HomeMy WebLinkAbout2009/04/09 - Agenda Packet - Library Board of TrusteesLIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Thursday
6 p.m.
April 9, 2009
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
***
City Councilmembers
Donald J. Kurth, M.D., Mayor
L. Dennis Michael, Mayor Pro Tem
Rex Gutierrez, Councilmember
Sam Spagnolo, Councilmember
Diane Williams, Councilmember
***
Boardmembers
Robert Coberly, President
Sharon Nagel, President Pro Tem
Jackie Amsler, Member
Scott Haddon, Member
Luella Hairston, Member
DECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library .of Rancho
Cucamonga. Acting in that capacity, on y- ~-~9 ,
at .5 ,O,/~1. , I posted a true and correct copy of the meeting
--r
agenda dated }4iOri~ 9, ap0°~ at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
tr~uje and correct and that this declaration was executed on
`7 0~ - ~ ~ , at Rancho Cucamonga.
/`~~~ ~ruT~U~ Lo~~ ~re ~i~~
Q ,
City of Rancho Cucamonga
B Y : / Go'o`' ~~i.~.C'~.0.~
Vivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
- LIBRARY BOARD OF TRUSTEES AGENDA
RANCHO
CUCAMONCA APRiL 9, 2009 1
A. CALL TO ORDER
1. Roll Call: Amsler , Coberly ,Haddon ,
Hairston and Nagel
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
4
1. Approval of Minutes: March 12, 2009.
C. LIBRARY DIRECTORS STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: Oral reports presented by staff.
a. FY 2009-2010 Budget update. Oral reports by Robert
Karatsu, Library Director.
" 8
b. Grant proposal.
California of the Past" Digital Storytelling
Program. 12
c. Review of current statistics. Oral report by Michelle
Perera, Assistant Library Director.
2. Budget Report: Report presented by Robert Karatsu, Library 20
Director.
3. Children's Services: Oral update by staff.
4. Archibald Library: Oral update by staff.
5. Paul A. Biane Library: Oral update by staff.
D. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Telethon 2009! Oral update by staff.
2. For discussion: Proposed Revised Library Fee Schedule. Report 29
attached. Presented by Robert Karatsu, Library Director.
LIBRARY BOARD OF TRUSTEES AGENDA
APRIL 9, 2009 2
C~` o cn
3. For discussion: Possible Library Board of Trustee Development 31
Workshop. Report attached. Presented by Robert Karatsu, Library
Director.
4. For discussion: Senior Fiesta. Requested by Boardmember
Hairston.
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Board of Trustees on any item listed on the agenda. State law
prohibits the Library Board from addressing any issue not previously
included on the Agenda. The Board may receive testimony and set
the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as
deemed necessary by the Chair, depending upon the number of
individuals desiring to speak. All communications are to be
addressed directly to the Board, not to the members of the audience.
This is a professional business meeting and courtesy and decorum
are expected. Please refrain from any debate between audience and
speaker, making loud noises or engaging in any activity which might
be disruptive to the decorum of the meeting.
G. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Thursday, April
2, 2009, seventy two (72) hours prior to the meeting per Government
Code 54954.2 at 10500 Civic Center Drive.
STAFF REPORT
LIBRARY SERVICES DEPARTMENT
Date: April 9, 2009
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the meeting of March 12, 2009.
BACKGROUND/ANALYSIS
_~~ t ti _
~_~-~.
RANCHO
C,UC:AMONGA
Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken and
compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
Respectfully submitted,
Robert Karatsu
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, March 12, 2009, in
the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:04 p.m. by President Coberly. Present were
Members Amsler, Hairston and Nagel.
Also present were: Robert Karatsu, Library Director, Michelle Perera, Acting Assistant Library
Director, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator/Archibald
Library, Cara Vera, Senior Librarian and Vivian Garcia, Administrative Secretary.
******
B. CONSENT CALENDAR
B1. Approval of Minutes: February 12, 2009.
MOTION: Moved by Member Hairston to approve the consent calendar, seconded by Member
Amsler. Motion carried 4-0-1 (with Haddon absent).
****+*
C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Library Status Report: Oral reports presented by staff.
a. FY 2009-2010 Preliminary budget update. Oral report by Robert Karatsu, Library
Director.
Robert Karatsu, Library Director, stated that he and Michelle Perera, Acting Assistant Library
Director, had met with the Finance Department regarding the 2009/2010 budget. The budget at this
time is a roll over budget. No new programs. The next budget review meeting will be with the City
Manager.
b. Review of current statistics. Oral report byMichelle Perera, Acting Assistant Library
Director.
Michelle Perera, Acting Assistant Library Director, reviewed the statistics with the Boazd.
C2. Budget Reports: Reports presented by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, reviewed the Budget with the Library Board.
C3. Children's Services: Oral update by staff.
Library Board Minutes
March 12, 2009
Page 2
Renee Tobin, Principal Librarian, stated that children's services were busy in February. All the
storytimes are full.
C4. Archibald Library: Oral update by staff.
Karye Hood, Reference Services Coordinator, updated the Board on computer classes being offered
at the Archibald Library. She also reviewed the Bookclub and the Teen Programming with the
Board.
C5. Paul A. Biane Library: Oral update by staff.
Cara Vera, Senior Librarian, stated that there were approximately 575 attendees at the Black History
Cultural Month program. There was a Motown Band, Drum Circle, Jazz Pianist and an artist
painting on Main Street. The event had a great turnout.
Cara Vera, Senior Librarian, stated that the Paul A. Biane will be open Sunday, March 15, from 1 to
5 p.m. while the Telethon is being held in the Cultural Center.
******
D. BOARD BUSINESS
Dl. Telethon 2009!
Robert Karatsu, Library Director, stated that the Telethon starts tomorrow. He stated that pre-show
donations have been very good.
Michelle Perera, Acting Assistant Library Director, stated that staff and Library Foundation
Members have been working hard on the Magic Word gifts. Local businesses have been very
supportive of the Telethon. Everyone has been generous. Pre-donations have totaled over $5,000
by checks and Pay pal. Verizon has pledged a donation of $25,000 to the Telethon.
*+~***
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Telethon 2009 recap
E2. Fee Schedule
E3. Board Development
E4. Senior Fiesta
******
Library Board Minutes
March 12, 2009
Page 3
F. COMMUNICATIONS FROM THE PUBLIC
None
******
G. ADJOURNMENT
MOTION: Moved by Member Nagel to adjourn, seconded by Member Hairston. Motion carried, 4-
0-1 (with Haddon absent). Meeting adjourned at 6:42 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
California State Library
Library Services and Technology Act (LSTA)
Fiscal Year 2009/2010
"California of the Past" Digital Storytelling Program Application
Submit ORIGINAL (please sign in blue ink) and seven (7) copies to be received by 4:00 p.m. on May 4, 2009,
to California State Library, Library Development Services Bureau, Attn: California of the Past, P.O. Box
942837, Sacramento, CA 94237-0001. (Non-postal delivery: 900 N Street, Library Development Services,
Sacramento, CA 95814. Fax will not be accepted. For more information, call (916) 653-5217.
If applicable, please check the appropriate box below if your application demonstrates a:
^ Public/tribal library partnership
^ Public library partnership to recruit former Japanese American internees to tell their stories
1. Applicant organization/jurisdiction:
Web page URL: www.rcpl.lib.ca.us
Director's name: Robert Karatsu
Rancho Cucamonga Public Library
E-mail: rkaratsu@cityofrc.com
2. Address: 7368 Archibald
3. Contact person:
Robert Karatsu
E-mail: rkaratsu@cityofra.com
Address (if different from #2):
4. How many people will be directly served as clients by this project?
Source of this number (e.g., US Census, library circulation records, etc.): US Census
181,000
5. List the community organization you will be partnering with on this project, and the representative(s)
who will be attending the library's on-site technical training session.
Organization name: Historical Preservation Association of Rancho
Contact person:
Edward Dietl
Phone: 909-985-2231
Email: HistoricalSoc RC@verizon.net Fax:
Web page URL (if one exists):
Phone: 909-477-2720
Fax: 909-477-2721
Phone: 909-477-2720
Fax: 909-477-2721
909-912-8888
Page 1 of 4
Project title: "California of the Past" Digital Storytelling Program
Applicant/Jurisdiction: Rancho Cucamonga Public Library
6. Please describe the roles your partner will have in this pilot project, and if this is a new, or existing
partnership. (15 points maximum)
The Library has worked previously with the Historical Preservation Association on their "National
Historic Preservation Month" program. This is an annual event that involves the Library, the Historical
Preservation Association and the City's Planning Department. The second annual program is scheduled
during May 2009. For the "California of the Past" project, the Library will work with the Historical
Preservation Association to find the storytellers and to promote the project. (In addition to the Historical
Preservation Association, the Etiwanda Historical Society and the Rancho Cucamonga Historical
Society have expressed interest in this project, and will work with the Historical Preservation
Association in recruiting storytellers and promoting the final product.)
7. Please describe how you plan to re-allocate staff time to work on this program, including the
number of staff affected, their positions, and the estimated staff hours to be re-directed. (15 points
maximum)
There will be four primary staff members involved in this project: The Library Director will administer the
grant and be liaison between State Library and Library. A Programming Librarian will be the primary
liaison between the Historical Societies and Library, will schedule recording sessions, and plan all PR and
marketing of the program and the Cultural Arts Night event. A Technology Librarian will have the
responsibility for attending technical training, training the end-users, and acting as technical resource and
troubleshooter for the duration of the project. A Library Assistant will be assigned to assist the
Programming Librarian with logistical details. In order to free up time of the Programming Librarian,
Technology Librarian and Library Assistant, part of the grant will be spent for part-time library assistant
hours to cover service desk hours of these project participants. It is anticipated that for the duration of this
project, Library staff will need to devote between 5-8 hours per week.
8. Please describe how you plan to identify and recruit community members to tell their stories. (15
points maximum)
The Historical Preservation Association will work with other local history organization such as the Etiwanda
Historical Society and the Rancho Cucamonga Historical Society to identify community members who have
stories to tell. (The local historical societies have awell-established network and work together on other projects
so finding volunteers to tell their stories but also to promote the project and even assist with the technical end
should not be an issue.)
9. Please describe where in the library you intend to locate the digital story station. Include the
estimated size of the area, what lighting is available, the location of the area within the library, and
whether it is an enclosed or semi-enclosed area, and existing furniture in the room. Please attach
photos of the room to this application. (15 points maximum)
There is a conference room at the Archibald Library in Rancho Cucamonga that will be solely dedicated to
this program. The room, which is completely enclosed and can be locked at any time, is approximately 150
sq. ft., has both adequate overhead and natural light, has dedicated electrical and datajacks, and a
conference table that can comfortably seat four people. There are also storage cabinets in this room. Photos
are attached.
10. Do your public access computers have headphone jacks, or are there public access computers
where the public can listen to the stories? (5 points maximum)
All of our public access computers have headphone jacks. (The headphones are available upon request.)
Page 2 of 4
Project title: "California of the Past" Digital Storytelling Program
Applicant/Jurisdiction• Rancho Cucamonga Public Library
11. Please describe how you plan to allow members of the public to view and hear the digital stories
recorded. (For example: Will you be supplying headphones for members of the public to listen to
and view the stories recorded on your public access computers? Will you be advising patrons they
need to bring in headphones to view the digital stories? Will the public be able to view the stories
on a public access computer with speakers?). And please describe any plans you may have for a
community screening of the stories near the culmination of the project. (10 points maximum)
As stated, the Library makes headphones available upon request. (We do not allow use of speakers for
noise/privacy reasons.) Upon completion of this project, to formally unveil this project, the Library plans to
hold a "Cultural Arts Night" around the theme of local history. (This event is described in more detail in
question #12.)
12. Please describe how you plan to publicize the grant and the new program to the community at
large. (10 points maximum)
Upon award of the grant, the Library will meet with the different historical societies to update them on the
project and how they can get involved. We will also send out press releases, advertise on the City's cable
channel, and do a presentation for both the City Council and the Planning Commission's Historical
Preservation sub-committee.
To debut stories on the digital story telling station, the Library will hold a Cultural Arts Night "Celebrating
Local History". The Library has approximately six Cultural Arts Nights each year. These are large-scale
programs, held on Friday night at the Paul A. Biane Library at Victoria Gardens. Depending on the theme
(some Cultural Arts Nights we have recently done include Chinese New Year, Black History Month, Earth
Day and Hispanic Heritage Month), at these programs we have theme-related storytelling and crafts for
children, live music, lectures and book displays. For "Celebrating Local History," besides the storytellers
and crafts for children, photo exhibits of momentous events from the history of Rancho Cucamonga, and
lecture/demonstrations by local vintners, we will have an area dedicated to the stories from the digital
storytelling station, as well as have as many storytellers in person to interactively share their stories. We
generally average between 400-600 people at our Cultural Arts Night program; and we feel this would be
the perfect way to debut the stories captured on the digital storytelling station.
13. Please describe your plans for continuation of the program beyond the grant funding. (15 points
maximum)
Sitting on Route 66, and being one of the first viticulture areas in the State of Califomia, the City of Rancho
Cucamonga has a rich tradition with many stories to tell. The Library and the City have a strong
commitment to capturing as much of its local history as possible, and will continue to offer access to the
digital storytelling station after the grant funding period ends. The intention is during the project to train as
many staff and volunteers on the station so that no one person is critical for recording stories, and to
establish set hours for when the station is available (as well as by appointment). The Library also intends to
make the "Celebrate Local History" Cultural Arts Night an annual event, so that particularly children in the
community will grow up with a greater sense of the roots of Rancho Cucamonga, and how it evolved into
the city it is today.
Page 3 of 4
Project title: "California of the PasP' Digital Storytelling Program
Applicant/Jurisdiction: Rancho Cucamonga Public Library
14. Certification.
a) I afTirm that the jurisdiction or agency named below is the legally designated fiscal agent for
this program and is authorized to receive and expend funds for the conduct of this program.
b) Children's Internet Protection Act (CIPA). Public libraries must complete, sign, and attach
appropriate original CIPA form (available on the State Library website,
http:/hvww.l ib ra rv.ca.QOV/Q ra n is/Ista/ci pa. h tml).
Name and title: Robert Karatsu, Library Director
Organization: Rancho Cucamonga Public Library
Street/mailing address:
7368 Archibald Avenue
City; Rancho Cucamonga County: San Bernardino Zip+4•
Telephone:
909-477-2720
Fax: 909-477-2721
91730
E-mail: rkaratsu@cityofro.com
Authorized representative: ~' J~? {f !/~"~ ~?~t''~'~'~ - Date: ~ ~3 /
~gnature
Doc. #!3337
Page 4 of 4
STAFF REPORT ~y~, ~,.
LIBRARY SERVICES DEPARTMENT
f
Date: April 9, 2009 RANCHO
CUCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: LIBRARY STATUS REPORT
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library
are attached. These reports include a separate sheet for the Paul A. Biane Library, the Archibald
Library and a sheet with combined statistics. Reports attached for March.
FISCAL IMPACT
None.
Respectfully submitted,
- ~~C a,,,~,~,,,-
Robert Karatsu
Library Director
Days Open 58 56
Items Borrowed (AR, BL, BKM) 108,365 92,795
Average Daily 1,868 1,657
Change 17%
Patrons Registered (AR, BL, BKM) 1,423 1,437
Average Daily 25 26
Change -1
Information questions 18,532 18,582
Average Daily 320 332
Change 0%
Library Visitors 51,448 57,568
Average Daily 887 1,028
Change -11
Children's Programs 4,342 1,914
# of Sessions 71 68
Aver. Per session 61 28
Change 127%
Items Classified 3,798 3,519
Change 8%
Volunteer Hours 553 536
Change 3%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 8,752 7,400
Change 18%
Technology Questions 4,713 5,140
Change -8%
Programs/Classes Attendance 79 74
# of Sessions 6 4
Aver. per session 13 19
ADULT SERVICES
Information Questions 7,722 6,596
Average Daily 133 118
Change 17%
Programs/Classes Attendance 35 34
# of Sessions 4 4
Aver. per session 9 9
Teen Programs 59 35
# of Sessions 5 3
Aver. per session 12 12
TourslGroup Visits Attendance 18 8
# of Sessions 2 1
Aver. per session 9 8
CHILDRENS SERVICES
Information Questions 6,097
Average Daily 105
Change -1 1
Bouncing Babies! 596
# of Sessions 14
Aver. Per session 43
Toddler Time 230
# of Sessions 8
Aver. Per session 29
Preschool Storytime Attendance 492
# of Sessions 18
Aver. per session 27
Afterschool Storytime Attendance 312
# of Sessions 8
Aver. per session 39
Family Storytime Attendance 797
# of Sessions 30
Aver. per session 27
Special Events Program Attendance 2,030
# of Sessions 4
Aver. per session 508
Group Visits to Library Attendance 35
# of Sessions 1
Aver. per session 35
• ~ Mar-09 N
Days Open 31
Items Borrowed (incl. renewals) 51,634
Average Daily 1,666
°h Change 23%
Patroru Registered 695
Average Daily 22
% Change 16%
Information Questions 7,724
Average Daily 249
Change -1
Library visitors 25,941
Average Dairy 837
Change -16%
Children's Programs 534
# of Sessions 21
Aver. Per session 25
Change 3%
Items Classlfled 2,500
Change 7%
Volunteer Hours 267
°r° change 9%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 5,345
Change 17%
Technology Questions 1,314
Change -28%
ProgramsfClasses Attendance
# of Sessions 2
Aver. per session 13
ADULT SERVICES
Information Questions 2,603
Average Daily $4
Change 6%
ProgramslClassas Attendance 20
# of Sessions 2
Aver. per session 10
Teen Programs 14
# of Sessions 2
Aver. per session 7
TouralGroup Visits Attendance 0
# of Sessions 0
Aver. per session 0
CHILDRENS SERVICES
Inforrnatlon Questions 3,807
Average Daily 123
Change ~ 8°/a
Bouncing Babies 115
# of Sessions 4
Aver. Per session 28
Toddler Time 122
# of Sessions 4
Aver. Per session 31
Pn-school Storytime Attendanu 204
# of Sessions 8
Aver. per session 25
Afterschool Storytime Attendance 80
# of Sessions 4
Aver. per session 20
Family Storytime Attendance 98
# of Sessions 4
Aver. per session 24
Special Events Program Attendance 30
# of Sessions 1
Aver. per session 30
Group Vfsits to Library Attendance 0
# of Sessions 0
Aver. per session 0
Mar-09 Mar-08
Days Open 27 26
Items Borrowed 52,646 46,186
Average Daily 1,950 1,776
Change 14%
Patrons Registered 720 816
Average Daily 27 31
Change -12%
Information Questions 10,808 10,765
Average Daily 400 414
Change 0%
Library Visitors 25,507 26,823
Average Daily 945 1,032
Change -5%
Children's Programs 3,808 1,396
# of Sessions 47 41
Aver. Per session 81 34
Change 173%
Items Classified 1,298 1,173
Change 11
Volunteer Hours 286 290
Change -1
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 3,407 4,040
Change -16%
Technology Questions 3,399 3,309
Change 3%
Programs/Classes Attendance 79 74
# of Sessions 4 4
Aver. per session 20 19
ADULT SERVICES
Information Questions 5,119 4,147
Average Daily 190 160
Change 23%
Programs/Classes Attendance 15 34
# of Sessions 2 4
Aver. per session 8 9
Teen Programs 45 35
# of Sessions 3 3
Aver. per session 15 12
TourslGroup Visits Attendance 18 0
# of Sessions 2 0
Aver. per session 0 0
CHILDRENS SERVICES
Information Questions 2,290 3,309
Average Daily 85 127
Change -31
Bouncing Babieai 481 160
# of Sessions 10 8
Aver. Per session 48 20
Toddler Time 108 340
# of Sessions 4 8
Aver. Per session 27 43
Preschool Storytime Attendance 288 243
# of Sessions 10 8
Aver. per session 29 30
Afterschool Storytime Attendance 232 58
# of Sessions 4 3
Aver. per session 58 19
Family Storytime Attendance 699 455
# of Sessions 26 13
Aver. per session 27 35
Special Events Program Attendance 2,000 140
# of Sessions 3 1
Aver. per session 667 140
Mar-09 M~
BOOKMOBILE
Items Borrowed (incl. renewals) 4,085
Change -14%
Patrons Registered 8
ADULT LITERACY SERVICES
Tutor Teams Matched 40
Change -7%
Learners Waiting 14
Change 133%
Families for Literacy Participants 8
Computer Literacy Participants 60
Storynite 10
BACK 2 BASICS ARCHIBALD
# of Students 33
# of Sessions 103
# of Volunteer Hours 95
Special Program Att.
# of Sessions 1
Aver. Per session 32
BACK 2 BASICS BIANE
# of Students 50
# of Sessions 168
# of Volunteer Hours 189
Special Program Att.
# of Sessions 2
Aver. Per session 67
SCHOOL 8 COMMUNITY OUTREACH 120
# of Visits 1
VIRTUAL LIBRARY SERVICES
Searches 125,135
Retrievals 15,432
Remote Access 100,396
Tutor.Com Use n/a
Home Access n/a
In-Library Use n/a
Digital Books 185
Audio Downloads 115
eBook Downloads 70
Website Hits n/8
HOMEBOUND SERVICES
Patrons Served 28
Materials Loaned 227
Visitor Hours Volunteered 15
4
1
1
STAFF REPORT
LIBRARI' SER\'ICr$ D~P.~1R'I'~IFN'I'
Date: April 9, 2009
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: STATUS OF 2008/2009 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
~~~r_~~_
RANCHO
cUCAMONGA
Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is
attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue
and combined revenues.
Schedule B, titled "Balance Sheet FY 2008/2009" is a report balancing income vs. projections for
the current fiscal year to date and is attached.
Schedule C, titled "Library Expenditures 2008/2009" is an accounting of all funds expended in the
current fiscal year and is attached.
FISCAL IMPACT
None.
Respectfully submitted,
._ ~`~~~
Robert Karatsu
Library Director
Schedule A
TOTAL LIBRARIES FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Mar-09
01-Mar $247.00 $87.52 $0.00
02-Mar $891.18 $355.30 $0.00
03-Mar $902.00 $400.85 ~ $0.00
04-Mar $735.52 $323.27 $0.00
05-Mar $526.63 $338.47 $0.00
06-Mar $376.35 $330.30 $0.00
07-Mar $746.75 $494.57 $3.00
08-Mar $174.00 $123.69 $0.00
09-Mar $639.38 $371.35 $0.00
10-Mar $957.07 $430.29 $0.10
11-Mar $778.32 $372.46 $0.00
12-Mar $704.55 $365.15 $0.00
13-Mar $423.00 $329.81 $0.00
14-Mar $513.97 $453.32 $0.00
15-Mar $205.56 $145.08 $0.00
16-Mar $690.64 $394.82 $3.00
17-Mar $824.47 $387.56 $3.00
18-Mar $742.63 $326.15 $0.00
19-Mar $738.52 $333.04 $0.00
20-Mar $379.41 $334.94 $0.00
21-Mar $517.76 $446.55 $0.00
22-Mar $156.80 $144.14 $0.00
23-Mar $1,128.86 $472.09 $0.00
24-Mar $910.83 $399.64 $0.00
25-Mar $993.68 $397.06 $6.00
26-Mar $675.03 $330.27 $0.00
27-Mar $326.55 $245.99 $0.00
28-Mar $426.81 $353.00 $3.00
29-Mar $179.60 $121.12 $0.00
30-Mar $971.28 $425.93 $3.00
31-Mar $799.58 $367.40 $0.00
TOTALS: $18,303.73 $10,401.13 $21.10
March 2008 TOTALS
CHANGE
Daily Average Fines
Daily Average Media
Daily Average Ref. Fees
DAILY TOTALS
GAIN/LOSS ON PROJ:
$18,211.20 $10,037.07 $90.50
1% 4% -77%
2008/9 Rev 2008/9 Proj:
$590.44 $638.00
$335.52 $312.00
$0.68 $12.00
$926.64 $962.00
($955)
ARCHIBALD LIBRARY FINES MEDIA REF
REVENUE REPORT &FEES RENTALS SERV.
Mar-09
01-Mar $247.00 $87.52 $0.00
02-Mar $413.23 $164.27 $0.00
03-Mar $435.15 $182.48 $0.00
04-Mar $477.68 $164.06 $0.00
05-Mar $314.98 $167.67 $0.00
06-Mar $146.50 $136.72 $0.00
07-Mar $320.34 $215.39 $3.00
08-Mar $174.00 $123.69 $0.00
09-Mar $359.73 $178.48 $0.00
10-Mar ~ $581.99 $160.16 $0.00
11-Mar $421.51 $187.96 $0.00
12-Mar $380.78 $186.64 $0.00
13-Mar $155.90 $157.11 $0.00
14-Mar $182.56 $171.36 $0.00
15-Mar $186.96 $122.79 $0.00
16-Mar $419.49 $186.41 $3.00
17-Mar $492.13 $151.73 $3.00
18-Mar $354.05 $169.52 $0.00
19-Mar $400.54 $165.95 $0.00
20-Mar $149.77 $139.40 $0.00
21-Mar $248.74 $196.14 $0.00
22-Mar $156.80 $144.14 $0.00
23-Mar $662.49 $203.78 $0.00
24-Mar $456.12 $173.35 $0.00
25-Mar $390.33 $194.70 $6.00
26-Mar $349.13 $146.82 $0.00
27-Mar $144.65 $137.84 $0.00
28-Mar $183.00 $133.00 $3.00
29-Mar $179.60 $121.12 $0.00
30-Mar $584.63 $195.46 $0.00
31-Mar $346.18 $169.35 $0.00
TOTALS: $9,495.96 $5,035.01 $18.00
March 2008 TOTALS $8,797.70 $4,461.99 $83.35
CHANGE 8% 13% -78%
BIANE LIBRARY FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Mar-09
01-Mar $0.00 $0.00 $0.00
02-Mar $477.95 $191.03 $0.00
03-Mar $466.85 $218.37 $0.00
04-Mar $257.84 $159.21 $0.00
05-Mar $211.65 $170.80 $0.00
06-Mar $229.85 $193.58 $0.00
07-Mar $426.41 $279.18 $0.00
08-Mar $0.00 $0.00 $0.00
09-Mar $279.65 $192.87 $0.00
10-Mar $375.08 $270.13 $0.10
11-Mar $356.81 $184.50 $0.00
12-Mar $323.77 $178.51 $0.00
13-Mar $267.10 $172.70 $0.00
14-Mar $331.41 $281.96 $0.00
15-Mar $18.60 $22.29 $0.00
16-Mar $271.15 $208.41 $0.00
17-Mar $332.34 $235.83 $0.00
18-Mar $388.58 $156.63 $0.00
19-Mar $337.98 $167.09 $0.00
20-Mar $229.64 $195.54 $0.00
21-Mar $269.02 $250.41 $0.00
22-Mar $0.00 $0.00 $0.00
23-Mar $466.37 $268.31 $0.00
24-Mar $454.71 $226.29 $0.00
25-Mar $603.35 $202.36 $0.00
26-Mar $325.90 $183.45 $0.00
27-Mar $181.90 $108.15 $0.00
28-Mar $243.81 $220.00 $0.00
29-Mar $0.00 $0.00 $0.00
30-Mar $386.65 $230.47 $3.00
31-Mar $453.40 $198.05 $0.00
TOTALS: $8,807.77 $5,366.12 $3.10
March 2009 TOTALS $9,413.50 $5,575.08 $7.15
CHANGE -6% -4% -57%
Schedule B
BALANCE SHEET
April
FY 2008/2009
Revenues Earned Projected Loss/Gain
Fines & Fees $134,875 $148,750 {$13.875) -9.3%
Media Rentals $70,538 $77,911 ($7.373) -9.5%
Sales/Services Fees $607 $200 $407 203.5%
Direct Loan $58,329 $45,000 $13,329 29.6%
Private Contributions $60,000 $75,000 ($15,000) -20.0%
Totals: $324,349 $346,861 ($22,512) -6.5%
*Balance for
Year through March ($22,512)
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2009 GL Budget to Actual with Encumbrances
Report Dale Mar 2009
Schedule C
Remaining
Object Description Budget MTD Actua YTD Actua Encumbranc Balance
Revenue Accounts
Key: 1290000 -Library Fund
4101 Property Taxes-CY Secured
4102 Property Taxes-CY Unsecured
4103 Property Taxes-PY Sec & Unsec
4105 Property Taxes-Supplemental
4312 Library Fines and Fees
4401 Interest Earnings
4402 Unrealized Gain
4410 Media Rentals
4411 Special Event Rental
4512 Library Card & Merchndse Sales
4514 Technology Center Revenue
4515 Informatimr Service Fees
4570 Sale of Printed Materials
4740 Grant Income
4901 Other Revenue
4906 CLSA Direct Loan
4907 Private Contributions Library
4908 Public Library Foundation
4909 RC Library Foundation Support
Total jor Org Key 1290000:
3,119,600.00 37,296.45 1,047,776.56 0.00 2,071,823.44 66.41
79,220.00 -88.04 82,062.19 0.00 -2.842.19 -3.58
109,970.00 10,707.67 110,533.70 0.00 -563.70 -0.51
282,820.00 16,305.28 117,390.29 0.00 165,429.71 58.49
210,000.00 8,821.28 139,097.37 0.00 70,902.63 33.76
118,120.00 0.00 79,184.47 0.00 38,935.53 32.96
0.00 0.00 -10,530.72 0.00 10,530.72 0.00
110,000.00 4,921.43 73,006.14 0.00 36,993.86 33.63
3,000.00 0.00 0.00 0.00 3,000.00 100.00
2,000.00 0.00 -10.45 0.00 2,010.45 100.52
7,000.00 0.00 0.00 0.00 7,000.00 100.00
300.00 2.90 607.10 0.00 -307.L0 -102.36
18,000.00 1,289.00 12,790.90 0.00 5,209.10 28.93
42,000.00 1,683.00 53,763.00 0.00 -11,763.00 -28.00
0.00 0.00 1.98 0.00 -L98 0.00
90,000.00 17,572.28 58,329.07 0.00 31,670.93 35.18
205,000.00 0.00 60,000.00 0.00 145,000.00 70.73
60,000.00 0.00 59,349.00 0.00 651.00 1.08
0.00 0.00 15,000.00 0.00 -IS,000.00 0.00
4,457,030.00 98,511.25 1,898,350.60 0.00 2,558,679.40 57.40
Key: 1298000 -Calif Literacy Campaign Grant
4740 Grant Income
4909 RC Library Foundation Support
8001 Transfer In-General Fund
8290 Transfer In-Library Fund
8308 Transfer In-Families for Lit.
Totn[ jor Org Key 1298000:
96,820.02
Totulfor Revenue Accounts: 4,553,850.02
0.00 51,774.00 0.00 45,046.02 46.52
98,511.25 1,950,124.60 0.00 2,603,725.42 57.17
36,400 .00 0.00 29,064 .00 0.00 7,336 .00 20 .15
15,000 .00 0.00 0 .00 0.00 15,000 .00 100 .00
0 .01 0.00 0 .00 0.00 0 .01 100 .00
45,420 .00 0.00 22,710 .00 0.00 22,710 .00 50 .00
o .o] o.oo o .oa o.oo o .ol 100 .00
User: VGARCIA -Vivian Garcia Page: I Curren[ Date: 04/01/2009
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Curren[ Time: 14:17:38
CITY OF RANCHO CUCAMONGA
Fiscal Year, 2009 GL Budget to Actual with Encumbrances
Report Date Mar 2009
Remaining
Object Description Bud>;el MTD Actua YTD Actua Encumbranc Balance
Expense Accomtts
Key: 1290601 -Library Fund
5000 Regular Salaries
5010 Part Time Salaries
5030 Fringe Benefits
5100 Travel and Meetings
5102 Training
S 108 Mileage
5150 Office Supplies & Equipment
S 160 Membership Dues
5200 Operations & Maintenance
5220 Cellular Technology
5283 Depreciation-Computer Equip
5300 Contract Services
5400 Telephone Utilities
5402 Water Utilities
5403 Electric Utilities
SSOI Admin./General Overhead
9298 Transfer Out-CA Literacy Cmpgn
Tout! jor Org Key !29060!
Key: 1290603 -After School Learning Prog
5000 Regular Salaries
5010 Part Time Salaries
5030 Fringe Benefits
5150 Office Supplies & Equipment
5200 Operations & Maintenance
Total for Org Key 1290603:
216,434.00 12,919.38 156,095.96 0.00 60,338.04 27.87
12,000.00 0.00 0.00 0.00 12,000.00 100.00
116,370.00 0.00 116,370.00 0.00 0.00 0.00
16,500.00 0.00 11,436.16 0.00 5,063.84 30.68
2,000.00 0.00 0.00 0.00 2,000.00 100.00
7,000.00 607.22 4,902.99 0.00 2,097.01 29.95
2,000.00 291.72 925.54 0.00 1,074.46 53.72
12,900.00 0.00 11,818.08 0.00 1,081.92 8.38
26,000.00 588.62 7,850.74 0.00 18,149.26 69.80
900.00 -34.01 766.78 0.00 133.22 14.80
4,120.00 0.00 2,060.00 0.00 2,060.00 50.00
128,656.00 1,823.39 54,716.20 22,246.05 51,693.75 40.17
15,000.00 1,103.33 7,666.15 0.00 7,333.88 48.89
3,000.00 532.41 2,582.85 0.00 417.15 13.90
75,000.00 3,890.55 32,209.26 0.00 42,790.74 57.05
189,000.00 0.00 94,500.00 0.00 94,500.00 50.00
45,420.00 0.00 22,710.00 0.00 22,710.00 50.00
872,300.00 21,722.61 526,610.71 22,246.05 323,443.24 37.07
28,480.00 2,212.94 17,115.76 0.00 11,364.24 39.90
30,180.00 1,971.24 3,327.48 0.00 26,882.82 88.97
13,990.00 0.00 13,989.99 0.00 0.01 0.00
1,000.00 535.97 1,157.76 0.00 -157.76 -15.77
2,500.00 9.98 202.24 0.00 2,297.76 91.91
76,150.00 4,730.13 35,793.23 0.00 40,356.77 53.00
Key: 1290604 -Bookmobile Services
5000 Regular Salaries 59,170.00 4,551.69 42,103.17 0.00 17,066.83 28.84
5010 Part Time Salaries 20,600.00 1,676.33 12,094.13 0.00 8,505.87 41.29
5030 Fringe Benefits 29,150.00 0.00 29,150.03 0.00 -0.03 -0.00
5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00
5150 Office Supplies & Equipment 500.00 0.00 34.05 0.00 465.95 93.19
5200 Operations & Maintenance 4,000.00 468.51 2,569.16 0.00 1,430.84 35.77
5220 Cellular Technology 1,500.00 143.54 1,014.71 0.00 485.29 32.35
Total for Org Key /290604: 115,020.00 6,840.07 86,965.25 0.00 28,054.75 24.39
Key : 1290605 -Library Board of Trustees
5100 Travel and Meetings 2,200.00 0.00 1,444.60 0.00 755.40 34.33
5160 Membership Dues 500.00 0.00 115.00 0.00 385.00 77.00
Total for Org Key 1290605: 2,700.00 0.00 1,559.60 0.00 1,140.40 42.23
Key : 1290606 -Archibald Library
5000 Regular Salaries 586,040.00 37,405.74 379,459.76 0.00 206,580.24 35.25
5010 Part Time Salaries 324,630.00 24,374.96 174,461.60 0.00 150,168.40 46.25
5030 Fringe Benefits 296,540.00 0.00 296,539.99 0.00 0.01 0.00
5100 Travel and Meetings 4,500.00 170.50 905.22 0.00 3,594.78 79.88
5105 Mileage 200.00 0.00 56.82 0.00 143.18 71.59
5150 Office Supplies & Equipment 10,000.00 387.94 4,497.36 0.00 5,502.64 55.02
5152 Computer Software 1,000.00 48.25 951.67 0.00 48.33 4.83
5160 Membership Dues 650.00 140.00 172.00 0.00 478.00 73.53
5200 Operations & Maintenance 451,575.30 23,224.71 254,642.41 252.87 196,680.02 43.55
User: VGARCIA -Vivian Garcia Page: 2 Current Date: 04/01/2009
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Curr en[ Time: 14:17:38
CITY OF RANCHO CUCAMONGA
Fiscal Year, 2009 GL Budget to Actual with Encumbrances
Report Date Mar 2009
Remaining
Object Description Budget MTD Ac[ua YTD Actua Encumbranc Balance
5300 Contract Services 116,179.67 6,666.71 47,475.99 17,371.29 51,332.39 44.18
TotnlforOrgKeyl190606. 1,791,314.97 92,418.81 1,]59,162.82 17,624.16 614,527.99 34.30
Key: 1290607 -Paul A. Biane Library
5000 Regular Salaries 591,020.00 49,276.61 434,362.43 0.00 156,657.57 26.50
5010 Part Time Salaries 350,420.00 24,381.19 203,343.41 0.00 147,076.59 41.97
5030 Fringe Benefits 300,560.00 0.00 300,560.01 0.00 -0.01 -0.00
5100 Travel and Meetings 6,500.00 0.00 1,672.74 0.00 4,827.26 74.26
5105 Mileage 200.00 0.00 239.84 0.00 -39.84 -19.92
5150 Office Supplies & Equipment 10,000.00 138.13 5,282.76 0.00 4,717.24 47.17
5152 Computer Software 3,000.00 0.00 1,436.16 0.00 1,563.84 52.12
5160 Membership Dues 700.00 0.00 450.00 0.00 250.00 35.71
5200 Operations & Maintenance 285,000.00 20,863.22 164,444.13 19,340.03 101,215.84 35.51
5300 Contract Services 104,619.66 4,655.26 39,792.65 6,863.26 57,963.75 55.40
TotaljorOrgKey1290607 1,652,019.66 99,314.41 1,151,584.13 26,203.29 474,232.24 28.70
Key: 1290608 -Virtual Library
5000 Regular Salaries 25,630.00 1,981.00 15,207.77 0.00 10,422.23 40.66
5030 Fringe Benefits 12,050.00 0.00 12,050.03 0.00 -0.03 -0.00
5152 Computer Software 2,000.00 0.00 0.00 0.00 2,000.00 100.00
5300 Contract Services 6,000.00 0.00 324.00 0.00 5,676.00 94.60
Totes! jor Org Key !190608: 45,680.00 1,981.00 27,581.80 0.00 18,098.20 39.61
Key: 1298601 -Calif Literacy Campaign Grant
5000 Regular Salaries
5010 Part Time Salaries
5030 Fringe Benefits
5100 Travel and Meetings
5105 Mileage
5150 Office Supplies & Equipment
5160 Membership Dues
5200 Operations & Maintenance
5300 Contract Services
49,210. 00 3,693. 23 34,162. 39 0.00 15,047. 61 30. 57
17,190. 00 1,815. 29 15,095. 66 0.00 2,094. 34 12. 18
25,020. 00 0. 00 25,019. 99 0.00 0. 01 0. 00
1,000. 00 314. 02 527. 22 0.00 472. 78 47. 27
400. 00 73. 15 229. 35 0.00 170. 65 42. 66
1,000. 00 16. 50 249. 19 0.00 750. 81 75. 08
420. 00 0. 00 374. 00 0.00 46. 00 10. 95
1,000. 00 0. 00 176. 82 0.00 823. 18 82. 31
1,580. 00 0. 00 670. 00 114.00 796. 00 50. 37
Total for Org Key 1298601: 96,820.00 5,912.19 76,504.62 114.00 20,201.38 20.86
Total for Expense Accounts: 4,652,004.63 232,919.22 3,065,762.16 66,187.50 1,520,054.97 32.67
User: VGARCIA -Vivian Garcia Page: 3 Current Date: 04/01/2009
Report: GL_BA_MSTR_01_RC - CL: Budget to Actual with Encumbrances - By Kcy/Object Curren[ Time: 14:17:38
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2009 GL Budget to Actual with Encumbrances
Report Date Mar 2009
Remaining
Object Description Bud~el MTD Actua YTD Actua Encumbranc Balance
Report Summary
RevenueTotal.~ 4,553,850.02 98,511.25 1,950,124.60 0.00 2,603,725.42 57.17
Expense Total: 4,652,004.63 232,919.22 3,065,762.16 66,187.50 1,520,054.97 32.67
Total Net for Report: -98,154.61 -134,407.97 -1,] 15,637.56 -66,187.50 1,083,670.45
User: VGARCIA -Vivian Garcia Page: 4 Current Date: 04/01/2009
Report: GL_BA_MSTR_Ol_RC - GL: Budget to Actual with Encumbrances - By Key/Object ~ Current Time: 14:1738
P T ~ ~~'
STAFF RE OR ~-= ,~~;--~
LIBRARY SERVICES DEPdRTbfENT
Date: April 9, 2009 jhNCxo
C(.CAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: POSSIBLE REVISIONS TO LIBRARY FEE SCHEDULE
RECOMMENDATION
That the Library Board of Trustee review staff recommendations and discuss proposed changes in
Library fee schedule.
BACKGROUND/ANALYSIS
Below are fees currently charged by the Library for media rentals and other miscellaneous fees,
and staff recommendations:
Item Current Fee Staff Recommendation
Books on CD .25 cents per disc, No change
max. $2
CDs .25 for older CDs, All new CDs to be 1.00 and older CDs .50 cents.
.50 cents for new
CDs
DVDs 1.00 per week Keep older DVDs at $1 but change new DVDs
hi h demand to $2
Readalon s .25 cents Eliminate fee
VHS .50 cents No chan e
Video ames 4.00 No chan e
Deposit books $20 refundable Eliminate deposit fee
de osit
Color hotoco ies .75 cents er co Reduce to .50 cents er co
B&W co ies .10 cents er co No chan e
Rental books 1.00 er week No chan e
Library fines for books .25 cents per day No change
for adult materials,
.15 cents per day
for children's
materials
Library fines for 10 cents per day No change
ma azines
Changes to the DVD, CD and color photocopy charges were done to more accurately reflect current
market rates. The deposit book fee is recommended being dropped because this collection is much
smaller now, the paperwork that is required to both take and refund a deposit, and most of these
PROPOSED R13V'ISIONS'I'O LI131tAItY PEI:. SC,lil%DULI%
PACT l3 2
books can now be accessed via our online database, Learnatest.com. The readalongs do not
generate much revenue (only $750 a year) and these are being repackaged and incorporated into
the general collection. (It will be easier on circulation staff to not have to differentiate between a
fee-based item and a free item. Also, by removing the fee, it will allow check out on the self-check
out machines.)
FISCAL IMPACT
It in uncertain how the new fees may affect overall revenues. However, with the decline in
media revenues from previous years, it is felt that by increasing some fees, it may
compensate for declines in revenue.
Respectfully submitted,
_ ~~0 Y~ J
Robert- Karatsu
Library Director
STAFF REPORT `~-=~
LIBRARY SERVICES DEPARTMENT
1
Date: April 9, 2009 RANCxo
cUCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: POSSIBLE LIBRARY BOARD OF TRUSTEES DEVELOPMENT WORKSHOP
RECOMMENDATION
That the Library Board of Trustee discuss possible board workshop, refine agenda, and if they wish
to hold workshop, set one or tentative dates that will work for their schedule.
BACKGROUND/ANALYSIS
At a previous meeting of the Library Board of Trustees, it was agreed in concept to hold a workshop
targeted at board development. After doing some research, staff has identified a potential facilitator
and a sample agenda for this workshop.
The facilitator for this program would be Jan Sanders, the Library Director of the Pasadena Public
Library. In addition to being the Library Director at Pasadena, Ms. Sanders is also the past-
president of the Public Library Association and considered to be leading authority on library board
development. After discussing an agenda for a board development workshop, this is what Ms.
Sanders proposed for an approximate 4-5 hour program:
- Role/Responsibility of the Library Board.
- The Library Board as advocate.
- Long-range visioning. (Perhaps use the recent CALTAC workshop as a springboard for this
discussion.)
- Various team-building exercises.
Possible dates for this workshop that would work with Ms. Sanders were either Saturday, May 9"' or
Saturday, May 30"'. (It could be moved back into June as well).
In addition to the workshop, as a follow-up, an "introductory" packet for any new Library Board
members will also be created by library consultant Deborah Clark.
FISCAL IMPACT
Ms. Sanders' fee for ahalf-day program, including collateral material and travel, is $500. (There is
money in the Board travel and meeting budget to cover the cost of this workshop.)
Respectfully submitted,
~~Ini~/~itn
Robert Karatsu
Library Director