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HomeMy WebLinkAbout2010/02/08 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, February 8, 2010, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:10 p.m. Present were Members Amsler, Bowne, Clark, Davies, Gilfry, Gonzalez, Kendall, May, Melillo and Pachon. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. *x**** B. CONSENT CALENDAR B 1. Approval of Library Foundation Treasurer's Report: January, 2010. MOTION: Moved by Member Clark to approve the Treasurer's Report for January, seconded by Member Bowne, motion carved, 10-0-5 (with Akahoshi, Atkins, Filippi, Leal and White absent). B2. Approval of Minutes: May 11, 2009 and January 11, 2010. MOTION: Moved by Member Gilfry to approve the minutes for January 11 (Amsler abstained), seconded by Member Melillo, motion carried, 9-0-5-1 (with Akahoshi, Akins, Filippi, Leal and White absent). Unable to approve the minutes for May 11 due to a lack of quorum of the attendees. ****** C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, stated that the taxes for the Library Foundation for 2008/09 have been completed. Robert Karatsu, Library Director, stated that staff had received an e-mail today from David Atkins stating he was resigning from the Library Foundation Board. Robert Kazatsu, Library Director, stated that staff was working on the Budget at this time. Library Foundation Board Minutes February 8, 2010 Page 2 Michelle Perera, Assistant Library Director, stated that staffhad submitted an Institute of Museums and Library Services (IMLS) grant. There were three parts to this grant: The first request is for funds for the design of the second floor of the Paul A. Biane Library. The second is for funds to purchase more Play and Learn Islands. The third request is for a new vehicle, a type of "play and learn" mobile. Staff should receive notification by October, 2010. Michelle Perera, Assistant Library Director, reminded Members ofthe Black History Month Cultural Night Event on Friday, February 19`s starting at 7 p.m. Robert Karatsu, Library Director, stated that there will be program in which the State Librarian Stacey Aldrich would be attending. The date is Friday, March 12. More information will be coming soon. ****** D. BOARD BUSINESS D1. Ad Hoc Sub-committee Reports. Discussion led by President Davies. President Davies asked for any updates from the sub-committees. Member Pachon reviewed potential events and dates with the Members for a table advertising purchase of Bricks, stacks, etc. She asked for volunteers for the upcoming event on Friday, February 19's at the Cultural Center. Member Gilfry, President Davies and Member May volunteered from 7 to 9 p.m. Vice President Gonzalez stated he could be there form 8 to 9 p.m. Member Pachon stated she will be tazgeting dates and send out an e-mail for future events. Vice President Gonzalez stated that the Events ad hoc sub-committee recently had a meeting regarding the "Rod, Romance and Riesling" (RRR) event for April. They decided on a ticket price of $100 for a couple and $60 for an individual ticket but would confirm the amounts with the sub- committee. The Events ad hoc sub-committee will also include an auction using the "Dine and Dash" donated by the Fire Department, a one week stay at a condo in Palm Desert, plus any other donations Members might be able to obtain. Member Clark suggested using the large digital signs with a photo of Rod and listing a major sponsor as advertisement for the event. Library Foundation Board Minutes February 8, 2010 Page 3 President Davies suggested the Events ad hoc sub-committee review the $60 price for the individual tickets. D2. Status of Library Calendar Distribution. Discussion led by President Davies. President Davies reviewed a handout with the Members on the distribution of 3,550 calendars in the past six weeks. There are approximately 6,500 - 2010 Library Calendars available at this time. D3. Master Plan for Library Foundation Board. Discussion led by President Davies. President Davies reviewed a two page handout with the Members. Vice President Gonzalez requested if any of the Members had any additions and/or changes to the document please send him an a-mail. He also requested for the ad hoc subcommittees to target numbers - a projected income that they would like to have for the projects. Member Amsler asked with the Library Foundation's Facebook, what are the expectations from this new addition? What will we be doing with the contacts that have requested to join Face book? Member Pachon asked if there is any type of Pay Pal on the Library's website. If so, this could be added under fundraising. Member Amsler asked if the Members felt that the public was aware of all that the library has to offer. Member Pachon asked if the Library advertises on RCTV. Robert Karatsu, Library Director, stated that for the larger events the library offers, advertising will be on the large digital signs in Rancho Cucamonga. D4. Date/Concept for Potential "South Pacific" Fundraiser. Discussion led by Members Filippi and Gilfry. Member Gilfry discussed the different date and time options with the Board for the fundraiser. Member Melillo left at 7:12 p.m. After discussion, Member Gilfry will review with Ahmanson Theater staffthe ticket prices and times for the weekend of June 12 & 13. Library Foundation Board Minutes February 8, 2010 Page 4 Member Melillo returned at 7:14 p.m. ****** E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING E1. RRR Fundraiser E2. Update on the "South Pacific" Fundraiser E3. Revision of Foundation "Master Plan" goals *m**** F. COMMUNICATIONS FROM THE PUBLIC None received. m***** G. ADJOURNMENT MOTION: Moved by Member Pachon to adjourn, seconded by Member Gilfry, motion tamed, 10- 0-4 (with Akahoshi, Filippi, Leal and White absent). The meeting adjourned at 7:15 p.m. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Prepared by, ~~- .~- Vivian Gazcia Administrative Secretary Approved: Mazch 8, 2010