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HomeMy WebLinkAbout2011/11/07 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Boazd was held on Monday, November 7, 2011, in the Rains Room, located at located at the City of Rancho Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:08 p.m. Present were Members Amsler, Davies, Filippi, Gilfry, Gonzalez, Leal, May, Melillo and Pachon. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Carol Durkel, Office Specialist II, were present. +**«^* B. CONSENT CALENDAR B 1. Approval of Library Foundation Treasurer's Report: August, September and October, 2011. MOTION: Moved by Member Amsler to approve the Treasurer's Reports for August, September and October, seconded by Member Melillo, motion carried, 9-0-3 (with Akahoshi, Kendall and White absent). B2. Approval of Minutes: October 3, 2011. MOTION: Moved by Member May to approve the minutes with corrections, seconded by Member Filippi, motion carried, 9-0-3 (with Akahoshi, Kendall and White absent). ~rra+* C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Library Status Update: Oral report by Robert Kazatsu, Library Director. Michelle Perera, Assistant Library Director, stated that on Friday, October 14, MAD (Music, Arts and Dance) Cultural Arts Night was held at the Biane Library starting at 7 p.m. She stated that the scavenger hunt was very popular. There were approximately 450 attendees. Michelle Perera, Assistant Library Director, stated that on October 27, the third annual West End Inland Empire Job Fair was held at the old Ontario Airport. Library staff presented resume classes for attendees. Library staff also demonstrated how to apply for jobs on-line. Library Foundation Board Minutes November 7, 2011 Page 2 Member Pachon suggested that for future events in which Library Foundation Members were manning a table, possibly a display and a handout such as a brochure listing the Mission Statement and information on the Library Foundation Boazd be available. ***a** D BOARD BUSINESS D 1. Debrief of "Music, Masquerade and Merlot" fundraising event held on Friday, October 28, 2011. Discussion led by President Leal President Leal requested comments on the event from the Members. She also stated that if there are any future comments please a-mail them to her. Member Pachon suggested combining the two lists for one mailing list for next yeaz. Member Filippi thanked everyone that gave the last push for tickets. Member Pachon asked if there was room for growth. She stated that it seemed crowded already in lobby. Assistant Library Director Perera stated that the event could move into the Library if needed. Member Gonzalez stated the tickets this year were $10 more than last. Members need to think if they would like to bump it up next year. President Leal stated the following comments were from attendees, "Food was Great," "Entertainment was amazing and excellent;" and "Many options and excellent wine choices;" "Auction was really good." President Leal also received the following comments on what could be done better, "Where were the authors?" "Check in by Arbor Court was difficult." "Need invitation, not just save the date." "A cut-off date---no walk-ins." "Lobby too crowded, hazd to move around." Member Pachon stated that she noticed at the Cultural Center, people just wanted to walk in. President Leal stated that there needs to be more time to mingle. Member Gilfry stated that the introductions were too long. Also, some people wanted to purchase wine. The VIP Event was awkward, no photographer, food needs to be provided in the Green Room. For the any future wine events, make it cabaret style -all in one room. Library Foundation Board Minutes November 7, 201 I Page 3 Member Amsler suggested adding cheese and fruit platters. Assistant Library Director Perera stated that more food will be needed if the time in the lobby is longer. Member Filippi stated that the wine was donated except for two cases purchased from Total Wine and More. He also received an employee discount for the purchase. Member Filippi lefr at 6:47 p.m. President Leal asked for any more comments to be e-mailed to her. Member Pachon suggested keeping the date at about the same time next year -away from the Vintner's Event. Member May stated that there is a lot of fundraising going on in October Michelle Perera, Assistant Library Director stated that if the date was changed to the outside in the summer; the date would depend on Rod Gilfry's schedule. D2. Attendance at California Library Association conference onNovember 11, 2011. Discussion led by Assistant Library Director Perera. Michelle Perera, Assistant Library Director, reviewed the CLA Program Institutes and Schedule for Friday, November 11, with the Members. She asked if any of the Members plan on attending. Member Davies stated that she would be attending. D3. Strategic Planning for Library Foundation Board. Discussion led by President Leal Assistant Library Director Perera stated she had received an e-mail from past Member Clark on Strategic Planning. President Leal asked for the e-mail to be forwazded to all Members. She would like the Members to think about this while the Board was dazk the next couple of months. Library Director Kazatsu stated that a Facilitator could be possible if the Members would like one. D4. Potential new members for Library Foundation boazd. Discussion led by President Leal. Library Foundation Board Minutes November 7, 2011 Page 4 President Leal reviewed the resignations of Members Clazk and Kendall with the Board. She asked Members to suggest potential new Members. Member Pachon stated that new Member(s) could be part of the Strategic Planning. D4. Update on other ad hoc sub-committees, including discussion on new ad hoc sub-committee. Discussion led by President Leal. Member Davies listed three new ad hoc sub-committees. Calendar Distributing -Schools Sub-committee -Needs New Chair Public Relations Sub-committee -Face book -Member Davies Strategic Planning Sub-committee Members Pachon and Gilfry volunteered to the Strategic Planning Sub-committee. A draft of what a Foundation Member is expected to do will be available at the next meeting. President Leal requested the addition of a new ad hoc sub-committee, Public Relations with Member *~+~~* E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING E1. Strategic Planning. E2. Potential new Members. E3. Draft of Brochure. *r«:*+ F. COMMUNICATIONS FROM THE PUBLIC None were presented. +*s•*~ Library Foundation Board Minutes November 7, 2011 Page 5 G. ADJOURNMENT MOTION: Moved by Member May to adjourn to Monday, February 6, 2012, seconded by Member Gilfry, motion carried, 8-0-4 (with Akahoshi, Filippi, Kendall and White absent). The meeting adjourned at 7:23 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board P1rgpar~d b~y~ _ VV~ivi~an GaCcia~~/ Administrative Secretary Approved: February 6, 2012