HomeMy WebLinkAbout2009/08/13 - Agenda Packet - Library Board of TrusteesLIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Thursday
6 p.m.
August 13, 2009
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
**+
City Councilmembers
Donald J. Kurth, M.D., Mayor
L. Dennis Michael, Mayor Pro Tem
Rex Gutierrez, Councilmember
Sam Spagnolo, Councilmember
Diane Williams, Councilmember
***
Boardmembers
Robert Coberly, President
Sharon Nagel, President Pro Tem
Jackie Amsler, Member
Scott Haddon, Member
Luella Hairston, Member
NOTICE OF ADJOURNED MEETING
Notice is hereby given that the Rancho Cucamonga Library Board of Trustees at their meeting held
Saturday, June 20, 2009, adjourned said meeting to Thursday, August 13, 2009, at the hour of 6 p.m.,
in the Council Chambers at the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho
Cucamonga, California. Said adjournment was passed by the following vote:
AYES: Amsler, Coberly, Hairston and Nagel
NOES: None
ABSENT: Haddon
ABSTAIN: None
Vivian Garcia, Library Administrative Secretary
Rancho Cucamonga Public Library
June 20, 2009
DECLARATION OF POSTING OF AGENDA
Vivian Garcia states and declares as follows:
I presently am and at all times mentioned herein have been, the Administrative
Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on
A~.n,~sr IP not , at ~/= iS /ry, , I posted a true and correct copy of
the meting agenda date a i~ acs at 10500 Civic Center Drive,
Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is true and correct and that this
declaration was executed on $-(o-pq , at Rancho Cucamonga.
Robert Karatsu, Library Director ,
City of Rancho Cucamonga
~ q ~,,
Vivian Garcia, Senior Administrative Secretary
City of Rancho Cucamonga
- LIBRARY BOARD OF TRUSTEES AGENDA
AUGUST 13, 2009
RANCHO
cUCAMONGA
A. CALL TO ORDER
1. Roll Call: Amsler , Coberly Haddon
Hairston and Nagel
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: June 11, June 20 and July 9, 2009. 4
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: Oral reports presented by staff.
a. Review of current statistics. Oral report by Robert 12
Karatsu, Library Director.
b. Final report from Gyroscope, Inc., on Rancho KIDS
project, phase one. Presentation by Michelle Perera,
Assistant Library Director.
c. Receipt of two additional grants, "Rancho KIDS, Phase
Two" and "Digital Storytelling Project for Local History', for FY
2009-2010. Oral report by staff.
2. Budget Report: Report presented by Robert Karatsu, Library 27
Director.
3. Children's Services: Oral update by Renee Tobin, Principal
Librarian.
4. Archibald Library: Oral update by Karye Hood, Reference Services
Coordinator.
5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
D. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Election of Officers for FY 2009-2010 as mandated by Library Board
of Trustees By-Laws. Presided over by Robert Coberly, Library
Board President.
LIBRARY BOARD OF TRUSTEES AGENDA
n.,I AUGUST 13, 2009 2
Ci CONGA
2. Review concept of Library Board of Trustees "Speaker's Bureau."
Presided over by Library Board President.
3. Review meeting formats and schedules. Presided over by Library
Board President.
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Board of Trustees on any item listed on the agenda. State law
prohibits the Library Board from addressing any issue not previously
included on the Agenda. The Board may receive testimony and set
the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as
deemed necessary by the Chair, depending upon the number of
individuals desiring to speak. All communications are to be
addressed directly to the Board, not to the members of the audience.
This is a professional business meeting and courtesy and decorum
are expected. Please refrain from any debate between audience and
speaker, making loud noises or engaging in any activity which might
be disruptive to the decorum of the meeting.
G. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Thursday,
August 6, 2009, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive.
STAFF REPORT ~_~~~-~
Y~~
LIBRARY SERVICES DEPARTDIENT
RANOHO
Date: August 13, 2009 ~;UCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the meetings of June 11, June 20 and July 9, 2009.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular meetings of the Library Board of Trustees taken
and compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
Respectfully submitted,
~~ ~
Robert Karatsu
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, June 11, 2009, in the
Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:06 p.m. by President Coberly. Present were
Members Amsler, Haddon, Hairston and Nagel.
Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director,
Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator, Cara Vera, Senior
Librarian, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary.
++*++*
B. CONSENT CALENDAR
B1. Approval of Minutes: April 9 (Coberly abstained) and May 14, 2009.
MOTION: Moved by Member Hairston to approve the minutes, seconded by Member Nagel.
Motion carried 4-0-0-1.
B2. Approval of Amended Holiday Closure Schedule. Staff report attached.
MOTION: Moved by Member Nagel to approve the amended Holiday Closure Schedule, seconded
by Member Hairston. Motion carried 5-0.
**+***
C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Library Status Report: Oral reports presented by staff.
a. FY 2009-2010 Budget update. Oral report by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, updated the Board Members on the 2009-2010 Budget.
b. Review of current statistics. Oral report by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, reviewed the statistics with the Board.
Michelle Perera, Assistant Library Director, went over the usage and volunteer statistics with the
Board.
Library Board Minutes
June 11, 2009
Page 2
c. Legislative Day 2009. Oral report by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, gave an oral report on Legislative Day, April 15, 2009, with the
Board.
d. Receipt of two Big Read Grants for FY 2009/2010. Oral report by Karye Hood,
Reference Services Coordinator.
Karye Hood, Reference Services Coordinator, reviewed the two Big Read Grants for the coming year
with the Board.
e. Meeting with Gyroscope, Inc., on Rancho KIDS project. Oral report by Robert
Karatsu, Library Director and Sharon Nagel, Library Board President Pro Tem.
Michelle Perera, Assistant Library Director, reviewed the past meetings with Gyroscope. She stated
the final meeting would be the morning of June 24. Staff will be sending out an a-mail to the Board
Members.
President Pro Tem Nagel gave an oral report on her perspective of the meetings with the consultant.
C2. Budget Report: Report presented by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, reviewed the Budget with the Library Board.
C3. Children's Services: Oral update by Renee Tobin, Principal Librarian.
Renee Tobin, Principal Librarian, reviewed what the children's staff had been doing the past two
months.
C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator.
Karye Hood, Reference Services Coordinator, presented an oral update on the Archibald Library.
President Pro Tem Nagel left at 6:45 p.m.
C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
Cara Vera, Senior Librarian, gave an oral report on the past two months ofevents and activities at the
Paul A. Biane Library.
***+**
Library Board Minutes
June 11, 2009
Page 3
D. BOARD BUSINESS
D 1. Proposed Revised Library Fee Schedule. Held over Apri19, 2009, meeting. Report attached.
Presented by Robert Karatsu, Library Director. Discussion presided over by Robert Coberly, Library
Board President.
Robert Karatsu, Library Director, reviewed the proposed Library Fee Schedule with the Board.
After discussion, Library staff will track the usage of the color photocopies for the next six months.
Staff will then return the item to the Board.
MOTION: Moved by Member Amsler to approve the revised Library fee schedule, seconded by
Member Hairston. Motion carried, 4-0-1 (with Nagel absent).
D2. Final details of Library Board of Trustees Development Workshop scheduled for Saturday,
June 20, 2009, starting 9 a.m. at the Paul A. Biane Library. Presented by Robert Karatsu, Library
Director.
Robert Karatsu, Library Director, reviewed the items that will be discussed at the Workshop with the
Board.
**+***
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
None were identified.
******
F. COMMUNICATIONS FROM THE PUBLIC
None
******
Library Board Minutes
June 11, 2009
Page 4
G. ADJOURNMENT
MOTION: Moved by Member Amsler to adjourn to Saturday, June 20, at 9 a.m. at the Cultural
Center, seconded by Member Hairston. Motion carried, 4-0-1 (with Nagel absent). Meeting
adjourned at 7:10 p.m.
Respectfully ubmitted,
~ ~~
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Boazd of Trustees was held on Saturday, June 20, 2009, in the
Conference Room of the Lewis Family Playhouse, located at 12505 Cultural Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 9:24 a.m. by President Coberly. Present
were Members Amsler, Hairston and President Pro Tem Nagel.
Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director,
and Jan Sanders, Director of the Pasadena Public Library.
******
B. LIBRARY DIRECTOR'S STAFF REPORTS
B 1. Library Status Report: Oral reports presented by staff.
a. Robert Kazatsu, Library Director, thanked the Mayor ofRancho Cucamonga, Donald
J. Kurth, MD, for stopping by to talk to the Library Board and to take the time to
share his appreciation for all that they do for the Library.
b. Michelle Perera, Assistant Library Director, invited all Board members to attend the
final presentation by Gyroscope, Inc. on June 26, 2009, to hear their
recommendations for the development of the 2"d floor of the Paul A. Biane Library at
Victoria Gardens.
c. Robert Karatsu, Library Director, invited all Board members to attend the program
"Celebrate Our Successes!" on June 30, 2009, at Celebration Hall at Victoria
Gazdens. This program is to informally thank staff for all of their accomplishments
in the previous fiscal yeaz.
*****~
C. BOARD BUSINESS
C1. Board Development Workshop.
Robert Kazatsu, Library Director, introduced Jan Sanders, Director of the Pasadena Public Library,
who facilitated the discussion. He also reviewed the workshop packet that was previously
distributed, and added to the packet the Library Boazd of Trustees By-Laws.
After reviewing agenda, the Board had a discussion of many topics, including (but not limited to):
Library Board Minutes
June 20, 2009
Page 2
- Roles and responsibilities of the Library Board of Trustees.
- Legal liabilities of the Board.
- Responsibilities of the Library Director as it pertains to the Board.
- Relationship between the Board and other groups such as the Library Foundation, Friends of
the Library and the City Council.
- The value of Library-related conferences.
- The Library Board as advocates, not only on a local or regional level but on the State and
even national level.
Areas of discussion that require further potential action were agenized for the next meeting of the
Library Board of Trustees.
******
D. IDENTIFICATION OF ITEMS FOR NEXT MEETING
D1. Election of Officers for FY 2009-2010 as mandated by Library Board ofTrustees By-Laws.
D2. Review concept ofLibrary Board of Trustees "Speaker's Bureau."
D3. Review meeting formats and schedules.
******
E. COMMUNICATIONS FROM THE PUBLIC
None
******
F. ADJOURNMENT
MOTION: Moved by Member Amsler to adjourn to Thursday, August 13, at 6 p.m. at the City
Council Chambers, seconded by Member Hairston. Motion carved, 4-0-1 (with Haddon absent).
Meeting adjourned at 1:04 p.m.
Re~pecjfully sub fitted,
GG 1 ,
Robert Karatsu
Library Director
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
ReQUlar Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, July 9, 2009, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic
Center Drive, Rancho Cucamonga, California.
The meeting was canceled.
Respectfully submitted,
~~~~
Vivian Garcia
Administrative Secretary
Approved:
STAFF REPORT ~-- ~;.
I IBRARI' SERVICES DEPt1RTAfENT
RANCHO
Date: August 13, 2009 C,UCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: LIBRARY STATUS REPORT
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library
are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane
Library and a sheet with combined statistics. Reports attached for June and July.
FISCAL IMPACT
None.
Respectfully submitted,
~~
Robert Karatsu
Library Director
Items Borrowed (incl. renewals)
Average Daily
Change
Information Questions
Average Daily
Change
Children's Programs
# of Sessions
Aver. Per session
Change
TECHNOLOGY CENTER SERVICES
Computer Use Sessions
Change
Technology Questions
Change
ProgramslClasses Attendance
# of Sessions
Aver. per session
ADULT SERVICES
Information Questions
Average Daily
Change
ProgramslClasses Attendance
# of Sessions
Aver. per session
Tours/Group Visits Attendance
# of Sessions
Aver. per session
CHILDRENS SERVICES
Information Questions
Average Daily
Change
Aver. Per session
Preschool Storytime Attendance
# of Sessions
Aver. per session
Afterschool Storytime Attendance
# of Sessions
Aver. per session
Family Storytime Attendance
# of Sessions
Aver. per session
Special Events Program Attendance
# of Sessions
Aver. per session
Group Visits to Library Attendance
# of Sessions
Aver. per session
Days Open 26 28
Items Borrowed 54,406 56,357
Average Daily 2,093 2,013
Change -3%
Patrons Registered 716 930
Average Daily 28 33
Change -23%
Information Questions 8,468 12,216
Average Daily 326 436
Change -31
Library visitors 29,551 31,307
Average Daily 1,137 1,118
Change -6%
Children's Programs 2,115 I 1,987
# of Sessions 38 38
Aver. Per session 56 52
Change 6%I
Items Classified 1,244 1,672
Change -26%
Volunteer Hours 330 304
Change 9°/a
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 3,692 4,367
Change -15%
Technology Questions 2,964 4,879
Change -39%
ProgramslClasses Attendance 100 149
# of Sessions 5 5
Aver. per session 20 30
ADULT SERVICES
Information Questions 3,829 4,749
Average Daily 147 170
Change -19%
ProgramslClasses Attendance 19 36
# of Sessions 2 4
Aver. per session 10 9
Teen Programs 44 86
# of Sessions 2 3
Aver. per session 22 29
Tours/Group Visits Attendance 26 10
# of Sessions 2 1
Aver. per session 13 10
CHILDRENS SERVICES
Information Questions 1,675 2,588
Average Daily 64 92
Change -35%
Bouncing Babies! 288 170
# of Sessions 8 7
Aver. Per session 36 24
Toddler Time 86 100
# of Sessions 3 4
Aver. Per session 29 25
Preschool Storytime Attendance 217 199
# of Sessions 8 8
Aver. per session 27 25
Afterschool Storytime Attendance 49 35
# of Sessions 3 2
Aver. per session 16 18
Family Storytime Attendance 776 368
# of Sessions 22 14
Aver. per session 35 26
Special Events Program Attendance 699 1,115
# of Sessions 2 3
Aver. per session 350 0
Group Visits to Library Attendance 0 30
# of Sessions 0 1
Aver. per session 0 30
Days Open 56 41
Items Borrowed (AR, BL, BKM) 104,037 81,205
Average Daily 1, 858 1,981
Change 28%
Patrons Registered (AR, BL, BKM) 1,445 1,123
Average Daily 26 27
Change 29%
Information Questions 14,704 14,919
Average Daily 263 364
Change -1
Library Visitors 56,604 42,656
Average Daily 1,011 1,040
Change 33%
Children's Programs 2,783 2,227
# of Sessions 54 47
Aver. Per session 52 47
Change 25%
Items Classified 4,360 3,620
Change 20%
Volunteer Hours 1,141 472
Change 142%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 9,022 5,277
Change 71
Technology Questions 4,423 5,712
Change -23%
ProgramslClasses Attendance 101 149
# of Sessions 10 5
Aver. per session 10 30
ADULT SERVICES
Information Questions 5,967 5,782
Average Daily 107 141
Change 3%
ProgramslClasses Attendance 35 36
# of Sessions 4 4
Aver. per session 9 9
Teen Programs 56 86
# of Sessions 3 3
Aver. per session 19 29
Tours/Group Visits Attendance 26
# of Sessions 2
Aver. per session 13
CHILDRENS SERVICES
Information Questions 4,314
Average Daily 77
Change 26%
Bouncing Babies! 373
# of Sessions 11
Aver. Per session 34
Toddler Time 179
# of Sessions 6
Aver. Per session 30
Preschool Storytime Attendance 354
# of Sessions 14
Aver. per session 25
Afterschool Storytime Attendance 127
# of Sessions 5
Aver. per session 25
Family Storytime Attendance 851
# of Sessions 24
Aver. per session 35
Special Events Program Attendance 984
# of Sessions 5
Aver. per session 197
Group Visits to Library Attendance 19
# of Sessions 1
Aver. per session 19
BOOKMOBILE
Items Borrowed (incl. renewals)
Change
Patrons Registered
ADULT LITERACY SERVICES
Tutor Teams Matched
Change
Learners Waiting
Change
Families for Literacy Participants
Computer Literacy Participants
Storynite
BACK 2 BASICS ARCHIBALD
# of Students
# of Sessions
# of Volunteer Hours
Special Program Att.
# of Sessions
Aver. Per session
BACK 2 BASICS BIANE
# of Students
# of Sessions
# of Volunteer Hours
Special Program Att.
# of Sessions
Aver. Per session
SCHOOL 8 COMMUNITY OUTREACH
# of Visits
VIRTUAL LIBRARY SERVICES
Searches
Retrievals
Remote Access
Tutor.Com Use
Home Access
In-Library Use
Digital Books
Audio Downloads
eBook Downloads
Website Hits
HOMEBOUND SERVICES
Patrons Served
Materials Loaned
Visitor Hours Volunteered
1,984 1,497
33%
47 46
2%
11 15
-27%
8 9
60 58
31 10
600
2
112,123 18,210
1, 869 19, 566
100,920 7,863
151 100
149 93
2 7
174 115
127 83
47 32
27 30
249 222
14.25 4.50
FY 2008/09 FY 2007/08
Days Open
Items Borrowed (incl. renewals)
Average Daily
% Change
Patrons Registered
Average Daily
Change
Information Questions
Average Daily
°k Change
Library Visitors
Average Daily
°k Change
Children's Programs
# of Sessions
Aver. Per session
°k Change
Items Classified
Change
Volunteer Hours
Change
TECHNOLOGY CENTER SERVICES
Computer Use Sessions
°k Change
Technology Questions
Change
Programs/Classes Attendance
# of Sessions
Aver. per session
ADULT SERVICES
Information Questions
Average Daily
Change
ProgramslClasaea Attendance
# of Sessions
Aver. per session
Teen Programs
# of Sessions
Aver. per session
Tours/Group Visits Attendance
# of Sessions
Aver. per session
CHILDRENS SERVICES
Information Questions
Average Daily
Change
Bouncing Babies
# of Sessions
Aver Per session
Toddler Time
# of Sessions
Jul-09 Jul-08
29
51,415 2,58(
1,773
1893%
626
22
5,726
197
33, 380
1,151
851
24
35
1, 972
394
5, 353
1,411
52
4
13
2,105
73
14
2
7
101
5
20
0
2,210
76
151
5
30
124
5
Aver. Per session
Preschool Storytime Attendance
# of Sessions
Aver. per session
Afterschool Storytime Attendance
# of Sessions
Aver. per session
Family Storytime Attendance
# of Sessions
Aver. per session
Special Events Program Attendance
# of Sessions
Aver. per session
Group Visits to Library Attendance
# of Sessions
Aver. per session
25
203
10
20
103
3
34
73
3
24
348
3
116
16
1
16
0
0
0
0
0
Days open 26 30
Items Borrowed 57,752 84,390
Average Daily 2,221 2,813
Change -32%
Patrons Registered 726 1,158
Average Daily 28 39
Change -37%
Information Questions 9,416 15,599
Average Daily 362 520
Change -40%
Library visitors 33,177 39,548
Average Daily 1,276 1,318
Change -16%
Children's Programs 3,374 4,588
# of Sessions 46 66
Aver. Per session 73 70
Change -26%
Items Classified 1, 587 1, 771
Change -10%
Volunteer Hours 572 734
Change -22%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 3,858 4,889
Change -21
Technology Questions 3,076 7,054
Change -56%
Programs/Classes Attendance 121 146
# of Sessions 5 5
Aver. per session 24 29
ADULT SERVICES
Information Questions 3,863 5,848
Average Daily 149 195
Change -34%
ProgramslClasses Attendance 18 33
# of Sessions 2 4
Aver. per session 9 8
Teen Programs 112 83
# of Sessions 5 4
Aver. per session
Tours/Group Visits Attendance
# of Sessions
Aver. per session
CHILDRENS SERVICES
Information Questions
Average Daily
Change
Bouncing Babies!
# of Sessions
Aver. Per session
Toddler Time
# of Sessions
Aver. Per session
Preschool Storytime Attendance
# of Sessions
Aver. per session
Afterschool Storytime Attendance
# of Sessions
Aver. per session
Family Storytime Attendance
# of Sessions
Aver. per session
Special Events Program Attendance
# of Sessions
Aver. per session
Group Visits to Library Attendance
# of Sessions
Aver. per session
• ~ Jul-08 Jul-07
Days Open 55 30
Items Borrowed (AR, BL, BKM) 111,260 89,480
Average Daily 2,023 2,983
Change 24%
Patrons Registered (AR, BL, BKM) 1,365 1,209
Average Daily 25 40
Change 13%
Information Questions 15,142 15,599
Average Daily 275 520
Change -3%
Library visitors 66,557 39,548
Average Daily 1,210 1,318
Change 68%
Children's Programs 4,225 4,604
# of Sessions 70 67
Aver. Per session 60 69
Change -8%
Items Classified 3,559 1,771
Change 101
Volunteer Hours 966 734
Change 31
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 9,211 4,889
Change 88%
Technology Questions 4,487 7,054
Change -36%
Programs/Classes Attendance 173 146
# of Sessions 9 5
Aver. per session 19 29
ADULT SERVICES
Information Questions 5,968 5,848
Average Daily 109 195
Change 2%
Programs/Classes Attendance 32 33
# of Sessions 4 4
Aver. per session 8 8
Teen Programs 213 83
# of Sessions 10 4
Aver. per session 21 21
Tours/Group Visits Attendance 17 11
# of Sessions 1 2
Aver. per session 17 6
CHILDRENS SERVICES
Information questions 4,687 2,697
Average Daily 85 90
Change 74%
Bouncing Babies! 480 341
# of Sessions 13 13
Aver. Per session 37 26
Toddler Time 279 173
# of Sessions 10 8
Aver. Per session 28 22
Preschool Storytime Attendance 393 428
# of Sessions 18 20
Aver. per session 22 21
Afterschool Storytime Attendance 226 74
# of Sessions 7 5
Aver. per session 32 15
Family Storytime Attendance 660 639
# of Sessions 27 25
Aver. per session 24 26
Special Events Program Attendance 2,338 2,933
# of Sessions 8 8
Aver. per session 292 367
Group Visits to Library Attendance 52 80
# of Sessions 3 2
Aver. per session 17 40
Jul-09
BOOKMOBILE
Items Borrowed (incl. renewals) 2,093
Change -17%
Patrons Registered 13
ADULT LITERACY SERVICES
Tutor Teams Matched 48
Change
Learners Waiting 4
Change
Families for Literacy Participants 8
Computer Literacy Participants 60
Storynite 0
Volunteer Hours 351
BACK 2 BASICS ARCHIBALD 0
# of Students
# of Sessions
# of Volunteer Hours
Special Program Att. 0
# of Sessions
Aver. Per session
BACK 2 BASICS BIANE 0
# of Students
# of Sessions
# of Volunteer Hours
Special Program Att. 0
# of Sessions
Aver. Per session
SCHOOL 8 COMMUNITY OUTREACH
# of Visits
VIRTUAL LIBRARY SERVICES
Searches 117, 560
Retrievals 1, 695
Remote Access 106,351
Tutor.Com Use 34
Home Access 32
In-Library Use 2
Digital Books 128
Audio Downloads 96
eBook Downloads 32
Website Hits
HOMEBOUND SERVICES
Patrons Served 22
Materials Loaned 205
Visitor Hours volunteered 17.25
3
STAFF REPORT ~~'~;~_
~.
LIBR~IRY SERVICES DEPARTi\'IENT
RANCHO
Date: August 13, 2009 C,UCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: STATUS OF 2008/2009 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is
attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue
and combined revenues.
Schedule B, titled "Balance Sheet FY 2008/2009" is a report balancing income vs. projections for
the current fiscal year to date and is attached.
Schedule C, titled "Library Expenditures 2008/2009" is an accounting of all funds expended in the
current fiscal year and is attached.
FISCAL IMPACT
None.
ResnpectJJfully submitted,
j__~/
Robert K44 aratsu
Library Director
Schedule A
ARCHIBALD LIBRARY FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Jun-09
01-Jun $402.18 $230.22 $12.00
02-Jun $354.39 $200.79 $0.00
03-Jun $419.94 $158.01 $6.00
04-Jun $217.11 $120.06 $4.60
05-Jun $178.35 $137.08 $0.00
06-Jun $106.09 $208.31 $0.00
07-Jun $154.70 $110.58 $0.00
08-Jun $262.55 $226.31 $0.00
09-Jun $244.54 $159.39 $0.00
10-Jun $191.19 $188.60 $0.00
11-Jun $420.11 $215.96 $17.00
12-Jun $202.65 $210.44 $0.00
13-Jun $169.71 $215.28 $3.00
14-Jun $204.73 $116.51 $3.00
15-Jun $303.93 $269.77 $0.00
16-Jun $308.83 $198.95 $0.00
17-Jun $294.63 $175.52 $0.00
18-Jun $222.49 $237.13 $21.00
19-Jun $195.00 $176.18 $0.00
20-Jun $200.81 $222.40 $0.00
21-Jun $80.14 $89.93 $0.00
22-Jun $425.25 $226.32 $10.00
23-Jun $511.24 $217.12 $3.00
24-Jun $315.19 $181.01 $0.00
25-Jun $422.93 $207.44 $0.00
26-Jun $107.23 $155.02 $0.00
27-Jun $145.70 $160.07 $0.00
28-Jun $66.60 $84.64 $0.00
29-Jun $279.04 $259.47 $0.00
30-Jun $453.44 $218.50 $0.00
TOTALS: $6,580.69 $5,577.01 $79.60
June 2008 TOTALS $ 2,983.92 $ 1,609.22 $ 31.00
%CHANGE 121% 247% 157%
BIANE LIBRARY FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Jun-09
01-Jun $363.57 $207.00 $0.00
02-Jun $398.05 $209.06 $0.00
03-Jun $358.64 $201.43 $0.00
04-Jun $362.35 $158.70 $0.00
05-Jun $196.35 $180.31 $0.00
06-Jun $195.35 $167.90 $0.00
07-Jun $0.00 $0.00 $0.00
08-Jun $347.30 $269.05 $0.00
09-Jun $289.73 $252.31 $0.00
10-Jun $209.48 $206.31 $0.00
11-Jun $362.50 $250.24 $0.00
12-Jun $520.12 $287.02 $0.00
13-Jun $536.20 $272.78 $0.00
14-Jun $0.00 $0.00 $0.00
15-Jun $346.74 $228.39 $0.00
16-Jun $319.25 $311.13 $0.00
17-Jun $303.94 $210.91 $0.00
18-Jun $289.00 $247.71 $0.00
19-Jun $129.35 $204.46 $0.00
20-Jun $208.45 $164.96 $0.00
21-Jun $0.00 $0.00 $0.00
22-Jun $474.99 $288.42 $0.00
23-Jun $386.79 $333.07 $0.00
24-Jun $430.52 $222.64 $0.00
25-Jun $363.56 $246.56 $0.00
26-Jun $303.69 $183.77 $0.00
27-Jun $254.24 $242.60 $0.00
28-Jun $0.00 $0.00 $0.00
29-Jun $307.75 $336.02 $0.00
30-Jun $440.38 $271.26 $0.00
TOTALS: $8,238.29 $6,154.01 $0.00
June 2008 TOTALS $ 10,921.30 $ 7,021.84 $ 9.75
%CHANGE -25% -12% -100%
TOTAL LIBRARIES FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Jun-09
01-Jun $765.75 $437.22 $12.00
02-Jun $752.44 $409.85 $0.00
03-Jun $778.58 $359.44 $6.00
04-Jun $579.46 $278.76 $4.60
05-Jun $374.70 $317.39 $0.00
O6-Jun $301.44 $376.21 $0.00
07-Jun $154.70 $110.58 $0.00
08-Jun $609.85 $495.36 $0.00
09-Jun $534.27 $411.70 $0.00
10-Jun $400.67 $394.91 $0.00
11-Jun $782.61 $466.20 $17.00
12-Jun $722.77 $497.46 $0.00
13-Jun $705.91 $488.06 $3.00
14-Jun $204.73 $116.51 $3.00
15-Jun $650.67 $498.16 $0.00
16-Jun $628.08 $510.08 $0.00
17-Jun $598.57 $386.43 $0.00
18-Jun $511.49 $484.84 $21.00
19-Jun $324.35 $380.64 $0.00
20-Jun $409.26 $387.36 $0.00
21-Jun $80.14 $89.93 $0.00
22-Jun $900.24 $514.74 $10.00
23-Jun $898.03 $550.19 $3.00
24-Jun $745.71 $403.65 $0.00
25-Jun $786.49 $454.00 $0.00
26-Jun $410.92 $338.79 $0.00
27-Jun $399.94 $402.67 $0.00
28-Jun $66.60 $84.64 $0.00
29-Jun $586.79 $595.49 $0.00
30-Jun $893.82 $489.76 $0.00
TOTALS: $14,818.98 $11,731.02 $79.60
June 2008 TOTALS $ 13,905.22 $ 8,631.06 $ 40.75
CHANGE 7% 36% 95%
2008/9 Rev 2008/9 Proj:
Daily Average Fines $511.00 $638.00
Daily Average Media $404.52 $312.00
Daily Average Ref. Fees $2.74 $12.00
DAILY TOTALS $918.26 $962.00
GAIN/LOSS ON PROJ: ($1,181)
ARCHIBALD LIBRARY FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Jul-09
01-Jul $232. 42 $196. 78 $0 .00
02-Jul $317. 64 $242. 88 $0 .00
03-Jul $165. 99 $161. 45 $0 .00
04-Jul $0. 00 $0. 00 $0 .00
OS-Jul $0. 00 $0. 00 $0 .00
O6-Jul $286. 97 $325. 44 $0 .00
07-Jul $221. 14 $205. 57 $0 .00
08-Jul $421. 58 $208. 15 $0 .00
09-Jul $302. 14 $197. 11 $0 .00
10-Jul $166. 88 $158. 97 $0 .00
11-Jul $124. 30 $172. 94 $0 .00
12-Jul $118. 45 $99. 82 $0 .00
13-Jul $370. 44 $239. 89 $0 .00
14-Jul $486. 17 $194. 62 $0 .00
15-Jul $191. 96 $159. 85 $0 .00
16-Jul $379. 35 $209. 05 $0 .00
17-Jul $264. 62 $132. 94 $0 .00
18-Jul $144. 65 $201. 93 $0 .00
19-Jul $216. 00 $90. 85 $0 .00
20-Jul $255. 24 $215. 27 $6 .80
21-Jul $262. 25 $212. 52 $0 .00
22-Jul $249. 29 $187. 22 $0 .70
23-Jul $338. 98 $212. 05 $6 .00
24-Jul $151. 14 $152. 26 $2 .00
25-Jul $169. 90 $230. 45 $0 .00
26-Jul $59. 35 $136. 16 $0 .00
27-Jul $308. 98 $209. 53 $0 .00
28-Jul $365. 52 $185. 15 $0 .00
29-Jul $175. 44 $180. 32 $0 .00
30-Jul $401. 20 $170. 20 $0 .00
31-Jul $261. 88 $125. 35 $0 .00
TOTALS: $6,947. 99 $5,414. 72 $15 .50
BIANE LIBRARY FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Jul-09
01-Jul $382 .65 $313. 95 $0 .00
02-Jul $356 .93 $255. 98 $0. 00
03-Jul $240 .00 $167. 21 $0. 00
04-Jul $0 .00 $0. 00 $0. 00
05-Jul $0 .00 $0. 00 $0 .00
06-Jul $329 .85 $380. 42 $0 .00
07-Jul $502 .10 $305. 44 $0 .00
08-Jul $355 .41 $252. 76 $0 .00
09-Jul $562 .25 $270. 71 $0 .00
10-Jul $380 .50 $210. 90 $0 .00
11-Jul $214 .45 $218. 50 $0 .00
12-Jul $0 .00 $0. 00 $0 .00
13-Jul $365 .56 $298. 76 $0 .00
14-Jul $349 .28 $289. 34 $0 .00
15-Jul $574 .78 $282. 71 $0 .00
16-Jul $195 .23 $249. 32 $0 .00
17-Jul $113 .15 $243. 66 $0 .00
18-Jul $237 .30 $195. 96 $3 .00
19-Jul $0 .00 $0. 00 $0 .00
20-Jul $417 .03 $290. 71 $0 .00
21-Jul $270 .75 $369. 96 $0 .00
22-Jul $563 .42 $226. 55 $0 .00
23-Jul $338 .59 $255. 06 $0 .00
24-Jul $206 .94 $194. 53 $0 .00
25-Jul $234 .44 $203. 78 $0 .00
26-Jul $0 .00 $0. 00 $0 .00
27-Jul $455 .04 $355. 98 $0 .00
28-Jul $321 .48 $273. 23 $0 .00
29-Jul $522 .74 $213. 67 $0 .00
30-Jul $331 .60 $225. 17 $0 .00
31-Jul $173 .05 $233. 68 $0 .00
TOTALS: $8,954 .52 $6,777. 94 $3 .00
July 2008 TOTALS $16,745 .24 $9,929. 31 $67 .00
%CHANGE -47% -32% 100%
TOTAL LIBRARIES FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Jul-09
01-Jul $615. 07 $510 .73 $0. 00
02-Jul $674. 57 $498 .86 $0. 00
03-Jul $405. 99 $328 .66 $0. 00
04-Jul $0. 00 $0 .00 $0. 00
O5-Jul $0. 00 $0 .00 $0. 00
06-Jul $616. 82 $705 .86 $0. 00
07-Jul $723. 24 $511 .01 $0. 00
08-Jul $776. 99 $460 .91 $0. 00
09-Jul $864. 39 $467 .82 $0. 00
10-Jul $547. 38 $369 .87 $0. 00
11-Jul $338. 75 $391 .44 $0. 00
12-Jul $118. 45 $99 .82 $0. 00
13-Jul $736. 00 $538 .65 $0. 00
14-Jul $835. 45 $483 .96 $0. 00
15-Jul $766. 74 $442 .56 $0. 00
16-Jul $574. 58 $458 .37 $0. 00
17-Jul $377. 77 $376 .60 $0. 00
18-Jul $381. 95 $397 .89 $3. 00
19-Jul $216. 00 $90 .85 $0. 00
20-Jul $672. 27 $505 .98 $6. 80
21-Jul $533. 00 $582 .48 $0. 00
22-Jul $812. 71 $413 .77 $0. 70
23-Jul $677. 57 $467 .11 $6. 00
24-Jul $358. 08 $346 .79 $2. 00
25-Jul $404. 34 $434 .23 $0. 00
26-Jul $59. 35 $136 .16 $0. 00
27-Jul $764. 02 $565 .51 $0. 00
28-Jul $687. 00 $458 .38 $0. 00
29-Jul $698. 18 $393 .99 $0. 00
30-Jul $732. 80 $395 .37 $0. 00
31-Jul $434 .93 $359 .03 $0. 00
TOTALS: $16,164. 39 $12,192 .66 $18. 50
July 2008 TOTALS $16,745. 24 $9,929 .31 $67. 00
CHANGE - 3% 23% -7 2%
2009/10 R ev 2009/10 Proj:
Daily Average Fines $546. 81 $600 .00
Daily Average Media $406. 42 $314 .30
Daily Average Ref. Fees $0. 62 $0 .00
DAILY TOTALS $953. 85 $914 .30
GAIN/LOSS ON PROJ: $1,068
Schedule B
BALANCE SHEET
Thru June
FY 2008/2009
Revenues Earned Projected Loss/Gain
Fines & Fees $202,316 $170,000 $32,316 19.0%
Media Rentals $109,251 $90,000 $19,251 21.4%
Sales/Services Fees $765 $200 $565 282.5%
Direct Loan $84,025 $60,000 $24,025 40.0%
Private Contributions $60,000 $90,000 ($30,000) -33.3%
Totals: $456,357 $410,200 $46,157 11.3%
*Balance for
Year through June $46,157
Schedule B
BALANCE SHEET
Thru July
FY 2009/2010
Revenues Earned Projected Loss/Gain
Fines & Fees $5,682 $42,500 ($36,818) -86.6%
Media Rentals $4,345 $22,500 ($18,155) -80.7%
Sales/Services Fees $0 $50 ($50) -100.0%
Direct Loan $25,264 $1,500 $23,764 1584.3%
Private Contributions $25,000 $22,500 $2,500 11.1%
Totals: $60,291 $89,050 ($28,759) -32.3%
'Balance for
Year through May ($28,759)
Schedule C
CITY OF RANCHO CUCAMONGA
Fiscal Year. 2009 GL Budget to Actual with Encumbrances
Report Date Jun 2009
Remaining
Object Description Budget MTD Actua YTD Actua Encumbranc Balance
Expense Accounts
Key: 1290601 -Library Fund
5000 Regular Salaries
5030 Fringe Benefits
5100 Travel and Meetings
5102 Training
5105 Mileage
5150 Office Supplies & Equipment
5160 Membership Dues
5200 Operations & Maintenance
5220 Cellular Technology
5283 Depreciation-Computer Equip
5300 Contract Services
5400 Telephone Utilities
5402 Water Utilities
5403 Electric Utilities
5501 Admin./General Overhead
9298 Transfer Out-CA Literacy Cmpgn
Total for Org Key /290601:
Key: 1290603 -After School Learning Prog
5000 Regular Salaries
5010 Part Time Salaries
5030 Fringe Benefits
5150 Office Supplies & Equipment
5200 Operations & Maintenance
Total for Org Key [290603:
Key: 1290604 -Bookmobile Services
5000 Regular Salaries
5010 Part Time Salaries
5030 Fringe Benefits
5105 Mileage
5150 Office Supplies & Equipment
5200 Operations & Maintenance
5220 Cellular Technology
Total for Org Key /290604:
Key: 1290605 -Library Board of Trustees
5100 Travel and Meetings
5160 Membership Dues
5300 Contract Services
Total for Org Key 7290605
Key: 1290606 -Archibald Library
5000 Regular Salaries
5010 Part Time Salaries
5030 Fringe Benefits
5100 Travel and Meetings
5105 Mileage
5150 Office Supplies & Equipment
5152 Computer Software
5160 Membership Dues
5200 Operations & Maintenance
208,000. 00 23,513. 28 205,448. 01 0.00 2,551. 99 1.22
116,370. 00 0. 00 116,370. 00 0.00 0. 00 0.00
13,400. 00 82. 67 12,918. 81 0.00 481. 19 3.59
1,100. 00 446. 09 1,176. 99 0.00 -76. 99 -7.00
7,000. 00 612. 04 6,552. 77 0.00 447. 23 6.38
2,000. 00 156. 86 1,535. 17 0.00 464. 83 23.24
12,780. 00 0. 00 11,843. 08 0.00 936. 92 7.33
26,000. 00 7,902. 25 20,958. 16 0.00 5,041. 84 19.39
1,000. 00 0. 00 766. 78 0.00 233. 22 23.32
4,120. 00 0. 00 4,120. 00 0.00 0. 00 0.00
110,680. 00 38,840. 96 100,308. 94 3,447.60 6,923. 46 6.25
15,000. 00 980. 38 11,243. 31 0.00 3,756. 69 25.04
5,600. 00 678. 57 3,796. 69 0.00 1,803. 31 32.20
72,400. 00 10,267. 87 50,364. 48 0.00 22,035. 52 30.43
189,000. 00 0. 00 189,000. 00 0.00 0. 00 0.00
50,420. 00 0. 00 34,065. 00 0.00 16,355. 00 32.43
834,870. 00 83,480. 97 770,468. 19 3,447.60 60,954. 21 7.30
26,000. 00 3,402. 00 24,926. 18 0.00 1,073. 82 4.13
30,180. 00 2,949. 58 10,383. 19 0.00 19,796. 81 65.59
13,990. 00 0. 00 13,989. 99 0.00 0. 01 0.00
1,500. 00 0. 00 1,172. 04 0.00 327. 96 21.86
2,500. 00 107. 32 429. 37 0.00 2,070. 63 82.82
74,170. 00 6,458. 90 50,900. 77 0.00 23,269. 23 31.37
59,700. 00 8,284. 08 59,490. 63 0.00 209. 37 0.35
20,600. 00 2,459. 41 17,550. 95 0.00 3,049. 05 14.80
29,150. 00 0. 00 29,150. 03 0.00 -0. 0:> -0.00
100. 00 30. 80 30. 80 0.00 69. 20 69.20
500. 00 355. 99 390. 04 0.00 109. 96 21.99
4,000. 00 972. 36 3,651. 46 0.00 348. 54 8.71
1,500. 00 339. 59 1,748. 74 0.00 -248. 74 -16.58
115,550.00 12,442.23 112,012.65 0.00 3,537.35 3.06
1,445.00 0.00 1,444.60 0.00 0.40 0.02
115.00 0.00 115.00 0.00 0.00 0.00
1,060.00 1,000.00 1,000.00 0.00 60.00 5.66
2,620.00 1,000.00 2,559.60 0.00 60.40 2.30
530,000. 00 65,264. 09 517,441. 18 0.00 12,558. 82 2.36
310,000. 00 38,687. 09 257,216. 13 0.00 52,783. 87 17.02
296,540. 00 0. 00 296,539. 99 0.00 0. 01 0.00
1,500. 00 75. 00 905. 22 0.00 594. 78 39.65
200. 00 0. 00 121. 50 0.00 78. 50 39.25
10,000. 00 1,665. 24 7,550. 41 0.00 2,449. 59 24.49
1,007. 00 0. 00 1,006. 19 0.00 0. 81 0.08
173. 00 0. 00 172. 00 0.00 1. 00 0.57
437,000. 00 76,976. 28 450,069. 52 0.00 -13,069. 52 -2.99
User: VGARCIA -Vivian Garcia Page: 2 Current Date: 08/05/2009
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 16:02:06
CITY OF RANCHO CUCAMONGA
Fiscal Year. 2009 GL Budget to Actual with Encumbrances
Report Date Jun 2009
Remaining
Object Description BudQel MTD Actua YTD Actua Encumbranc Balance
5300 Contract Services
Total for Org Key 1290606.
Key: 1290607 -Paul A. Biane Library
5000 Regular Salaries
5010 Part Time Salaries
5030 Fringe Benefits
5100 Travel and Meetings
5105 Mileage
5150 Office Supplies & Equipment
5152 Computer Software
5160 Membership Dues
5200 Operations & Maintenance
5300 Contract Services
Total for Org Key 1290607
114,850.00 21,621.32 90,187.64 2,237.50 22,424.86 19.52
1,701,270.00 204,289.02 1,621,209.78 2,237.50 77,822.72 4.5'7
617,000.00 79,827.14 605,795.44 0.00 11,204.56 1.81
335,000.00 47,636.90 302,580.92 0.00 32,419.08 9.67
300,560.00 0.00 300,560.01 0.00 -0.01 -0.00
5,400.00 2,877.66 6,370.80 0.00 070.80 -17.97
400.00 0.00 282.74 0.00 117.26 29.31
10,000.00 2,214.89 9,781.14 0.00 218.86 2.18
3,000.00 0.00 1,436.16 0.00 1,563.84 52.12
760.00 0.00 700.00 0.00 60.00 7.89
295,000.00 43,751.74 234,876.26 13,211.28 46,912.46 15.90
101,750.00 9,655.85 59,313.45 3,846.10 38,590.45 37.92
1,668,870.00 185,964.18 1,521,696.92 17,057.38 130,115.70 7.79
Key, 1290608 -Virtual Library
5000 Regular Salaries 25,630.00 5,703.85 25,015.09 0.00 614.91 2.39
5030 Fringe Benefits 12,050.00 0.00 12,050.03 0.00 -0.03 -0.00
5300 Contract Services 3,350.00 0.00 324.00 0.00 3,026.00 90.32
Total for Org Key 1290608: 41,030.00 5,703.85 37,389.12 0.00 3,640.88 8.87
Key, 1298601 -Calif Literacy Campaign Grant
5000 Regular Salaries 49,210.00 7,053.99 48,602.85 0.00 607.15 1.23
5010 Part Time Salaries 22,190.00 3,436.34 22,412.97 0.00 -22297 -1.00
5030 Fringe Benefits 25,020.00 0.00 25,019.99 0.00 0.01 0.00
5100 Travel and Meetings 1,000.00 35.00 597.22 0.00 402.78 40.27
5105 Mileage 400.00 124.30 353.65 0.00 46.35 11.58
5150 Office Supplies & Equipment 1,000.00 166.58 547.90 0.00 452.10 45.21
5160 Membership Dues 380.00 0.00 374.00 0.00 6.00 1.57
5200 Operations & Maintenance 500.00 78.94 389.41 0.00 110.59 22.11
5300 Contract Services 1,320.00 28.00 726.00 58.00 536.00 40.60
Total for Org Key 129860/: 101,020.00 10,923.15 99,023.99 58.00 1,938.01 1.91
Total for Expense Accounts: 4,539,400.00 510,262.30 4,215,261.02 22,800.48 301,338.50 6.63
User: VGARCIA -Vivian Garcia Page: 3 Current Date: 08/05/2009
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 16:02:06
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2010 GL Budget to Actual with Encumbrances
Repor[ Date Ju12009
Remaining
Obleci Description Budgel MTD Actua YTD Actua Encumbranc Balance
Expense Accounts
Key: 1290601 -Library Fund
5000 Regulaz Salaries
5030 Fringe Benefits
5100 Travel and Meetings
5102 Training
5105 Mileage
5150 Office Supplies & Equipment
5160 Membership Dues
5200 Operations & Maintenance
5300 Contract Services
5400 Telephone Utilities
5402 Water Utilities
5403 Electric Utilities
5501 Admin./General Overhead
5503 City Facilities Allocation
9298 Transfer Out-CA Literacy Cmpgn
Total for Org Key /29060/
263,490. 00 12,317.45 12,317.45 0.00 251,172. 55 95. 32
123,840. 00 0.00 0.00 0.00 123,840. 00 100. 00
6,000. 00 0.00 0.00 0.00 6,000. 00 100. 00
2,000. 00 0.00 0.00 0.00 2,000. 00 100. 00
7,000. 00 692.31 692.31 0.00 6,307. 69 90. 10
2,000. 00 0.00 0.00 0.00 2,000. 00 100. 00
2,900. 00 0.00 0.00 0.00 2,900. 00 100. 00
14,000. 00 27.96 27.96 0.00 13,972. 04 99. 80
96,572. 53 393.54 393.54 31,678.26 64,500. 73 66. 78
15,000. 00 448.59 448.59 0.00 14,551. 41 97. 00
3,000. 00 0.00 0.00 0.00 3,000. 00 100. 00
75,000. 00 0.00 0.00 0.00 75,000. 00 100. 00
189,000. 00 0.00 0.00 0.00 189,000. 00 100. 00
8,510. 00 0.00 0.00 0.00 8,510. 00 100. 00
45,420. 00 0.00 0.00 0.00 45,420. 00 100. 00
853,732. 53 13,879.85 13,879.85 31,678.26 808,174. 42 94. 66
Key, 1290603 - Afrer School Learning Prog
5000 Regular Salaries 29,970.00 1,006.42 1,006.42 0.00 28,963.58 96.64
5010 Part Time Salaries 30,000.00 1,099.62 1,099.62 0.00 28,900.38 96.33
5030 Fringe Benefits 14,690.00 0.00 0.00 0.00 14,690.00 100.00
5150 Office Supplies & Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00
5200 Operations & Maintenance 4,000.00 0.00 0.00 0.00 4,000.00 100.00
5300 Contract Services 500.00 0.00 0.00 0.00 500.00 100.00
Total forOrgKey1290603: 81,660.00 2,106.04 2,106.04 0.00 79,553.96 97.42
Key: 1290604 - Boolanobile Services
5000 Regular Salaries 59,170.00 3,095.16 3,095.16 0.00 56,074.84 94.76
5010 Part Time Salaries 20,600.00 703.05 703.05 0.00 19,896.95 96.58
5030 Fringe Benefits 29,150.00 0.00 0.00 0.00 29,150.00 100.00
5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00
5150 Office Supplies & Equipment 500.00 10.76 10.76 0.00 489.24 97.84
5200 Operations & Maintenance 4,000.00 0.00 0.00 0.00 4,000.00 100.00
5220 Cellular Technology 1,500.00 0.00 0.00 0.00 1,500.00 100.00
Total for Org Key 1290604: 115,020.00 3,808.97 3,808.97 0.00 111,211.03 96.68
Key: 1290605 - Librazy Board of Trustees
5100 Travel and Meetings 1,200.00 0.00 0.00 0.00 1,200.00 100.00
5160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00
Total for Org Key 1290605: 1,700.00 0.00 0.00 0.00 1,700.00 100.00
Key, 1290606 -Archibald Library
5000 Regular Salaries 538,940.00 29,958.33 29,958.33 0.00 508,981.67 94.44
5010 Part Time Salaries 324,630.00 14,923.75 14,923.75 0.00 309,706.25 95.40
5030 Fringe Benefits 274,400.00 0.00 0.00 0.00 274,400.00 100.00
5099 Projected Salary Savings -50,690.00 0.00 0.00 0.00 -50.690.00 100.00
5100 Travel and Meetings 2,000.00 0.00 0.00 0.00 2,000.00 100.00
5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00
5150 Office Supplies & Equipment 10,000.00 16.45 16.45 0.00 9,983.55 99.83
5152 Computer Software 1,000.00 0.00 0.00 0.00 1,000.00 100.00
5160 Membership Dues 450.00 0.00 0.00 0.00 450.00 100.00
5200 Operations & Maintenance 351,180.00 2,218.42 2,218.42 50,000.00 298,961.58 85.13
User: VGARCIA -Vivian Garcia Page: 2 Current Date: 08/05/2009
Report: GL_BA_MSTR_O]_RC - GL: Budget to Actual with Encumbrances - By Key/Object Curr ent Time: 16:02:51
CITY OF RANCHO CUCAMONGA
Fiscal Year, 2010 GL Budget to Actual with Encumbrances
Report Date Jul 2009
Remaining
Object Description Budget MTD Actua YTD Actua Encumbranc Balance
5300 Contract Services 110,588.95 3,362.91 3,362.91 31,134.12 76,091.92 68.80
Total jor Org Key 1290606: 1,562,698.95 50,479.86 50,479.86 81,134.12 1,431,084.97 91.57
Key: 1290607 -Paul A. Biane Library
5000 Regular Salaries 622,260.00 28,517.28 28,517.28 0.00 593,742.72 95.41
5010 Part Time Salaries 350,420.00 18,774.22 18,774.22 0.00 331,645.78 94.64
5030 Fringe Benefits 315,240.00 0.00 0.00 0.00 315,240.00 100.00
5099 Projected Salary Savings -80,210.00 0.00 0.00 0.00 -80.210.00 100.00
5100 Travel and Meetings 4,000.00 150.00 150.00 0.00 3,850.00 96.25
5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00
5150 Office Supplies & Equipment 10,000.00 25.76 25.76 0.00 9,974.24 99.74
5152 Computer Software 3,000.00 0.00 0.00 0.00 3,000.00 100.00
5160 Membership Dues 730.00 0.00 0.00 0.00 730.00 100.00
5200 Operations & Maintenance 304,082.12 2,263.76 2,263.76 63,211.28 238,607.08 78.46
5300 Contract Services 97,325.41 3,174.94 3,174.94 38,964.38 55,186.09 56.70
TatalforOrgKey/290607 1,627,147.53 52,905.96 52,905.96 102,175.66 1,472,065.91 90.46
Key: 1290608 -Virtual Library
5000 Regular Salaries 27,430.00 2,848.42 2,848.42 0.00 24,581.58 89.61
5030 Fringe Benefits 12,890.00 0.00 0.00 0.00 12,890.00 100.00
5152 Computer Software 2,000.00 0.00 0.00 0.00 2,000.00 100.00
5300 Contract Services 4,000.00 0.00 0.00 0.00 4,000.00 100.00
Total for Org Key 1290608: 46,320.00 2,848.42 2,848.42 0.00 43,471.58 93.85
Key: 1298601 -Calif Literacy Campaign Grant
5000 Regular Salaries
5010 Par[ Time Salaries
5030 ~ Fringe Benefits
5100 Travel and Meetings
5105 Mileage
5150 Office Supplies & Equipment
5160 Membership Dues
5200 Operations & Maintenance
5300 Contract Services
53,280. 00 2,786. 95 2,786 .95 0.00 50,493. 05 94 .76
17,190. 00 1,043. 75 1,043 .75 0.00 16,146. 25 93 .92
26,930. 00 0. 00 0 .00 0.00 26,930. 00 100 .00
1,000. 00 71. 16 71 .16 0.00 928. 84 92. 88
400. 00 0. 00 0 .00 0.00 400. 00 100. 00
1,000. 00 72. 11 72 .11 0.00 927. 89 92. 78
380. 00 0. 00 0 .00 0.00 380. 00 100. 00
1,000. 00 -13. 98 -13 .98 0.00 1,013. 98 101. 39
1,406. 00 0. 00 0 .00 258.00 1,148. 00 81 .65
Totalfa• Org Key /298601: 102,586.00 3,959.99 3,959.99 258.00 98,368.01 95.88
Totuljor Ezpense Accounts: 4,390,865.01 129,989.09 129,989.09 215,246.04 4,045,629.88 92.13
User: VGARCIA -Vivian Garcia Page: 3 Curren[ Dale: 08/05/2009
Report: GL_BA_MSTR_Ol_RC - GL: Budgct to Actual with Encumbrances - By Key/Object Current Time: 16:02:51