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HomeMy WebLinkAbout2010/03/08 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, March 8, 2010, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Akahoshi, Amsler, Davies, Filippi, Gilfry, Gonzalez, Kendall, Leal, Melillo and White. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. ****** B. CONSENT CALENDAR B 1. Approval of Library Foundation Treasurer's Report: February, 2010. MOTION: Moved by Member Filippi to approve the Treasurer's Report for February, seconded by Member Akahoshi, motion carried, 10-0-4 (with Bowne, Clark, May and Pachon absent). Members May and Pachon arrived at 6:04 p.m. B2. Approval of Minutes: May 11, 2009 and February 8, 2010. MOTION: Moved by Member Amsler to approve the minutes for February 8 (Akahoshi, Filippi, Leal and White abstained), seconded by Member Melillo, motion carved, 8-0-2-4 (with Bowne and Clark absent). Unable to approve the minutes for May 11 due to a lack of quorum of the attendees. x***** C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Update: Oral report by Robert Karatsu, Library Director. Rober[ Karatsu, Library Director, stated that the libraries have been very busy. Library Foundation Board Minutes March 8, 2010 Page 2 Michelle Perera, Assistant Library Director, stated that some of the library staff will be flying up to San Jose on Tuesday, March 9, to review progress on the Play and Learn (PAL) Islands as they aze being fabricated. Library staff is hoping that the PAL Islands will be delivered the week of March 28. If they are ready, the date of April 7 has been set aside from 3 to 5 p.m. for the City Council, Library Board and the Library Foundation Members to come and see them. Michelle Perera, Assistant Library Director, stated that National Library Week is the week of April 11. The kick off for National Library Week and Big Read will be on Saturday, April 10, from 2 to 4 p.m. at the Paul A. Biane Library. Ray Bradbury will be the guest speaker on Friday evening, April 16 at the Paul A. Biane Library. ****** D. BOARD BUSINESS D1. Informational update. Oral Report by President Davies. President Davies reviewed the Library Board of Trustees meeting she attended on February 11 with the Members. President Davies reviewed the Friends of the Library Annual Dinner she attended on Saturday, February 28 with the Members. D2. Events Ad Hoc Sub-committee updated on "RRR" fundraiser. Discussion led by Chair Filippi. Member Filippi stated that the Events ad hoc sub-committee had met with Sandy from Impressions Catering. Sandy presented the sub-committee with a draft menu for the April 30 event. Member Filippi stated that the goal was to have 150 attendees. Member Filippi stated that Member Gonzalez had updated the Foundation's Facebook page with the information on the event. He also stated that Michelle Perera, Assistant Library Director, had prepazed a PDF of the flyer for the event for Members' use. Member Filippi reviewed the post cards, reservation slips and poster with the Members. Member Filippi asked the Members if they knew of a sponsor that could donate $1500 towards the event. D3. Events Ad Hoc Sub-committee update on "South Pacific" fundraiser. Discussion led by Chair Filippi and Member Gilfry. Library Foundation Board Minutes March 8, 2010 Page 3 Member Gilfiy reviewed the information she had for the South Pacific fundraiser. The Ahmanson Theatre requested ten percent down to hold the selection of tickets. She discussed the date and prices for the different seat selections at the venue. D4. Review of goal setting documents for Library Foundation Board. (Draft documents attached.) Discussion led by President Davies, Vice President Gonzalez and Member Pachon. President Davies reviewed the two draft documents on pages 16 and ] 7 with the Members. After discussion, the Members decided that they preferred the draft spreadsheet on page 16. D5. Convene to ad hoc sub-committee for goal development: Events, VG Appeals, Planned Giving and Calendar. (Reconvene after 30 minutes. Revised sub-committee rosters attached.) The Members convened to ad hoc sub-committees starting at 6:40 p.m. Member Melillo left at 6:40 p.m. The Library Foundation Board reconvened at 7:10 p.m. D6. Reports by ad hoc sub-committees on goal development. Member Filippi reviewed with the Members what the Events ad hoc sub-committee decided on moving forward with the "South Pacific" fundraiser. The date would be a matinee on Saturday, June 12. The price for the ticket would be $125. The experience would include a bus ride to the Ahmanson Theatre, "South Pacific" ticket, and a light appetizer/mixer to meet Rod Gilfy and possibly cast members. Also included would be a signed show poster. A block of 100 seats will be requested by Member Gilfry. Member Amster reviewed with the Members what the Calendar ad hoc sub-committee discussed. They will be presenting information to the Members at the May meeting. The goals is for ads to be increased by fifty percent. The number of calendars printed would be increased to 20,000 copies. President Davies reviewed the goals and the objectives ofthe Speaker's Bureau, VG Appeals and the Schools ad hoc sub-committees with the Board. President Davies stated that the VG Appeals title had been changed to the Library Appeals ad hoc sub-committee. President Davies requested the Chairs to send their updates to Member Pachon to include in the Rancho Cucamonga Library Foundation Goals spreadsheet. ****** Library Foundation Board Minutes March 8, 2010 Page 4 E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING E1. Goals Draft E2. RRR Update E3. South Pacific Update E4. Schedule a Joint Meeting of the Executive Group of the Community Foundation ****** F. COMMUNICATIONS FROM THE PUBLIC None received. **r*** G. ADJOURNMENT MOTION: Moved by Member May to adjourn, seconded by Member White, motion carved, 11-0-3 (with Bowne, Clark and Melillo absent). The meeting adjourned at 7:20 p.m. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Prepared by, ~~~- ~~- Vivian Garcia Administrative Secretary Approved: April 12, 2010