HomeMy WebLinkAbout12-023 - Resolutions RESOLUTION NO. 12-023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER
REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT
CODE SECTION 34090 AND OTHER APPLICABLE LEGAL
REFERENCES
WHEREAS, it has been determined that certain City records have been retained in
compliance with all applicable Federal, State and local statutes; and
WHEREAS,said City records have met their useful life and are no longer required for
public or private purposes:
WHEREAS, destruction of said records is necessary to reduce storage costs,
increase staff productivity, and maintain conformance with the City's Records Management Policy;
and
WHEREAS, said records as listed in Exhibit"A"attached hereto have been approved
for destruction by the City Attorney;
NOW,THEREFORE,the City Council of the City of Rancho Cucamonga does hereby
resolve as follows:
SECTION 1: That approval and authorization is hereby given to destroy those
records described as Exhibit "A" attached hereto and made a part
hereof.
SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and
thenceforth and thereafter the same shall be in full force and effect.
Please see the following page
for formal adoption,certification and signatures
PASSED, APPROVED, AND ADOPTED this 15th day of February 2012.
AYES: Alexander, Buquet, Michael, Williams
NOES: None
ABSENT: Spagnolo
ABSTAINED: None
L. Denn Michael, May
ATTEST:
�cl
&906-41—
J ce C. Reynolds, City CletK
I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted
by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City
Council held on the 15`" day of February 2012.
Executed this 16th day of February 2012, at Rancho Cucamonga, California.
'!-� �
J ice C. Reynolds, City CI c
Resolution No. 12-023 - Page 2 of 81
EXHIBIT 'A'
Records Destruction Authorizations for the following
Departments / Divisions
Administrative Services
Building & Safety
Business Licensing
City Clerk
City Manager
Code Enforcement
Community Services
Emergency Preparedness
Engineering/Admin
Engineering/Traffic
Facilities Maintenance Yard
Finance
Fire
Fire Finance
Fire Safety
G.I.S.
Library
M.I.S.
Personnel
Planning
Purchasing
RCCF
RDA
Risk Management
Resolution No. 12-023 - Page 3 of 81
MEMORANDUM
RANCHO
Date: January 23, 2012 CUCAMONGA
To: James Markman, City Attorney
From: Carrie Pincott, Records Coordinator
Subject: Request for Approval of December 31, 2011, Records Destruction
Attached are Destruction Notification Reports for the December 31, 2011, Record's Destruction.
Please sign once below confirming the City Attorney's approval of the semi-annual destruction for
all of the attached forms.
City Attorney Approval
4a� 11 � -
Signature Date
Resolution No. 12-023 - Page 4 of 81
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign,date and return at the Records Division by
January 5,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Admin Services/Admin (4150) Rcquestor: Melinda Garcia
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore,destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records/ Documents(Mo/Yr)
Schedule when applicable)
1020.1 --General Correspondence Calendar yca' 2009
12050.5 -Mal Processing Calcndar ycar 2009
epartment Approval:
� t
di, 12-1
SignatureDate
Destroyed by:
Signature Date
Resolution No. 12-023 - page 5 of 81
Notification Number Destruction Notification Report. 12/13/2011 16:55:51
339 City of Rancho Cucamonga (RC) Page i
Records Management Division (TMP) .
Admin Services / Treasury (4140)
Bill to Name:Admin Services/Treasury (4140)
Records Coordinator: RAMIREZ,SANDY Mail Code: Phone: (909)477-2700 ext: 2405
he following records are due for destruction on 12/31/2011. Place your Initials next to EACH box you authorize to be
astroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
ustifying the hold. Return the entire list to the Records Division by12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
[]Shred 3085 4080.2 Local Agency Invest Fund 01/01/1999 11/30/2001 11/30/2011 05-03-01 4
Box Contents: IAIF PMI reports 1/1999 - 11/2001
E =hxcluded Total Eligible Boxes to be destroyed = 1
CD N Eligible Boxes on Hold = 0
o Elgibile Boxes Checked Out = 0
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o. Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 1
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Date
Notification Number Destruction Notification Report 12/13/2011 16:55:51
339 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
Admin Services / Treasury (4140)
Bill to Name:Admin Services/Treasury(4140)
Records Coordinator: RAMIREZ,SANDY Mall Code: Phone: (909)477-2700 ext: 2405
he following records are due for destruction on 12/31/2011. Place your Initials next to EACH box you authorize to be
destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
ustifying the hold. Return the entire list to the Records Division byl2/21/2011.
Destroy Permanent Record Title Record Title Name geglnirlOatesOn Ending Hold? 2/3 oy Dat Location SpacefF
(X)Cods Box Number Code (Box Contents) 9
Shred 3085 4080.2 Local Agency Invest Fund 01/01/1999 11/30/2001 11/30/2011 05-01-01 4
Box Contents: LAIF PMI reports 1/1999- 11/2001
E = Excluded Total Eligible Boxes to be destroyed = I
m Eligible Boxes on Hold - 0
rn Elgiblle Boxes Checked Out = 0
0
c_ Eligible Boxes Removed = 0
0 Total Available Boxes to be destroyed = I
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CITY OF RANCHO CUCAMONGA
_ Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign,date and return to the Records Division by
January 5, 2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Buildine& Safety (4373) Requestor: Linda Courtney
I have inspected the following records/documents and recommend/request that they be destroyed. These records
have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records
Management System(Advantage); therefore, destruction is requested outside the scope of the annual Advantage
computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Records/
Record Title Code from Records Retention Documents (Mo/Yr)'
Schedule when applicable)
3020.3 —Utilities Release Log Calendar year 2009
3020.4—Inspection Statistical Summaries Calendar year 2001
3030.1 —Applications for Temporary Utilities Calendar year 2009
3030.3 —Complaints &Inspection Requests All that became inactive or were resolved in 2009
3030.4—Applications for Plan Duplication Calendar year 2009
3030.5 —Misc. Applications Calendar year 2009
8021.1 —Plan Ck/Bldg Permit Expiration or Exten- Calendar year 2008
sion letters(Recheck Letters)
8040.4—Soil, Percolation &Hydrology studies All thru calendar year 2009(after scanning)
8040.5 —Grading Certifications All thru calendar year 2009(after scanning)
8040.6—Calculations, supporting documents All thru calendar year 2009 (after scanning)
8050.1 —Code Violation Correspondence All that became inactive or were resolved in 2008.
8050.2—Code Modification Forms All thru calendar year 20089(after scanning)
8050.3 —General Correspondence Calendar year 2009
8050.4—Structure Abatement Notices All that became inactive or were resolved in 2008
8070.3 —Bldg. Inspection Reports &Files All that became inactive in 2008
8070.4—Daily Inspection Records Calendar year 2009
DepaIrtment Approval:
anature Date
Destroyed by:
Signature a e Resolution No. 12-023 - Page 8 of 81
Notification nber Destruction Not tion Report 12/13/2011 17:00•
.
343 City of Rancho Cucamonga (RC) Page 1
Records Management Division'(TMP)
BUILDING & SAFETY DIV (4373)
Bill to Name: (4373)
Records Coordinator: Linda Courtney Mail Code: Phone: (909)477-2700 ext: 4227
F
llowing records are due for destruction on 12/31/2011. Place your Initials next to EACH box you authorize to be
yed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
ying the hold. Return the entire list to the Records Division by12/21/2011.
Destroy Permanent Record Title Record Title Name Dates ODestroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
"Ohred 4311 8021.1 Plan CW Bldg Pmt Expir or Extend Ltrs 01/01/2004 12/31/2008 12/31/2011 02-02-01 1
Box Contents: Expired/Closed/Cancelled Permits
Box Contents: 2004-2008
an/Recyc 4554 8020.1 Construction Permits 01/01/2005 10/31/2009 10/31/2011 0
Sc0
Box Contents: Finaled Permits
U) Box Contents: Needs Scanning
o_
C: 09/01/2009 10/31/2009 10/31/2011 0
o can/Recyc 4555 8020.1 Construction Permits
Box Contents: Finaled Permits
Z Box Contents: Needs Scanning
0
,flSean/Recyc 4556 8020.1 Construction Permits 06/24/2009 08/31/2009 08/31/2011 0
o Box Contents: Finaled Permits
PQ
Box Contents: Needs Scanning
� 5'can/Recyc 4675 8020.1 Construction Permits - 01/01/2007 12/31/2009 12/31/2011 0
W Box Contents: Expired Permits
010
0 Scan/Recyc 4688 8020.1 Construction Permits 08/01/2009 09/01/2009 09/01/2011
7� Box Contents: Finaled Permits
Box Contents: August thru September 2009
can/Recyc 4766 8020.1 Construction Permits 01/01/2006 12/31/2009 12/31/2011 0
Box Contents: Fire & Building Expired Permits
Box Contents: 2006 - 2009
Date
Notification Number Destruction Notification Report 12/13/2011 17:00:14 343 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
BUILDING & SAFETY DIV (4373)
Bill to Name: (4373)
Records Coordinator: Linda Courtney Mail Code: Phone: (909)477-2700 ext: 4227
he following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division byl2/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) - Begining Ending Hold? 12/31/2011 Location Space#
Total Eligible Boxes to be destroyed = 7
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
C
N Eligible Boxes Removed = 0
p Total Available Boxes to be destroyed = 7
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CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign,date and return to the Records Division by
January 5,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Business Licensing (4152) Requestor: Minerva Gamboa
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records /Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence Calendar year 2009
1020.5 —Accounts Registers All that were superseded prior to January, 2010
1020.6—Renewal Registers Calendar year 2009
12060.4—Taxicab Operations Files All that became inactive prior to January, 2010
4020.6—License and Permit Accounts All that became inactive prior to January, 2010
4020.7—Massage Permits / Permit Fees All that became inactive prior to January, 2010
D partment Approval:
Date
Signature l
".Destroyed by:
Sia a ur Date
Resolution No. 12-023 - Page 11 of 81
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
a.
(To be processed with the December 2011 semi-annual destruction. Sign,date and return to the Records Division by
January 5,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: City Clerk (4126) Requestor: Debra McNay
I have inspected the following records/documents and recommend/request that they be destroyed. These records
have been stored in the City Clerk's Vault and office areas and are not listed in the City's Automated Records
Management System(Advantage); therefore, destruction is requested outside the scope of the annual Advantage
computer-generated destruction process.
Description of Records/Documents(Include Record Beginning and Ending(Inclusive) Dates of Records/
Title Code from Records Retention Schedule when Documents (Mo/Yr)
applicable)
1020.1 —General Correspondence Calendar year 2009
1020.6—Passport Appointment Book Calendar Year 2009
2050.2—Dept'l. Budget Working Papers Calendar year 2009
3040.5—Records Transfer Requests/Lists Calendar year 2009
6010.0—Bids(Unsuccessful) Calendar year 2009
6020.1 —Contracts and Agreements All which were completed,terminated or expired in 2000.
6050.2—Proof of Publication(except Ordinances) Calendar year 2009
7010.0—City Council Agenda Packets Calendar year 2010(after scanning)
7010.1 —Council Sub-Committee Agenda Packets Calendar year 2010(after scanning)
7010.2—Task Force Agenda Packets Calendar year 2010(after scanning)
7010.3—Public Safety Commission Agenda Packets Calendar year 2010(after scanning)
7010.4—RC Community Foundation Agenda Packets Calendar year 2010(after scanning)
7010.9—Audio Tapes of Council meetings Calendar year.2006
7020.0—Struts of Economic Interests Log Calendar year 2003
7020.1 —Election Reference Papers Calendar year 2009
7020.2—Campaign Stints—Unsuccessful Calendar year 2005
7020.5 - Election Ballots-New Calendar year 2007
7020.9—Oaths of Office All whose term expired in 2006
7040.5—Claims/Supoenas Log All pages dated 2009
7040.8—Struts of Econ Interest(Form 700) Calendar year 2004
Department Approval:
It
Sign ure y Date
Destroyed by:
Signature Dat�esolution No. 12-023 - Page 12 of 81
` CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign,date and return to the Records Division by
January 5,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department City Manager(4122) Requestor Donna Kendrena
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System(Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
1020.2—Policies&Precedents All that were superseded in calendar year 2009
11300.3 —United Way Campaign Calendar year 2008
12050.1 —Cable TV & Radio (general) Calendar Year 2009
12060.1 —Ambulance Service Operating Permits All that expired in 2000
13010.7—Monthly Crime Reports Calendar Year 2009 .
15010.1.—Inter-Governmental Agencies All where the City official's term as a
representative to the applicable agency ended in
2009
All documentation prior to 12/31/2009
15010.8—Sister City Program
2060.1 —Annual reports of agencies and Ail dated prior to 1/1/2010
organizations (other than City of Rancho
Cucamonga)
7012.1 —Council/Commission Contact Forms Calendar Year 2006
Department Approval:
Signature Date
Destroyed by:
i
Signature Date
Resolution No. 12-023 - Page 13 of 81
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign,date and return to the Records Division by
January 5,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department Code Enforcement (2292) Requestor Kurt Keating
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records /Documents (Mo/Yr)
Schedule when applicable)
8020.8 Temporary Use & Temporary Signs All Dated Prior to 1/1/2010
D a nt prova
S' nature Da e
Destroyed by:
Signature Date
Resolution No. 12-023 - Page 14 of 81
Destruction Not tion Report 12/13/2011 16:53•
Notification . .nber Page 3
337 City of Rancho Cucamonga (RC)
Records Management Division (TMP)
CODE ENFORCEMENT (2292)
Bill to Name: ()
Records Coordinator: Kurt Keating Mall Code: Phone: (909)477-2700 ext: 4253
F-
following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates of Destroy Date
Box Contents Begining Ending Hold? 12/31/2011 Location S ace#
( )Code Box Number Code ( )
red 4347 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-03 4
Box Contents: Code Violations
Box Contents: 2008 Garnet-Henderson
red 4348 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-03 3
U) Box Contents: Code Violations
O Box Contents: 2008 - Tresenda - Whitney
c_
0 01/01/2008 12/31/2008 12/31/2011 01-02-03 2
=1 ved 4349 2031.0 Code Enforcement Violations
Z Box Contents: Code Violations
O
Box Contents: 2008 - Sonoma -Travis
N
N red 4350 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-03 1
w Box Contents: Code Violations
Box Contents: 2008 - Devon - Gardenia
d
Divred 4351 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-04 6
m
Box Contents: Code Violations
Ut Box Contents: 2008 Broadmoor- Devon
O
�Dhred 4352 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-04 5
Box Contents: Code Violations
Box Contents: 2008 - Baker - Buttercup
fired 4353 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-04 4
Box Contents: Code Violations
Box Contents: 2008 Morning Glory - Opal
7
Aat ��
Notification Number Destruction Notification Report 12/13/2011 16:53:47 337 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
CODE ENFORCEMENT (2292)
Bill to Name: ()
Records Coordinator: Kurt Keating Mail Code: Phone: (909)477-2700 ext: 4253
The following records are due for destruction on 12/31/2011. Place your Initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
justifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates oDestroy Date
Hof
(X Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location 5 ace#
red 4340 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-02 5
Box Contents: Code Violations
Box Contents: 2008 1-K
i'red 4341 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-02 4
()�r
N Box Contents: Code Violations
N
0 Box Contents: 2008 La Grande - Lurline
fired 4342 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-02 3
Z Box Contents: Code Violations .
Box Contents: 2008 Magnolia - Meadow
N
red 4343 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-02 2
WBox Contents: Code Violations
Box Contents: 2008 Orange - Placida
hred 4344 2031.0 Code Enforcement Violations 01/01/2008 12/31/Z008 12/31/2011 01-02 02 1
CD Box Contents: Code Violations
pi Box Contents: 2008 Plymouth - Sacramento
0
0 hred 4345 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-03 6
Box Contents: Code Violations
Box Contents: 2008 Sacramento - Soledad -
Sh d 4346 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-03 .5
Box Contents: Code Violations
Box Contents: 2008 Whirlaway - #'s
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D to
Notification Number Destruction Notification Report 12/13/2011 16:53:4?
337 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
CODE ENFORCEMENT (2292)
Bill to Name: ()
Records Coordinator: Kurt Keating Mail Code: Phone: 909)477-2700 ext: 4253
Fd,stroye,e,
ing records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location 5 ace#
red 4333 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-01 6
Box Contents: Violations for 2008 A-B
Box Contents: Acorn - Bristol Closed Cases
red 4334 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-03 5
CD Box Contents: Code Violations
O Box Contents: 2008 C's
0 I/ SKred 4335 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-01 4
ilVr/
Box Contents: Code Violations
Z
Box Contents: 2008 C's-D's
o red 4336 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-03 3
N Box Contents: Code Violations
w Box Contents: 2008 A's
d fired 4337 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-01 2
U3 Box Contents: Code Violations
CD
Box Contents: 2008 Diamond -Grovewood .
4
red 4335 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-01 1
co Box Contents: Code Violation Files
Box Contents: 2008 H-]
5 red 4339 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-02 6
B
Box Contents: Code Violations
Box Contents: 2008 Halstead - Konoctl
Da-�
Notification Number Destruction Notification Report 12/13/2011 16:53:47
337
City of Rancho Cucamonga (RC) Page 4
Records Management Division (TMP)
CODE ENFORCEMENT (2292)
Bili to Name: ()
Records Coordinator: Kurt Keating Mail Code: Phone: (909)477-2700 ext: 4253
he following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed, then ;ign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X ode Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
red 4354 2031.0 Code Enforcement Violations 01/01/2008 12/31/2008 12/31/2011 01-02-04 3
Box Contents: Code Violations
Box Contents: 2008 - Meadow - Morning Place
;0
N
Total Eligible Boxes to be destroyed = 22
O
� Eligible Boxes on Hold = 0
o Elgibile Boxes Checked Out = 0
0 Eligible Boxes Removed = 0
Z
Total Available Boxes to be destroyed = 22
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` CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign,date and return to the Records Division by
January 5,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department Community Services (4532) Requestor Melissa Morales
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records/ Documents (Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence Calendar year 2009
1020.3 —Programs Calendar year 2005
1020.4—Projects All that completed/tetminated prior to 1/1/2008
1020.5 -.Special Events Calendar Year 2007
14010.6— Scholarship Applications Calendar Year 2009
14020.3 —Recreation Class Schedule Calendar Year 2009 (1 original sent to Archives)
16010.7—Use of City Facilities Calendar Year 2009
2050.2 —Dept' 1. Budget Working Papers Calendar Year 2009
5030.5 —Volunteer Applications/Reports All that became inactive prior to 1/1/2009
7010.3 - Advisory Council Agendas Calendar Year 2009(to be scanned, then recycled)
7012.9—Audio Tapes Calendar Year 2009 (to be reused)
Department Approval:
Vim- `�� lltt 11Z.
Signature Date
Destroyed by:
5,4 WkAr, \IO-Z,
Signature DatcResolution No. 12-023 - Page 19 of 81
12/13/2011 17:01:08
Destruction Notification Report Page 1
Notification Number
344 City of Rancho Cucamonga(RC)
Records Management Division(TMP)
COMMUNITY SERVICES (4532)
Bill to Name: (4532)
Lrds Coordinator:MORALES,MELISSA Mail Code: Phone:(909)477-2700 ext: 2103
oliowing records are due for destruction on 12/3]/2011. Place Your Initials next to FACN box you authorise to be
oyed,then sign and date the bottom of iE page. It you want a box held for an additlenal 6 months,provide a memo
tying the hold. Return the antire list to the Aecords Division bY]2/21/201►. Dates On Destroy Date
Destroy Permanent Record Title Record Title Name Begining Ending Hold? 12 31 2011 Location s acett
(X)Code Box Number Code (Sox Contents)
.Shred 4771
14010.2 Registration Forms &Receipts 05/01/2009 09/30/2009 09/30/2011 06-03-02 1
�5 eox Contents: C.P./F.S.C.Deposit Records
Box Contents: Central Park Deposit Records
;l7 Cox Contents: Family sports Center Deposit Records
fD
to 09/01/2009 12/31/2009 12/31/2011 06-03-OIL
O 15hred 4773 14010.2 Registration Forms&Receipts
Bax contents: Central Park Deposit Records
o �JGI 08/31/2011 06-03-01 1
� 06/01/2009 08/31/2009
Z Shred Cox contents: 140Cent al Park Deposittion Records
&Receipts
Total Eligible Boxes to be destroyed = 3
W E= Excluded 0
Eligible Boxes an"old
Elgibile Boxes Checked Out = 0
Ellglbfe Bora an
= D
rD Total Available Boxes to be destroyed = 3
N
O
O
CO
Date
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign,date and return to the Records Division by
January 5,2032. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Emergency Preparedness (4125) Requestor Breanna Medina
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records /Documents (Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence Calendar Year 2009
2010.3 —CERT Applications All dated thru calendar year 2009
2010.9—Policies &Procedures All that were superseded prior to 1/1/2007
Department Approval:
131a
Signature ate
Destroyed by:
Signature Date
Resolution No. 12-023 - Page 21 of 81
CITY OF RANCHO CUCAMONGA
_ Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign, date and return to the Records Division by
January 5,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department Engineering(Admin) (Dept 4637) . Requestor Rebecca Fuller
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020.1 —General CorrespondenceCalendar Year 2009
11101.8 — Street Vacations Calendar Year 2009
• 11700.9 —Flood Plain (FEMA) All that were superseded prior to 1/1/2001
(After Scanning)
2050.2 - Dept'1 Budget Working Papers a' Calendar Year 2009
4010.3 —Assessment Districts — ,9 r All that were approved thru 12/31/2010 (to be
0 transferred to the Special Districts Division)
Department Approval:
Signature Date
Destroyed by:
Si-nature Date
Resolution No. 12-023 - Page 22 of 81
Notlficatioi .nber Destruction Not ition Report 12/13/2011 17:01
1
345 City of Rancho Cucamonga (RC) Page -
Records Management Division (TMP)
ENGINEERING/ADMIN (4637)
BllltoName: (4637) Coo Ier
Records Coordinator: Rebecca.C-elemaa- Mail Code: Phone: (909)477-2700 ext: 4013
r
e following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
stroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
tifying the hold. Return the entire list to the Records Division b12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
Scan/Recyc 4551 10020.9 Tracts and Parcel Maps / / 12/31/2009 12/31/2011 01-01-02 5
�+ Box Contents: Tract Map Files
Box Contents: 16193, 16301, 16128, 15912, 13527, 16302
Box Contents: 16081, 16264, 16181
Box Contents: Scanned/ECS
N
0
0
E GExcluded Total Eligible Boxes to be destroyed = 1
0 Eligible Boxes on Hold = 0
Z Elgibile Boxes Checked Out = 0
OB
Eligible Boxes Removed =
N Total Available Boxes to be destroyed = 1
O
N
W
N
fD
N
W
O
W
Date
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign,date and return to the Records Division by
January 5,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department Engineering (Traffic) (Dept 4639) Requestor Luci Saunders
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records /Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title %ode from Records Retention Records /Documents (Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence Calendar Year 2009
11620.1 —Traffic Signal Maintenance Calendar Year 2008
2050.2—Dept. Budget Working Papers Calendar Year 2009
8060.2 —Multi-Year Projections for Cap Imp Calendar Year 2009
Department Approval m y
rn
(:
i I t2aZ
®re Date 12
_
Council Approval Date/ Resolution #
Resolution No. 12-023 - Page 24 of 81
Notification Number Destruction Notification Report 12/13/2011 17:02:33
346 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
ENGR TRAFFIC/DESIGN (4639)
Bill to Name: (4639)
Records Coordinator: Luci Saunders Mail Code: Phone: (909)477-2700 ext:4050
he following records are due for destruction on 12/31/2011. Place your Initials next to EACH box you authorize to be
destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo
ustifying the hold. Return the entire list to the Records Division by12/21/2011. - -
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space*
W can/Recyc 4672 8020.1 Construction Permits 01/01/2001 12/31/2009 12/31/2011 14-01-04 5
Box Contents: Construction Permit Files
Box Contents: See listing on form
can/Recyc 4673 8020.1 Construction Permits 01/01/1994 12/31/2009 12/31/2011 14-01-04 4
.Z1 Box Contents: Construction Permit Files
N ,J Box Contents: See listing on form
O V'
E]Scan/Recyc 4832 8020.1 Construction Permits 01/01/2007 12/31/2009 12/31/2011 0-
j !!!!!///// Box Contents: Construction Permits ..
Z NI Box Contents: (Charter Communications)
O
❑Scan/Recyc 4833 8020.1 Construction Permits 01/01/2005 12/31/2009 12/31/2011 0
N Box Contents: Construction Permits
tI
Box Contents: Gas Co.
W
can/Recyc 4834 8020.1 - Construction Permits - 01/01/2006 12/31/2009 12/31/2011 0
Box Contents: Construction Permits
CD
Box Contents: Edison
CD
N can/Recyc 4835 8020.1 Construction Permits 01/01/2005 12/31/2009 12/31/2011 0
rs Box Contents: Construction Permits
0 Box Contents: Verizon
00
Scan/Recyc 4895 8060.1 Capital Improvement Projects 01/01/1983 12/31/2001 12/31/2008 0
Box Contents: Capital Improvement Projects
Box Contents: 1983-2001
Date b ez' Sa4ln&v
Notification Number Destruction Notification Report 12/13/2011 17:02:33
346 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
ENGRTRAFFIC/DESIGN (4639)
Bill to Name: (4639)
Records Coordinator: Luci Saunders Mail Code: Phone: (909)477-2700 ext:40So
he following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space*
Total Eligible Boxes to be destroyed = 7
Eligible Boxes on Hold = 0
A Elgibile Boxes Checked Out = 0
N Eligible Boxes Removed = 0
o Total Available Boxes to be destroyed = 7 '
C_
O
7
Z
O
N
O
N
W
fU
C
N
N
O)
O
W
Date
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign,date and return to the Records Division by
January 5,2012. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Facilities Maint/Yard (4245) Requester Sandra Mellem
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending (Inclusive)Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
10201.1 Gen'l Correspondence Calendar Year 2009
14041.1 Vehicle Operators Daily Checklist Calendar Year 2009
14041.2 Employee Daily Activity Sheets Calendar Year 2009
16010.8 Pesticide Application Forms Calendar Year 2008.
16010.9 Monthly Pesticide Use Reports Calendar Year 2008
6010.4 Dept'l Budget Working Papers Calendar Year 2009
6060.3 Equipt. Maintenance Records All that became inactive prior to January, 2010
Department Approval:
tLSignature v Date
Destroyed by:
Signature Date
Resolution No. 12-023 - Page 27 of 81
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign,date and return to the Records Division by
January 5,2012 Do not destroy listed records until. notified by the Record's Coordinator that approval was granted.)
Department: Finance (4151) Requestor Tamara Layne
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records /Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (3vlo/Yr)
Schedule when applicable)
4011.6— Master Chart of Accounts All that have been superseded prior to 1/1/2010
Department Approval:
Signature �V Date
Destroyed by:
Signature ` Date
Resolution No. 12-023 - Page 28 of 81
Notification Number Destruction Notification Report 12/13/2011 16:57:20 340 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
FINANCE (4151) -
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone_: (909)477-2700 ext: :2430
rdestroyed,
ollowing records are clue for destruction on 12/31/2011.. Place your initials nett to EACH Dox you authorize t0 be
then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
yithe hold. Return the entire list to the Records Division by12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
tired 3390 4020.3 Daily Cash Receipts / Revenue Files 11/01/2002 12/31/2002 12/31/2011 12-01-03 1
Box Contents: Daily Cash Receipts `
,5�� Box Contents: 11/02 - 12/02
N /�lyptired 3405 4020.3 Daily Cash Receipts/ Revenue Files 10/01/2002 11/30/2002 11/30/2011 12-01-02 2
O If'� Box Contents: Daily Cash Receipts
C_ Box Contents: Receipts #'s: 028249 thru 029758
O
tired 3406 4020.3 Daily Cash Receipts / lievenue Files 12/01.)2002 12/31)2002 12/31/2011 10-03-10 2
Z ��
Box Contents:. Daily Cash Receipts
O
Box Contents: Receipts for Family Sports Center
N ,,--tt--����
o ftl.lbhred 3407 4020.3 Daily Cash Receipts / Revenue Files 07/01)2002 07/31/2002 07/31/2011 09-03-06
N �'' 1 Box Contents: Daily Cash Receipts
W
tired 3409 4020.3 Daily Cash Receipts / Revenue Files 11/01/2002 11/30/2002 11/30/2011 10-03-07 1
(a Box Contents: Daily Cash Receipts
(D
N
co IT tired 3412 4020.3 Daily Cash Receipts / Revenue Files 12/0 L/2002 12/31/2002 12/31/2011 09-03-06
O !! Box Contents: Daily Cash Receipts
W
. 911 ed 3413 4020.3 Daily Cash Receipts / Revenue Files 07/01/2002 07/31/2002 07/31/2011 10-03-10 1
Box Contents: Daily Cash Receipts
MShred 3414 4020.3 Daily Cash Receipts / Revenue Files 12;01/2002 12/31/2002 12/31/2011 09-03-10 3
Box Contents: Daily Cash Receipts
t6 tired 3416 4020.3 Dailv Cash Receipts/ Revenue Files 11/01/2002 11/30/2002 11/30/2011 10-03-08 3
Box Contents: Daily Cash Receipts
ACV
Date
Notification Number Destruction Notification Report 12/13/2011 16:57:20
340 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151) .
Records Coordinator: LAYNE,TAMARA Mail Code: Phonet (909)477-2700 ext: 2430
lie following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH P.
If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(x)Code Box Number Code (Box Contents)_ Begining Ending Hold? 12/31/2011 Location Space#
�5tired 3417 4020.3 Daily Cash Receipts / Revenue Files 10/01/2002 10/31/2002 10/31/2011 10-03-06 1
Box Contents: Daily Cash Receipts
bred 3419 4020.3 Daily Cash Receipts / Revenue Files 08/01/2002 08/31/2002 08/31/2011 10-03-09 3
M Box Contents: Daily Cash Receipts
N
O
K P�hred 3420 4020.3 Daily Cash Receipts / Revenue Files 09/01/2002 09/30/2002 09/30/2011 09-03-07 2
7 Box Contents: Daily Cash Receipts
Z
09/30/2002 09/30/2011 10-03-10
O ,�7( hred 3421 4020.3 Daily Cash Receipts/ Revenue Files 09/0.1/2002
IJ�f Box Contents: Daily Cash Receipts
N
( hred 3426 4020.3 Daily Cash Receipts/ Revenue Files 07/01/2002 11/30/2002 11/30/2011 09-02-06 2 -
W Box Contents: Daily Cash Receipts
T) f"hred 3427 4020.3 Daily Cash Receipts/ Revenue Files 10/01/2002 10/31/2002 10/31/2011 10-03-08(D
0-03-08O Box Contents: Daily Cash Receipts
W
0 pr.phred 3428 4020.3 Daily Cash Receipts/ Revenue Files 10/01/2002 10/31/2002 10/31/2011 10-03-06 3
0 17-' Box Contents: Daily Cash Receipts
W {�
�hred 3429 4020.3 Daily Cash Receipts/ Revenue Files 09/01/2002 09/30/2002 09/30/2011 09-03-07 2
Box Contents: Daily Cash Receipts
� hred 3432 4020.3 Daily Cash Receipts/ Revenue Files 08/01/2002 08/31/2002 08/31/2011 10-03-09 1
Box Contents: Daily Cash Receipts
Date
Notification Number Destruction Notification Report 12/13/2011 16:57:20
340 City of Rancho Cucamonga (RC) Page 3
Records Management Division (TP-IP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
he following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
justifying the hold. Return the entire list to the Records Division byl2/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
fired 3435 4020.3 Daily Cash Receipts/ Revenue Files 08/01/2002 08/31/2002 08/31/2011. 09-03-06 1
Box Contents: Daily Cash Receipts
bred 3442 4020.3 Daily Cash Receipts/ Revenue Files 07/01/2002 08/31/2002 08/31/2011, 30-01-01 2
in YYYYYYi"''"' Box Contents: Daily Cash Receipts
O
Receipts 3445 4020.3 Daily Cash Reipts / Revenue Files 09/01/2002 10/31,12002 10/31/2011 12-01-0
00 / Box Contents: Daily Cash Receipts
Z
Shred 3447 4020.3 Daily Cash Receipts / Revenue Files 06/01/2002 07/31/2002 07/31/2011 14-02-01 4
Box Contents: Daily Cash Receipts
N
N)N � bred 3503 4020.3 Daily Cash Receipts / Revenue Files 07/01/2002 07/31/2002 07/31.(2011 09-03-10 2
W l- Box Contents: Daily Cash Receipts
Box Contents: July 2002
N Box Contents: Senior Center, Community Services
t0
N
W � #tired 3655 4012.8 Journal Voucher 06/10/2002 10/07/2002 10/07/2011 13-03-02 5
O Box Contents: Adjusting Journal Entries
W Box Contents: 6/10/02 thru 10/7102
Box Contents: ]E601999 -]E502496
tired 3798 4010.1 Accounts Payable 11/02/2004 12128/2004 12/28/2011 16-03-03 3
VV�-II Box Contents: AP Reports
Box Contents: 04/05
hred 3824 4010.1 Accounts Payable 12/01/2003 07/31/2004 07/31/2011 16-03-01 6
Box Contents: P-Card Lags
Box Contents: 12/03 - 7/04
Y
Date �
Notification Number Destruction Notification Report 12/13/2011 16:57:20
340 City of Rancho Cucamonga (RC) Page 4
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
he following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
"ustifying the hold. Return the entire list to the Records Division by12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
/ Recycle 4135 4030.4 Accounts Payable Check Register 11/01/2006 12/31/2006 12/31/2011 08-03-09 2
-r Box Contents: Accounts Payable
Box Contents: 11/01/2006 - 12/31/2006
mRecycle 4138 4030.4 Accounts Payable Check Register 06/01/2006 07/31/2006 07/31/2011 08-01-10 2
O Box Contents: Accounts Payable
C_ Box Contents: 06/01/2006 - 07/31/2006
O n lµ}plRecycle 4139 4030.4 Accounts Payable Check Register 08/01/2006 08/31/2006 08/31/2011 08-03-08 1
Z ,!!TT Box Contents: Accounts Payable
O
N)
Box Contents: 08/01/2006- 08/31/2006
N
o
N "hied 4141 4040.9 Time Cards 09/17/2006 10/29/2006 10/29/2011 06-02-03 5
Box Contents: City Payroll Timecards
W
Box Contents: Pay Period Ending
Box Contents: #0601019 - #0601022
A—, 08 06
IYItrKhred 4142 4040.9 Time Cards / !2006 09/03/2006 09/03/2011 06-01-02
N Box Contents: City Payroll Timecards
0 Box Contents: Pay Period #0601016 - 0601018
W
11"T�tired 4143 4040.9 Time Cards 11/12/2006 12/10/2006 12/10/2011 06-01-02 4
Box Contents: City Payroll Timecards
Box Contents: #0601023 - #0601025
bred 4160 4040.2 Payroll Register 08/01/2006 11/30/2006 11/30/2011 06-02-04 6
Box Contents: City Payroll Reports
Date
Destruction Notification Report 12/13/2011 16:57:20
Notification Number Page 5
340 City of Rancho Cucamonga (RC)
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
he following records are duefor destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ,
justifying the hold. Return the entire list to the Records Division by12/21/2011.
On Destroy Date
Destroy - Pennanen[ Record Title Record Title Name Dates
(X)Code Box Number Code (Box Contents) Begirtiltg Ending Hold? 12/31/2011 Location Space#
Stried 4161 4040.2 Payroll Register 04/01/2006 08/31/2006 08/31/2011 06-02-02 3
UUr'' Box Contents: City Payroll Reports
bred 4163 4040.2 Payroll Register 10/01/2005 09/30/2006 09/30/2011 06-02-04 5
N Box Conlentr: City Payroll Reports
O
K , ShreA 4185 4010.1 Accounts Payable OL/O 1./1996 12/31/2004 12/31/2011 15-01-04 1
O Box Contents: Old A/P
M
Z
05/01/2006 11/30/2006 L L/30/2011 08-01-03 2
.0 Shred 4419 4030.2 Bank Statements & Reconciliations
r Box Contents: Bank Statements& Reconciliations
N Box Contents: Bank Statements&System Printouts
O
N 11 2005 09/30/2006 09/30/2011 12-02-03 5
W fbStired 4611 4040.2 Payroll Register /01/
Box Contents: Payroll Reports
fU
fD
bred 4613 4040.2 Payroll Register 09/01/2006 12/31/2006 12/31{2011 11-OL-02 _
W Box Contents: Payroll Reports
W
O 06/01/2006 09/30/2006 09/3D!ZO11 11-02-03 4
Shred 4614 4040.2 Payroll Register
W Box Contents: Payroll Reports
Shred 4630 4040.9 Time Cards 06/01/2006 07/31/2006 07/31/2011 11-03-04 5
Box Contents: Payroll 1"imesheets
Total Eligible Boxes to be destroyed = :41
Eligible Boxes on Hold =
Elgibile Boxes Checked Out =Eligible Boxes Removed =Total Available Boxes to be destroyed =
4
Date[
CITY OF RANCHO CUCAMONGA—Fire Board
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign,date and return to the Records Division by
January S,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Fire (5020) Requestor. Tina Watson
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center,and, as such,are not listed in the City's
Automated Records Management System(Advantage); therefore, destruction is requested outside the scope
of the semi-annual Advantage computer-generated destruction process.
Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents(Mo/yr)
Schedule when applicable)
1020.1 —Gen'I Correspondence All dated thru calendar year 2009
13021.3 —Fire Investigations—Type A All that became inactive prior to 1/1/2007 (after
scanning)
13021.6—Fire Investigations—Type C All that became inactive prior to 1/1/2006
2050.2—Dept'1 Budget Working Papers All thru calendar year 2009
6060.3—Equipment Maintenance All that became inactive prior to 1/1/2010
7040.5—Daily Activity Logs Calendar year 2009
Department Approval:
ZSR Z
ignature Date
Destroyed by:
Signature Date
Resolution No. 12-023 - Page 34 of 81
CITY OF RANCHO CUCAMONGA—Fire Board
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign,date and return to the Records Division by
January 5,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Fire Safety (5025) Requestor: Beverly Noonan
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System(Advantage); therefore, destruction is requested outside the scope
of the semi-annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
13020.4—Fireworks (documentation) All dated thtu calendar year 2009
13025.1 —Material Safety Data Sheets All dated thru 1981
13030.2—Business Occupancies All that became inactive prior to 1/1/2008
Department Approval:
Signature Date
Destroyed by:
Signature Date
RM.knised 12/2007
Resolution No. 12-023 - Page 35 of 81
Destruction Notification Report 12/13/2011 16:51:01
Notification Number Page 1
328 City of Rancho Cucamonga (RC)
Records Management Division (TMP)
FIRE FINANCE (5027)
Bill to Name: (5027)
Records coordinator: Tamara Layne Mail Code: Phone: (909)477-2700 ext: 2430
rro
ing records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
the hold. Return the entire list to the Records Division by 12/19/2011. -
Dates On Destroy Date
Destroy Permanent Record Title Record Title Name
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space#
fired 3995 4040.0 Fire - Payroll Records 07/01/2005 09/30/2005 09/30/2010 15-01-04 3
Box Contents: Fire Payroll Reports
bred 4005 4040.0 Fire - Payroll Records 10/01/2005 12/31/2005 12/31/201.0 15-01-02 3
�1 Box Contents: Fire Payroll Reports
fD
N
O (Shred 4006 4040.0 Fire - Payroll Records U4/O1%)_005 07/31J2005 07/31/2010 15-01-02
O Box Contents: Fire Payroll Reports
7
Z
O E = Excinded Total Eligible Boxes to be destroyed = 3
J
N Eligible Boxes on Hold =
O Elgibile Boxes Checked Out = 0
N)
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed _
3
6)
r0
0)
W
Q)
O
M
OD
Date
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign,date and return to the Records Division by
January 5,2012. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: G.I.S. (4160) Requestor: Ingrid Bruce
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence Calendar year 2009.
2050.2—Dept'l Budget Working Papers Calendar year 2008.
De artment Approval.
�'Sj9nature��" Date
Destroyed by:
Signature Date
Resolution No. 12-023 - Page 37 of 81
Notlfl ation Humber Destruction Notification Report 12/13/2011 16:52:52
330 City of Rancho Cucamonga (RC) page I
ReCOMS Management Division (TMP)
SPECIAL DISTRICTS (4131)
Bill to Name:SPECIAL DISTRICTS(4131)
Records Coordinator:MORRISON PAT Mall Code- Phone:. 909 477-2700 ext: 2579
he following records aro due for destruction on 12/31/2011. Place your Initials next to EACH box you authorize to be
estroyad,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo
ustifying the hold. Return the entire Ilst to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Data
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2011 Location SDacs#
[]Shred 3017 4012.1 District Files- by District# 06/01/1991 06/30/2001 06/30/2011 12-01-02 3
Box Contents: SLD 5-8(1991-2001)
Folders within the above box
N AIL Folder#1 Beginning Date:06/01/1991 Ending Date:06/30/2001 Rawrtl❑tie Name:D1s0ia Files-by District
E
AI[.Folder Number: Description: District folders 1991 -2001 for SLD districts 5-8
o'
M E = Excluded Total Eligible Boxes to be destroyed = 2
Z Eligible Boxes on Hold - 0
0
Elglbile Boxes Checked Out = 1
fV Eligible Boxes Removed = 0
O
N Total Available Boxes to be destroyed = 1
W
0)
0]
0) '
W
Co
O
I
00
R-ECEIVED
CITY OF RANCHO CUCAMONGA SEC 2011
Approval and Authorization
n
To Destroy Paper Records and/or Documents CITY Ci-ERK
(To be processed with the December 2011 semi-annual destruction. Sign,date and return to the Records Division by
January 5,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Library (4533) Requestor: Vivian Garcia
I have inspected the following records/documents and recommend/request that they be destroyed.
These records have not been stored in the City's Records Center and, as such, are not listed in the
City's Automated Records Management System (Advantage); therefore, destruction is requested
outside the scope of the annual Advantage computer-generated destruction process.
F8OO.2
n of:Records/Documents (Include Beginning and Ending(Inclusive) Dates of
tle Cfrom Records Retention Records/Documents (Mo/Yr)
whenplicable)
Donation records Calendar year 2007
Public Services &Relations Calendar year 2007
11801.0—Public Inquiries & Complaints Calendar year 2007
4012.3 —Revenue Files Calendar year 2009
4020.5 —Grants All that have been completed and audited prior
to 1/1/2003
5030.0 —Library Board Agendas All thru calendar year 2010(after scanning)
5030.5 —Volunteer Program records All that became inactive prior to 1/1/2007
7041.1 —Fines Collected Calendar year 2007
Department Approval:
Signature Date
Destroyed by:
Signature Date
Resolution No. 12-023 - Page 39 of 81
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign,date and return to the Records Division by
January 5,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: M.I.S. (4161) Requester: Manuel Pilonieta
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending (Inclusive)Dates of Records
Record Title Code from Records Retention /Documents (Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence All thru calendar year 2009
14041.0— Service/Help Desk Requests All that became inactive/resolved prior to 1/1/2010
2040.3 —Hardware/Software Acquisition Requests All that became inactive prior to 1/1/2010
2040.4—Hardware Inventory All that became inactive prior to 1/1/2010
2040.5 —Software Inventory All that became inactive prior to 1/1/2010
2050.2—Dept'l Budget Working Papers All thru calendar year 2009
5010.0—Nightly Systems Backups (12 days) All thru 12/19/201 Ito be reused)
5010.3 —Weekly Backup Tapes (6 weeks) All thru 11/18/2011(to be reused)
5010.1 —Monthly Systems Backups All thru calendar year 2010 (to be reused)
5010.4 - Quarterly Backup Tapes (18 months) All thru 06/30/2011 (to be reused)
5010.2 —Year-end System Backups All thru calendar year 2004
5010.8 —Network Config. Maps/Plans All that were superseded prior to 1/1/2010
Department Approval:
Signature Date
Destroyed by:
Signature DateResolution No. 12-023 - Page 40 of 81
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign, date and return to the Records Division by
January 5, 2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Personnel (4124) Requestor: Chris Pitteneer
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive):Dates:cof
Record Title Code from Records Retention Records /Documents (Mo/Yr)
Schedule when applicable)
5020.5 — Salary & Classification Surveys All that became inactive prior to January, 2010
5030.3 —Job Descriptions All that were superseded prior to January, 2010
Department Approval:
l�/o
Si-nature Date
Destroyed by:
Signature Date
Resolution No. 12-023 - Page 41 of 81
Notification ._member Destruction Not .tion Report 12/13/2011 16:54 336 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
rust�ify�lng
following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
roed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
Hold?
(X)Code Box Number Code (Box Contents) Begining Ending H 12/31/2011 Location Space#
Ihred 4218 5010.2 Individual Personnel Folders 01/01/2000 12/31/2002 12/31/2011 Ol-Ol-02 3
`�" Box Contents: Terminated Employee Med/Cobra
Box Contents: 2000-2002
Shred 4288 5010.2 Individual Personnel Folders 01/01/2006 12/31/2006 12/31/2011 02-02-04 4
Box Contents: Termination Folders
o Box Contents: Personnel Files Gutierrez -Nevada
c
0 Folders within the above box
ZAR. Folder#1 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Gutierrez, Melinda Description:
NAIL. Folder#2 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
li Alt. Folder Number: Hakim!, Susan Description:
Ili
W
Alt. Folder #3 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
W Alt. Folder Number: Halladay, Lindsay Description:
AAlt. Folder #4 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
N Alt. Folder Number: Halladay,Nicole Description:
�
Alt. Folder#5 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Henderson, Jason Description:
Alt. Folder #6 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Henderson, Kelley Description:
Alt. Folder#7 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record TItle Name: Individual Personnel Folders
Alt. Folder Number: Hendrix-Garcia, Leandra Description:
J
/ k 2012 f��iIL V
a e
Notification Number Destruction Notification Report 12/13/2011 16:54:43 336 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
he following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
Folders within the above box
Alt. Folder#8 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name:Individual Personnel Folders
Alt. Folder Number: Hergenrother, Cheryl Description:
Alt. Folder #9 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Hernandez, Michelle Description:
W
Alt. Folder#10 Beginning Date:01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
C Description:
p•Alt. Folder Number: Heyde, Donald L.
ZAlt. Folder #11 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
5)Alt. Folder Number: Heyde, Donald L. Description:
NAlt. Folder #12 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record TI[le Name: Individual Personnel Folders
N0 Alt. Folder Number: Holdaway, Matthew Description:
Alt. Folder #13 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name:Individual Personnel Folders
N Alt. Folder Number: Holding, Jennifer Description:
W Alt. Folder #14 Beginning Be Innin Date: 01/01/2006 Ending Dale: 12/31/2006 Record Title Name:Individual Personnel Folders
WAlt. Folder Number: Holmes, Shiela Description:
0 Alt. Folder #15 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: individual Personnel Folders
00 Alt. Folder Number: Hooks, Addeanna Description: -
Alt. Folder #16 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Horta, Maribel Description:
Alt. Folder #17 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Hutchison, Marques Description:
f
alt
Destruction Not ition Report 12/13/2011 16:54'
Notification .mber - Page 3
338 City of Rancho Cucamonga (RC)
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (9119)477-2700 ext: 2411
The following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authori=bedestroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, pr
'ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates oDestroy Date
Hof
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
Folders within the above box
Alt. Folder #16 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name:Individual Personnel Folders
Alt. Folder Number: Interlicchia, Rosalyn A. Description:
Alt. Folder #19 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
y Alt. Folder Number: Jackson, Shanice Description:
CAlt. Folder #ZO Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name:Individual Personnel Folders
p'Alt. Folder Number: Janecek, Linda Description:
Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Z Alt. Folder #21
Alt. Folder Number: Johnson, Andre Description:
N Alt. Folder #22 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders '
0 Alt. Folder Number: Johnson, Curtis Description:
W
� Alt. Folder#23 Beginning Dale: 01/01/2006 Ending Date: 12/31/2006 Record Title Name:Individual Personnel Folders
mAlt. Folder Number: Jones, Elyse Description:
CD Alt. Folder#24 Beginning Date: 01/01/2006 Ending Dale: 12/31/2006 Record Title Name:Individual Personnel Folders
A Alt. Folder Number: Jordan, Kimberly Description:
01 Alt. Folder #25 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name:Individual Personnel Folders
WDescription:
Alt. Folder Number: Keeling, Shiela
Alt. Folder #26 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Kelleher, Ryan Description:
Alt. Folder#27 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt, Folder Number: Kera, John Description:
Date
Notification Number Destruction Notification Report 12/13/2011 16:54:43 338 City of Rancho Cucamonga (RC) Page 4
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
The following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
Folders within the above box
Alt. Folder#28 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name:individual Personnel Folders
Alt. Folder Number: King, Brenda Description:
Alt. Folder #29 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
X Alt. Folder Number: Klein, Hiedi Description:
CAlt. Folder #30 Beginning Date: 01/01/2006 Ending Dale: 12/31/2006 Record Title Name: Individual Personnel Folders
o•Alt. Folder Number: Lansang,Tamikka Description:
Beginning Date:01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Z Alt. Folder#31
0 Alt. Folder Number: Lazalde, Mike Description:
IV Alt. Folder #32 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
N Alt. Folder Number: Lazalde, Mike Description:
w
Alt. Folder #33 Beginning Dale: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
w Alt. Folder Number: Leonard, Alysha Description:
(D Alt. Folder#34 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders .
-1:t Alt. Folder Number: Liu, Peter Description:
Li
0 Alt. Folder #35 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
00
Alt. Folder Number: Lomeli, Albert Description:
Alt. Folder #36 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Lomeli, Diana Description:
Alt. Folder #37 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name; Individual Personnel Folders
Alt. Folder Number: Long,Taylor Description:
oil
Date
Notification .__tuber Destruction Not tion Report 12/13/2011 16:54'338 City of Rancho Cucamonga (RC) Page 5
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
he following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
Box Contents Begining Ending Hold? 12/31/2011 Location Space#
(X)Code Box Number Code ( )
Folders within the above box
Alt. Folder#38 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Longo, Joe E. Description:
;uUt. Folder #39 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
CDAlt. Folder Number: Lopez, Monica. Description:
N
EAlt. Folder #40 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
o'Alt. Folder Number: Mara, Pamela Description:
ZAIt. Folder #41 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Martin, John Description:
NAIt. Folder#42 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
0Alt. Folder Number: Martinez, Crystal Description:
W
'
Alt. Folder #43 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
dAlt. Folder Number: McConnell, Michelle Description:
ding Date: 12/31/2006 Record Tile Name: Individual Personnel Folders
it Alt. Folder #44 Beginning Date: 01/01/2006 En
0)Alt. Folder Number: McNeil, Kenneth J. Description:
�
Alt. Folder#45 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: McNeil, Larry Description:
Alt. Folder #46 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: McComas, Robert Description:
Alt. Folder #47 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: McKillop, Doreen Description:
Date
Notification Number Destruction Notification Report 12/13/2011 16:54:43 338 City of Rancho Cucamonga (RC) Page 6
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
F� '�
owing recordsare due for destruction on 12/31/2011. Place your initials next to EACH box you authorize tobe
yed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
ing the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
Folders within the above box
Alt. Folder#48 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Medina, Dayra Description:
Alt. Folder#49 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
NAIL. Folder Number: Mendez, Zeke Description:
N
OCAlt. Folder#50 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Fo ders
0Alt. Folder Number: Miller, Sharee Description:
ZAIt. Folder#51
Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
5)Alt. Folder Number: Mills, Brandon Description:
MAIL Folder#52 Beginning Dale: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
NAIL. Folder Number: Milton,Tyari Description:
W Alt. Folder#53 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
NAIt. Folder Number: Mosley, Ronny Description:
N Alt. Folder #54 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
vAlt. Folder Number: Muelieh, Joanne Description:
0 Alt. Folder #55 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
OD Alt. Folder Number: Nave, Ceazar Description: -
Alt. Folder#56 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Nee, Kathy Description: .
Alt. Folder#57 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Nee, Ronnie W. Description:
Date
Destruction Not ,tion Report 12/13/2011 16:54
Notification .. _mber Page 7
338 City of Rancho Cucamonga (RC)
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
he following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
Box Contents Begining Ending Hold? 12/31/2011 Location Space#
(X)Code Box Number Code ( )
Folders within the above box
Alt. Folder #58 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Indlvidual Personnel Folders
Alt. Folder Number: Nevada, Jennifer Description:
I� JShred 4289 5010.2 Individual Personnel Folders 01/01/2006 12/31/2006 12/31/2011 02-02-01 4
J N 1 Box Contents: 2006 Termination Folder
U) Box Contents: Acevedo through Griffin
O
c
p'Folders within the above box
ZAlt. Folder #1 - Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
o Alt. Folder Number: Acevedo, Rebecca Description:
N Alt. Folder #2 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
N Alt. Folder Number: Adame, Carlos V. Description:
Alt. Folder #3 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Albano, April Description:
0) Alt. Folder #4 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
4 Alt. Folder Number: Alejo, Eduardo Jr. Description:
0 Alt. Folder #5 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: individual Personnel Folders
Do
Alt. Folder Number: Alexander, Haley Description:
Alt. Folder #6 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Alexander, William Description:
Alt. Folder#7 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Alvarez, Vanessa Description:
AA C)/
Date
Notification Number Destruction Notification Report 12/13/2011 16:54:43 338 City of Rancho Cucamonga (RC) Page 8
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
he following records are due for destruction on 12/31/2011. Place your Initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates oDestroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hofld? 12/31/2011 Location Space#
Folders within the above box
Alt. Folder#8 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Amaya, Elsa Description:
Alt. Folder #9 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Tl - Description:
N Alt. Folder Number: Arrowmaker, Katherine
Alt. Folder #10 Beginning Dale: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
CDescription:
o Alt. Folder Number: Arteaga, Nemesio
ZAlt. Folder #11 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
o Alt. Folder Number: Austin, lan Description: .
N Alt. Folder #12 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
N Alt. Folder Number: Baeza, Manuel Description:
Alt. Folder #13 Beginning Date:01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
dAlt. Folder Number: Baeza, Manuel Description:
CD Alt. Folder #14 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
� Alt. Folder Number: Barthowlomew,Talbert Description:
Alt. Folder #15 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
co Alt. Folder Number: Bates, Dawn Description:
Alt. Folder #16 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Bentancourt, Anthony Description:
Alt. Folder#17 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Bier, Pamela Description:
Date
Notification_ tuber Destruction Not tion Report 12/13/2011 16:54?
.
336 City of Rancho Cucamonga (RC) Page 9
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
F�ustlfylng
lowing records are due for destruction on 12/31/2011. Place your initials next to EACH box you authori=beyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, pro
the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
Folders within the above box
Alt. Folder #18 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Bordner, Heather Description:
Alt. Folder #19 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
NAlt. Folder Number: Bowlin, Shana Description:
CAlt. Folder #20 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
0 Alt. Folder Number: Bran, Norma Description:
Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Z Alt. Folder #21
9 Alt. Folder Number: Bratton, Marlindy Description:
N pit. Folder#22 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
0 Alt. Folder Number: Brockman, Amanda Description:
Alt. Folder #23 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Brown, Eric Description:
(1) Alt. Folder #24 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
p Alt. Folder Number: Bruno, Kimberly Description: -
0 Alt. Folder #25 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
OD
Alt. Folder Number: Burns, Erin Description:
Alt. Folder #26 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Calzada, Angel Description:
Alt. Folder #27 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Candido, Michael Description:
Date
Destruction Notification Report 12/13/2011 16:54:43
Notification Number Page 10
338 City of Rancho Cucamonga (RC)
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: .(4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
The following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title NamDates On Destroy Date
Begining Ending Hold? 12/31/2011 Location
(X)Code Box Number Code (Box Contents) Space#
Folders within the above box
Alt. Folder#28 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: individual Personnel Folders
Alt. Folder Number: Cannon, John Description:
Alt. Folder#29 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Carcoba, Rita Description:
Rlt. Folder#30 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
tit. Folder Number: Cardenas, Joseph Description:
arAlt. Folder#31 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
git. Folder Number: Carl, Jenifer Description:
ilt. Folder#32 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Indlvldual Personnel Folders
-Alt. Folder Number: Carlos, Martha Description:
N
dlt. Folder #33 Beginning Be innin Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
tgIt. Folder Number: Catron, Dale Description:
-elt. Folder #34 Beginning Dale: 01/01/2006 Ending Dale: 12/31/2006 Record Title Name: Individual Personnel Folders
(alt. Folder Number: Cavallo, Penelope Description:
0)
(/tit. Folder #35 Beginning Date: 01/01/2006 Ending Dale: 12/31/2006 Record Title Name: Individual Personnel Folders
elt. Folder Number: Cedillo, Carlos Description:
(Pit. Folder #36 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Cervantex, Celina Description:
Alt. Folder #37 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: individual Personnel Folders
Alt. Folder Number: Chacon, Arthur Description:
Date
Notification, tuber Destruction Not tion Report 12/13/2011 16:54'338 City of Rancho Cucamonga (RC) page 11
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
F�ullfylng
following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
royed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
Box Contents 12/31/2011 Location Space#
(X)Code Box Number Code ( ) Begining Ending Hold?
Folders within the above box
Alt. Folder#38 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Chilicki, Victoria Description:
;aAlt. Folder#39 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
N Alt. Folder Number: Conley, De Andre Description:
rn
CAlt. Folder#40 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
p Alt. Folder Number: Cooks, Reginald Description:
DBeginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
ZAIt. Folder #41
Alt. Folder Number: Cornish, Janette Description:
NAIt. Folder #42 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
ID Alt. Folder Number: Cruz, Luke Description:
W
' Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder #43 Beginning Date: 01/01/2006
NAlt. Folder Number: Cuevas, Lisa Description:
ED (ng Dale: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual PersonnelFolders
W Alt. Folder #44 Beginn
N Alt. Folder Number: Curl, James Description:
I Alt. Folder#45 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
0DDescription:
Alt. Folder Number: Darplee, Ellen
Alt. Folder#46 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt, Folder Number: Davee, Tammy Description:
Alt. Folder #47 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: David, Brandon Description:
ILI
20ZVJ ✓v�r1 � �'
Date
Destruction Notification Report 12/13/2011 16:54:43
Notification Number Page 12
338 City of Rancho Cucamonga (RC)
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
F� �
lowing records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
yed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
ng the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space# _
Folders within the above box
Alt. Folder#48 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name:Individual Personnel Folders
Alt. Folder Number: Dick, Eric Description:
Alt. Folder #49 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
WAlt. Folder Number: Doktor, Alicia Description:
O pit. Folder #50 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
».Alt. Folder Number: Duckett, Jermaine Description:
O
� Alt. Folder #51 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Z Alt. Folder Number: Edmiston, Walt Description:
Alt. Folder #52 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
1 j
o Alt. Folder Number: Edmonson, Shelly Description:
W AIL Folder #53 Beginning Dale: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
-0Alt. Folder Number: Edmonson, Shelly Description:
W Alt. Folder #54 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name:Individual Personnel Folders
W Alt. Folder Number: Elder, Eric, Description:
001 Alt. Folder#55 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
C° Alt. Folder Number: Espinoza, Elaine Description:
Alt. Folder#56 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Etzen, Rebecca Description:
Alt. Folder #57 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Eudy, Kristy Description:
� of t -
Date
Destruction Not ition Report 12/13/2011 16:54
Notification _mber Page 13
338 City of Rancho Cucamonga (RC)
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
ry
llowing records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
ed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
ing the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On
Destroy Date
Begining Ending Hol
d? 12/31/2011 Location Space#
(X)Code Box Number Code (Box Contents)
Folders within the above box
Alt. Folder#58 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Evans, Laura Description:
Alt. Folder #59 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
N Alt. Folder Number: Fee, Ross Description:
CAlt. Folder #60 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Fehrensen, Russel Description:
ZAlt. Folder#61 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Fisher, Jelani Description:
te: 12/31/2006 Record Title Name: individual Personnel Folders
N Alt. Folder #62 Beginning Date: 01/01/2006 Ending Da
N Alt. Folder Number: Fitz, Jarrell Description:
W
' ding Dace: 12/31/2006 Record Title Name: individual Personnel Folders
Alt. Folder #63 Beginning Date: 01/01/2006 En
w Alt. Folder Number: Foster, Kellie Description:
to
0) Alt. Folder #64 Beginning Date: 01/01/2006 Ending Dale: 12/31/2006 Record Title Name: individual Personnel Folders
A Alt. Folder Number: Galindo, Barbara Description:
Alt. Folder#65 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Galit, Marcosa Description:
Alt. Folder #66 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Garcia, Candice Description:
Alt. Folder#67 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Garcia, Daniel Description:
J
�-
Date
Notification Number Destruction Notification Report 12/13/2011 16:54:43
338
City of Rancho Cucamonga (RC) Page 14
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
The following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
Folders within the above box
Alt. Folder #68 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Garcia,Eduardo Description:
Alt. Folder #69 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Garcia, Louis Description:
N Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name:Individual Personnel Folders
Alt. Folder#70
'=Alt. Folder Number: Garcia,Michael Description:
0
ZAlt. Folder#71 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
o Alt. Folder Number: Gilbert-]ones, Bethany Description:
K3AIt. Folder#72 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
NAlt. Folder Number: Gildard, Brian Description:
W Alt. Folder#73 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
-0 Alt. Folder Number: Giugni, Michael Description:
N
ry Alt. Folder #74 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
N Alt. Folder Number: Gordy, Cameron Description:
0 Alt. Folder #75 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Co Alt. Folder Number: Gray, Kayla Description:
Alt. Folder#76 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Gregory, Nicholas Description:
Alt. Folder #77 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: individual Personnel Folders
Alt. Folder Number: Griffin, Jasmine Description:
-T Shred 4290 5010.2 Individual Personnel Folders 01/01/2006 12/31/2006 12/31/2011 02-02-01 5
Box Contents: 2006 Termination Folders
Box Contents: Newton -Yniguez
1
Date
Notificatiol.,, tuber Destruction Nol Ition Report 12/13/2011 16:54 338 City of Rancho Cucamonga (RC) Page 15
Records Management Division (TMP)
PERSONNEL(4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
he following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Data
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
Folders within the above box
Alt. Folder #1 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Newton, Frank Description:
XAlt. Folder #2 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
ai Alt. Folder Number: Nguyen, Marie Description:
O
C Alt. Folder #3 - Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
: Alt. Folder Number: Nichols, Jason Description:
0 Alt. Folder#4 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Nunn, Carol Description:
N)Alt. Folder #5 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
LI)Alt. Folder Number: Oaxaca, Richard Description: -
Alt. Folder #6 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Old, Michael Description:
CD
Alt. Folder#7 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Ol Alt. Folder Number: Olsen, Adam Description:
O
p0 AI[. Folder #6 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Ozowara, Denis Description:
Alt. Folder#9 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Ozuna, Isaac Description:
Alt. Folder#10 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name:Individual Personnel Folders
Alt. Folder Number: Patterson, Michael Description:
Date
Notification Number Destruction Notification Report 12/13/2011 16:54:43
338 City of Rancho Cucamonga (RC) Page 16
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
he following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
Begining Ending Hold? 12/31/2011 Lo
(X)Code Box Number Code (Box Contents) cation Space#
Folders within the above box
Alt. Folder#11 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Peluffo, Brian Description:
Alt. Folder #12 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
mAlt. Folder Number: Percy, Cynthia Description:
in
Alt. Folder #13 Beginning Dale: 01/01/2006 . Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
o Alt. Folder Number: Percy, Cynthia Phong, Cecilia Description:
ZAlt. Folder #14 Beginning Date: 01/01/2006 Ending Dale: 12/31/2006 Record Title Name: Individual Personnel Folders
9 Alt. Folder Number: Pittman, Greg Description:
rJ Alt. Folder #15 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
N Alt. Folder Number: Poindexter,Terri Description:
W Alt. Folder #16 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: individual Personnel Folders
Alt. Folder Number: Powell, Brittany Description:
CD Alt. Folder#17 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
v Alt. Folder Number: Prather, Sandra Description:
Alt. Folder#18 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
00 Alt. Folder Number: Qian, Andrew Description:
Alt. Folder #19 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Ramos, Alfred Description:
Alt. Folder#20 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Ramos,Donald Description: .
,
Date
Notification ...tuber Destruction Not .tion Report 12/13/2011 16:54 338 City of Rancho Cucamonga (RC) Page 17
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2413
rhellowing records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
yed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
ing the hold. Return the entire list to the Records Division by 12/21/2011. '
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining- Ending Hold? 12/31/2011 Location Space#
Folders within the above box
Alt. Folder#21 Beginning Dale: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Reeves, Victor Description:
;uUt. Folder#22 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
tD Alt. Folder Number: Reitz, Gloria Description:
in
EAlt. Folder#23 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record TI[le Name: Individual Personnel Folders
p'Alt. Folder Number: Rich, Jesse Description:
ZAlt. Folder #24 Beginning Dale: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Rich, Joseph Description:
ding Date: 12/31/2006 Record Title Name: Individual Personnel Folders
N Alt. Folder#25 Beginning Dale: 01/01/2006 En
0 Alt. Folder Number: Riley, Melissa Description:
W
' Alt. Folder #26 Beginning Dale: 01/01/2006 Ending Dale: 12/31/2006 Record Title Name: Individual Personnel Folders
mAlt. Folder Number: Riley, Melissa Description:
Alt. Folder #27 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Doo Alt. Folder Number: Rodriguez, Alex Description:
Alt. Folder #28 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Rodriguez, Anna Description:
Alt. Folder #29 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name:Individual Personnel Folders
Alt. Folder Number: Rogers, Diane Description:
Alt. Folder #30 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: individual Personnel Folders
Alt. Folder Number: Rojas, Carlos Jr. Description:
Date
Notification Number Destruction Notification Report 12/13/2011 16:54:43
338 City of Rancho Cucamonga (RC) Page 18
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
restroyed,
wing records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be _
then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location _ Space#
Folders within the above box
Alt. Folder#31 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Rosas, Renee Description:
Alt. Folder #32 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
�It. Folder Number: Russell, Carmen Description:
0
0�11t. Folder #33 BeginningDate: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Santana,Yvonne Description:
0
n It. Folder#34 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
oAlt. Folder Number: Saucedo, Adam Description:
NAlt. Folder#35 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
6Alt. Folder Number: Scott, Jeffrey Description:
N
WAlt. Folder #36 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
_UAlt. Folder Number: Segovia, Isaac Description:
N
ry Alt. Folder#37 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Shelby, Aja Description:
0 Alt. Folder #38 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: individual Personnel Folders
OAlt. Folder Number: Sickles, Vickie Description:
Alt. Folder#39 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Siler, Brittany Description:
Alt. Folder #40 - Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Smith, Matthew Description:
Date
Destruction Not tion Report 12/13/2011 16:54•
Notification . .,nber Page 19
338 City of Rancho Cucamonga (RC)
Records Management Division (TMP)
PERSONNEL (4124)
BIII to Name: (4124)
Records coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
he following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
justifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(x)code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location 5 ace#
Folders within the above box
Alt. Folder#41 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Smith, Ronald B. Description:
;U1It. Folder#42 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
CD Alt. Folder Number: Steiner, Michael Description:
N
CAlt. Folder #43 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
'
Alt. Folder Number: Stokes, Terrell Description:
ZAIt. Folder#44 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Taylor, Leon Description:
NAIL. Folder#45 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
NAlt. Folder Number: Temple, Lawrence Description:
W
' Alt. Folder#46 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
N Alt. Folder Number: Temple Le Ada Description:
Alt. Folder #47 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
o Alt. Folder Number: Theokari, Traccee L Description:
O Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
W Alt. Folder#48
-' Alt. Folder Number: Thomas, Gail Description:
Alt. Folder #49 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Thompson, Harold Description:
Alt. Folder #50 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name:Individual Personnel Folders
Alt. Folder Number: Torres,Tanya Description:
Date
Notification Number Destruction Notification Report 12/13/2011 16:54:43
338 City of Rancho Cucamonga (RC) Page 20
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
FThellowing records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to beyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memoi ng the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
Folders within the above box
Alt. Folder #51 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Turner, Marissa Description:
Alt. Folder #52 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name:Individual Personnel Folders
(Alt. Folder Number: Vail, Nathan Description:
2AIt. Folder #53 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name:Individual Personnel Folders
=Alt. Folder Number: Valadez, Ralph Description:
0
D Alt. Folder #54 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name:Individual Personnel Folders
0 Alt. Folder Number: Vasquez, Erika Description:
r jAlt. Folder#55 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
NAIL. Folder Number: Victorino, Taya Description:
WAlt. Folder #56 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
RAIL Folder Number: Wachter, Charles Description:
m
N Alt. Folder #57 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name:Individual Personnel Folders
T)AIt. Folder Number: Walker, Brandi Description:
2,Alt. Folder#58 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: individual Personnel Folders
°D Alt. Folder Number: David, Ward Description:
Alt. Folder#59 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Watson,Tina Description:
Alt. Folder #60 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Willborn, Casi Description: .
Date
Destruction Not tion Report 12/13/2011 16:54:
Notification, .nber Page 21
338 City of Rancho Cucamonga (RC)
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mall Code: Phone: (909)477-2700 ext: 2411
he following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
justifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates ODestroy Date
8egining Ending Hold? 12/31/2011 Location Space#
(X)Code Box Number Cade (Box Contents)
Folders within the above box
Alt. Folder#61 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name:Individual Personnel Folders
Alt. Folder Number: Williams, Jason Description:
Alt. Folder#62 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
III Alt. Folder Number: Yeang, Nancy Description:
CAlt. Folder #63 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Individual Personnel Folders
Alt. Folder Number: Yniguez, Edward Description:
C� Shred 4840 5090.3 Personnel Recruitment 01/01/2008 12/31/2008 12/31/2011 04-03-01 S
p Box Contents: Animal Care Taker 7-1-2008, 6-24-2008,
Box Contents: Assit. City Clerk/Records Mgr. 7/31/2008
N Box Contents: 6/4/2008, Asst. Eng. 3/5/2008, -Traffic
6K) BoxContents: 1/22/08, Assist. Pool Mgr., Ass. Planne
a (Shred 4841 5090.3 Personnel Recruitment 01/01/2008 12/31/2008 12/31/2011 05-03-03 5
m Box Contents: 2008 Recruitment Files
CD Box Contents: See folders
0)
N
p Folders within the above box
'-" Be inning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
DD Alt. Folder#1 g
Alt. Folder Number: CS Coordinator-Youth Program Description: 1/10/2008
Alt. Folder#2 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: CS Coordinator-Youth Program Description: 1/15/200£1
Alt. Folder #3 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Code Enforcement Officer Description: 6/11/08
I /I a0l-L C� ✓ �
Date
Notification Number Destruction Notification Report 12/13/2011 16:54:43
336
City of Rancho Cucamonga (RC) Page 22
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
he following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Dale
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
Folders within the above box
Alt. Folder#4 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Director of Engineering Description: 3/28/2008
Alt. Folder #S Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: CS Supervisor-VGCC Description: 12/7/08
2Alt. Folder #6 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Description: 1/23/08
DAIt. Folder Number: CS Supervisor- VGCC Descri P
;Alt. Folder #7 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
C Alt. Folder Number: Instructor Guard 11 Aquatics Description: 4/8/08
NAIL. Folder #8 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
NAIt. Folder Number: Instructor Guard II Description: 4/13/08 -
WAlt. Folder #9 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name:
m Alt. Folder Number: 15 Analyst I Description: 2/8/08
N Alt. Folder#10 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record TI[le Name:
CIO)Alt. Folder Number: IS Analyst I Description: 3/13/08
Alt. Folder#11 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name:
00 Alt. Folder Number: Lead Maint. Worker Description: 9/3/08
Alt. Folder #12 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name:
Alt. Folder Number: Lead Mechanic Description: 1/31/08
Alt. Folder#13 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: ,
Alt. Folder Number: Lead Mechanic Description: 1/31/08
n-�'OShred 4842 5090.3 Personnel Recruitment 01/01/2008 12/31/2008 12/31/2011 05-03-04 1
Box Contents: Recruitment
Box Contents: Code Enf. Officer(pt)
Box Contents: CS Coordinator 2/8/08, 2/27/08,
Box Contents: 1/10/08, CS Coord. Yth Prog. 12/7/08
Date
Destruction Not tion Report 12/13/2011 16:54: '
Notification . .nber Page 23
338 City of Rancho Cucamonga (RC)
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
F
ollowing records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
oyed, then sign and date the bottom of EACH Page. If you want a box held for an additional 6 months, provide a memo
ying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
C PjSl,red 4843 5090.3 Personnel Recruitment 01/01/2008 12/31/2008 12/31/2011 05-03-04 2
'7— Box Contents: Recruitment- A
Box Contents: Admin Intern 8/14/08, 8/28/08,
Bax Contents: Admin Sec. - Eng. 1/17/08, Animal Care
Box Contents: Attendant 9/23/08, 9/9/08. Taker 3/10/08
]Shred 4844 5090.3 Personnel Recruitment 01/01/2008 12/31/2008 12/31/2011 03-03-03 4
Box Contents: Recruitment - R
Box Contents: See Folders
Z
0
Folders within the above box
ding Date: 12/31/2008 Record Title Name: Personnel Recruitment
NAIt. Folder#1 Beginning Date: 01/01/2008 En
0lt. Folder Number: Purchasing Clerk Description: 4/3/08
roAW
' Alt. Folder #2 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Retard Title Name: Personnel Recruitment
Alt. Folder Number: Rec. assistant-Theatre Description: 8/14/08
0) Alt. Folder#3 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
AAlt. Folder Number: Rec. Attendant - Playschool Description: continuous
Alt. Folder#4 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
00 OS 4tion: '
Alt. Folder Number: Rec. assistant- Bldg. Coverage Description: /
Alt. Folder #5 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Rec. assistant-Adult Sports Description: 4/08
Alt. Folder #6 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Rec. assistant-Bldg. Coverage Description: 4/08
Date
Notification Number Destruction Notification Report 12/13/2011 16:54:43
338 City of Rancho Cucamonga (RC) Page 24
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Cade: Phone: (909)477-2700 ext: 2411
he following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
"ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy - Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
Folders within the above box
Alt. Folder#7 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Rec. assistant-Pee Wee &Youth Sports Description: 4/08
Alt. Folder#8 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
jpUt. Folder Number: Summer Sports Camp Description: 4/08
rn
2AIt. Folder#9 Beginning Dale: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
It. Folder Number: Teen Center
Description: 4/08
0It. Folder #10 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
0Alt. Folder Number: VGCC Description: 4/08
NAIL Folder#11 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
r It. Folder Number: Recreation attendant - Mobile Description: 4/08
Q0AIt. Folder#12 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
f�_U,Alt.,Folder Number: Recreation attendant- Summer Camp Description: 4/08
n •�p IXlShred 4845 5090.3 Personnel Recruitment 01/01/2008 12/31/2008 12/31/2011 03-03-04 2
O1'''777TTT"' Box Contents: Recruitment
rs
o Folders within the above box
ODAlt. Folder #1 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Program Specialist - Referee Description: Continuous
Alt. Folder#2 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Public Works Inspector II Description: 1/08
Alt. Folder#3 Beginning Date:01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment '
Alt. Folder Number: Public Works IMaintenance Manager Description: 10/08
Date
Destruction Not tion Report 12/13/2011 16:54'
Notification . _mber Page 25
338 City of Rancho Cucamonga (RC)
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
The following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
Folders within the above box
Alt. Folder#4 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Public Works Director Description: 03/08
;uAlt. Folder #5 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Pit. Folder Number: Public Services Tech 11 Description: 04/08
E-Alt. Folder #6
Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
5 Alt. Folder Number: Public Works Inspector II Description: 02/08
ding Dale: 12/31/2D08 Record Title Name: Personnel Recruitment
ZAlt. Folder #7 Beginning Date: 01/01/2008 En
Alt. Folder Number: Purchasing Clerk Description: 04/08
NAIL. Folder#8 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
N`A,.�It.,Folder Number: Purchasing Clerk PT Description: 02/08
C NJShred 4847 5090.3 Personnel Recruitment 01/01/2008 12/31/2008 12/31/2011 03-03-04 5
"''''777TTT��� Box Contents: 2008 Recruitment
to Box Contents: See Folder listings
N
W Folders within the above box
0 Alt. Folder #1 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
co Alt. Folder Number: Description: Program Specialist - FOH 5/21/08
Alt. Folder #2 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Description: Program Specialist- FOH 4/30/08
Alt. Folder #3 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Description: Program Specialist - Human Services 1/30/08
Date
Notification Number Destruction Notification Report 12/13/2011 16:54:43
336
City of Rancho Cucamonga (RC) Page 26
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
he following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
Folders within the above box
Alt. Folder#4 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Description: Program Specialist- Pee Wee Sports 4/1/08
Alt. Folder #5 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recrultment
Alt. Folder Number: Description: Program Specialist - Playschool Continuous
CAIt. Folder #6 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
.
o�Alt. Folder Number: Description: Program Specialist - Playschool B
ZAlt. Folder #7 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
o Alt. Folder Number: Description: Program Specialist-Volunteer Services 5/7/08
NAIt. Folder #8 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
NAIL. Folder Number: Description: Program Specialist-Volunteer Services 4/3/08
W
Alt. Folder#9 BeginningDate: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Description: Program Specialist - VGCC Rentals - 4/30/08
N Alt. Folder#10 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Description: Program Specialist- Referee 12/7
0 Alt. Folder #11 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Do Alt. Folder Number: Description:
PShred 4848 5090.3 Personnel Recruitment 01/01/2008 12/31/2008 12/31/2011 03-03-04 6
Box Contents: Recruitment 2008
Folders within the above box
Alt. Folder#1 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Description: Office Services Specialist 11 8/7/08
Date
Notification �nber Destruction Not tion Report 12/13/2011 16:54
.
338 City of Rancho Cucamonga (RC) Page 27
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
he following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
Folders within the above box
Alt. Folder #2 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Description: Personel Clerk 7/16/08
-,./tit. Folder #3 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
tDAlt. Folder Number: Description: Program Specialist - Adult Sports 8/28/08
to
CAlt. Folder #4 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
=Alt. Folder Number: Description: Program Specialist - Box Office 8/21/08
ZAIt. Folder#5 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Description: Program Specialist - Central Park Rentals 10/29/08
NAIt. Folder#6 Beginning Date: 01/01/2006 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
CAlt. Folder Number: Description: Program Specialist- Central Park Rentals 10/01/08
w
. Alt. Folder#7 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
w Alt. Folder Number: Description: Program Specialist - Contract Classes OB/ZB/08
CD Alt. Folder#8 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
c0OAlt. Folder Number: Description: Program Specialist- Epicenter 12/13/07
OI Alt. Folder #9 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
00
Alt. Folder Number: Description:
Alt. Folder#10 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
.Alt.,Folder Number: Description:
INShred 4849 5090.3 Personnel Recruitment 01/01/2008 12/31/2008 12/31/2011 06-01-01 3
`Y Box Contents: Recruitment- 2008
Box Contents: See Folder Listings
Date
Notification Number Destruction Notification Report 12/13/2011 16:54:43 338 City of Rancho Cucamonga (RC) Page 28
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
he following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
Folders within the above box
Alt. Folder#1 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Description: Librarian I In-House 8/7/08
;DkIt. Folder #2 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
y Alt. Folder Number: Description: Librarian I In-House 7/28/08
0
Ing Dale: 12/31/2008 Record Title Name: Personnel Recruitment
C Alt. Folder#3 Beginning Date: 01/01/2008 End
1.
j Alt. Folder Number: Description: Lead Mechanic 9/11/08
OZAK. Folder#4 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Description: Lead Mechanic 8/20/08
pAlt. Folder#5 Beginning Date:01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
"Alt. Folder Number: Description: Library Assistant 1 - Reference 8/21/08
Alt. Folder #6 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
�
Alt. Folder Number: Description: Library Clerk Back to Basics 8/20/08
mAlt. Folder #7 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
tO Alt. Folder Number: Description: Library Clerk Back to Basics 8/07/08
0
Dp Alt. Folder#8 Beginning Date:01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Description: Library Clerk 1/15/08
Alt. Folder #9 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Description: Library Assistant I 6/30/08
Alt. Folder#10 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
vAllFt. Folder Number: Description: Library Assistant I Reference 8/7/08
1 V PI s'red 4850 5090.3 Personnel Recruitment 01/01./2008 12/31/2008 12/31/2011 05-03-04 5
T Box Contents: Recruitment Files - 2008
Box Contents: See Folder Listing
Date
Notification .nber Destruction Not tion Report 12/13/2011 16:54,
338 City of Rancho Cucamonga (RC) Page 29
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
he following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
justifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
Folders within the above box
Alt. Folder #1 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Description: Recreation Leader- Box Office.1/3/08
M%lt. Folder #2 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
CD Alt. Folder Number: Description: Recreation Leader- Special Needs 4/1/08
0
,C.AI t. Folder #3 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
OAlt. Folder Number: Description: Recreation Leader - Summer Sports 4/1/08
It. Folder #4 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Description: Recreation Leader- Playschool 8/28/08
N3
3Folder #5 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
WAIt. Folder Number: Description: Recreation Leader - Computer Services - 9/4/08
Alt. Folder #6 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: - Description: Recreation Leader - Summer Camp 4/1/08
-4Alt. Folder #7 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
0Alt. Folder Number: Description: Recreation Leader- Building Coverage 4/1/08
0
poAlt. Folder#8 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Description: Recreation Leader- Registration 4/1/08
Alt. Folder #9 Beginning Date:01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recrultment
Alt. Folder Number: Description: Redevelopment analyst 11 6/23/08
Alt. Folder *10 Beginning Date:01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Description: Redevelopment analyst 11 6/23/08
Date
Notification Number Destruction Notification Report 12/13/2011 16:54:43
338 City of Rancho Cucamonga (RC) Page 30
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
F
lowing records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
yed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
ing the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
Folders within the above box
Alt. Folder #I1 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Description: RVT 7/24/08
Alt. Folder #12 Beginning Date:01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Rlt. Folder Number: Description: Senior Maintenance Worker 3/13/08
CD
En
2AIt. Folder #13 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Tltle Name: Personnel Recruitment
gAlt. Folder Number: Description: Senior Planner 10/16/08
0
�AIt. Folder #14 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
/�O_AI�t. Folder Number: Description: Swim Aide 4/1/08
IJP (shred 4851 5090.3 Personnel Recruitment 01/01/2008 12/31/2008 12/31/2011 06-02-04 4
p7'� Box Contents: Recruitment Files
N3 Box Contents: See Folder Listing
W
mFolders within the above box
Alt. Folder #1 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
-(Alt. Folder Number: Description: Theatre Production 4/1/08
0AIt. Folder #2 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
WAlt. Folder Number: Description: Theatre Tech II 8/14/08
J
Alt. Folder #3 - Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Description: Theatre Tech 111 11/10/08
Alt. Folder #4 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
n Al Folder Number: Description: Veterinarian 3/27/08
1 [ hred 4852 5090.3 Personnel Recruitment 01/01/2008 12/31/2008 12/31/2011 08-01-01 1
Box Contents: Recruitment Files
Box Contents: 2008
Box Contents: Office Services Clerk
Box Contents: 1/17/08
U
Date
Notification . ober Destruction Not tion Report 12/13/2011 16:54•
.
338 City of Rancho Cucamonga (RC) Page 31
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
F—�
lowing recordsare due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to beyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memong the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
I / ' Shred 4853 5090.3 Personnel Recruitment 01/01/2008 12/31/2008 12/31/2011 02-03-03 1
t Box Contents: Recruitment Files - 2008
Box Contents: See Folder Listings
olders within the above box
pAlt. Folder #1 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: Description: Office Services Specialist 11 7/28/08
=Alt. Folder#2 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
It. Folder Number: Description: Office Services Specialist II 8/14/08
—Alt. Folder#3 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
�It. Folder Number: Description: Office Services Specialist 11 7/24/08
NBe Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
wAlt. Folder #4 B g
Alt. Folder Number: Description: Outreach Technician 9/17/08
Q Alt. Folder #5 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
0)
vAlt. Folder Number: Description: Outreach Technician 2/27/08
N
ding Dale: 12/31/2008 Record Title Name: Personnel Recruitment
p Alt. Folder #6 Beginning Date: 01/01/2008 En
/pOAlt.
Folder Number: Description: Outreach Technician 9/2/08
Ir -, Shred 4854 5090.3 Personnel Recruitment 01/01/2008 12/31/2008 12/31/2011 08-01-01 2
T Box Contents: Recruitment Files
Box Contents: See Folder Listings
Folders within the above box
Da e
Notification Number Destruction Notification Report 12/13/2011 16:54:43
338 City of Rancho Cucamonga (RC) Page 32
Records Management Division (TMP)
PERSONNEL (4124)
8111 to Name: (4124)
Records Coordinator: Chris Pittenger Mall Code: Phone: (909)477-2700 ext: 2411 -
Fstifying
lowing records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be .
ed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
Folders within the above box
Alt. Folder#1 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record The Name: Personnel Recruitment
Alt. Folder Number: Description: Library Assistant 1 7/17/08
Alt. Folder#2 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Alt. Folder Number: . Description: Library Assistant 11 12/31/08
cD
2AIt. Folder#3 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
C Description: Library Page 8/14/08
=Alt. Folder Number:
ZAIt. Folder #4 Beginning Date: 01/01/2008 Ending Date: 12/31/2008 Record Title Name: Personnel Recruitment
Q Alt. Folder Number: Description: Library Page 7/30/08
N
o - Total Eligible Boxes to be destroyed = 18
W Eligible Boxes on Hold = 0 - -
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
O Total Available Boxes to be destroyed = 18
V
W
O
OD
Date
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign, date and return to the Records Division by
January 5, 2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Planning (4333) Requestor: Valerie Victorino
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center and, as such, are not listed in the City's
Automated Records Management System(Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
2050.2—Dept'l Budget Working Papers All dated thru calendar year 2009
8021.3 —Home Occupation Permits All dated prior to 12/31/2011 (to be transferred to
the Business Licensing Division)
Department Approval:
Z,)Z �
Signature Date
CITY QE R P1C.90 CLlCM0NG4
Destroyed by:
DEC 15 2011
' C
Signare Date to RECE P
tuH - PEa N3 !1d
Resolution No. 12-023 - Page 74 of 81
Notification ber Destruction Noti 'ion Report 12/13/2011 16:59:7',
.
342 City of Rancho Cu....monga (RC) Page 1
Records Management Division (TMP)
PLANNING DIVISION (4333)
Bill to Name: (4333)
Records Coordinator: Vlctorino,Valerie Mail Code: Phone: (909)477-2700 ext: 4327
F-
following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(K)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
Sc i/Recyc 3959 7010.2 Planning Commisson Agendas 01/01/2006 12/31/2006 12/31/2011 04-01-04 3
Box Contents: Planning Commission Agendas
Box Contents: SCANNED 9/07
E -.�xcluded Total Eligible Boxes to be destroyed = I
o Eligible Boxes on Hold = 0
c_ Elgibile Boxes Checked Out = 0
o Eligible Boxes Removed = 0
Z Total Available Boxes to be destroyed = 1
0
N
O
N
W
N
C
N
V
M
O
1
W
1
Date
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign,date and return to the Records Division by
January 5, 2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Purchasing(Dept 4153) Requestor Keri Hinoios
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records /Documents (Mo/Yr)
Schedule when applicable)
1020.1 — General Correspondence All prior to 1/1/2010
1020.2—Vendor Files All that became inactive prior to 1/1/2010
12050.7—Telecommunications Devices All prior to 1/1/2010
4070.5 —WMBE Statistical Reports All prior to 1/1/2002
6010.1 —Bids—Unsuccessful All prior to 1/1/2010
6010.2—Purchase Requisitions All that became inactive prior to 1/1/2008
6010.3 —Request for Qualifications All that became inactive prior to 1/1/2008
6010.4—Purchase Orders All that became inactive prior to 1/1/2008
6010.5 —Purchasing Policy&Procedures All that were superseded prior to 1/1/2010
6040.2—Salvage & Surplus Property All prior to 1/1/2008
6060.1 —Fixed Assets / Equipt. History All that became inactive prior to 1/1/2006
Department Approval:
to Vie. v, Date
Destroyed by:
Signature Date
Resolution No. 12-023 - Page 76 of 81
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign, date and return to the Records Division by
January 5,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department R C C F (50301 Requestor Melissa Morales
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records /Documents (Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence All thru December 31, 2008
1020.3 —Programs/Projects/Events All that became inactive prior to 1/1/2005
7012.9—Audio Tapes All thm December 31, 2008
Department Approval:
Signature Date
Destroyed by:
u(�� l(I'z6,
Signature Date
Resolution No. 12-023 - Page 77 of 81
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the December 2011 semi-annual destruction. Sign,date and return to the Records Division by
January 5,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: , Redevelopment Agency (5010) Requestor Linda Daniels
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records /Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence Calendar Year 2009
2050.2—Dept'l Budget Working Papers Calendar Year 2009
4010.3 — Special District Formation Records All that were expired/completed/terminated prior
to 1/1/2002 (after scanning)
Department Approval:
IV
Signature Date
Destroyed by:
Signature Date
Resolution No. 12-023 - Page 78 of 81
Notification Number Destruction Notification Report 12/13/2011 17:03:17
347
City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
REDEVELOPMENT FINANCE (5015)
Bill to Name: (5015)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize[o be
destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location Space#
I�Recycle 3695 4050.3 RDA - Bond Statement Files 07/01/1997 06/30/2001 06/30/2011 08-03-10 2
Box Contents: RDA Trustee Statements
Box Contents: 97/98 - 00/01
Box Contents: RDA Escrow,TA Bonds, Etc-
(D06/30/2011 07/01/1997 06/30/2001 06/30/2011 OS-03-10 1
m �tYecycle 3696 4050.3 RDA - Band Statement Files
0
Box Contents: RDA Trustee Statements 97!98 - 00!01
Box Contents: Trust 799S4, 90 TA Bonds, Revenue Bonds,
n Box Contents: West End, Etc.
Z
Recycle 3697 4050.3 RDA - Bund Statement Files
07/01/1997 06/30/2001 06/30/2011 08-03-09 2
N) Box Contents: RDA Trustee Staternents 97/98 - 00/01
o Box Contents: 95/96 Analysis, 96197 Trust Analysis, 96
N Box Contents: TIA Bonds, COP Community Park, Etc.
W
E = Excluded Total Eligible Boxes to be destroyed = 3
MEligible Boxes on Hold = 0
0) Elglbile Boxes Checked Out = 0
Eligible Boxes Removed = 0
OD
Total Available Boxes to be destroyed = 3
i� ✓ O
Date
CITY OF RANCHO CUCAMONGA 0,,,,,,1,aainchoCucaApproval and Authorization To Destroy Paper Records and/or Documents(To be processed with the December 2011 semi-annual destruction. Sign, date and return to the by
January 5,2012 Do not destroy listed records until notified by the Record's Coordinator that a
Department Risk Management (4154) Requestor Claudia Nunez
I have inspected the following records/documents and recornmend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
r
cription of Records /Documents (Include Beginning and Ending (Inclusive) Dates of
ord Title Code from Records Retention Records /Documents (Mo/Yr)
edule when applicable)
0.3 —Pre-Empl. Physicals (non-hires) All thru calendar year 200900.5 —Motor Vehicle Reports (MVR's) All that were superseded prior to 1/1/2012
Department Approval:
Signature! Dste�
Destroyed by:
Signature Date
Resolution No. 12-023 - Page 80 of 81
Notification. .mber Destruction No ition Report 01/23/2012 09:2'
341 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
RISK MANAGEMENT (4154)
Bill to Name: (4154)
Records Coordinator: Claudia Nunez Mail Code: Phone: (909)477-2700 ext: 2420
he following records are due for destruction on 12/31/2011. Place your initials next to EACH box you authorize to be
destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by12/21/2011.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2011 Location S ace#
Shred 3136 7040.6 Claims Against the City 01/31/2001 12/31/2004 12/31/2011 10-02-08 2
Box Contents: Claims against the City
Box Contents: General Liability Claims 2001
it Shred 3143 7040.6 Claims Against the City 01/31/1995 12/31/2004 12/31/2011 10-02-06 1
Box Contents: General Liability Claims
0 Box Contents: 01/1997 thru 06/2005
0 Shred 3662 7040.6 Claims Against the City 01/01/2004 12/31/2004 12/31/2011 10-01-09 1
Box Contents: Claims Against the City
hred 4839 5070.0 Training Documentation 01/01/1973 12/31/2003 12/31/2007 02-03-01 1
Box Contents: Misc. Fire Training Folders
w
EU Excluded Total Eligible Boxes to be destroyed = 4
Eligible Boxes on Hold = 0
N
00 Elgibile Boxes Checked Out = 0
oEligible Boxes Removed = 0
1 Total Available Boxes to be destroyed = 4
co
I
Date