Loading...
HomeMy WebLinkAbout2010/01/11 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, January 11, 2010, in the Tri-communities Room ofCity Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Akahoshi, Bowne, Clark, Davies, Filippi, Gilfry, Gonzalez, Leal, May, Melillo and White. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. *****+ B. CONSENT CALENDAR B 1. Approval of Library Foundation Treasurer's Report: December, 2009. MOTION: Moved by Member Clark to approve the Treasurer's Report for December, seconded by Member Akahoshi, motion carried, 11-0-4 (with Amster, Atkins, Kendall and Pachon absent). B2. Approval of Minutes: May 11 and December 14, 2009. President Davies stated the Library Foundation Members received an updated handout ofthe minutes for December 14, 2009. MOTION: Moved by Member Filippi to approve the minutes for December 14 (Leal and May abstained), seconded by Member Melillo, motion carried, 9-0-4-2 (with Amster, Atkins, Kendall and Pachon absent). Unable to approve the minutes for May 11 due to a lack of quorum of the attendees. ****** C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, stated that staff was working on the Budget at this time. He will know by next week any adjustments that need to be made. Member Pachon amved at 6:08 p.m. Library Foundation Board Minutes January 11, 2010 Page 2 Michelle Perera, Assistant Library Director, stated that staff was in the process of planning for the fourth annual Black History Cultural Arts Night on Friday, February 19~' from 7 to 9 p.m. The theme will be the Underground Railroad. Library staff is also working on the Big Read and National Library Week. *****x D. BOARD BUSINESS D 1. Ad Hoc Sub-committee Reports. Discussion led by President Davies. President Davies asked for any updates from the sub-committees. Member Kendall arrived at 6:12 p.m. Member Filippi stated that the Events Ad Hoc Sub-committee confirmed Friday, April 30, for the Rod, Riesling and Romance event. The sub-committee plans on meeting with Michelle Perera this month. He also confirmed the date with Sandy from Impressions. Member Filippi stated that the sub-committee is working on a date for a bus trip to see the show South Pacific which will run during the end of May and the month June. President Davies reviewed the spreadsheet "Meeting to Distribute 2010 Library Calendars" that was a hand out to the Board. The spreadsheet lists dates of meetings and presenters to distribute the 2010 Library Calendars. She asked the Members that if there is a group that they would like to add to the list, please let her know. She also requested that if any of the Members aze able to team up with a one of the presenters, please call them and let them know you are available. President Davies presented a three minute presentation of how she presents the calendaz at the meetings to the Members. She stated that Michelle Perera, Assistant Library Director, prepazed "talking points" that she could shaze with anyone that is interested. Robert Karatsu, Library Director, stated that staff had received the first check as a donation for the Library from the calendar ad. President Davies stated that she is keeping a master list of the groups and meetings attended. The Walk Way and Brick Ad Hoc Sub-committee will have their first event for this year on Friday, February 19, starting at 7 p.m. at the Cultural Center. Library Foundation Boazd Minutes January 11, 2010 Page 3 D2. Expiring terms on the Library Foundation Board. Discussion led by President Davies and Library Director Robert Karatsu. Robert Karatsu, Library Director, stated that ifthe Members listed with their terms expiring in June 2010 could please let him know if they are interested in being reappointed to the Board by sending him an a-mail. President Davies requested the Members on the list to please let Robert Karatsu know at their earliest convenience of their decision. D3. Review/Background of Master Plan for Library Foundation Boazd. Discussion led by President Davies. President Davies stated the Member Amsler was unable to attend the meeting this evening and sent an a-mail expressing why she wanted to review and establish a Master Plan for the Library Foundation Board. President Davies read the a-mail to the Board. Vice President Gonzalez stated that if you have a passion for something, your passion will pull you through and make you feel energized to keep on going. President Davies stated that she and Vice President Gonzalez will be meeting with staffregazding the Master Plan. Member Pachon requested that the past documents on the Master Plan be sent by e-mail to the Members. The item will return to be discussed at the next meeting. D4. Library Foundation Facebook page and use of Social Media by Library Foundation. Discussion led by President Davies and Vice President Gonzalez. (Upon adjoununent of meeting, there would be a demonstration of using Facebook by Vice President Gonzalez.) President Davies opened the discussion by asking Members to decide if they would like to have a Facebook Page for the Library Foundation. Member Filippi requested that could the Members that were present review the Facebook Page. Vice President Gonzalez brought up the Facebook Page created for the Library Foundation Board. Library Foundation Board Minutes January 11, 2010 Page 4 After discussion, the following motion was made. MOTION: Moved by Member Filippi to institute a Facebook Page for the Library Foundation Board, seconded by Member White, motion carried, 13-0-2 (with Amsler and Atkins absent). *****s E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING El. Calendar Distribution E2. Goal Setting 2010 E3. Budget E4. Dates for "South Pacific" Fundraiser ****** F. COMMUNICATIONS FROM THE PUBLIC None received. **m*** G. ADJOURNMENT MOTION: Moved by Member May to adjourn, seconded by Member Bowne, motion carried, 13-0-2 (with Amsler and Atkins absent). The meeting adjourned at 6:40 p.m. Respectfully submitted, Ruth Leal Secretary, Library Foundation Boazd Prepared by, Vivian Gazcia Administrative Secretary Approved: February 8, 2010