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HomeMy WebLinkAbout2010/10/11 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Boazd was held on Monday, October 11, 2010, in Tri-communities Room, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Akahoshi, Amsler, Davies, Filippi, Gonzalez, Kendall, May, Melillo and Pachon. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. ****~r B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS B 1. Administration of Oath of Office -Oath of Office will be administered to re-appointee Dominic Melillo by City Clerk Janice Reynolds. City Clerk Janice Reynolds administered the Oath of Office to re-appointee Dominic Melillo. ****** C. CONSENT CALENDAR C1. Approval of Library Foundation Treasurer's Report: September, 2010. MOTION: Moved by Member Filippi to approve the Treasurer's Report for September, seconded by Member Kendall, motion carried, 9-0-4 (with Clazk, Gilfry, Leal and White absent). C2. Approval of Minutes: September 13, 2010. MOTION: Moved by Member Filippi to approve the minutes for September 13, seconded by Member Akahoshi, motion carried, 9-0-4 (with Clark, Gilfry, Leal and White absent). ****~* D. LIBRARY DIRECTOR'S STAFF REPORTS D 1. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Kazatsu, Library Director, reviewed the expenditures of the Treasurer's Report on Page 4 with the Members. Library Foundation Boazd Minutes October 11, 2010 Page 2 Robert Kazatsu, Library Director, stated September was a very busy for the Libraries. He thanked all of the Members that were able to attend Snapshot Day on Tuesday, October 5. He stated staffwould send the website link for Snapshot Day to the Members for their review of the comments from patrons and the statistics for the day. Michelle Perera, Assistant Library Director, reviewed Hispanic Heritage Cultural Arts Night with the Members. There were over nine hundred attendees at the event on Friday, September 17. Member Filippi thanked Robert Karatsu for the column on Lola Livesey in the QuarterlyNewsletter. ****** E. BOARD BUSINESS E1. Update on Library Foundation presence on Library and City web sites. Discussion led by President Davies and Library Director Kazatsu. The meeting was put on hold for a group photo of the Library Foundation Boazd Members. The meeting stopped at 6:12 p.m. The meeting re-convened at 6:25 p.m. Robert Kazatsu, Library Director, reviewed the status of the new City and Library web sites with the Members. E2. Update on ticket sales to Macy's fundraising event on October 16'" at Victoria Gazdens. Discussion led by Assistant Library Director Perera. Michelle Perera, Assistant Library Director, asked the Members if they had been able to sell any of the Macy's coupons. She handed out the last of the coupons to the Members. Member Amsler stated that she had sold six. E3. Update on potential naming rights to Children's Library at the Archibald Library and kickoff to planned giving campaign. Discussion led by President Davies and Library Director Kazatsu. Robert Kazatsu, Library Director, updated the Members on the potential naming rights to the Children's Library at the Archibald Library. Robert Karatsu, Library Director, stated Member Clazk was working on a pamphlet for the Planned Giving Campaign. Library Foundation Boazd Minutes October 11, 2010 Page 3 E4. Overview on investments and investment policy in the City. Discussion led by Library Director Kazatsu. Robert Karatsu, Library Director, reviewed the investment options with LAIF and CDs at this time with the Members. After discussion, President Davies requested more investigation of rates from local banks. E5. Planning for Library Telethon 2011. Discussion led by President Davies and Library staff. President Davies and Vice President Gonzalez asked the Members if they wanted to participate in Telethon 2011. The dates would be March 18, 19 and 20, 2011. Library Director Karatsu stated that with the Lola A. Livesey Trust, donations from the Friends of the Library and the State Library Grants that had been received, the Library's budget for this fiscal yeaz would be fine. Member Pachon asked about library staffing and the climate of the economy. Library Director Kazatsu stated that library staff would be able to work on the Telethon. Member Pachon asked if the event would continue as a three day event or would there be a change in the format. She suggested that Saturday could be Trivia Day with the schools and adults Trivia Teams; and on Sunday this could be a "talent" day for the Telethon. Member May stated she thought the Library should stay with the format. The community knows what we do. The comments from patrons on Snapshot Day could be used. Member Amsler stated the pazents enjoy the Reading Moments. The companies that have donated to the Library have their representatives man the phone bank. The Telethon is a money maker for the Library. Member Pachon stated that organizations are known for their fundraisers. The Rancho Cucamonga Public Library is known for the Telethon. Member Akahoshi stated that the Telethon is a great way to outreach to the community. Children and parents enjoy it. The Telethon is a great way to reach the schools. Member Amsler asked if there were any other fundraisers occurring during the Mazch timeframe. Member Filippi asked if the Gilfrys were available. Library Foundation Board Minutes October 11, 2010 Page 4 Library Director Karatsu stated that Rod Gilfiy is not available in March. Vice President Gonzalez asked how many Charter subscribers there were in Rancho Cucamonga. Michelle Perera, Assistant Library Director, stated there are approximately 18,500 households that have Charter. Vice President Gonzalez stated that the Telethon is a part of who we are. There needs to be more participation on our part as Members for the Telethon. Each Member should raise $1,000 through donors or strive to give to our own Telethon - a goal of $1,000. President Davies stated there aze multiple ways to raise $1,000. Members will have all of January, February and half of March to work on this. MOTION: Moved by Member May to proceed with Telethon 2011 with the dates of March 18, 19 and 20, 2011, seconded by Member Akahoshi, motion carved, 9-0-4 (with Clazk, Gilfry, Leal and White absent). E6. Update on other ad hoc sub-committees. Discussion led by President Davies. President Davies asked for updates from the other ad hoc sub-committees. Member Amsler stated that the ads for the calendazs were a hazd sell. The ads are due October 20, 2010. Vice President Gonzalez asked if gift cards could be used instead of cash donations. The cards could be used for the Telethon. ****** F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING F1. Telethon 2011 F2. Investments Member Filippi left at 7:05 p.m. ****** Library Foundation Boazd Minutes October 11, 2010 Page 5 G. COMMUNICATIONS FROM THE PUBLIC None received. *r**r* H. ADJOURNMENT MOTION: Moved by Member May to adjourn, seconded by Member Pachon, motion tamed, 9-0-5 (with Clazk, Filippi, Gilfry, Leal and White absent). The meeting adjourned at 7:15 p.m. Respectfully submitted, Ruth Leal Secretary, Library Foundation Boazd Pr~azed by, , Viviuan Garcia ~~ Administrative Secretary Approved: November 8, 2010