon 2009 recap. Oral report by staff. Robert Karatsu, Library Director,thanked the Library Foundation Board for their help and support for Telethon 2009. Robert Karatsu, Library Director, reviewed the handout from Granicus showing the viewers of the Telethon during the event. Deborah Clark, Library Consultant, reviewed the following handouts "Telethon 2009 In Kind Donations," "Pledge Status Report" and "Appeal Performance Analysis" with the Board. Library Foundation Board Minutes April 13, 2009 Page 3 Michelle Perera,Assistant Library Director,thanked the Board for all of their help. She reviewed the Phone Bank Room Committee meeting after the Telethon with the Board. D2. Renewal of Board Insurance. Staff report presented by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the Philadelphia Liability Insurance with the Board. MOTION: Moved by Member Akahoshi to approve the renewal of the Insurance, seconded by Member Leal, motion carried, 8-0-3 (with Davies, Gonzalez and Melillo absent). D3. Reappointing Boardmembers with Expiring Terms. Oral report presented by Robert Karatsu, Library Director. Robert Karatsu, Library Director, stated that four of the Library Foundation Board Members terms will expire at the end of June. He stated that all of the Members would like to continue being a Member on the Board. He will work with the City Clerk's office in setting up a meeting with the City Council's subcommittee to formally approve the reappointments. D4. Future Library Foundation Events. Oral report by Michelle Perera, Assistant Library Director. a. Music, Mystery and Merlot Event. Michelle Perera, Assistant Library Director, asked the Board when they wanted to plan the next Music,Mystery and Merlot Event or if there might be a different event(s)they would like to suggest. President Bowne suggested that the ad hoc subcommittee meet and bring their recommendations to the Board. Member Filippi stated that he preferred the event be held on a Friday. He asked Member Gilfry to discuss the event with her family and make recommendations to the subcommittee. Member Filippi suggested that the Board start with this fundraiser. Michelle Perera,Assistant Library Director,stated that staff will provide a list of fundraisers that the Library Foundation has had in the past. Member Leal left at 6:50 p.m. D5. Library Board of Trustees Agenda. Discussion led by Member Davies. Library Foundation Board Minutes April 13, 2009 Page 4 This item will be held over to the next meeting. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING E1. List of Library Foundation past Events. E2. Future Library Foundation Events. E3. Investment Opportunities E4. Library Director's Goals for 2009. (Held over from February 2009 meeting.) F. PUBLIC COMMUNICATIONS None received. D. ADJOURNMENT MOTION: Moved by Member Filippi to adjourn,seconded by Member Akahoshi,motion carried,7- 0-4 (with Davies, Leal, Gonzalez and Melillo). The meeting adjourned at 7 p.m. RIesspectfully submitted, U W �- Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, May 11, 2009, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:06 p.m. Present were Members Amsler, Atkins, Bowne, Davies, Gonzalez, Leal and Melillo. Robert Karatsu, Library Director and Vivian Garcia, Senior Administrative Secretary were present. B. CONSENT CALENDAR B1. Approval of Library Foundation Treasurer's Report: March, 2009. MOTION: Moved by Member Davies to approve the Treasurer's Report, seconded by Member Melillo, motion carried, 7-0-4 (with Akahoshi, Filippi, Gilfry and White absent). B2. Approval of Minutes: January 12, February 9, March 12 and April 13, 2009. Unable to pass due to a lack of quorum of the attendees. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu,Library Director,updated the Board on the Lola A. Livesey Trust Account. He also mentioned that tentatively, at the June 17, City Council meeting, the Council will recognize the Verizon Foundation, the Friends of the Library and the Library Foundation for their contributions and work to the Library Telethon 2009. a. Meeting with Gyroscope, Inc., on Rancho KIDS project. Oral report by Robert Karatsu, Library Director and Deborah Clark, Library Consultant. Robert Karatsu, Library Director,reviewed the meeting with Gyroscope with the Board. He stated that the results of the surveys were very interesting. The next step will be a web conference on Wednesday, May 20. Library staff will e-mail the link to the Board Members. b. Telethon 2009. Final bills. Oral report by Robert Karatsu, Library Director. Library Foundation Board Minutes May 11, 2009 Page 2 Robert Karatsu, Library Director, reviewed the final invoices of Telethon 2009 with the Board. C. Big Read 2009-2010. Grants received. Oral report by Robert Karatsu, Library Director. Robert Karatsu,Library Director, stated that the Library had received two Big Read Grants from the NEA. Bless Me Ultima will be the Big Read for the Fall of 2009. Tom Sawyer will be the Big Read for Spring of 2010. The grants total $40,000 ($20,000 for each Big Read program). D. BOARD BUSINESS D l. Library Director/Library Goals for 2009. Report attached.Discussion led by Robert Karatsu, Library Director. Item held over from February 9, 2009 meeting. Robert Karatsu, Library Director,reviewed his goals, as well as the organization's goals in the next year with the Library Board Members. D2. Library Foundation Board Agendas. Discussion led by Member Davies. Member Davies stated that she would like to have the next Library Foundation Board Agenda sent by e-mail to the Board. The Members agreed. Member Davies also stated that she would like to have the Library Board of Trustees agenda and the minutes sent to her by e-mail. She did not want the full packet at this time. The other Members also agreed with this. D3. Library Foundation Investment Options. Discussion led by President Bowne and Member Atkins. President Bowne reviewed the meeting with the Finance Department and the ad hoc subcommittee of the Board. The subcommittee will review and meet again before making recommendations to the Board. D4. Future Library Foundation Events. Discussion led by President Bowne. The item will be held over to the next meeting. At this meeting,staff will provide list of fund raising events for the past year. Library Foundation Board Minutes May 11, 2009 Page 3 E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING El. Foundation budget and funding requests for Fiscal Year 2009/2010. E2. Recommendation of new Board Members. Invite new members to the next meeting. E3. Update on the Lola A. Livesey Trust Account. E4. Update on the Second Floor of the Paul A. Biane Library. F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Amsler to adjourn, seconded by Member Davies,motion carried,7- 0-4 (with Akahoshi, Filippi, Gilfry and White absent). The meeting adjourned at 6:45 p.m. Respectfully submitted, L Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, June 8, 2009, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:03 p.m. Present were Members Akahoshi, Amsler, Atkins, Bowne, Davies, Gilfry, Melillo and White. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Cara Vera, Senior Librarian and Karye Hood, Reference Services Coordinator and Vivian Garcia, Senior Administrative Secretary were present. B. CONSENT CALENDAR BI. Approval of Library Foundation Treasurer's Report: April and May, 2009. MOTION: Moved by Member Davies to approve the Treasurer's Reports, seconded by Member Amsler, motion carried, 8-0-3 (with Filippi, Gonzalez and Leal absent). B2. Approval of Minutes: January 12, February 9 (Bowne and Melillo abstained), March 2, April 13 and May 11, 2009. MOTION: Moved by Member White to approve the minutes for February 9, 2009, seconded by Member Amsler, motion carried, 6-0-3-2 (with Filippi, Gonzalez and Leal absent). Unable to pass the other minutes due to a lack of quorum of the attendees. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, stated that the Library has been very busy. Michelle Perera,Assistant Library Director,presented an oral report on the programs that have been offered at both Libraries. a. Web conference with Gyroscope, Inc., on Rancho KIDS project. Oral report by Michelle Perera, Assistant Library Director. Library Foundation Board Minutes June 8, 2009 Page 2 Michelle Perera,Assistant Library Director,reviewed the web conference with Gyroscope with the Board Members. She stated that the final meeting would take place on June 24 with a time to be determined. Michelle Perera,Assistant Library Director, stated that staff had submitted Phase II Grant to the State for further development of the second floor of the Paul A. Biane Library. D. BOARD BUSINESS D1. Foundation Budget and Funding Requests for FY 2009/2010. Report attached. Discussion/presentation by staff. Robert Karatsu, Library Director,reviewed the revenues and the operational expenses of the budget with the Board Members. Michelle Perera, Assistant Library Director, reviewed the events and the donations to the Library with the Board Members. Cara Vera, Senior Librarian, and Karye Hood, Reference Services Coordinator, presented a PowerPoint Presentation on the Cultural Arts Nights and the storytimes presented to the public funded by the Library Foundation donation. Robert Karatsu,Library Director, stated that the Library had received two Big Read Grants for a total of$40,000 from the NEA. Cara Vera, Senior Librarian, stated that the Big Read in October with the Hispanic Heritage Month will have the book, "Bless Me Ultima." The Library will partner with the local schools. Karye Hood, Reference Services Coordinator, stated in spring of 2010,the Big Read will be on the book, "The Adventures of Tom Sawyer." There will also be a Little Read for the children to participate in. Member Amsler asked if there would be a table set-up to receive donations from patrons as they attended the events. Michelle Perera, Assistant Library Director, stated that there are the two donation boxes at each library which patrons leave donations in during events. Library staff will work with the Board Members on placing a table with volunteer(s) to help with donations. Library Foundation Board Minutes June 8, 2009 Page 3 MOTION: Moved by Member Melillo to approve the Budget for Fiscal Year 2009/2010,seconded by Member Akahoshi, motion carried, 8-0-3 (with Filippi, Gonzalez and Leal absent). D2. Recommendation of new Board Members. Discussion led by President Bowne. President Bowne asked Member Davies to introduce her guest. Member Davies introduced Leslie May, a retired teacher from Central School District. Robert Karatsu, Library Director, stated that the Library Sub-committee will be meeting on June 17 to make recommendations to the City Council to fill vacancies. He also mentioned that Deborah Clark, retired Library Director has said that she would be interested in serving on the Foundation Board. D3. Update on the Lola A. Livesey Trust Account. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, stated that staff should receive an update on the amount of the funds from the Lola A. Livesey Trust account later this week. D4. Future Library Foundation Events. Report attached. Discussion led by President Bowne. President Bowne reviewed the list of Foundation Events with the Board Members. Member Amsler asked if there would be a trailer suggesting ways for volunteers to be involved with the library attached to the broadcasting of the new DVD by national Education Reports. Michelle Perera,Assistant Library Director,stated a slide could be added to the website and Channel 3 and a link from the Library Foundation Website. Member Davies asked about the Concert Beneath the Stars. Member Amsler stated she would try to make contact and request tickets. Michelle Perera, Assistant Library Director, stated for the MMM Event there could be a Silent Auction or a Raffle for some of the items. Some of the questions that will need to be answered, when, the scope of the event and any other items to include. Member Amsler suggested including children with the donation of tabs from cans which are turned in for recycling. Library Foundation Board Minutes June 8, 2009 Page 4 E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING El. Election of Officers E2. Concert Beneath the Stars E3. Music, Mystery and Merlot Event F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Melillo to adjourn,seconded by Member Atkins,motion carried,8-0- 3 (with Filippi, Gonzalez and Leal absent). The meeting adjourned at 6:52 p.m. Respectfully submitted, N"a&C&-4x- Vivian Garcia Administrative Secretary Approved: