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Home My WebLink About2009/06/1 - Agenda Packet - Library Board of TrusteesLIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Thursday 6 p.m. June 11, 2009 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 ~** City Councilmembers Donald J. Kurth, M.D., Mayor L. Dennis Michael, Mayor Pro Tem Rex Gutierrez, Councilmember Sam Spagnolo, Councilmember Diane Williams, Councilmember *** Boardmembers Robert Coberly, President Sharon Nagel, President Pro Tem Jackie Amsler, Member Scott Haddon, Member Luella Hairston, Member NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Board of Trustees at their meeting held Thursday, June 11, 2009, adjourned said meeting to Saturday, June 20, 2009, at the hour of 9:00 a.m., in the Cultural Center Conference Room at the Cultural Center, 12505 Cultural Center Drive, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Amsler, Coberly, Haddon and Hairston NOES: None ` ABSENT: Nagel ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library June 11, 2009 DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on 7tihe ~ aoo9 , at 3o/vl , I posted a true and correct copy of the meeting agenda date ~"wnG // X009 at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on (a' y-o 9 , at Rancho Cucamonga. Robert Karatsu, Library Director City of Rancho Cucamonga By: !/ l,cJto~ Vivian Garcia, Senior Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA .TUNE 11, 2009 RANCHO CucAMONGA A. CALL TO ORDER 1. Roll Call: Amsler , Coberly ,Haddon , Hairston and Nagel B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 4 1. Approval of Minutes: April 9 and May 14, 2009. 2. Approval of Amended Holiday Closure Schedule. Staff report 9 attached. C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral reports presented by staff. a. FY 2009-2010 Budget update. Oral report by Robert Karatsu, Library Director. b. Review of current statistics. Oral report by Robert, Library 11 Director. c. Legislative Day 2009. Oral report by Robert Karatsu, Library Director. d. Receipt of two Big Read Grants for FY 2009-2010. Oral report by Karye Hood, Reference Services Coordinator. e. Meeting with Gyroscope, Inc., on Rancho KIDS project. Oral report by Robert Karatsu, Library Director and Sharon Nagel, Library Board President Pro Tem. 2. Budget Report: Report presented by Robert Karatsu, Library 19 Director. 3. Children's Services: Oral update by Renee Tobin, Principal Librarian. 4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. 5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. - LIBRARY BOARD OF TRUSTEES AGENDA JUNE 11, 2009 2 CR MONGA D. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Proposed Revised Library Fee Schedule. Held over from April 9, 26 2009 meeting. Report attached. Presented by Robert Karatsu, Library Director. Discussion presided over by Robert Coberly, Library Board President. 2. Final details of Library Board of Trustee Development Workshop, scheduled for Saturday, June 20, 2009, starting at 9 a.m. at the Paul A. Biane Library. Presented by Robert Karatsu, Library Director. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, June 4, 2009, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT LIBRARY SERVICES DEPARTD~fENT Date: June 11, 2009 To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of April 9 and May 14, 2009. BACKGROUND/ANALYSIS ~-- fir,. Y - ~~-~ RANCHO CUCAMONGA Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, Apri19, 2009, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. by President Pro Tem Nagel. Present were Members Amster. Haddon and Hairston. Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. ****** B. CONSENT CALENDAR B1. Approval of Minutes: March 12, 2009 (Haddon abstained). MOTION: Moved by Member Hairston to approve the minutes of March 12, 2009, seconded by Member Amster. Motion carried 3-0-1-1 (with Coberly absent). +~**** C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Report: Oral reports presented by staff. a. FY 2009-2010 Budget update. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, gave an oral update on the 2009-2010 Budget Meeting staff had with the City Manager and the Finance Director. b. Grant Proposal. "California of the Past" Digital Storytelling Program. Robert Karatsu, Library Director, reviewed the grant proposal with the Board. a Review of current statistics. Oral report by Michelle Perera, Assistant Library Director. Michelle Perera, Assistant Library Director, reviewed the statistics with the Board. C2. Budget Report: Report presented by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the Budget with the Library Board. C3. Children's Services: Oral update by staff. Library Board Minutes Apri19, 2009 Page 2 Renee Tobin, Principal Librarian, stated Rose Manela and Margaret Hatanaka are using the funds from the ELF Grant and are preparing themed packets in backpacks for parents and teachers to check out. Renee Tobin, Principal Librarian, stated that over 1200 children ages 4-12 had enrolled in the "Food for Thought" reading program sponsored by In and Out. Renee Tobin, Principal Librarian, stated that staff is preparing the Summer Reading Program. Brunswick Lanes and Red Brick Pizza had called to donate prizes for the program. Renee Tobin, Principal Librarian, stated that Jason Daly and Allen Callaci were preparing the new "Guys Read" program which will be held the first week in May. C4. Archibald Library: Oral update by staff. Karye Hood, Reference Services Coordinator, presented an oral update on the computer classes and Teen programs being offered at the Archibald Library. C5. Paul A. Biane Library: Oral update by staff. Michelle Perera, Assistant Library Director, stated that March was a very busy month at the Paul A. Biane. She reviewed the programs which will be offered in April at the Library. Michelle Perera, Assistant Library Director, stated that Legislative Day will be held on Wednesday, Apri] 15. Linda Engelke, Reference Librarian, along with Robert Karatsu, Library Director, will be accompanying two teens to the State Capitol to promote the Library. ~***** D. BOARD BUSINESS D 1. Telethon 2009! Oral update by staff. Robert Karatsu, Library Director, thanked the Board for their support and help with the Telethon. He gave an oral update on Telethon 2009 to the Board. President Pro Tem Nagel thanked all the Library staff for their hard work at the Telethon. D2. For discussion: Proposed Revised Library Fee Schedule. Report attached. Presented by Robert Karatsu, Library Director. Robert Karatsu, Library Director, asked this item to be held over to the next meeting when President Coberly could attend. Library Board Minutes Apri19, 2009 Page 3 Member Amsler asked the Board to review the length of time and the fee for which regular DVDs are checked out. D3. For discussion: Possible Library Board of Trustees Development Workshop. Report attached. Presented by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the Development Workshop with the Board. After discussion, the decision was made to request the workshop be held on a Saturday in June. Library staff will e-mail a date to the Board next week. D4. For discussion: Senior Fiesta. Requested by Boardmember Hairston. Member Hairston gave an oral presentation on the Senior Fiesta which will be on May 17 at Central Park from 4-7 p.m. ****** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El . Revised Library Fee Schedule E2. Library Board of Trustee Development Workshop ****** F. COMMUNICATIONS FROM THE PUBLIC None ****** G. ADJOURNMENT MOTION: Moved by Member Hairston to adjourn, seconded by Member Haddon. Motion carried, 4-0-1 (with Coberly absent). Meeting adjourned at 6:55 p.m. Rye/spectfulhypsubmitted, V I,t1tt~., s~J-cu.~io~- Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, May 14, 2009, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of a quorum. Respectfully submitted, V Lti`lGt-~- ~G~~ Vivian Garcia Administrative Secretary Approved: STAFF REPORT 4r-~, LIBRARY SHR~~[CHS DEPA RTbiENT Date: June 11, 2009 RANCHO C,UCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: REVISION TO LIBRARY HOLIDAY SCHEDULE RECOMMENDATION That the Library Board of Trustee approve staff recommendation for closing Archibald Library on Sunday, July 5, 2009. BACKGROUND/ANALYSIS At the September, 2008, meeting of the Library Board of Trustees, the attached Holiday closure schedule was adopted. It is proposed that Sunday, July 5, 2009, be added as a closed day. Since the Libraries will be closed on Saturday, July 4, it is anticipated that Sunday, July 5 at the Archibald Library will be a very low business day. (The Biane is closed on Sundays.) FISCAL IMPACT Approximately $500 in salary savings and utilities costs will be realized by closing on this day. Respectfully submitted, Robert Karatsu Library Director Attachment A RECOMMENDED LIST OF HOLIDAY CLOSURES FOR 2009/2010 CURRENT PROPOSAL LAST YEAR JULY 4T" Close July 4, Saturday Closed July 4, Friday (Official City Holiday) JULY ST" Close July 5, Sunday (Proposed due to low usage) LABOR DAY WEEKEND Sunday Close Sept. 6, Sunday Closed Aug. 31, Sunday (Proposed due to low usage) Monday Close Sept. 7, Monday Closed Sept. 1, Monday (Official City Holiday) VETERANS' DAY Close Nov. 11, Wednesday Closed Nov. 11, Tuesday (Official City Holiday) THANKSGIVING Close Nov. 26, Thursday Closed Nov. 27, Thursday (Official City Holidays) Close Nov. 27, Friday Closed Nov. 28, Friday CHRISTMAS EVE Close Dec. 24, Thursday Closed Dec. 24, Wednesday (Proposed due to low usage) (Official City Holiday) CHRISTMAS DAY Close Dec. 25, Friday Closed Dec. 25, Thursday (Official City Holiday) NEW YEAR'S EVE Close at 6 p.m. on December 31, Close at 6 p.m. on December 31, (Proposed due to low usage) Thursday Wednesday NEW YEAR'S DAY Close Jan. 1, Friday Closed Jan. 1, Thursday (Official City Holiday) MARTIN LUTHER KING JR.'S Close Jan. 18, Monday Closed Jan. 19, Monday (Official City Holiday) PRESIDENTS' DAY Close Feb. 15, Monday Closed Feb. 16, Monday (Official City Holiday) EASTER SUNDAY Close, Apri14, Sunday Closed April 12, Sunday (Proposed due to low usage) MEMORIAL DAY (SUNDAY) Close May 30, Sunday Closed May 24, Sunday (Proposed due to low usage) MEMORIAL DAY Close May 31, Monday Closed May 25, Monday (Official City Holiday) Approved: STAFF REPORT LIBRARY $L'RVICES DEPAR'I'i\dF_NT Date: June 11, 2009 To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS ~. jl~. RANCHO cUCAMONGA The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for May. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director Items Borrowed (incl. renewals) Average Daiy Change Information questions Average Daily Change Children's Programs # of Sessions Aver. Per session Change TECHNOLOGY CENTER SERVICES Computer Use Sessions Change Technology Questions Change ProgramslClasses Attendance # of Sessions Aver. per session ADULT SERVICES Information Questions Average Daily Change ProgramslClasses Attendance # of Sessions Aver. per session TourslGroup Visits Attendance # of Sessions Aver. per session CHILDRENS SERVICES Information Questions Average Daily Change Bouncing Babies 124 # of Sessions 4 Aver. Per session 31 Toddler Time 105 # of Sessions 4 Aver. Per session 26 Preschool Storytime Attendance 213 # of Sessions 8 Aver. per session 27 Afterschool Storytime Attendance 58 # of Sessions 3 Aver. per session 19 Family Storytime Attendance 110 # of Sessions 5 Aver. per session 22 Special Events Program Attendance 75 # of Sessions 2 Aver. per session 38 Group Visits to Library Attendance # of Sessions Aver. per Session 0 School Visits by Staff 620 # of visits 2 1~ 1 1 3,1 ~ .~„ _ ~ Days Open , , ^ May-09 26 May-08 26 Items Borrowed 47,357 43,411 Average Daily 1,821 1,670 Change ' 9% Patrons Registered E 578 608 Average Daily + 22 23 Change ~ -5% I~~ Information Questions 8,016 9,255 Average Daily Change Library Visitors Average Daily Change Children's Programs # of Sessions Aver. Per session Change Items Classified Change Volunteer Hours Change TECHNOLOGY CENTER SERVICES Computer Use Sessions Change Technology Questions Change ProgramslClasses Attendance # of Sessions Aver. per session ADULT SERVICES Information Questions Average Daily Change Programs/Classes Attendance # of Sessions Aver. per session Teen Programs # of Sessions Aver. per session 308 -13% I 27,612 1, 062 8% 2,062 46 45 33% 1,503 -31 123 -12% 3,522 -12% 3,133 -32% 102 5 20 3, 586 138 9% 19 2 10 .• 37 2 19 1, 545 ~ ~ ~` ` ~~'e; 39 !~ _ r.r ia.+s°! _._~ . 2,189 '' ' ,~~: 12 2 6 TourslGroup Visits Attendance # of Sessions Aver. per session CHILDRENS SERVICES Information Questions Average Daily °Yo Change Bouncing Babies! # of Sessions Aver. Per session Toddler Time # of Sessions Aver. Per session Preschool Storytime Attendance # of Sessions Aver. per session Afterschool Storytime Attendance # of Sessions Aver. per session Family Storytime Attendance # of Sessions Aver. per session Special Events Program Attendance # of Sessions Aver. per session 0 8 0 1 0 8 1,297 1,379 50 53 -6% 265 r 167, „`~ + ~ ~ `'r '~°T ~ 6 8~ ` Y , ~ ~*~'~ 44 ,~ 21 pp ,~*Y: 127 ,.. ~, ~ . 125 .;~,,::: , r -' ;~: .:~,. ii 25 25' `z ~°'- r~~ r 237 ..iii ~1}.... 260 :_ _-°` ~::: ..'ry, `;~~~ tiY~ 8 . 8 ~~~ _ ~ z 30 Y6 ~ 33 , ~ 4 4 ~ ~ 1~ '~, _~. . , a. . ' 707 913 " ~'~ "'a- -~~: ~€ 28 ~- ;~~a 14 ~ u ?f~;;v •?...r ,~,:,: fi ~~ ~ Y ~` ~ , . x ! .: 630 0' .~, ;. ~ ~ ~~ ?, , 1 0 -. . 630 0 '~ 18,221 68 ~, 5~, .. ~aG~ Days Open 55 56 Items Borrowed (AR, BL, BKM) 97,200 86,382 Average Daily 1,767 1,543 Change 13% Patrons Registered (AR, BL, BKM) 1,231 1 ,053 Average Daily 22 19 Change 17% Information Questions 14,639 13,875 Average Daily 266 248 Change 6% Library Visitors 54,154 54,357 Average Daily 985 971 Change 0% Children's Programs 2,830 2,170 # of Sessions 69 64 Aver. Per session 41 34 Change 30% Items Classified 4,225 5,013 Change -16% Volunteer Hours 306 1,681 Change -82% TECHNOLOGY CENTER SERVICES Computer Use Sessions 8,279 7,292 Change 14% Technology Questions 4,425 6,063 Change -27% Programs/Classes Attendance 346 142 # of Sessions 26 5 Aver. per session 13 28 ADULT SERVICES Information Questions 5,980 5,326 Average Daily 109 95 Change 12% Programs/Classes Attendance 37 48 # of Sessions 4 4 Aver. per session 9 12 Teen Programs 37 12 # of Sessions 4 2 Aver. per session 9 6 Tours/Group Visits Attendance # of Sessions Aver. per session CHILDRENS SERVICES Information Questions Average Daily Change Bouncing Babies! # of Sessions Aver. Per session Toddler Time # of Sessions Aver. Per session Preschool Storytime Attendance # of Sessions Aver. per session Afterschool Storytime Attendance # of Sessions Aver. per session Fatuity Storytime Attendance # of Sessions Aver. per session Special Events Program Attendance # of Sessions Aver. per session Group Visits to Library Attendance # of Sessions Aver. per session BOOKMOBILE Items Borrowed (incl. renewals) 4,373 4,175 Change 5% Patrons Registered 5 ADULT LITERACY SERVICES Tutor Teams Matched 44 46 Change -4% Learners Waiting 12 20 Change -40% Families for Literacy Participants 8 9 Computer Literacy Participants 60 58 Storynite 16 8 BACK 2 BASICS ARCHIBALD # of Students 33 29 # of Sessions 38 33 # of Volunteer Hours 40 38 Special Program Att. # of Sessions Aver. Per session `"" -~ " ' ' ' BACK 2 BASICS BIANE # of Students 50 54 # of Sessions 69 65 # of Volunteer Hours 79 66 Special Program Att. 207 152 # of Sessions 1 2 Aver. Per session 207 76 SCHOOL 8 COMMUNITY OUTREACH 79 # of Visits 2 VIRTUAL LIBRARY SERVICES Searches 126,979 46,586 Retrievals 4,170 17,971 Remote Access 110,033 17,006 Tutor.Com Use 270 304 Home Access 243 275 In-Library Use 27 29 Digital Books 146 117 Audio Downloads 99 82 eBook Downloads 47 35 Website Hits 419,187 493,852 HOMEBOUND SERVICES Patrons Served 24 30 Materials Loaned 203 235 Visitor Hours Volunteered 13 12 2,40$ 7,STx 15 1: STAFF REPORT LIBRARP SERVICES DEPdRTbfEN"I' Date: June 11, 2009 To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: STATUS OF 2008/2009 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS ~. RANCHO CUCAMONGA Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2008/2009" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2008/2009" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director Schedule A ARCHIBALD LIBRARY FINES MEDIA REF REVENUE REPORT 8 FEES RENTALS SERV. May-09 01-May $272.63 $162.84 $0.00 02-May $205.45 $179.99 $0.00 03-May $55.05 $152.26 $0.00 04-May $482.08 $169.51 $0.00 05-May $357.20 $159.16 $0.00 06-May $412.98 $145.36 $3.00 07-May $209.22 $148.57 $0.00 08-May $173.20 $115.69 $0.00 09-May $130.01 $146.28 $0.00 10-May $118.34 $79.58 $0.00 11-May $453.54 $139.83 $0.00 12-May $414.99 $161.23 $0.00 13-May $599.57 $127.19 $0.00 14-May $442.30 $149.49 $0.00 15-May $155.55 $149.73 $0.00 16-May $272.53 $149.50 $0.00 17-May $212.90 $72.45 $0.00 18-May $404.49 $182.85 $0.00 19-May $553.29 $129.72 $3.00 20-May $265.91 $139.18 $0.00 21-May $287.25 $175.44 $0.00 22-May $256.10 $114.54 $0.00 23-May $139.90 $189.83 $0.00 24-May $0.00 $0.00 $0.00 25-May $0.00 $0.00 $0.00 26-May $499.45 $247.25 $0.00 27-May $338.85 $173.19 $0.00 28-May $358.60 $175.26 $0.00 29-May $320.94 $169.73 $0.00 30-May $272.14 $166.98 $0.00 31-May $237.26 $79.81 $0.00 TOTALS: $7,804.46 $4,352.44 $6.00 May 2008 TOTALS $ 8,385.57 $ 4,418.97 $ 62.70 May 2007 TOTALS $7,751.99 $4,012.71 $35.00 %CHANGE 1% 8% -83% BIANE LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. May-09 01-May $266.29 $170.66 $0.00 02-May $287.85 $216.20 $0.00 03-May $0.00 $0.00 $0.00 04-May $386.36 $253.69 $0.00 05-May $429.67 $197.34 $0.00 06-May $361.12 $181.00 $0.00 07-May $337.05 $185.84 $0.00 08-May $245.99 $170.42 $0.00 09-May $317.70 $213.44 $0.00 10-May $0.00 $0.00 $0.00 11-May $364.85 $224.94 $0.00 12-May $512.98 $229.31 $0.00 13-May $515.14 $199.18 $0.00 14-May $410.22 $227.23 $3.00 15-May $194.30 $182.15 $0.00 16-May $199.71 $211.14 $0.00 17-May $0.00 $0.00 $0.00 18-May $611.48 $202.17 $0.00 19-May $362.56 $212.98 $0.00 20-May $539.50 $207.00 $0.00 21-May $252.95 $168.36 $0.00 22-May $202.40 $224.47 $0.00 23-May $316.90 $216.20 $0.00 24-May $0.00 $0.00 $0.00 25-May $0.00 $0.00 $0.00 26-May $528.56 $312.60 $0.00 27-May $380.78 $174.57 $0.00 28-May $304.56 $196.19 $0.00 29-May $345.59 $239.89 $0.00 30-May $347.55 $201.24 $0.00 31-May $0.00 $0.00 $0.00 TOTALS: $8,642.06 $5,218.21 $3.00 May 2008 TOTALS $ 7,526.93 $ 5,089.07 $ 24.70 May 2007 TOTALS $6,923.78 $4,751.51 $24.75 %CHANGE N/A N/A N/A TOTAL LIBRARIES FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. May-09 01-May $538.92 $333.50 $0.00 02-May $493.30 $396.19 $0.00 03-May $55.05 $152.26 $0.00 04-May $868.44 $423.20 $0.00 05-May $786.87 $356.50 $0.00 06-May $774.10 $326.36 $3.00 07-May $546.27 $334.41 $0.00 08-May $419.19 $286.11 $0.00 09-May $447.71 $359.72 $0.00 10-May $118.34 $79.58 $0.00 11-May $818.39 $364.77 $0.00 12-May $927.97 $390.54 $0.00 13-May $1,114.71 $326.37 $0.00 14-May $852.52 $376.72 $3.00 15-May $349.85 $331.88 $0.00 16-May $472.24 $360.64 $0.00 17-May $212.90 $72.45 $0.00 18-May $1,015.97 $385.02 $0.00 19-May $915.85 $342.70 $3.00 20-May $805.41 $346.18 $0.00 21-May $540.20 $343.80 $0.00 22-May $458.50 $339.01 $0.00 23-May $456.80 $406.03 $0.00 24-May $0.00 $0.00 $0.00 25-May $0.00 $0.00 $0.00 26-May $1,028.01 $559.85 $0.00 27-May $719.63 $347.76 $0.00 28-May $663.16 $371.45 $0.00 29-May $666.53 $409.62 $0.00 30-May $619.69 $368.22 $0.00 31-May $237.26 $79.81 $0.00 TOTALS: $16,683.78 $9,570.65 $9.00 May 2008 TOTALS $ 16,519.05 $ 9,508.04 $ 87.40 May 2007 TOTALS $15,378.87 $8,764.22 $59.75 CHANGE 8% 9% -85% 2008/9 Rev 2008/9 Proj: Daily Average Fines $575.30 $638.00 Daily Average Media $330.02 $312.00 Daily Average Ref. Fees $0.31 $12.00 DAILY TOTALS $905.64 $962.00 GAIN/LOSS ON PROJ: ($1,522) Schedule B BALANCE SHEET Thru May FY 200812009 Revenues Earned Projected Loss/Gain Fines & Fees $177,685 $170,000 $7,685 4.5% Media Rentals $93,220 $90,000 $3,220 3.6% Sales/Services Fees $682 $200 $482 241.0% Direct Loan $84,025 $60,000 $24,025 40.0% Private Contributions $60,000 $90,000 ($30,000) -33.3% Totals: $415,612 $410,200 $5,412 1.3% *Balance for Year throus~h May $5,412 CITY OF RANCHO CUCAMONGA schedule C Fiscal Year. 2009 GL Budget to Actual with Encumbrances Report Date May 2009 Remaining Oblecl Descripfion Budget MTD Actua YTD Ac[ua Encumbranc Balance Expense Accounts Key, 1290601 -Library Fund 5000 Regular Salaries 5030 Fringe Benefits S 100 Travel and Meetings 5102 Training 5105 Mileage 5150 Office Supplies & Equipment 5160 Membership Dues 5200 Operations & Maintenance 5220 Cellular Technology 5283 Depreciation-Computer Equip 5300 Contract Services 5400 Telephone Utilities 5402 Water Utilities 5403 Electric Utilities 5501 Admin./General Overhead 9298 Transfer Out-CA Literacy Cmpgn Total for Org Key 1290601 Key: 1290603 -After School Learning Prog 5000 Regular Salaries 5010 Part Time Salaries 5030 Fringe Benefits 5150 Office Supplies & Equipment 5200 Operations & Maintenance Total for Org Key !190603. 208,000 .00 12,919 .38 181,934 .73 0.00 26,065 .27 12 .53 116,370 .00 0 .00 116,370 .00 0.00 0 .00 0 .00 12,500 .00 70 .00 11,661 .16 0.00 838 .84 6 .71 2,000 .00 48 .85 730 .90 0.00 1,269 .10 63 .45 7,000 .00 461 .54 5,940 .73 0.00 1,059 .27 15 .13 2,000 .00 -2 .00 1,378 .31 0.00 621 .69 31 .08 12,780 .00 0 .00 11,818 .08 0.00 96] .92 7 .52 26,000 .00 3,534 .09 13,055 .91 0.00 12,944 .09 49 .78 1,000 .00 0 .00 766 .78 0.00 233 .22 23 .32 4,120 .00 0 .00 4,120 .00 0.00 0 .00 0 .00 110,680 .00 1,920 .11 61,467 .98 36,797.53 12,414 .49 11 .21 15,000 .00 597 .94 10,262 .93 0.00 4,737 .07 31 .58 5,600 .00 535 .27 3,118 .12 0.00 2,481 .88 44 .31 72,400 .00 4,075 .79 40,096 .61 0.00 32,303 .39 44 .61 189,000 .00 0 .00 189,000 .00 0.00 0 .00 0 .00 50,420 .00 0 .00 34,065 .00 0.00 16,355 .00 32 .43 834,870 .00 24,160 .97 685,787 .24 36,797.53 112,285. 23 13. 44 26,000 .00 2,140 .42 21,524 .18 0.00 4,475 .82 17 .21 30,180 .00 2,013 .93 7,433 .61 0.00 22,746 .39 75 .36 13,990 .00 0 .00 13,989 .99 0.00 0 .01 0 .00 1,500 .00 0 .00 1,172 .04 0.00 327 .96 21 .86 2,500 .00 0 .00 322 .05 0.00 2,177 .95 87 .11 74,170 .00 4,154 .35 44,441 .87 0.00 29,728. 13 40. 08 Key: 1290604 -Bookmobile Services 5000 Regular Salaries 59,700.00 4,551.69 51,206.55 0.00 8,493.45 14.22 5010 Part Time Salaries 20,600.00 1,528.97 15,091.54 0.00 5,508.46 26.74 5030 Fringe Benefits 29,150.00 0.00 29,150.03 0.00 -0.03 -0.00 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies & Equipment 500.00 0.00 34.05 0.00 465.95 93.19 5200 Operations & Maintenance 4,000.00 109.94 2,679.10 0.00 1,320.90 33.02 5220 Cellular Technology 1,500.00 250.62 1,409.15 0.00 90.85 6.05 Total for Org Key 1290604: 115,550.00 6,441.22 99,570.42 0.00 15,979.58 13.82 Key: 1290605 -Library Board of Tmstees 5100 Travel and Meetings 2,120.00 0.00 1,444.60 0.00 675.40 31.85 5160 Membership Dues 500.00 0.00 115.00 0.00 385.00 77.00 Total for Org Key 1290605.• 2,620.00 0.00 1,559.60 0.00 1,060.40 40.47 Key: 1290606 -Archibald Library 5000 Regular Salaries 530,000.00 36,278.43 452,177.09 0.00 77,822.91 14.68 5010 Part Time Salaries 310,000.00 22,071.08 218,529.04 0.00 91,470.96 29.50 5030 Fringe Benefits 296,540.00 0.00 296,539.99 0.00 0.01 0.00 5100 Travel and Meetings 1,500.00 0.00 830.22 0.00 669.78 44.65 5105 Mileage 200.00 0.00 121.50 0.00 78.50 39.25 5150 Office Supplies & Equipment 10,000.00 623.24 5,885.17 0.00 4,l 14.83 41.14 5152 Computer Software 1,000.00 0.00 1,006.19 0.00 -6.19 -0.61 5160 Membership Dues 180.00 0.00 172.00 0.00 8.00 4.44 5200 Operations & Maintenance 437,000.00 20,411.20 373,093.24 4,612.23 59,294.53 13.56 5300 Contract Services 114,850.00 11,141.60 68,566.32 9,383.28 36,900.40 32.12 User: VGARCIA -Vivian Garcia Page: 2 Current~Date: 06/01/2009 Report: GL_BA_MSTR_01_RC - GL: Budget to Acmal with Encumbrances - By Key/Object Current Time: 16:42:51 CITY OF RANCHO CUCAMONGA Fiscal Year: 2009 GL Budget to Actual with Encumbrances Report Date May 2009 Ob.jecl Description Bud¢el MTD Actua YTD Actua ncumbranc alance Remaining Total for Org Key 1290606: 1,701,270.00 90,525.55 1,416,920.76 13,995.51 270,353.73 15.89 Key : 1290607 -Paul A. Biane Library 5000 Regular Salaries 617,000.00 43,272.79 525,968.30 0.00 91,031.70 14.75 5010 Part Time Salaries 335,000.00 25,811.49 254,944.02 0.00 80,055.98 23.89 5030 Fringe Benefits 300,560.00 0.00 300,560.01 0.00 -0.01 -0.00 5100 Travel and Meetings 5,400.00 0.00 4,532.74 0.00 867.26 16.06 5105 Mileage 400.00 0.00 282.74 0.00 117.26 29.31 5150 Office Supplies & Equipment 10,000.00 444.99 7,566.25 0.00 2,433.75 24.33 5152 Computer Software 3,000.00 0.00 1,436.16 0.00 1,563.84 52.12 5160 Membership Dues 760.00 0.00 450.00 0.00 310.00 40.78 5200 Operations & Maintenance 295,000.00 10,281.38 191,124.52 29,864.76 74,010.72 25.08 5300 Contract Services 101,750.00 3,331.07 49,657.60 7,550.69 44,541.71 43.77 TotaljorOrgKey1290607: 1,668,870.00 83,141.72 1,336,522.34 37,415.45 294,932.21 17.67 Key: 1290608 -Virtual Library 5000 Regular Salaries 25,630.00 2,051.75 19,311.24 0.00 6,318.76 24.65 5030 Fringe Benefits 12,050.00 0.00 12,050.03 0.00 -0.03 -0.00 5300 Contract Services 3,350.00 0.00 324.00 0.00 3,026.00 90.32 Total for Org Key 1290608: 41,030.00 2,051.75 31,685.27 0.00 9,344.73 22.77 Key: 1298601 -Calif Literacy Campaign Grant 5000 Regular Salaries 49,210.00 3,693.24 41,548.86 0.00 7,661.14 15.56 5010 Part Time Salaries 22,190.00 1,895.77 18,976.63 0.00 3,213.37 14.48 5030 Fringe Benefits 25,020.00 0.00 25,019.99 0.00 0.01 0.00 5100 Travel and Meetings 1,000.00 0.00 562.22 0.00 437.78 43.77 5105 Mileage 400.00 0.00 229.35 0.00 170.65 42.66 5150 Office Supplies & Equipment 1,000.00 50.39 381.32 0.00 6] 8.68 61.86 5160 Membership Dues 380.00 0.00 374.00 0.00 6.00 1.57 5200 Operations & Maintenance 500.00 0.00 310.47 0.00 189.53 37.90 5300 Contract Services 1,320.00 0.00 698.00 86.00 536.00 40.60 Total jor Org Key 129860!: 101,020.00 5,639.40 88,100.84 86.00 12,833.16 12.70 Total for Expense Accounts: 4,539,400.00 216,114.96 3,704,588.34 88,294.49 746,517.17 16.44 User: VGARCIA -Vivian Garcia Page: 3 Current Date: 06/01/2009 Report: GL_BA_MSTR_Ol_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 16:42:51 STAFF REPORT '~ <~;~ ;. ,, ~_ ~ LIBRARY SERVICES DEPARTMENT Date: June t 1, 2009 RANCxo C,UCAbtONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: POSSIBLE REVISIONS TO LIBRARY FEE SCHEDULE That the Library Board of Trustee review staff recommendations and discuss proposed changes in Library fee schedule. BACKGROUND/ANALYSIS Below are fees currently charged by the Library for media rentals and other miscellaneous fees, and staff recommendations: Item Current Fee Staff Recommendation Books on CD .25 cents per disc, No change max. $2 CDs .25 for older CDs, Atl new CDs to be 1.00 and older CDs .50 cents. .50 cents for new CDs DVDs 1.00 per week Keep older DVDs at $1 but change new DVDs hi h demand to $2 Readalon s .25 cents Eliminate fee VHS .50 cents No chan e Video ames 4.00 No chan e Deposit books $20 refundable Eliminate deposit fee de osit Color hotoco ies .75 cents er co Reduce to .50 cents er co B&W co ies .10 cents er co No chan e Rental books 1.00 er week No chan e Library fines for books .25 cents per day No change for adult materials, .15 cents per day for children's materials Library fines for .10 cents per day No change ma azines Changes to the DVD, CD and color photocopy charges were done to more accurately reflect current market rates. The deposit book fee is recommended being dropped because this collection is much smaller now, the paperwork that is required to both take and refund a deposit, and most of these PIt01'OSI':D Rf VISIONS "r0 L18ItAR]' t''I'.G SCI-IGDULE P~\CG 2 books can now be accessed via our online database, Learnatest.com. The readalongs do not generate much revenue (only $750 a year) and these are being repackaged and incorporated into the general collection. (It will be easier on circulation staff to not have to differentiate between a fee-based item and a free item. Also, by removing the fee, it will allow check out on the self-check out machines.) FISCAL IMPACT It in uncertain how the new fees may affect overall revenues. However, with the decline in media revenues from previous years, it is felt that by increasing some fees, it may compensate for declines in revenue. Respectfully submitted, Robert Karatsu Library Director