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Home My WebLink About2009/08/13 (Min) Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, August 13, 2009, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. by President Coberly. Present were Members Amsler, Haddon, Hairston and Nagel. Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator, Wess Garcia, Library Assistant, Carol Durkel, Office Specialist H and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR B1. Approval of Minutes: June 11, June 20 and July 9, 2009. MOTION: Moved by Member Hairston to approve the minutes, seconded by'Member Nagel. Motion carried 5-0 C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: Oral reports presented by staff. a. Review of current statistics. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the statistics with the Board. Robert Karatsu, Library Director, introduced new hire Wess Garcia, Library Assistant. Wess Garcia, Library Assistant, reviewed his background with the Board. b. Final Report from Gyroscope, Inc., on Rancho KIDS Project, Phase I. Presentation by Michelle Perera, Assistant Library Director. Michelle Perera, Assistant Library Director, presented an oral report on the final meeting with Gyroscope, Inc., on Rancho KIDS Project, Phase I, to the Board. Staff will be presenting a PowerPoint Presentation of the final report at thejoint meeting of the Board,Library Foundation and City Council. Library Board Minutes August 13, 2009 Page 2 C. Receipt of two additional grants, "Rancho KIDS, Phase II"and"Digital Storytelling Project for Local History," for FY 2009-2010. Oral report by staff. Robert Karatsu, Library Director, stated that the Library has recently received the following grants: 1) Rancho KIDS, Phase II - $45,000 2) Digital Storytelling Project for Local History- $10,000 3) Public Library Staff Education Grant 4) Eureka Institute Robert Karatsu, Library Director, stated that the Library Foundation will be supporting two of the grants with matching funds,the Rancho KIDS,Phase II Grant with an additional$45,000 and Digital Storytelling Project for Local History Grant with an additional $10,000. Robert Karatsu, Library Director, stated that three library staff members, Linda Engelke, Casey Marcarello and Angelica Trummell which have been selected to receive tuition reimbursement from the California State Library. Robert Karatsu, Library Director, stated that Karye Hood and Casey Marcarello had been selected as participants in the 2009 Eureka Leadership Institute. Only thirty-six participants had been selected from the State of California, with two from Rancho Cucamonga Public Library. In addition to attendance at the week-long institute, both Karye and Casey will be receiving $5,000 to apply towards a project after the Eureka Institute is completed. (Their projects will be on local history.) Member Amsler requested staff to remember Art Bridges and his aerial photo of Rancho Cucamonga for the Local History Grant. She also requested for staff to check on a proclamation listing the Chamber of Commerce as the oldest grape festival in the state. Member Nagel suggested that staff advertise about the local history grant. Member Coberly suggested staff contacting Supervisor Biane and Council President Pro Tem Michael's parents on information for the local history grant. Robert Karatsu,Library Director, stated that staff will be making a presentation to the City Council about the Digital Storytelling Project for Local History Grant. C2. Budget Report: Report presented by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the Budget with the Library Board. C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Library Board Minutes August 13, 2009 Page 3 Renee Tobin, Principal Librarian, presented an oral report on the Summer Reading Program to the Board. She stated this year had the largest participation with close to 2,600 participants in the program. Renee Tobin, Principal Librarian, stated that Library Assistant Nina Cole retired at the end of July. C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated adult reference at the Archibald Library has been busy weekday mornings with patrons using the Tech Center. She also mentioned that the Teen Summer Reading Program was very successful this summer. There were forty teens that attended the final party on Friday evening, July 31. There was a scavenger hunt and pizza for the Teens at the event. Finally, Karye Hood, Reference Services Coordinator, presented an oral report on the Big Read events planned for the fall with the book, "Bless Me Ultima." The keynote speaker this year will be actor Edward James Olmos. Tickets will be available a couple of weeks prior to each event at the libraries. C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Michelle Perera, Assistant Library Director, stated that Senior Librarian Cara Vera is on vacation. Michelle Perera, Assistant Library Director, stated this was a busy summer with the Summer Reading Program. Theatre staff along with the library staff are coordinating the`Back to School Bash" to be held this Saturday, August 15, at the Cultural Center starting at 4 p.m. She also noted that Tuesday, August 18, would mark the third year for the Paul A. Biane Library. D. BOARD BUSINESS DI. Election of Officers for FY 2009-2010 as mandated by Library Board of Trustees By-Laws. Presided over by Robert Coberly, Library Board President. President Coberly opened the floor for nominations for the President of the Library Board. Member Hairston nominated Robert Coberly for President. Member Nagel seconded the nomination. Library Board Minutes August 13, 2009 Page 4 MOTION: Moved by Member Hairston to nominate Robert Coberly for President, seconded by Member Nagel. Motion carried, 5-0. President Coberly opened the floor for nominations for Vice President. Member Nagel stated that she will be retiring in June of 2010 from the Central School District. She lives out of town and works in Rancho Cucamonga. Therefore, she is unable'to continue as a Member once she retires. Member Nagel asked Member Amsler if she would like to be Vice President. Member Ansler stated yes. MOTION: Moved by Member Coberly to nominate Jackie Amsler for Vice President,seconded by Member Nagel. Motion carried, 5-0. D2. Review concept of Library Board of Trustees"Speaker's Bureau." Presided by Library Board President. President Coberly talked with the Members of the Board about a"Speaker's Bureau." President Coberly stated that when available, Members of the Board could promote the Library at presentations such as Rotary meetings or school meetings. Library staff would contact Members by e-mail when staff received a request for a presentation. If a Member is available and would like to, they could attend as representatives for the library. After discussion, all the Members accepted being a part of the "Speakers Bureau." D3. Review meeting formats and schedules. Presided over by Library Board President. President Coberly asked if the Members would like to change any of the formats or schedules of the meetings. Robert Karatsu, Library Director, stated a joint meeting with the City Council and the Library Foundation Board had been scheduled for Wednesday, October 21,at 3 p.m.in Celebration Hall. He requested that the Members let him know if they were not available to attend. Robert Karatsu,Library Director,stated the California Library Association Conference which starts on October 31 will be located in Pasadena. He asked Members to let staff know if they would like to attend by Monday for early bird registration. Library Board Minutes August 13, 2009 Page 5 President Coberly requested staff to list and provide time for a brainstorming session twice a year for the Members at the meetings. He stated he would like one during the winter months, January and one again in June. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Book Dispenser E2. Structure of Joint Meeting with City Council and Library Foundation E3. California Library Association Conference F. COMMUNICATIONS FROM THE PUBLIC None G. ADJOURNMENT MOTION: Moved by Member Hairston to adjourn, seconded by Member Amsler. Motion carred, 5-0. Meeting adjourned at 7:15 p.m. Respectfully su itted, Vivian Garcia Administrative Secretary Approved: September 10, 2009