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HomeMy WebLinkAbout2010/04/12 - Minutes - Library Board of TrusteesCITY OF RANCI-IO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, April 12, 2010, in the Tri-communities Room of City }-tall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:10 p.m. Present were Members Bowne, Filippi, Gilfry, Gonzalez, Kendall, Leal, May, Melillo, Pachon and White. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. *a~~s~ B. CONSENT CALENDAR B 1. Approval of Library Foundation Treasurer's Report: March, 2010. MOTION: Moved by Member Filippi to approve the Treasurer's Report for March, seconded by Member Melillo, motion carried, 10-0-4 (with Akahoshi, Amsler, Clark and Davies absent). B2. Approval of Minutes: May 1 1, 2009 and March 8, 2010 (Bowne abstained). MOTION: Moved by Member Filippi to approve the minutes for March 8, seconded by Member Pachon, motion carried, 9-0-4-1 (with Akahoshi, Amsler and Davies absent). Unable to approve the minutes for May 11 due to a lack of quorum of the attendees. *~++** C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, presented an oral report on the Big Read Kick-off on Saturday, April 10, at the Paul A. Biane Library to the Members. Michelle Perera, Assistant Library Director, reviewed the coming week's event to the Members. Michelle Perera, Assistant Library Director, reminded the Members of the invitation for Thursday, April ] 5, from 3 to 5 p.m. to view the Play and Learn Islands. Library Foundation Board Minutes April 12, 2010 Page 2 Michelle Perera, Assistant Library Director, reviewed the two State LSTA Grants that staff had applied for. One is to build more Play and Learn Islands to loan out and eventually renting them to other libraries. The second is a Healthy RC Grant for funds to purchase a book vending machine. The machine would hold materials in Spanish and English. The grant would also provide environment programming funds which would start in March 2011. Also included would be three cooking classes during a six week timeframe. One class would be for Adults, the second for Teens and the third a Children's Cooking Class. Robert Karatsu, Library Director, updated the Members on the Lola Livesay Trust Fund. The Library has received $158,000 from the Trust. The law firm contacted the library staff stating that additional funds were located. Another check should be coming in approximately three to four weeks to the Library from the Trust. **«+** D. BOARD BUSINESS D 1. Update of goal setting and tracking documents for Library Foundation Board. Oral report by Vice President Gonzalez and Member Pachon. Vice President Gonzalez reviewed with the Members that they were to e-mail Member Pachon the goals, objectives and outcomes to her on the ad hoc sub-committees. Member Pachon stated she updated the spreadsheet with the information received from Member Davies and Member Filippi. She had not received any more updates. Vice President Gonzalez requested the Chairs to please take the time and send to Member Pachon the information by the next meeting. Vice President Gonzalez thanked Member Bowne and Member Melillo for sitting at the Library Foundation table during the Big Read Event on Saturday. D2. Update on "RRR" fundraiser. Discussion led by Member Filippi. Member Filippi reviewed the Events ad hoc sub-committee meeting with the Members. Member Filippi stated that 68 tickets had been sold through the box office. Due to the need for providing accurate catering count, we are unable to have last minute or have walk-ups for this event. The program will start at 6:30 p.m. with tastings. The Gilfry family will start at 8 p.m. We are asking Board Members to commit to purchasing two tickets each. Library Foundation Board Minutes April 12, 2010 Page 3 Michelle Perera, Assistant Library Director, reviewed the auction prizes with the Board. One is a condo rental; the second is the "Dine and Dash" from the Fire Department; the third is dinner for ten at your home from Spaggi's; and the fourth is a dinner prepared by the Gilfry family at their home for six people. Member Leal stated that they would like to have as many Foundation Members present to work at the event as possible. She stated that we are the hosts and need to pitch in and start working at 5:30 p.m. The Members can be at the check-in table greeting the attendees to the event. Members are also needed to work the tables and the stations. Member Filippi stated that the Members would be promoting the "South Pacific" Fundraiser at this event. Member Clazk arrived at 6:30 p.m. Michelle Perera, Assistant Library Director, will e-mail a list of all the attendees that are confirmed. Member Filippi asked Members to update anyone they know who is interested in attending to call the box office or go on-line to purchase their tickets ahead of time. D3. Update on "South Pacific" fundraiser. Discussion led by Members Filippi and Gilfry. Member Gilfry presented an oral report to the Members on the information for the South Pacific fundraiser. The scheduled date is Saturday, June 19, at 2 p.m. at the Ahmanson Theatre. A souvenir magnet from South Pacific can be purchased for $2.55 and could be used as identification of the attendees in a lanyard. Other items available for purchase are the poster for $8.50 and the program for $6.80. A signed play bill by the cast will given to all who purchase tickets for this event. There will also be an opportunity to meet some ofthe cast members, including Rod Gilfry. The ticket price for the balcony seats is $55. (Price for bus ride, etc., will be extra.) Member Filippi stated that Member Gilfry had gone above and beyond in preparing for this fundraiser. D4. Update on other ad hoc sub-committees. Discussion led by Vice President Gonzalez. Vice President Gonzalez stated he did not have any updates from the other ad hoc sub-committees. D5. Joint Meeting with the Executive Committee of The Community Foundation Discussion led by Robert Karatsu, Library Director. Library Foundation Board Minutes April 12, 2010 Page 4 Robert Karatsu, Library Director, stated staff is working the Community Services staff on a date for a meeting. The date of May 12 at 10 a.m. had been suggested. Discussion topics to include 1) Fundraising Calendar, 2) Donor's List, 3) status of the PAL Campaign for Major Donors and 4) Naming Rights for areas of the Library and Cultural Center. •*+*~« E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING E1. Goal Setting Document E2. RRR Update E3. South Pacific Update ~+«*~+ F. COMMUNICATIONS FROM THE PUBLIC None received. ***++~ G. ADJOURNMENT MOTION: Moved by Member Filippi to adjourn, seconded by Member Melillo, motion carried, 11- 0-4 (with Akahoshi, Amsler and Davies absent). The meeting adjourned at 6:50 p.m. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: May 10, 2010