HomeMy WebLinkAbout2009/02/12 - Agenda Packet - Library Board of TrusteesLIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Thursday
6 p.m.
February 12, 2009
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
***
City Councilmembers
Donald J. Kurth, M.D., Mayor
L. Dennis Michael, Mayor Pro Tem
Rex Gutierrez, Councilmember
Sam Spagnolo, Councilmember
Diane Williams, Councilmember
***
Boardmembers
Robert Coberly, President
Sharon Nagel, President Pro Tem
Jackie Amsler, Member
Scott Haddon, Member
Luella Hairston, Member
DECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
i presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, on r~lo. (D, a~~9 ,
at ~ G/~? I posted a true and correct co
py of the meeting
agenda dated // ~,~ • ~~~ ~D/ at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury, that the foregoing is
true and correct and that this declaration was executed on
a/~P~9 , at Rancho Cucamonga.
l~opEY'F r'~+~ QrtS~I.~ LibVAv,~ ~YCC'fo('
pEna~nra unvo rr -,~,ro., Mw,..,......,
City of Rancho Cucamonga
BY: ~(~cr~~~`u.c.~ti
Vivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
LIBRARY BOARD OF TRUSTEES AGENDA
RANCHO
CUCAMCNCA FEBRUARY 12, 2009
' 1
A. CALL TO ORDER
1. Roll Call: Amsler , Coberly Haddon ,
Hairston and Nagel
B. PRESENTATIONS
1. "Review of the Draft Rancho Cucamonga Guiding Principles" -
Presentation by City Planning Department Staff on the City's new
General Plan.
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: January 8, 2009. 5
D. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: Oral reports presented by Robert Karatsu, 10
Library Director and Michelle Perera, Acting Assistant Library
Director.
2. Budget Report: Report presented by Robert Karatsu, Library
Director.
a. Status of 2008/2009 Budget. ~ 8
3. Children's Services: Oral update by Renee Tobin, Principal
Librarian.
4. Archibald Library: Oral update by Karye Hood, Reference Services
Coordinator.
5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
E. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
- LIBRARY BOARD OF TRUSTEES AGENDA
FEBRUARY 12, 2009 2
IjANCUo
cUCAMONGA
1. Library Director Goals
a. Discussion led by Robert Karatsu, Library Director. 25
Report attached.
2. Konica Minolta Copiers -price of print jobs
a. Oral report by Robert Karatsu, Library Director.
3. Historical Preservation -Rains House
a. Oral report by Cara Vera, Senior Librarian.
4. CALTAC Workshop
a. Discussion led by Robert Karatsu, Library Director. Flyer 29
attached.
5. Update on Telethon 2009
a. Oral report by staff.
6. Rancho Cucamonga Library Services for Seniors
a. Report by Jennifer Downey, Reference Librarian. Report 31
attached.
7. Teen Member Reports
a. Oral report by Cara Vera, Senior Librarian.
F. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
~~ G. PUBLIC COMMUNICATIONS ~~
This is the time and place for the general public to address the
Library Board of Trustees on any item listed on the agenda. State law
prohibits the Library Board from addressing any issue not previously
included on the Agenda. The Board may receive testimony and set
the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as
deemed necessary by the Chair, depending upon the number of
individuals desiring to speak. All communications are to be
addressed directly to the Board, not to the members of the audience.
- LIBRARY BOARD OF TRUSTEES AGENDA
FEBRUARY 12, 2009 3
RANCHO
CUCAMONGA
This is a professional business meeting and courtesy and decorum
are expected. Please refrain from any debate between audience and
speaker, making loud noises or engaging in any activity which might
be disruptive to the decorum of the meeting.
H. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Thursday,
February 5, 2009, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive.
STAFF REPORT
LIBRARY SERVICES DEP[\RTnIENT
Date: February 12, 2009
To: Members of the Board of Library Trustees
From: Robert Karatsu, Library Director
Subject: gppROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the meeting of January 8, 2009.
BACKGROUND/ANALYSIS
~-
RANCHO
CUCAMONGA
Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken and
compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
Respectfully submitted,
Robert Karatsu
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Boazd of Trustees was held on Thursday, January 8, 2009, in
the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6 p.m. by President Pro Tem Nagel. Present were
Members Amsler, Haddon and Hairston.
Also present were: Robert Kazatsu, Library Director, Michelle Perera, Acting Assistant Library
Director, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator/Archibald
Library, Cara Vera, Senior Librarian, Rose Manela, Literacy Supervisor, Carol Durkel, Office
Specialist TT and Vivian Garcia, Administrative Secretary.
***+~*
B. CONSENT CALENDAR
B1. Approval of Minutes: November 13 and December 11, 2008.
MOTION: Moved by Member Hairston to approve the consent calendar, seconded by Member
Amsler Motion carried 4-0-1 (with Coberly absent).
****r*
C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Library Status Report: Oral reports presented by staff.
a. "Organization in Transition"
Robert Karatsu, Library Director, presented an oral update on the Rancho Cucamonga Public Library
in transition.
Robert Karatsu, Library Director, stated that Deborah Clark would be working as a Library
Consultant until June. She will be working on the following items:
Fundraising
Library Foundation
Budget
Grant for the second floor of Paul A. Biane Library
Library Board Welcome Packet
b. Review of current statistics. Oral reports by Robert Karatsu, Library Director and
Michelle Perera, Acting Assistant Library Director.
Library Board Minutes
January 8, 2009
Page 2
Robert Karatsu, Library Director, reviewed the statistics for Archibald Library with the Board.
Michelle Perera, Acting Assistant Library Director, reviewed the Paul A. Biane Library stats with the
Board.
C2. Budget Reports: Reports presented by Robert Karatsu, Library Director.
a. Status of 2008/2009 Budget.
Robert Karatsu, Library Director, reviewed the Budget with the Library Board.
C3. Children's Services: Oral update by staff.
a. Oral presentation by Principal Librarian Renee Tobin.
Renee Tobin, Principal Librarian, reviewed the registration of storytimes, the Snowflake Festival and
the Cookies and Carols programs with the Board.
Renee Tobin, Principal Librarian, stated that Good Morning America came out and interviewed one
of the Adult Literacy Tutor and Learner teams. A video was played of the Good Morning America
segment which aired on December 27, 2008.
Rose Manela, Literacy Supervisor, reviewed the process with the Board.
C4. Archibald Library: Oral update by staff.
a. Status of Remodel Project and punch list. Oral report by Robert Karatsu, Library
Director.
Robert Karatsu, Library Director, presented an oral update ofthe few items on the punch list with the
Board.
C5. Paul A. Biane Library: Oral update by staff.
Michelle Perera, Acting Assistant Library Director, mentioned the Chinese New Year Celebration
which will be held on Friday, January 23, with the Board. Angelica Trummell, Library Assistant, is
coordinating the event with staff.
Michelle Perera, Acting Assistant Library Director, stated that on Friday, February 20 at 7 p.m., the
third annual Black History Cultural Arts Night will beheld at the Paul A. Biane Library. She also
mentioned that on January 31 there will be a launch ofnew program, VG Kids Club. She stated that
more information would be coming.
Library Board Minutes
January 8, 2009
Page 3
Michelle Perera, Acting Assistant Library Director, updated the Board on the grants Library staff had
been working on.
**~***
D. BOARD BUSINESS
D1. American LibraryAssociation and California Library Association Conferences: Update from
Board Members who attended the events.
Board Member Amsler gave an oral report on the conferences she attended.
Board Member Hairston presented an oral report on the conferences she attended.
Board Member Haddon gave an oral report on the conference he attended in San Jose.
President Pro Tem Nagel presented an oral report on the conferences she had attended.
D2. Discussion of funds received from California State Library, including Public Library
Foundation (PLF) and Direct Loan for non-resident use. PowerPoint presentation byRobert Karatsu
Library Director, report attached.
Robert Karatsu, Library Director, gave an oral report while presenting the PowerPoint Presentation
to the Board on funds received from California State Library.
D3. Konica Minolta Copiers -price of print jobs.
a. Oral report by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, requested the item to be held over due to the absence of President
Coberly.
D4. Historical Preservation.
Robert Karatsu, Library Director, notice [his item had been listed in the past on the minutes. He
asked for input from the Board.
Board Member Amsler asked about historical documents, oral tapes and books on the history of the
City of Rancho Cucamonga.
Board Member Amsler stated that Cal Poly has the Vintner's Collection.
Library Boazd Minutes
January 8, 2009
Page 4
Robert Karatsu, Library Director, stated that when the Rancho Cucamonga Public Library opened in
1994, library staff tried to get a hold of local historical books and items.
Board Member Amsler stated that the Founder's Day would be a good time to have a historical
display with land maps and items. The Daily Bulletin had a file drawer with historical photos. She
will check with staff there and see if anything is available.
Robert Karatsu, Library Director, stated that staff will follow up and contact the staff at the Rains
House.
D5. Teen Board Reports. Oral report by Cara Vera, Senior Librarian.
Cara Vera, Senior Librarian, gave an oral update on the Teen Board.
**~**~
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Konica Minolta Copiers -the prices for color and black/white copies and print jobs.
E2. Library Director Goals
E3. Historical Preservation -Rains House
E4. CALTAC Workshop
E5. Telethon 2009
E6. Update on the Senior Library at Central Park
*****~
F. COMMUNICATIONS FROM THE PUBLIC
None
******
G. ADJOURNMENT
Robert Karatsu, Library Director, closed the meeting in memory of Charles Goolsby.
MOTION: Moved by Member Hairston to adjourn, seconded by Member Haddon. Motion carved,
4-0-1 (with Coberly absent). Meeting adjourned at 7:32 p.m.
Res ectfully~bmitted,
V~vlan Garcia~~~
Administrative Secretary
STAFF REPORT - ~,~_
~,
LIBRARY SL'RVICES DEPARTTSENT
RANCHO
Date: February 12, 2009 C,UCAb90NGA
To: Rancho Cucamonga Library Board
From: Robert Karatsu, Library Director
Subject: LIBRARY STATUS REPORT
No recommendation. For information only.
BACKGROUND/ANALYSIS
The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library
are attached. These reports include a separate sheet for the Paul A. Biane Library, the Archibald
Library and a sheet with combined statistics. Reports attached for December.
FISCAL IMPACT
None.
Respectfully submitted,
Robert Karatsu
Library Director
Days Open 54 55
Items Borrowed (AR, BL, BKM) 94,946 90,241
Average Daily 1,758 1,641
Change 5%
Patrons Registered (AR, BL, BKM) 1,349 1,387
Average Daily 25 25
Change -3%
Information Questions 17,126 16,380
Average Daily 317 298
Change 5%
Library Visitors 49,267 54,936
Average Daily 912 999
Change -10%
Children's Programs 2,645 1,578
# of Sessions 64 53
Aver. Per session 41 30
Change 68%
Items Classified 2,887 5,954
Change -52%
Volunteer Hours 502 488
Change 3%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 8,101 7,016
Change 15%
Technology Questions 4,969 6,425
Change -23%
ProgramslClasses Attendance 116 151
# of Sessions 7 5
Aver. per session 17 30
ADULT SERVICES
Information Questions 7,147 5,265
Average Daily 132 96
Change 36%
Programs/Classes Attendance 19 33
# of Sessions 3 4
Aver. per session 6 8
Teen Programs 28 5
# of Sessions 3 1
Aver. per session 9 5
TourslGroup Visits Attendance 12 30
# of Sessions 1 2
Aver. per session 12 15
CHILDRENS SERVICES
Information Questions 5,010
Average Daily 93
Change 7%
Bouncing Babies! 306
# of Sessions 12
Aver. Per session 26
Toddler Time 210
# of Sessions 9
Aver. Per session 23
Preschool Storytime Attendance 397
# of Sessions 16
Aver. per session 25
Afterschool Storytime Attendance 1 11
# of Sessions 8
Aver. per session 14
Family Storytime Attendance 653
# of Sessions 28
Aver. per session 23
Special Events Program Attendance 1,066
# of Sessions 3
Aver. per session 355
Group Visits to Library Attendance 139
# of Sessions 6
Aver. per session 23
~ Jan-09 J
Days Open 29
Items Borrowed (incl. renewals) 43,856
Average Daily 1,512
Change 10%
Patrons Registered 631
Average Oaily 22
Change 4%
Information Questions 6,773
Average Dairy 234
Change -14%
Library Visitors 22,776
Average Daily 785
Change -22%
Children's Programs 447
# of Sessions 21
Aver. Per session 21
Change 5%
Items Classified 1,714
Change -62%
Volunteer Hours 341
Change 35%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 4,550
°/ Change 18%
Technology Questions 1,512
Change -46%
ProgramslClasses Attendance 12
# of Sessions 2
Aver. per session 6
ADULT SERVICES
Information Questions 2,391
Average Daily 82
Change 18%
Programs/Classes Attendance 5
# of Sessions 1
Aver. per session 5
Teen Programs 1
# of Sessions 1
Aver. per session 1
Tours/Group Visits Attendance 0
# of Sessions 0
Aver. per session 0
CHILDRENS SERVICES
Information questions 2,870
Average Daily 99
Change
Bouncing Babies
# of Sessions
Aver. Per session
Toddler Time
# of Sessions
Aver. Per session
Preschool Storytime Attendance
# of Sessions
Aver. per session
Attenschool Storytime Attendance
# of Sessions
Aver. per session
Family Storytime Attendance
# of Sessions
Aver. per session
Special Events Program Attendance
# of Sessions
Aver. per session
Group Vlsits to Library Attendance
# of Sessions
Aver. per session
5%
98
4
25
115
4
29
158
8
20
73
4
18
85
4
21
16
1
16
23
2
12
Days Open 25 26
Items Borrowed 44,730 44,268
Average Daily 1, 789 1, 703
Change 1
Patrons Registered 689 750
Average Daily 28 29
Change -8%
Information Questions 10,353 8,543
Average Daily 414 329
Change 21%
Library Visitors 26,491 25,831
Average Daily 1,060 994
Change 3%
Children's Programs 2,198 1,151
# of Sessions 43 33
Aver. Per session 51 35
Change 91
Items Classified 1,173 1,496
Change -22%
Volunteer Hours 161 235
Change -32%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 3,551 3,649
Change -3%
Technology Questions 3,457 3,650
Change -5%
Programs/Classes Attendance 104 151
# of Sessions 5 5
Aver. per session 21 30
ADULT SERVICES
Information Questions 4,756 3,237
Average Daily 190 125
Change 47%
Programs/Classes Attendance 14 33
# of Sessions 2 4
Aver. per session 7 8
Teen Programs 27 5
# of Sessions 2 1
Aver. per session 14 5
TourslGroup Visits Attendance 12 30
# of Sessions 1 2
Aver. per session 12 15
CHILDRENS SERVICES
Information Questions 2,140 1,656
Average Daily 86 64
Change
Bouncing Babies! 208
# of Sessions 8
Aver. Per session 26
Toddler Time 95
# of Sessions 5
Aver. Per session 19
Preschool Storytime Attendance 239
# of Sessions 8
Aver. per session 30
Afterschool Storytime Attendance 38
# of Sessions 4
Aver. per session 10
Family Storytime Attendance 568
# of Sessions 24
Aver. per session 24
Special Events Program Attendance 1,050
# of Sessions 2
Aver. per session 525
Jan-09 Jan-08
BOOKMOBILE
Items Borrowed (incl. renewals) 6,360
Change 6%
Patrons Registered 29
ADULT LITERACY SERVICES
Tutor Teams Matched 39 44
Change -11
Learners Waiting 6 11
Change -45%
Families for Literacy Participants 6 9
Computer Literacy Participants 60 58
BACK 2 BASICS ARCHIBALD
# of Students 0
# of Sessions 0
# of Volunteer Hours 0
Special Program Att. 0
# of Sessions 0
Aver. Per session 0
BACK 2 BASICS BIANE
# of Students 0
# of Sessions 0
# of Volunteer Hours
Special Program Att.
# of Sessions 0
Aver. Per session 0
SCHOOL 8 COMMUNITY OUTREACH 80
# of Visits 1
VIRTUAL LIBRARY SERVICES
Searches 117,996 29,286
Retrievals 13,980 9,892
Remote Access 105,477 8,000
Tutor.Com Use 336 343
Home Access 324 336
In-Library Use 12 7
Digital Books 168 40
Audio Downloads 112 27
eBook Downloads 56 13
website Hits 387,088 220,175
HOMEBOUND SERVICES
Patrons Served 28 29
Materials Loaned 318 277
Visitor Hours Volunteered 17.00 13.10
STAFF REPORT ~~r; ~r
LIBRARY SERVICES DEPAR'ITTTIENT ~~~
RANCHO
Date: February 12, 2009 C;UCAMONGA
To: Rancho Cucamonga Library Board
From: Robert Karatsu, Library Director
Subject: STATUS OF 2008/2009 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is
attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue
and combined revenues.
Schedule B, titled "Balance Sheet FY 2008/2009" is a report balancing income vs. projections for
the current fiscal year to date and is attached.
Schedule C, titled "Library Expenditures 2008/2009" is an accounting of all funds expended in the
current fiscal year and is attached.
FISCAL IMPACT
None.
Respectfully s~ub~mi~tte/d,
Robert Karatsu
Library Director
Schedule A
TOTAL LIBRARIES FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Jan-09
01-Jan $0 .00 $0. 00 $0 .00
02-Jan $715 .03 $384. 31 $0 .00
03-Jan $472 .57 $353. 18 $0 .00
04-Jan $205 .85 $115. 79 $0 .00
OS-Jan $1,208 .28 $337. 67 $0 .00
06-Jan $976 .52 $374. 55 $9 .40
07-Jan $962 .66 $285. 29 $0. 00
08-Jan $706 .06 $200. 57 $3 .00
09-Jan $650 .33 $330. 90 $3. 00
10-Jan $758 .30 $397. 05 $29. 00
11-Jan $130 .93 $113. 74 $0. 00
12-Jan $1,133 .46 $300. 54 $0. 00
13-Jan $657 .87 $324. 65 $1. 60
14-Jan $615 .43 $340. 61 $1. 00
15-Jan $694 .53 $222. 37 $0. 00
16-Jan $466 .74 $303. 11 $0. 00
17-Jan $510 .17 $430. 95 $0. 00
18-Jan $307 .74 $110. 48 $0. 00
19-Jan $0 .00 $0. 00 $0. 00
20-Jan $968 .12 $415. 92 $3. 00
21-Jan $713 .84 $324. 88 $0. 00
22-Jan $654 .85 $312. 83 $0. 00
23-Jan $438 .60 $379. 71 $0. 00
24-Jan $667 .04 $471. 72 $3. 00
25-Jan $206 .75 $109. 16 $0. 00
26-Jan $615 .43 $310. 52 $3. 00
27-Jan $791 .63 $352. 80 $0. 00
28-Jan $903 .59 $340. 49 $0. 00
29-Jan $699 .52 $317. 97 $198. 00
30-Jan $321 .70 $269. 23 $0. 00
31-Jan $855 .99 $375. 98 $0. 00
TOTALS: $17,529 .53 $8,906. 97 $254. 00
Jan. 2008 TOTALS $18,666 .42 $9,560. 67 $317. 30
CHANGE -6% - 7% -20%
2008/9 Rev 2008/9 Proj :
Daily Average Fines $604 .47 $638. 00
Daily Average Media $307 .14 $312. 00
Daily Average Ref. Fees $8 .76 $12. 00
DAILY TOTALS $920 .36 $962. 00
GAIN/LOSS ON PROJ: ($1,1 24)
ARCHIBALD LIBRARY FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Jan-09
01-Jan $0.00 $0.00 $0.00
02-Jan $344.38 $163.38 $0.00
03-Jan $146.17 $166.81 $0.00
04-Jan $205.85 $115.79 $0.00
05-Jan $592.15 $134.61 $0.00
06-Jan $430.71 $165.93 $3.20
07-Jan $535.26 $129.96 $0.00
08-Jan $406.25 $104.93 $3.00
09-Jan $351.65 $155.45 $3.00
10-Jan $306.77 $194.93 $29.00
11-Jan $130.93 $113.74 $0.00
12-Jan $620.31 $130.20 $0.00
13-Jan $292.69 $154.30 $1.60
14-Jan $303.03 $150.13 $1.00
15-Jan $282.59 $108.13 $0.00
16-Jan $141.33 $151.78 $0.00
17-Jan $180.38 $178.69 $0.00
18-Jan $307.74 $110.48 $0.00
19-Jan $0.00 $0.00 $0.00
20-Jan $439.08 $185.63 $0.00
21-Jan $318.69 $153.38 $0.00
22-Jan $348.36 $122.99 $0.00
23-Jan $167.35 $150.87 $0.00
24-Jan $305.75 $224.42 $3.00
25-Jan $206.75 $109.16 $0.00
26-Jan $382.89 $146.66 $3.00
27-Jan $434.59 $138.35 $0.00
28-Jan $463.40 $160.65 $0.00
29-Jan $336.35 $134.15 $0.00
30-Jan $49.65 $111.39 $0.00
31-Jan $117.86 $142.06 $0.00
TOTALS: $8,108.91 $4,208.95 $46.80
Jan. 2008 TOTALS $9,516.82 $4,369.54 $9.55
CHANGE -15% -4% 390%
BIANE LIBRARY FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Jan-09
01-Jan $0.00 $0.00 $0.00
02-Jan $370.65 $220.93 $0.00
03-Jan $326.40 $186.37 $0.00
04-Jan $0.00 $0.00 $0.00
05-Jan $616.13 $203.06 $0.00
06-Jan $545.81 $208.62 $6.20
07-Jan $427.40 $155.33 $0.00
08-Jan .$299.81 $95.64 $0.00
09-Jan $298.68 $175.45 $0.00
10-Jan $451.53 $202.12 $0.00
11-Jan $0.00 $0.00 $0.00
12-Jan $513.15 $170.34 $0.00
13-Jan $365.18 $170.35 $0.00
14-Jan $312.40 $190.48 $0.00
15-Jan $411.94 $114.24 $0.00
16-Jan $325.41 $151.33 $0.00
17-Jan $329.79 $252.26 $0.00
18-Jan $0.00 $0.00 $0.00
19-Jan $0.00 $0.00 $0.00
20-Jan $529.04 $230.29 $3.00
21-Jan $395.15 $171.50 $0.00
22-Jan $306.49 $189.84 $0.00
23-Jan $271.25 $228.84 $0.00
24-Jan $361.29 $247.30 $0.00
25-Jan $0.00 $0.00 $0.00
26-Jan $232.54 $163.86 $0.00
27-Jan $357.04 $214.45 $0.00
28-Jan $440.19 $179.84 $0.00
29-Jan $363.17 $183.82 $198.00
30-Jan $272.05 $157.84 $0.00
31-Jan $738.13 $233.92 $0.00
TOTALS: $9,420.62 $4,698.02 $207.20
Jan. 2008 TOTALS $9,129.60 $5,584.73 $307.75
CHANGE 3% -16% -33%
Schedule B
BALANCE SHEET
January
FY 2008/2009
Revenues Earned Projected Loss/Gain
Fines & Fees $109,589 $122,500 ($12,911) -10.5%
Media Rentals $56,529 $64,162 ($7,633) -11.9%
Sales/Services Fees $342 $175 $167 95.4%
Direct Loan $40,757 $45,000 ($4,243) -9.4%
Private Contributions $50,000 $75,000 ($25,000) -33.3%
Totals: $257,217 $306,837 ($49,620) -16.2%
*Balance for
Year through December ($49,620)
Schedule C
CITY OF RANCHO CUCAMONGA
Ftscal Year: 2009 GL Budget to Actual with Encumbrances
Report Date Jan 2009
Remaining
O~ci_ Description Bud¢el MTD Actua YTD Actua Encumbranc Balance
Expense Accounts
Key: 1290601 -Library Fund
5000 Regular Salaries
5010 Part Time Salaries
5030 Fringe Benefits
S 100 Travel and Meetings
S 102 Training
S 1 OS Mileage
S 150 Office Supplies & Equipment
5160 Membership Dues
5200 Operations & Maintenance
5220 Cellular Technology
5283 Depreciation-Computer Equip
5300 Contract Services
5400 Telephone Utilities
5402 Water Utilities
5403 Electric Utilities
5501 Admin./General Overhead
9298 Transfer Out-CA Literacy Cmpgn
Totaljor Org Key 129060/
Key: 1290603 -After School Learning Prog
5000 Regular Salaries
SO10 Part Time Salaries
5030 Fringe Benefits
S1S0 Office Supplies & Equipment
5200 Operations & Maimenance
Total jor Org Key /290603.
216,434.00 13,460.34 130,257.20 0.00 86,176.80 39.81
12,000.00 0.00 0.00 0.00 12,000.00 100.00
116,370.00 0.00 116,370.00 0.00 0.00 0.00
16,500.00 0.00 11,366.30 0.00 5,133.70 31.11
2,000.00 0.00 0.00 0.00 2,000.00 100.00
7,000.00 461.54 3,677.43 0.00 3,322.57 47.46
2,000.00 101.11 413.47 0.00 1,586.53 79.32
12,900.00 0.00 11,818.08 0.00 1,081.92 8.38
24,000.00 0.00 6,211.35 0.00 17,788.65 74.11
900.00 150.40 1,127.44 0.00 -227.44 -25.27
4,120.00 0.00 2,060.00 0.00 2,060.00 50.00
125,656.00 21,542.83 51,092.73 16,446.05 58,117.22 46.25
15,000.00 584.24 5,778.83 0.00 9,221.17 61.47
3,000.00 578.34 2,050.44 0.00 949.56 31.65
75,000.00 3,767.01 24,587.15 0.00 50,412.85 67.21
189,000.00 0.00 94,500.00 0.00 94,500.00 50.00
45,420.00 0.00 22,710.00 0.00 , 22,710.00 50.00
867,300.00 40,645.81 484,020.42 16,446.05 366,833.53 42.29
28,480.00 1,928.59 12,987.72 0.00 15,492.28 54.39
30,180.00 0.00 0.00 0.00 30,180.00 100.00
13,990.00 0.00 13,989.99 0.00 0.01 0.00
1,000.00 0.00 16.77 0.00 983.23 98.32
2,500.00 0.00 192.26 0.00 2,307.74 92.30
76,150.00 1,928.59 27,186.74 0.00 48,963.26 64.29
Key, 1290604 -Bookmobile Services
5000 Regular Salaries 59,170.00 4,551.70 32,999.78 0.00 26,170.22 44.22
5010 Part Time Salaries 20,600.00 1,046.43 8,966.63 0.00 11,633.37 56.47
5030 Fringe Benefits 29,150.00 0.00 29,150.03 0.00 -0.03 -0.00
5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00
5150 Office Supplies & Equipment 500.00 20.88 34.05 0.00 465.95 93.19
5200 Operations & Maintenance 4,000.00 0.00 1,904.19 0.00 2,095.81 52.39
5220 Cellular Technology 1,500.00 40.49 476.25 0.00 1,023.75 68.25
Total for Org Key 1290604: 115,020.00 5,659.50 73,530.93 0.00 41,489.07 36.07
Key: 1290605 -Library Board of Trustees
5100 Travel and Meetings 2,200.00 0.00 1,364.60 0.00 835.40 37.97
5160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00
Total for Org Key 1290605: 2,700.00 0.00 1,364.60 0.00 1,335.40 49.45
Key: 1290606 -Archibald Library
5000 Regular Salaries 586,040.00 38,654.93 306,091.05 0.00 279,948.95 47.76
5010 Part Time Salaries 324,630.00 18,407.11 128,341.90 0.00 196,288.10 60.46
5030 Fringe Benefits 296,540.00 0.00 296,539.99 0.00 0.01 0.00
5100 Travel and Meetings 4,500.00 0.00 659.72 0.00 3,840.28 85.33
5105 Mileage 200.00 0.00 56.82 0.00 143.18 71.59
5150 Office Supplies Rc Equipment 10,000.00 361.61 4,012.18 0.00 5,987.82 59.87
5152 Computer Software 1,000.00 0.00 903.42 0.00 96.58 9.65
5160 Membership Dues 650.00 0.00 32.00 0.00 618.00 95.07
5200 Operations & Maintenance 451,575.30 19,650.40 185,466.04 6.75 266,102.51 58.92
User: VGARCIA -Vivian Garcia Page: 2 Current Date: 02/03/2009
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Curr ent Time: 09:01:11
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2009 GL Budget to Actual with Encumbrances
Report Date Jan 2009
Remaining
Object Description Budeel MTD Actua YTD Actua Encumbranc Balance
5300 Contract Services 116,179.67 100.26 31,451.98 28,748.32 55,979.37 48.18
Total for Org Key /290606: 1,791,314.97 77,174.31 953,555.10 28,755.07 809,004.80 45.16
Key: 1290607 -Paul A. Biane Library
5000 Regular Salaries 591,020.00 46,292.16 338,723.95 0.00 252,296.05 42.68
5010 Part Time Salaries 350,420.00 22,149.12 156,920.37 0.00 193,499.63 55.21
5030 Fringe Benefits 300,560.00 0.00 300,560.01 0.00 -0.01 -0.00
5100 Travel and Meetings 6,500.00 600.00 1,672.74 0.00 4,827.26 74.26
5105 Mileage 200.00 58.30 196.94 0.00 3.06 1.53
5150 Office Supplies & Equipment 10,000.00 347.04 4,948.67 0.00 5,051.33 50.51
5152 Computer Software 3,000.00 0.00 1,436.16 0.00 1,563.84 52.12
5160 Membership Dues 700.00 0.00 140.00 0.00 560.00 80.00
5200 Operations & Maintenance 285,000.00 17,908.54 119,939.50 27,673.20 137,387.30 48.20
5300 Contract Services 104,619.66 10,447.39 31,232.35 10,338.70 63,048.61 60.26
Total jor Org Key 1290007: 1,652,019.66 97,802.55 955,770.69 38,011.90 658,237.07 39.84
Key: 1290608 -Virtual Library
5000 Regular Salaries 25,630.00 1,750.18 11,324.35 0.00 14,305.65 55.81
5030 Fringe Benefits 12,050.00 0.00 12,050.03 0.00 -0.03 -0.00
5152 Computer Software 2,000.00 0.00 0.00 0.00 2,000.00 100.00
5300 Contract Services 6,000.00 0.00 324.00 0.00 5,676.00 94.60
Total for Org Key 1290608:
45,680.00 1,750.18 23,698.38 0.00 21,981.62 48.12
Key: 1298601 -Calif Literacy Campaign Grant
5000 Regular Salaries 49,210.00 3,693.23 26,775.92 0.00 22,434.08 45.58
5010 Part Time Salaries 17,190.00 1,788.46 11,429.31 0.00 5,760.69 33.51
5030 Fringe Benefits 25,020.00 0.00 25,019.99 0.00 0.01 0.00
5100 Travel and Meetings 1,000.00 0.00 213.20 0.00 786.80 78.68
5105 Mileage 400.00 0.00 156.20 0.00 243.80 60.95
5150 Office Supplies & Equipment 1,000.00 0.00 232.69 0.00 767.31 76.73
5160 Membership Dues 420.00 374.00 374.00 0.00 46.00 10.95
5200 Operations & Maintenance 1,000.00 0.00 176.82 0.00 823.18 82.31
5300 Contract Services 1,580.00 28.00 670.00 114.00 796.00 50.37
Total for Org Key 129860/: 96,820.00 5,883.69 65,048.13 114.00 31,657.87 32.69
Total far Expense Accounts: 4,647,004.63 230,844.63 2,584,174.99 83,327.02 1,979,502.62 42.59
User: VGARCIA -Vivian Garcia Page: 3 Curren[ Date: 02/03/2009
Report: GL_BA_MSTR_Ol_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 09:01:11
STAFF REPORT
LII3&~1RY SERVICES DEPA RTbIENT
Date: February 12, 2009
To: Rancho Cucamonga Library Board
From: Robert Karatsu, Library Services Director
Subject: LIBRARY DIRECTOR'S GOALS FOR 2009
p ~ ,Y _
r~~ ~
RANCHO
C,UCAMONGA
As the new Library Director, I think it is important to communicate the goals I have both for myself
and the department in the coming year.
1). Maintain current levels of service
Given the current economic situation, providing new services or ambitiously expanding programs
would not be a realistic goal. However, the Library is committed to maintaining its current levels of
service and will continue to meet (and exceed) the expectations that our public expects from us.
This includes offering a combination of over eighty (80) story times, computer classes, book club
meetings, programs for teens and seniors and special cultural arts nights every month.
2). Continue process for developing second floor of Biane Library
One of the stated City Council goals for the Library is to continue the process for developing the
second floor of the Biane Library. A consultant has recently been hired to assist with conducting a
feasibility study that will determine how the interactive children's museum/library blended space will
work as well as giving us dollar amounts for how much it will potentially cost to design, build and
operate such a facility.
3). Telethon 2009
In March 2009, the Library's signature fundraising event, the Telethon will be held. Staff will be
working with the Library Foundation to produce our 8`" Telethon. With the current economic
condition, we will have a slightly different focus to the fundraising part of the Telethon. However, I
see the Telethon as an opportunity to once again promote what the Library does, and the multitude
of services it provides, and how in challenging economic times, the public library can be an even
more valuable resource in the community.
4). Budget for FY 2009/2010
Staff has begun working on the budget for FY 2009/2010. Preliminary information received from our
Finance department indicates that property tax revenues will be flat, so this will dictate much of
what the Library budget (and programs we offer) will eventually be. We hope to have a draft budget
available for Board review at the March meeting.
5). Pursue all relevant grant opportunities
Staff is committed to pursuing grant opportunities to supplement our regular budget.
Philosophically, we will be looking for grants that will help us to better accomplish programs we are
already committed to doing. (Examples of this would be the Target grant we received to pay for our
Summer Reading Program performances or the MetLife Foundation grant we received to implement
the "Fit for Libraries" program which is a part of the City's overall "Healthy RC" agenda.) Staff is in
LrHana~~D~aECroas Go~~is roa 2009
PAGE 2
the process of submitting two more Big Read grants and is exploring grants for the second floor of
the Biane Library, National Library Week and job searching among others. As we identify and apply
for grants, we will bring them to the Board's attention.
6). Establish relationships with the Library Boards, City Council, City Manager's Office and
Department Heads
As a new Library Director, I feel it is essential that I establish strong relationships with the Library
Boards, City Council, City Manager's Office and City Department Heads as the Library Director.
Even after one month, it is very apparent to me that the job I am doing now is very different than
what I did previously, but I personally am very excited about the new challenges and responsibilities
that lay ahead.
7). Incorporate Team RC Values into Organization
Team RC is an employee-initiated and generated vision, mission and set of values that will
eventually define all of the employees of the City of Rancho Cucamonga. As the Library Director, I
very strongly believe in the entire concept of Team RC (attached) and will do whatever I can to
instill these values in the culture of the Library.
8). Incorporate Healthy/Green Initiatives into Organization
The City Council has adopted making Rancho Cucamonga a more healthy, "green" and sustainable
community. In keeping with this, both Libraries recently did "green" audits of public and staff areas
to make them more environmentally-friendly (i.e., using mugs and dishware instead of disposable
paper goods, having cutlery instead of plastic, more recycle bins in both public and staff areas).
The Library will also be doing more programming in the area of "Healthy Mind, Healthy Body,
Healthy Earth" and will be implementing the MetLife grant, "Fit for Libraries" in the coming year.
9). Staff development
Staff will be encouraged to investigate potential training opportunities that will help them strengthen
job skills. At present, seven staff members are enrolled in the Masters of Library and Information
Science program through San Jose State University, with four receiving scholarships through the
California State Library. (A fifth who also received a scholarship, recently graduated). In-service
programs for staff will continue to be developed on an annual basis (at a minimum), and Library
administration is committed to passing along institution knowledge to management staff as has
been past practice.
10). Create Quarterly Newsletter for City Council
At the end of each quarter, staff will compile a short newsletter for the City Council to highlight
statistics, programs and other news that happen in the Libraries. Other departments in the City
currently do these newsletters to highlight their activities, so I feel the Library should also do this as
well.
11). Explore New Efficiencies
With new Library leadership and a slightly different organizational structure, I have asked staff to
take a closer look at what we do, how and why we do them. I am open to new procedural ideas,
particularly if they will make the organization run as effective and more efficiently. Staff will also be
reviewing various policies and the current fee schedules and making recommendations to the
Board.
LIB12r\12Y D112I::C'1'ORS GQr\IS I~OR 2009
PrAGli 3
For a start, these are Library goals for the coming year. I welcome your questions, comments and
would encourage discussion. I would also welcome discussion about goal #6 and how the Board
sees their role and their goals, and what I can do as the Library Director to help the Board achieve
these goals.
Respectfully submitted,
- /` ~cw ~,~~,,, -
Robert Karatsu
Library Director
VISION..
Team RC exceeds expectations of those we serve with pride in the
delivery of quality services and programs in an erivironinent of
employee excellence and innovation, empowered by inspired
leadership, opportunity and a collaborative spirit.
MISSION
Team RC delivers superior service to all who live, work and play in
our community.
VALUES - (S.P.I.R.I.T.~
SERVICE: We are committed to providing a superior level of services
and going above and beyond individual duties to better serve both
fellow team members and the community.
PEOPLE: Our respect for each other is demonstrated by empowering
and valuing one another while also encouraging personal growth and
enhanced health and wellbeing. We embrace a healthy lifework
balance and are continuously striving to ensure the highest quality of
life for our employees.
INDIVIDUAL EXCELLENCE: Individual excellence is achieved
through recognizing workforce strengths. It is fostered through
individuals who possess a strong work ethic, sense of pride and
commitment, and who value honesty, integrity and personal growth.
RANCHO WAY: The Rancho Way is fostered through maintaining a
high level of professionalism, producing quality work products and
striving to retain the public's trust through fiscal discipline and
accountability.
INNOVATION: Embrace and appreciate technology; use technology to
bring innovation and a creative spirit to our current work and to help
anticipate the challenges of tomorrow.
TEAMWORK: Teamwork is encouraged and reinforced through
collaboration, communication and leadership at all levels. Unwavering
unity, common goals and a positive attitude are embodied by all.
,CLG9 AC
Doris Lau, Membership Chair
c/o P.O. Box 609
Long Beach, CA 90801
We Welcome Alt Friends and Fawtdatiou Meutbers ro CALTAC Worksbons
2009 CALTAC Workshop in Library Leadership
Library Trustees & Commissioners: Things to Get Smarter About, Soon!
Libraries in the Future: Trustees and Commissioners Answer Questions --
Before Somebody Else Answers For Us!
Joan Frye Williams, Library and Information Technology Consultant
Thinking in Future Tense -- from the California State Library
Stacey Aldrich, California Deputy Stale Librarian
Saturday, February 28, 2009 : San Francisco Public Library
Saturday, March 14, 2009 : Torrance Public Library
PROGRAM
9:00 Registration
9:15 Welcome: Richard K. Moore, CALTAC President
San Francisco/Torrance Mayor or representative
San Francisco/Torrance Library Director
9:30 Highlights from Sacramento and the California State Library
Stacey Aldrich
9:45 Keynote 1: The Future Dart 1
Joan Frye Wil(iaars
10:45 Break
11:00 Kevnote 11: 'Fhe Future Dart 2
Stacey Aldrich
12-12:30 Break out groups -discuss how we can get mare involved with supporting our
libraries in how we deal with future issues
12:30-12:45 Groups report conclusions and wrap up
12:45 Adjournment
Registration Form for NORTHERN WORKSHOP
Snn Francisco Public Library --- Saturday, February 28, 2009
100 Larkin Street, San Francisco 94102 - (415) 557-4400
Name: Library System:
Address: Position:
City, State, Zip: Are you a CALTAC Member? _yes _no
Phone: Fax: Do }you wish 1o share your email address
Email: with other workshop attendees? _yes _no
Registration Fee (due by 2/15/08) Make checks payable to CALTAC and mail to:
CALTAC Member $18 Diana Bautista
Non-member 20 2725 Somerset Park Cirdc
San Josc CA 95132
TOTAL NO REFUNDS
Early BirAregistration jee S/8 when post marked by Febnrary !S, ?009,' odrerwise 520.
Date of Application:
Name:
Address:
City, State, Zip:
Email:
Home Phone:
Work Phone:
FAX Number:
CALTAC MEMBERSHIP is open to anyone who is or has For each member, please indicate name of library or library
been a trustee, commissioner, or advisory board member system and position in the library community.
of any library or library system in California as well as
library directors, librarians, library staff, Friends, and (Name of library or Library System)
other library supporters.
Individual Membership ($25) _PresenVFortner Library or System Trustee
Group Membership ($23 each for 5 or more members Commissioner, or Advisory Board Member.
= Honor Board.) Attach a separate Membership Application _ Library Director
form for each member off the Group and identify library _ Librarian/Library Staff
director, if he/she is joining. -Other (please specify)
please mail this Membersbin Avalicarion separately to CLA, 717 20th Street, #200, Socramenio,
San Francisco Main Library ---Directions:
100 Larkin Street, 94102
Civic Center BART station
Usc the Grove St Entrance to the library
Parking is available across from the library in the Civic Center garage
Map available at: http://tinvurl.com/82cdde
(415) 557-4400 --library
(650) 303-9810 --Diana Bautista
Torrance Public Library ---Directions:
Iibrary.torrneLCOm
3301 Torrance Blvd
Torrance, CA 90503
(Southwest of the 405)
Map available a[: ht[p://tinvurl.com/7c6zps
From Long Beach airport:
405 North to 1 ] 0 South [o Torrance Blvd., then West
From Los Angeles airport:
405 South to 110 South to Torrance Blvd., then West
(310) 618-5959 -- library
(714) 743-2437 -- Richard Moore
CA 95811
.............................................................................................................................
Registration Form for SOUTHERN WORKSHOP
Torrance Public Library --- Saturday, March 14, 2009
3301 Torrance Blvd., Torrance, CA 90503 -- (310) 618-5959
Name: Library System:
Address: Position:
City, State, Zip: Are you a CALTAC Member? yes _no
Phone: Fax: Do you wish to share your email address
Email: with other workshop attendees? -yes _no
Registration Fee (due by 3/1/08) Make checks payable to CALTAC and mail to:
CALTAC Member $18 Doris Lau
Non-member 20 do P.O. Box 609
Long Beach, CA 90801
TOTAL NO REFUNDS
Early Bird registration fee $/8 when post marked by March 1, 2009; otherwise $20.
2009 Application For CALTAC MEMBERSHIP
NEW: RENEWAL:
STAFF REPORT
LIBRARY SERVICES DEPARTMENT
Date: February 12, 2009
To: Rancho Cucamonga Library Board
From: Jennifer Downey, Librarian I
Subject: RANCHO CUCAMONGA LIBRARY SERVICES FOR SENIORS
~- ~,~
RANCHO
~UCAMONGA
Listed below are library services available for seniors through the Rancho Cucamonga Library
Services:
Library Station at the James L. Brulte Senior Center
Materials available:
Magazines
o Ten ongoing magazine subscriptions are available, courtesy of the Library
Foundation
• Paperbacks
• Recent bestsellers in hardcover
• Large print collection
o All checkouts and returns are done on the honor system
o Collection is updated once a month
Senior Bookclub
• Meets on the 3rd Thursday of every month, 10:00 a.m., in the Crafter's Den
• Readers select a theme or topic for each meeting
• The theme for February 19 is Psychological Thrillers
Services at the Libraries
For eyes and ears needing assistance
• Extensive large print collections at both Archibald and Biane
• Extensive CD book collections at both Archibald and Biane
Assistive technology
• VideoEye SideKick magnification system at Archibald
o Generously donated by the Cucamonga District Host Lions Club
o Allows any printed material to be magnified and easily read
Computer classes
We offer Computer Basics and Internet Basics classes on a regular basis
We also offer basic program classes, such as Microsoft Word, PowerPoint, and Excel
The computer book collection includes a selection of technology books written especially for
seniors
Other services
Magazine and newspaper subscriptions for seniors
o Modern Maturity
o AARP
PAGE 2
• Free community resources
o Life After 50
o Alternatives for Seniors
o Not Born Yesterday
HouseCalls Program
A free service delivering books and other library materials to homebound patrons throughout
Rancho Cucamonga
• Each patron is matched with a volunteer, who delivers materials every three weeks
• During Fiscal Year 2007-2008, HouseCalls volunteers delivered over 2300 items
• In an average month, over 200 items are delivered
• HouseCalls makes deliveries to:
o Private homes
o Senior housing complexes
o Assisted living centers
Fit For Life
Starting April, 2009, thanks to a grant from Libraries for the Future
• Launching acommunity-wide public awareness campaign to promote the importance of
fitness and nutrition for the brain and body
• Falls under the Healthy RC umbrella
• The campaign will focus on tweens, teens, and seniors
o Offering special classes and workshops for seniors
• Making sense of Medicare
• Nutrition for seniors
• "Just for Seniors" computer classes
• In addition to these events, Fit for Life will have a presence at ongoing health-related senior
activities around town
o Healthy Habits classes at the James L. Brulte Senior Center
o Senior Walking Club
If there are any questions about this, please get back to me.
bmitted,
ennifer Downey