HomeMy WebLinkAbout2009/12/10 - Agenda Packet - Library Board of TrusteesLIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Thursday
6 p.m.
December 10, 2009
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
***
City Councilmembers
Donald J. Kurth, M.D., Mayor
L. Dennis Michael, Mayor Pro Tem
Rex Gutierrez, Councilmember
Sam Spagnolo, Councilmember
Diane Williams, Councilmember
*++
Boardmembers
Robert Coberly, President
Jackie Amsler, President Pro Tem
Shazon Nagel, Member
Scott Haddon, Member
Luella Hairston, Member
DECLARATION OF POSTING OF AGENDA
Vivian Garcia states and declares as follows:
I presently am and at all times mentioned herein have been, the Administrative
Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on
/~ ~~ ~ , at 9 ~ vn , I posted a true and correct copy of
the meeting agenda date t7tc. /c :~cd~ at 10500 Civic Center Drive,
Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is true and correct and that this
declaration was executed on / a2.-3-Cq , at Rancho Cucamonga.
Robert Karatsu, Library Director
City of Rancho Cucamonga
BY~ ~UJLt~.~,~j`ct,,a,a.-
Vivian Garcia, Senior Administrative Secretary
City of Rancho Cucamonga
- LIBRARY BOARD OF TRUSTEES AGENDA
DECEMBER 10, 2009
jj~NC~ao
GUCAMONGA
A. CALL TO ORDER
1. Roll Call: Amsler _, Coberly _, Haddon ,
Hairston and Nagel
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: September 10, October 8, October 21 and 4
November 12, 2009.
2. Approval of Proposed Holiday Closures for Calendar Year 2010. 15
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: Oral reports presented by staff.
a. General announcements. Oral report by Robert Karatsu,
Library Director.
b. Review of current statistics. Oral report by Robert 17
Karatsu, Library Director.
2. Budget Report: Report presented by Robert Karatsu, Library 25
Director.
3. Children's Services: Oral update by Renee Tobin, Principal
Librarian.
4. Archibald Library: Oral update by Karye Hood, Reference Services
Coordinator.
5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
D. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Parking at Archibald Library. Staff report by Library Director Robert 37
Karatsu. (Attached).
- LIBRARY BOARD OF TRUSTEES AGENDA
DECEMBER 10, 2009
RANCHO
CtrcAMONCA
2
2. Debrief of Joint Meeting with City Council and Library Foundation
Board on Wednesday, October 21, 2009. Discussion led by
President Coberly.
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Board of Trustees on any item listed on the agenda. State law
prohibits the Library Board from addressing any issue not previously
included on the Agenda. The Board may receive testimony and set
the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as
deemed necessary by the Chair, depending upon the number of
individuals desiring to speak. All communications are to be
addressed directly to the Board, not to the members of the audience.
This is a professional business meeting and courtesy and decorum
are expected. Please refrain from any debate between audience and
speaker, making loud noises or engaging in any activity which might
be disruptive to the decorum of the meeting.
G. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda -was posted on Thursday,
December 3, 2009, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive.
STAFF REPORT
LIBRARY SERVICES DEPtlRT1~fENT
Date: December 10, 2009
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: APPROVAL OF MINUTES
RECOMMENDATION
RANCHO
C,UCAMONGA
Approval of the minutes of the meetings of September 10, October 8, October 21 and November
12, 2009.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular meetings of the Library Board of Trustees taken
and compiled by Library Administrative Secretary, Vivian Garcia. Also attached are the minutes for
the special meeting of October 21 taken by Assistant City Clerk Debra McKay.
FISCAL IMPACT
None.
Respectfully submitted,
r~~~„
Robert Karatsu
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, September 10, 2009,
in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:03 p.m. by President Coberly. Present were
Members Amsler and Hairston.
Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director,
Renee Tobin, Principal Librazian, Cara Vera, Senor Librazian, Karye Hood, Reference Services
Coordinator, Carol Durkel, Office Specialist II and Vivian Gazcia, Administrative Secretary.
++**s*
B. CONSENT CALENDAR
B1. Approval of Minutes: August 13, 2009.
MOTION: Moved by Member Hairston to approve the minutes, seconded by Member Amsler.
Motion carried 3-0-2 with Haddon and Nagel absent.
Member Haddon arrived at 6:05 p.m.
B2. Approve revised Children's Storytime Policy.
MOTION: Moved by Member Hairston to approve the revised Children's Storytime Policy,
seconded by Member Amsler. Motion carried 4-0-1 with Nagel absent.
*~v*r*
C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Library Status Report: Oral reports presented by staff.
a. Review of current statistics. Oral report by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, reviewed the statistics with the Board.
C2. Budget Report: Report presented by Robert Karatsu, Library Director.
Robert Kazatsu, Library Director, reviewed the Budget with the Library Board.
Library Board Minutes
September 10, 2009
Page 2
President Coberly asked about the figures presented on the Balance Sheet, page 26 comparing them
to the Revenue Report on Page 23.
Robert Kazatsu, Library Director, stated staff will check on the figures listed and report back to the
Boazd.
C3. Children's Services: Oral update by Renee Tobin, Principal Librarian.
Renee Tobin, Principal Librarian, presented an oral report on the Children's Services division.
Renee Tobin, Principal Librarian, reminded the Members about the Literacy Celebration which will
take place on Sunday, September 20, starting at 2 p.m. in the Cultural Center.
Member Hairston stated she attended the event last year and stated this is a great event.
Michelle Perera, Assistant Library Director, stated that Robert Karatsu, Renee Tobin, Angelica
Trammell and she had returned this afternoon From a field trip to Oakland. Staff had met with
Gyroscope, Inc., brainstorming for the Rancho KIDS Phase II Grant.
Member Haddon inquired about a timeline with the vendor.
Michelle Perera, Assistant Library Director, stated that in three weeks, the vendor would present
their ideas based on today's meeting to staff. In another three weeks, drawings or models would be
presented to staff on what had been agreed upon. In November, staff will give their final approval
after reviewing what has been presented by Gyroscope.
C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator.
Karye Hood, Reference Services Coordinator, presented an oral report on the computer classes and
the Big Read events planned for September with the book, "Bless Me Ultima."
President Coberly inquired about the parking situation at the Archibald Library.
After discussion, staff stated they would agendize this item and present a staff report on parking
situation at next Board meeting.
C5. Paul A. Biane Library: Oral update by Caza Vera, Senior Librazian.
Caza Vera, Senior Librarian, stated that during the Summer Reading Program there was a Teen
component. She reviewed the weekly activities and final program with the Board.
Library Board Minutes
September 10, 2009
Page 3
Cara Vera, Senior Librarian, reviewed [he events planned for Hispanic Heritage Cultural Arts Night
on September 18 starting at 7 p.m. at the Biane Library with the Boazd.
+**«*+
D. BOARD BUSINESS
D1. Book Dispenser. Oral report by Michelle Perera, Assistant Library.
Michelle Perera, Assistant Library Director, reviewed the Book Dispenser, lending machine, with the
Members.
D2. Structure of Joint Meeting with City Council and Library Foundation on Wednesday, October
21, 2009. Discussion led by Robert Karatsu, Library Director.
Robert Kazatsu, Library Director, and the Members discussed what they would like to cover at the
joint meeting of the City Council and Library Foundation Board on Wednesday, October 215`,
starting at 2 p.m. in Celebration Hall at the Cultural Center. Before the next regulaz meeting of the
Board, staff will send out preliminary "talking points" and Power Point presentation. At the next
meeting, the Board will review and finalize the presentation.
D3. California Library Association Conference. Discussion led by Robert Karatsu, Library
Director.
Robert Karatsu, Library Director, asked the Members to review the programs available at the
California Library Association Conference. He asked Members to email staff with any questions
they may have.
r*+r*r
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Parking at Archibald Library
E2. Structure of Joint Meeting with City Council and Library Foundation
E3. Library Calendar (closed dates) for Fiscal Year 2010/2011
**~***
F. COMMUNICATIONS FROM THE PUBLIC
None
**~**~
Library Board Minutes
September 10, 2009
Page 4
G. ADJOURNMENT
MOTION: Moved by Member Hairston to adjourn, seconded by Member Haddon. Motion carried,
4-0-1 (with Nagel absent). Meeting adjourned at 7:21 p.m.
Respectfully s bmitted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Regular Meetine
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, October 8, 2009, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic
Center Drive, Rancho Cucamonga, California.
The meeting was canceled due to a lack of quorum.
Respectfully submitted,
~~~i,a~ ~iue~a-
Vivian Garcia
Administrative Secretary
Approved:
October 21.2009
CITY OF RANCHO CUCAMONGA
CITY COUNCIL, LIBRARY BOARD
AND LIBRARY FOUNDATION BOARD
SPECIAL JOINT MEETING MINUTES
A. CALL TO ORDER
A special joint meeting of the Rancho Cucamonga City Council/Fire Protection DistricURedevelopment
Agency, Library Board of Trustees and the Library Foundation Board was held on Wednesday, October 21,
2009, at the Cultural Center, located at 12505 Cultural Center Drive, Rancho Cucamonga, California. The
meeting of the Library Board of Trustees and the Library Foundation Board was called to order at 3:04 p.m. by
Mayor Pro Tem L. Dennis Michael.
Present were Agencymembers/Boardmembers/Councilmembers: Sam Spagnolo and Vice ChairmanNice
PresidenUMayor Pro Tem L. Dennis Michael. Chairman/PresidenUMayor Donald J. Kurth, Agencymember/
Boardmember/Councilmember Rex Gutierrez and Agencymember/Boardmember/Councilmember Diane
Williams were absent.
Present were Library Board of Trustee Boardmembers: Jackie Amsler, Luella Hairston, President Pro Tem
Sharon Nagel and President Robert Coberly. Boardmember Scott Haddon was absent.
Present were Library Foundation Boardmembers: Teresa A. Akahoshi, Jackie Amsler, Deborah Clark, Gino L.
Filippi, Tina Gilfry, Ruth Leal, Chris White, Vice President David Gonzalez and President Rebecca Davies.
Boardmembers Bruce Bowne, Balbina Kendall, Leslie May, Dominic Mello and Paula Pachon were absent.
Boardmember David Atkins arrived at 3:35 p.m.
Also present were: Jack Lam, City Manager; Pamela Easter, Assistant City Manager; Robert Karatsu, Library
Director; Michelle Perera, Assistant Library Director; Vivian Garcia, Administrative Secretary/Library; Renee
Tobin, Principal Librarian; Cara Vera, Senior Librarian; Karye Hood, Librarian II; Angelica Trummell, Children's
Librarian; Margaret Hatanaka, Children's Librarian; Barb Tuckerman, Circulation Supervisor and Debra L.
McKay, Records Manager/Assistant Ciry Clerk.
_._...
B. PUBLIC COMMUNICATIONS
No communication was made from the public.
The Consent Calendar was skipped pending a quorum of the City Council. The update by the Library Board of
Trustees and the Library Foundation Board was given at this time.
._....
D. ITEM(S~ OF BUSINESS
UPDATE ON ITEMS BY THE LIBRARY BOARD OF TRUSTEES AND LIBRARY FOUNDATION
BOARD.
Library Board of Trustee President Coberly noted that library usage has gone up by 30%. Attendance at
programs, computer classes and story times has shown similar kinds of increases. He indicated that Library
services are being provided to more people with a smaller budget and less staff. Boardmember Amsler
reported that the Board is aggressively pursuing grant applications and indicated that grant funding of almost
$150,000 has been obtained since January 2009. She reported that the feasibility study for the second Floor of
the Biane Library was fully funded with grant monies and discussed how the Library is using the funds
obtained by grants.
Boardmember Hairston thanked the Library Foundation for their recent donation of $10,000. These funds will
be used to match grant funding from the California State Library to do an innovative local history project in the
City. She indicated that they hope to capture first-hand stories of Rancho Cucamonga on video, and then
making these stories available on the Internet and show it in conjunction with Historical Preservation Month
(May, 2010). President Pro Tem Nagel summarized some of the partnerships undertaken by the Library in
order to provide services to the community. In closing, President Coberly reported that the Board recently
attended a team building session and has established a Library Board Speaker's Bureau in order to advocate
for the Library in the community.
Library Foundation President Davies read the mission statement of the Library Foundation. She noted that the
Library Foundation has been very busy this past year raising funds in support of the Library. Vice President
Gonzalez noted that over $250,000 has been raised from various events, including the 2009 Library Telethon,
donation from Total Wine & More, the VIP reception held in conjunction with the presentation by Edward
James Olmos and Baldy View Soroptimist Club. Recently, $200,000 was received from the Lola A. Livesey
Family Trust.
Boardmember Leal reported that each year, the Foundation determines funding priorities. She noted that it
was a priority for the Foundation to provide the matching funds for grants awarded to the Library. The
Foundation matched the grant to perform a feasibility study and recently provided $45,000 to begin prototyping
small-scale exhibits. Also, the Library Foundation provided $10,000 to match the grant from the California
State Library for the history project. Boardmember Gilfry reported that the Foundation plans to host another
Music, Mystery and Merlot Event and hopes to sell ad space in the 2010 library calendar.
Boardmember Clark stated that the Library Foundation is planning a campaign to introduce library patrons to
the Library's Planned Giving Program. She noted that this is a wonderful way to remember someone while
making a meaningful contribution to the community for years to come. In closing, President Davies noted that
the conceptual design for the second floor of the Biane Library is innovative and exciting. She indicated that
the Library Foundation supports the project 100°/a and pledged financial support. The 2011 Telethon will
include new sponsorships and naming opportunities. President Davies stated the Library Foundation's
commitment to provide $50,000 annually for the first three years in order to ensure fresh, innovative exhibits
for the second floor.
«_....
Agencymember/Boardmember/Councilmember Diane Williams arrived at 3:20 p.m. The meeting of the
Rancho Cucamonga City Council/Fire Protection DistricURedevelopment Agency was called to order at 3:21
p.m. by Mayor Pro Tem L. Dennis Michael.
_.....
C. CONSENT CALENDAR
APPROVAL OF MINUTES: Special Joint Meeting, October 13, 2008
MOTION: Moved by Williams, seconded by Spagnolo, to approve the minutes of October 13, 2008. Motion
carried 3-0, Chairman/PresidenUMayor Donald J. Kurth and Agencymember/Boardmember/Councilmember
Rex Gutierrez were absent.
2. WORKSHOP ON FUTURE DEVELOPMENT FOR THE SECOND FLOOR OF THE PAULA. BIANE
LIBRARY AT VICTORIA GARDENS.
Special Joint Meeting Minutes of the Rancho Cucamonga City Council/Fire Protection
DistricURedevelopment Agency,
Library Board of Trustees and Library Foundation Board
October 21, 2009 -- Page 2 of 4
Robert Karatsu, Library Director, noted that a $50,000 grant was received from the California State Library to
conduct a needs assessment and feasibility study for the second floor of the Biane Library. Matching funds
were provided by the Library Foundation. Mr. Karatsu noted that today's workshop was scheduled to discuss
the findings of the feasibility study and needs assessment. He introduced Michelle Perera, Assistant Library
Director, who discussed the results of the community needs assessment.
Ms. Perera reported that the City retained Gyroscope, Inc. to conduct the feasibility study. The study's
objectives were to evaluate the Rancho KIDS concept and to create a model for possible use by other libraries.
For the Community Needs Assessment, Gyroscope conducted interviews, facilitated on-line and paper surveys
and held focus group interviews with local residents. President Pro Tem Nagel expanded on her participation in
one such focus group.
The Assistant Library Director noted that 540 members of the community were surveyed. The five surveys
completed showed a high level of interest in the Rancho KIDS project, and a majority supported ahands-on
children's museum or science center. People visit the Library 3-4 times per month and visit the Victoria
Gardens Shopping Center 3-4 times per month looking for children's activities. Respondents indicated a desire
for family-oriented learning experiences and were willing to drive up to 30 miles to visit one. Ms. Perera stated
that the surveys showed that people were willing to pay for the Rancho KIDS experience. The focus groups
indicated that they were willing to pay $10 per visit.
Ms. Perera provided pictures and listed examples of possible models for Rancho KIDS. Concepts discussed
included displays and activities for babies and toddlers, ways to explore the outdoors, learn about the local
market, develop skills in arts and crafts, play with light and shadow, incorporate science themes and enhance
performing arts skills. Also, there would be changing exhibitions.
The Assistant Library Director addressed the project's potential, noting that this would be a model project
providing a unique type of service to the community. President Pro Tem Nagel spoke about the need to
provide children with purposeful play activities and pointed out that 1.2 million children live in a 50 mile radius
from the City. Ms. Perera noted that this project will help to strength our relationship with the State Library and
potentially provide a new library model for other public libraries.
Ms. Perera reported that the California State Library has awarded a second grant of $45,000 to begin
prototyping small-scale interactive exhibits. As previously mentioned, this grant was matched by the Library
Foundation. She showed conceptual drawings of several displays, including an art station, big build station,
discovery dig and commotion in motion exhibit. In conclusion, Ms. Perera discussed the next steps in the
process, which include using the grant to proto-type and test the exhibits, design a "play" symposium to
introduce the concept of play to staff and local libraries, develop a plan to explore entrepreneurial opportunities
and strengthen the relationship with the California State Library.
Library Director Karatsu referred to the staff recommendation to formally approve the interactive concept and
authorize staff to continue the preliminary design process and explore options for eventual exhibit design,
construction and operations budget. With this recommendation, he recognized several policy decisions that
should be made. Based on the feasibility study and survey process, the second floor should be developed as a
"blended model" of interactive children's museum exhibits with the best "traditional" elements of a public library.
He expected that there would be an admissions fee for the second floor and stated that the second floor may
require different operating hours than the present Library.
Mr. Karatsu indicated that the capital cost estimates are about $2 million for the tenant improvements (office
space, elevator, mechanical, plumbing, etc.) and between $3 and $4 million for the interactive exhibits. In
speaking with the Redevelopment Director, he noted that some funding has been set aside forthe construction
of the second floor. Also, he asked the Council not to underestimate the Library's ability to acquire grants orthe
Foundation's ability to fundraise. The cost estimate for operations for the first three years is estimated at
$774,000. Mr. Karatsu noted that Gyroscope also produced an annual income projection of $380,000 with an
estimated net cost of $394,000. This amount may be offset by additional revenue from grant opportunities,
unique partnerships with organizations such as the Institute of Museum and Library Services and
entrepreneurial endeavors with the California State Library.
Special Joint Meeting Minutes of the Rancho Cucamonga City Council/Fire Protection
DistrictlRedevelopment Agency,
Library Board of Trustees and Library Foundation Board
October 21, 2009 -- Page 3 of 4
The Library Director discussed the timeframe of the project, noting that it is difficult to establish a firm start date
due to the current economic condition. Mr. Karatsu indicated that the expansion could be done without closing
the first floor of the Library, though he expected that some parts of it would be inaccessible for certain periods
of time.
In response to Councilmember Williams, the Library Director confirmed that free access to the second floor
and the special exhibits could be provided to low-income youth. He stated that it is common practice for
businesses to sponsor groups or special events that would be free of charge. BoardmemberAmslernnted that
a free pass could be distributed as a reward for completing the summer reading program.
Councilmember Spagnolo concurred with the concepts presented today and noted that there are a lot of
opportunities for sponsorships to help offset the operational cost.
In response to Boardmember Filippi, President Pro Tem Nagel confirmed that 1.2 million children could
positively benefit from these exhibits.
Mayor Pro Tem Michael loved the concepts and couldn't wait to take his grandchildren to visit the second floor
of the Biane Library. He noted that the City Council gave this direction a year ago and there is no reason to
change direction now. Mayor Pro Tem Michael was frustrated with the State raiding Redevelopment funds.
This has resulted in the City postponing the construction of the water park. This project really has a potential
and Mayor Pro Tem Michael challenged staff to figure out how to make it a reality.
Councilmember Williams noted that she would like to put the traditional concept to rest and confirm the
Council's desire to build an interactive exhibit space.
MOTION: Moved by Williams, seconded by Spagnolo, to approve the staff recommendations in the staff
report. Motion carried 3-0, Chairman/PresidenUMayor Donald J. Kurth and Agencymember/Boardmember/
Councilmember Rex Gutierrez was absent.
Mayor Pro Tem Michael thanked the Library Board of Trustees, the Library Foundation Board and staff for
their hard work. He invited all of them to help the City Council present this project to the community.
.._...
D. ADJOURNMENT
Mayor Pro Tem L. Dennis Michael adjourned the meeting at 4:20 p.m.
Respectfully submitted,
Debra L. McKay, MMC
Assistant City Clerk/Records Manager
Approved by Library Board of Trustees:
Approved by Library Foundation Board:
Approved by City Council/Fire Protection DistricURedevelopment Agency: November 4, 2009
Special Joint Meeting Minutes of the Rancho Cucamonga City Council/Fire Protection
DistricURedevelopment Agency,
Library Board of Trustees and Library Foundation Board
October 21, 2009 -- Page 4 of 4
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Boazd of Trustees was scheduled for
Thursday, November 12, 2009, at 6 p.m. in the Council Chambers of City Hall, located at 10500
Civic Center Drive, Rancho Cucamonga, California.
The meeting was canceled due to a lack of quonun.
Ries/pectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
~.,
STAFF REPORT .r
LIBRARY SERVICES DEPARTMENT
]..
RANOHO
Date: December 10, 2009 cUCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: APPROVAL OF PROPOSED HOLIDAY CLOSURES FOR CALENDAR YEAR 2010
RECOMMENDATION
That the Library Board approves adoption of schedule of proposed holiday closures for calendar
year 2010 as presented in Attachment A.
BACKGROUND/ANALYSIS
Attachment A is a list of proposed holiday closures for the Rancho Cucamonga Public Library and is
based on the following factors:
1. Use of the facility based on the past year's performance.
2. Reflection of the negotiated holidays adopted by the City of Rancho Cucamonga.
The only change proposed this year is to close on Monday, July 5`". This year, July 4`h falls on a
Sunday and the 5`" is the official City holiday. (We will not close early on New Year's Eve 2010
because it falls on a Friday, when we close at 6 p.m. anyway.)
FISCAL IMPACT
None
Respectfully submitted,
~G~~
Robert Karatsu
Library Director
Attachment A
RECOMMENDED LIST OF HOLIDAY CLOSURES FOR CALENDAR YEAR 2010
NEW YEAR'S DAY
MARTIN LUTHER KING JR.'S
(Official City Holiday)
PRESIDENTS' DAY
(Official City Holiday)
EASTER SUNDAY
(Proposed due to low usage)
MEMORIAL DAY (SUNDAY)
(Proposed due to low usage)
MEMORIAL DAY
(Official City Holiday)
JULY 4T"
(Official City Holiday)
LABOR DAY WEEKEND
(Proposed due to low usage)
Monday
(Official City Holiday)
VETERANS'DAY
(Official City Holiday)
THANKSGIVING
(Official City Holidays)
CHRISTMAS EVE
(Official City Holiday)
CHRISTMAS DAY
(Official City Holiday)
CURRENT PROPOSAL
Close Jan. 1, Friday
Close Jan. 18, Monday
Close Feb. 15, Monday
Close, April 4, Sunday
Close May 30, Sunday
Close May 31, Monday
Close July 4, Sunday
Close July 5, Monday
Close Sept. 5, Sunday
Close Sept. 6, Monday
Close Nov. I I, Thursday
Close Nov. 25, Thursday
Close Nov. 26, Friday
Close Dec. 24, Friday
Close Dec. 25, Saturday
LAST YEAR
Closed Jan. 1, Thursday
Closed Jan. 19, Monday
Closed Feb. 16, Monday
Closed April 12, Sunday
Closed May 24, Sunday
Closed May 25, Monday
Closed July 4, Saturday
Closed Sept. 6, Sunday
Closed Sept. 7, Monday
Closed Nov. 11, Wednesday
Closed Nov. 26, Thursday
Closed Nov. 27, Friday
Closed Dec. 24, Thursday
Closed Dec. 25, Friday
Approved:
STAFF REPORT J '~ - ~ -
LIBR~IRY SERVICES DEP~IRTMENT
RANCHO
Date: December 10, 2009 C,UCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: LIBRARY STATUS REPORT
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library
are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane
Library and a sheet with combined statistics. Reports attached for September.
FISCAL IMPACT
None.
Respectfully submitted,
- ~ ~~
Robert Karatsu
Library Director
Days open 31 31 27
hems Borrovvsd (Incl. ronewak) 53,465 43,295 49,473
Average Daly 1, 725 1, 397 1,832
% cnange 23% 17%
Patrons RptsUrod 734 892 561
Average Daly 24 29 21
%Change -18% -18%
Iniormatlonquastlons 7,689 8,120 6,280
Average Daiy 248 262 233
°~ Change -5% -4%
Llbrory Visltoro 27,130 25,740 25538
Average Daly 875 830 946
%Change 5% 20%
Chlldron's Programs 566 753 301
# of Sessions 18 25 12
Aver. Per seaaion 31 30 25
%Change -25% -25%
Items ClassMad 1,283 2,263 1,434
%Change ~3% -36%
Volunteer Hours 471 763 440
%Change -38% 4%
TECHNOLOGY CENTER SERVICES
Computer Use Sssslons 5,890 4,390 5,173
%Change 34% 39%
Taehnologyquestions 1,703 971 1,403
°.6 Change 75% 22%
ProgramsJClassss Attendance 52 54 58
# of Sessions 4 3 4
Aver. per session 13 18 15
ADULT SERVICES
Iniormatlon questions 2,590 3,255 2,219
Average Daiy 84 105 82
°h. Change -20% -5%
ProgromslClasses Attendance 46 54 18
# of Sesebns 3 3 2
Aver. per season 15 1 B 9
Taan Programs 2 0 4
# of Sessbns 3 D 2
Aver. per sesabn 1 0 2
TourolGroup VbHs Attsndsnce 0 0 0
# of Sessions 0 0 0
Aver. per season 0 0 0
CHILDRENS SERVICES
Inrormatlon qusstlons 3,396 3,894 2,658
Averpe Daiy 110 126 98
%Change -13% -14%
Bouncing gables 136 160 124
# of Sessions 4 5 3
Aver. Per session 34 32 41
Toddler Tima 132 92 115
# of Sessions
Aver. Per session
Proschool Storytlme Attendance
# of Sessions
Aver. per session
ARerochool Storytlme Attendance
# of Sessions
Aver. per session
Famlty Storytlme Attendance
# of Sessions
Aver. per session
Spsclal Events Proprom Attendance
# of Sessons
Aver. per session
Group Vlalta to Lf6rory Attendance
# of Sesaiona
Aver. per session
4 5
33 18
98
4
25
122
5
24
152
4
38
62
1
62
0
0
0
179
10
18
237
5
47
125
4
31
120
1
120
260
2
130
Days Open
Items Borrowed
Average Daily
°~ Change
Patrons Registered
Average Daily
°k Change
Information Questions
Average Daily
°,6 Change
Library Visitors
Average Daily
Change
Children's Programs
# of Sessions
Aver. Per session
°,6 Change
Items Classified
~ Change
Volunteer Hours
°h Change
TECHNOLOGY CENTER SERVICES
Computer Use Sessions
°~ Change
Technology Questions
°k Change
ProgramslClasses Attendance
# of Sessions
Aver. per session
ADULT 3ERVICE3
Information ~uestlons
Average Daiy
°k Change
Programs/Classes Attendance
# of Sessions
Aver. per session
Teen Programs
# of Sessions
Aver. per session
Oct-09 Oct-08 Nov-09 Nov-08 ~ ~ ~ ~ ~
27 27 22 22
49,082 51,086 45,427 42,912
1,818 1,892 2,065 1,951
-4% 6% ;
624
823
551 ': ~ ,
579
23 30 25 26
-24% -5%
9,077 9,192 7,319 7,985
336 340 333 363
-1 % -8%
30,674 27,482 25,605 21,357
1,136 1,018 1,164 971
12% 20%
2,137 1, 962 1, 298 1,100
'
47 42 32 35
45 47 41 31
9% 18% '~
~w~ : 1 s.rd ~-
-
1,138
1,589
1,122 y.. -.
.. ~..
1,250
-28% -10%
167 291 300 200 •,
-43% 50%
3,624 4,053 3,387 3,210
-11 % 6%
3,324 3,336 2,306 2,455':i`
0% -6%
98 87 67 99
5 5 3 5
20 17 22 20
3,724
138
-7%
511
3
170
94
6
16
3,994
148
264
10
26
43
3
14
3,222
146
-22%
19
2
10
9
1
9
4,146
188
Tours/Group Visits Attendance ~ 0 20 0 15
# of Sessions 0 1 0 1
Aver. per session 20 15
CHILDRENS SERVICES
Information questions 2, 029 1,862 1,791 1, 384
Average Dairy 75 69 81 63
°~ Change 9% 29%
Bouncing Babiesi 301 268 311 256
# of Sessions 8 8 8 8
Aver. Per session ~ 38 34 39 32
Toddler Time 152 118 76 106
# of Sessions 5 5 3 3
Aver. Per session 30 24 25 35
Preschool Storytime Attendance 214 219 162 164
# of Sessions 8 8 6 6
Aver. per session 27 27 27 27
Afterschool Storytime Attendance 103 84 45 45
# of Sessions 4 5 2 4
Aver. per session 26 17 23 11
Famlly Storytime Attendance 1,223 1,088 704 529
# of Sessions 28 22 21 22
Aver. per session 44 49 34 24
Special Events Program Attendance 144 185 0 0
# of Sessions 2 2 0 0
Aver. per session 72 93 0 0
Group Visits to Library Attendance 0 587 0 480
# of Sessions 0 23 0 14
Aver, per session 26 34
• . Oct-09 Oct-08 Nov-09 Nov-08
Days open 58 58 49 4!
kema Borrowed (AR, BL, BKM)
Average Daily
°r6 Change
Patrons Reglaterad (AR, BL, BKM)
Average Daily
°k Change
Information Questions
Average Daiy
°~ Change
Library Viskors
Average Daily
°k Change
Children's Programs
# of Sessions
Aver. Per session
°k Change
kerns Clasaifiad
% Change
Volunteer Houns
% Change
TECHNOLOGY CENTER SERVICES
Computer Use Sessions
°~ Change
Technology Questions
°k Change
Programs/Classes Attendance
# of Sessions
Aver. per session
ADULT SERVICES
Information Questions
Average Deity
~° Change
ProgramsJClasses Attendance
# of Sessions
Aver. per session
Teen Programs
# of Sessions
Aver. per session
105,283 100,877
1,815 1,739
4%
1, 359 1, 842
23 32
-26%
16,766 17,312
289 298
-3%
57,804 53,222
997 918
9%
2,845 2,797
68 69
42 41
2%
2,421 3,852
-37%
851 1,054
-19%
9,514 8,443
13%
5,027 4,307
17%
150
9
17
6,314
109
-13%
557
6
93
96
9
11
97,123
1, 982
8%
1,151
23
-9%
13,599
278
-7
51,143
1, 044
20%
1,661
46
36
7%
2,556
-27%
740
19%
1
1
14,
42,
1
624
8,560 6,928
24%
3,709 3,608
3%
141 125
8 7
18 18
7,249 5,441
125 111
-16%
318 37
13 4
24 9
43 13
3 3
14 4
131
7
19
6,483
132
51
5
10
21
1
21
Tours/Group Visits Attendance 0 20 0
# of Sessions 0 1 0
Aver. per session 0 20
CHILDRENS SERVICES
Information Questions 5,425 5,756 4,449
Average Daily 94 99 91
°6 Change . -6% 0%
Bouncing Babies) 437 428 435
# of Sessions 12 13 11
Aver. Per session 36 33 40
Toddler Time 284 210 191
# of Sessions 9 10 6
Aver. Per session 32 21 32
Preschool Storytime Attendance 312 398 214
# of Sessions 12 18 8
Aver. per session 26 22 27
Atterechool Storytime Attendance 225 321 102
# of Sessions 9 10 5
Aver. per session 25 32 20
Family Storytime Attendance 1,375 1,213 781
# of Sessions 32 26 25
Aver. per session 43 47 31
Special Events Program Attendance 206 305 D
# of Sessions 3 3 0
Aver. per session 69 102
Group Vists to Library Attendance 0 847 11
# of Sessions 0 25 1
Aver. per session 0 34 11
4,~
E
Oct-09 Oct-08 Nov-09 Nov-08
BOOKMOBILE
Items Borcowed (incl. renewals)
°k Change
Patrons Registered
ADULT LITERACY SERVICES
Tutor Teams Matched
°~ Change
Learners Waiting
°~ Change
Families for Literacy Participants
Computer Literacy Participants
Storynite
Volunteer Hours
BACK 2 BASICS ARCHIBALD
# of Students
# of Sessions
# of Volunteer Hours
Special Program Att.
# of Sessions
Aver. Per session
BACK 2 BASICS BIANE
# of Students
# of Sessions
# of Volunteer Hours
Special Program Att
# of Sessions
Aver. Per session
SCHOOL ~ COMMUNITY OUTREACH
# of Visits
VIRTUAL LIBRARY SERVICES
Searches
Retrievals
Remote Access
Tutor.Com Use
Home Access
In-Library Use
Digital Books
Audio Downloads
eBook Downloads
Website Hits
HOMEBOUND SERVICES
Patrons Served
Materials Loaned
Visitor Hours Volunteered
2,736 6,496 2,223 4,819
-58% -54%
1 127 39 1
48 43 47 41~
12% 15%
12 6 11 5
10D% 120%
10 7 10 6'
62 58 62 60
47 15
28 28 28 28
88 99 62 65
136 113 93 48
83 28 21 23
2 1 1 1
41.5 28 21 23
44 44 44 44
160 180 135 108
155 200 117 165
59 54 41 31
1 1 1 1
59 54 41 31
550 260 3,372 1,439
1 2 5 4
212,149 44,299 185,047 58,834
4,823 15,547 4,071 14,731
142,051 19,559 129,159 27,881
254 322 298 274
252 302 298 259
2 20 0 15
263 123 250 106
194 91 204 73
70 32 46 33
405,751 395,994 465,292 364,561
23 25 26 27
177 244 173 205
14 9 12 11
STAFF REPORT
LIBR~IRY SERVICES DEP~1RTbIENT
Date: December 10, 2009
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: STATUS OF 2008/2009 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
RANCHO
C;UCAMONGA
Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is
attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue
and combined revenues.
Schedule B, titled "Balance Sheet FY 2008/2009" is a report balancing income vs. projections for
the current fiscal year to date and is attached.
Schedule C, titled "Library Expenditures 2008/2009" is an accounting of all funds expended in the
current fiscal year and is attached.
FISCAL IMPACT
None.
Respectfullylly su
_ 2~
Robert Karatsu
Library Director
Sc4edule t
ARCHIBALD LIBRARY FINES MEDIA REF
REVENUE REPORT &FEES RENTALS SERV.
Oct-09
01-Oct $427.69 $198.72 $0.00
02-Oct $133.70 $141.22 $0.00
03-Oct $232.70 $175.25 $0.00
04-Oct $9.00 $98.21 $0.00
O5-Oct $426.08 $235.29 $34.00
06-Oct $354.56 $198.69 $3.00
07-Oct $347.78 $156.63 $0.00
OS-Oct $211.04 $195.26 $0.00
09-Oct $277.90 $118.68 $3.00
10-Oct $331.00 $236.21 $0.00
11-Oct $7.00 $120.05 $0.00
12-Oct $346.96 $148.80 $6.00
13-Oct $229.40 $209.29 $0.00
14-Oct $335.15 $161.45 $21.05
15-Oct $299.36 $192.50 $0.00
16-Oct $212.74 $120.24 $0.00
17-Oct $278.98 $224.02 $0.00
18-Oct $144.35 $132.25 $0.00
19-Oct $460.39 $273.45 $0.00
20-Oct $421.44 $170.43 $13.00
21-Oct $278.38 $166.98 $0.00
22-Oct $302.81 $182.62 $6.00
23-Oct $230.69 $157.78 $0.00
24-Oct $440.00 $182.85 $0.00
25-Oct $354.00 $209.06 $0.00
26-Oct $440.53 $183.08 $0.00
27-Oct $596.19 $160.12 $0.00
28-Oct $309.08 $199.41 $3.00
29-Oct $269.36 $184.46 $0.00
30-Oct $126.45 $151.57 $3.00
31-Oct $128.85 $149.50 $0.00
TOTALS: $8,834.71 $5,434.07 $92.05
Oct 2008 TOTALS $5,887.35 $3,838.21 $10.00
%CHANGE 50% 42% 821%
BIANE LIBRARY FINES MEDIA REF
REVENUE REPORT 8 FEES RENTALS SERV.
Oct-09
01-Oct $273.95 $195.50 $0.00
02-Oct $518.04 $208.15 $0.00
03-Oct $308.85 $229.03 $0.00
04-Oct $0.00 $0.00 $0.00
05-Oct $375.35 $158.24 $0.00
06-Oct $425.61 $215.74 $0.00
07-Oct $325.98 $157.54 $0.00
OS-Oct $264.57 $155.02 $0.00
09-Oct $130.40 $194.63 $0.00
10-Oct $300.10 $234.81 $0.00
11-Oct $0.00 $0.00 $0.00
12-Oct $412.09 $207.69 $0.00
13-Oct $429.89 $210.22 $0.00
14-Oct $404.47 $155.25 $0.00
15-Oct $237.55 $181.24 $3.00
16-Oct $177.55 $211.60 $0.00
17-Oct $326.93 $208.38 $0.00
18-Oct $0.00 $0.00 $0.00
19-Oct $517.26 $198.49 $0.00
20-Oct $550.47 $226.09 $0.00
21-Oct $506.30 $180.77 $0.00
22-Oct $350.99 $125.81 $0.00
23-Oct $305.90 $216.66 $0.00
24-Oct $288.25 $202.86 $0.00
25-Oct $0.00 $0.00 $0.00
26-Oct $510.90 $258.06 $0.00
27-Oct $246.48 $185.61 $0.00
28-Oct $355.48 $210.89 $0.00
29-Oct $300.99 $164.68 $0.00
30-Oct $166.74 $185.15 $0.00
31-Oct $282.25 $164.68 $0.00
TOTALS: $9,293.34 $5,242.79 $3.00
Oct 2008 TOTALS $9,296.15 $4,740.50 $21.00
%CHANGE 0% 11% -86%
TOTAL LIBRARIES FINES MEDIA REF
REVENUE REPORT &FEES RENTALS SERV.
Oct-09
01-Oct $701.64 $394.22 $0.00
02-Oct $651.74 $349.37 $0.00
03-Oct $541.55 $404.28 $0.00
04-Oct $9.00 $98.21 $0.00
05-Oct $801.43 $393.53 $34.00
06-Oct $780.17 $414.43 $3.00
07-Oct $673.76 $314.17 $0.00
08-Oct $475.61 $350.28 $0.00
09-Oct $408.30 $313.31 $3.00
10-Oct $631.10 $471.02 $0.00
11-Oct $7.00 $120.05 $0.00
12-Oct $759.05 $356.49 $6.00
13-Oct $659.29 $419.51 $0.00
14-Oct $739.62 $316.70 $21.05
15-Oct $536.91 $373.74 $3.00
16-Oct $390.29 $331.84 $0.00
17-Oct $605.91 $432.40 $0.00
18-Oct $144.35 $132.25 $0.00
19-Oct $977.65 $471.94 $0.00
20-Oct $971.91 $396.52 $13.00
21-Oct $784.68 $347.75 $0.00
22-Oct $653.80 $308.43 $6.00
23-Oct $536.59 $374.44 $0.00
24-Oct $728.25 $385.71 $0.00
25-Oct $354.00 $209.06 $0.00
26-Oct $951.43 $441.14 $0.00
27-Oct $842.67 $345.73 $0.00
28-Oct $664.56 $410.30 $3.00
29-Oct $570.35 $349.14 $0.00
30-Oct $293.19 $336.72 $3.00
31-Oct $411.10 $314.18 $0.00
TOTALS: $18,256.90 $10,676.86 $95.05
Oct 2008 TOTALS $14,518.00 $8,578.71 $31.00
CHANGE 26% 24% 207%
ARCHIBALD LIBRARY FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Nov-09
01-Nov $276. 60 $146.51 $0. 00
02-Nov $396. 66 $209.07 $0. 00
03-Nov $541. 12 $169.97 $3. 00
04-Nov $413. 69 $199.64 $0. 00
05-Nov $450. 59 $227.92 $0. 00
06-Nov $218. 75 $175.03 $0. 00
07-Nov $390. 34 $198.72 $3. 00
08-Nov $263. 45 $130.36 $0. 00
09-Nov ~ $502. 43 $218.04 $0. 00
10-Nov $481. 95 $199.87 $0. 00
11-Nov $0. 00 $0.00 $0. 00
12-Nov $477. 18 $325.94 $6. 00
13-Nov $298. 75 $201.02 $0. 00
14-Nov $259. 14 $161.44 $0. 00
15-Nov $185. 08 $130.40 $0. 00
16-Nov $518. 59 $210.21 $0. 00
17-Nov $452. 26 $245.72 $0. 00
18-Nov $383. 43 $184.91 $0. 00
19-Nov $439. 71 $216.87 $6. 00
20-Nov $243. 78 $174.57 $0. 00
21-Nov $213. 79 $213.21 $0. 00
22-Nov $120. 15 $109.24 $0. 00
23-Nov $486. 46 $227.70 $0. 00
24-Nov $379. 35 $302.21 $0. 00
25-Nov $385. 33 $270.23 $6. 00
26-Nov $283. 06 $289.79 $0. 00
27-Nov $0. 00 $0.00 $0. 00
28-Nov $0. 00 $0.00 $0. 00
29-Nov $229 .75 $132.94 $0. 00
30-Nov $454 .95 $230.46 $0. 00
TOTALS: $9,746 .34 $5,501.99 $24. 00
Nov 2008 TOTALS $7,773 .77 $4,156.73 $24 .00
CHANGE 25% 32% 0%
BIANE LIBRARY FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Nov-09
01-Nov $0. 00 $0.00 $0. 00
02-Nov $373. 97 $247.24 $0. 00
03-Nov $514. 10 $196.65 $0. 00
04-Nov $317. 93 $166.98 $0. 00
05-Nov $428. 79 $188.83 $0. 00
06-Nov $336. 77 $205.15 $0. 00
07-Nov $209. 76 $202.86 $0. 00
OS-Nov $0. 00 $0.00 $0. 00
09-Nov $539. 57 $224.02 $0. 00
10-Nov $518. 52 $294.25 $0. 00
11-Nov $0. 00 $0.00 $0. 00
12-Nov $377. 50 $193.42 $3. 00
13-Nov $261. 05 $208.60 $0. 00
14-Nov $330. 47 $237.34 $0. 00
15-Nov $0. 00 $0.00 $0. 00
16-Nov $441. 06 $219.88 $0. 00
17-Nov $300. 43 $238.51 $0. 00
18-Nov $263. 02 $184.22 $0. 00
19-Nov $304. 95 $228.14 $0. 00
20-Nov $286. 19 $222.40 $0. 00
21-Nov $316. 10 $233.68 $0. 00
22-Nov $0. 00 $0.00 $0. 00
23-Nov $399. 59 $289.28 $0. 00
24-Nov $257. 47 $304.72 $0. 00
25-Nov $332. 61 $318.08 $0. 00
26-Nov $0 .00 $0.00 $0. 00
27-Nov $0 .00 $0.00 $0. 00
28-Nov $229 .88 $218.27 $0. 00
29-Nov $0 .00 $0.00 $0. 00
30-Nov $0 .00 $0.00 $0 .00
TOTALS: $7,339 .73 $4,822.52 $3 .00
Nov 2008 TOTALS $7,782 .34 $3,848.46 $2.00
CHANGE -6% 25% 50%
TOTAL LIBRARIES FINES MEDIA REF
REVENUE REPORT 8 FEES RENTALS SERV.
Nov-09
01-Nov $276.60 $146.51 $0.00
02-Nov $770.63 $456.31 $0.00
03-Nov $1,055.22 $366.62 $3.00
04-Nov $731.62 $366.62 $0.00
05-Nov $879.38 $416.75 $0.00
06-Nov $555.52 $380.18 $0.00
07-Nov $600.10 $401.58 $3.00
08-Nov $263.45 $130.36 $0.00
09-Nov $1,042.00 $442.06 $0.00
10-Nov $1,000.47 $494.12 $0.00
11-Nov $0.00 $0.00 $0.00
12-Nov $854.68 $519.36 $9.00
13-Nov $559.80 $409.62 $0.00
14-Nov $589.61 $398.78 $0.00
15-Nov $185.08 $130.40 $0.00
16-Nov $959.65 $430.09 $0.00
17-Nov $752.69 $484.23 $0.00
18-Nov $646.45 $369.13 $0.00
19-Nov $744.66 $445.01 $6.00
20-Nov $529.97 $396.97 $0.00
21-Nov $529.89 $446.89 $0.00
22-Nov $120.15 $109.24 $0.00
23-Nov $886.05 $516.98 $0.00
24-Nov $636.82 $606.93 $0.00
25-Nov $717.94 $588.31 $6.00
26-Nov $283.06 $289.79 $0.00
27-Nov $0.00 $0.00 $0.00
28-Nov $229.88 $218.27 $0.00
29-Nov $229.75 $132.94 $0.00
30-Nov $454.95 $230.46 $0.00
TOTALS: $17,086.07 $10,324.51 $27.00
Nov 2008 TOTALS $14,665.37 $7,535.02 $26.00
CHANGE 17% 37% 4%
Schedule B
BALANCE SHEET
Thru November
FY 2009!2010
Revenues Earned Projected Loss/Gain
Fines 8~ Fees $86,230 $70,550 $15,680 22.2%
Media Rentals $54,236 $37,350 $16,886 45.2%
Sales/Services Fees $90 $208 ($118) -56.6%
Direct Loan $25,264 $24,900 $364 1.5%
Private Contributions $25,000 $41,500 ($16,500) -39.8%
Totals: $190,820 $174,508 $16,313 9.3%
*Balance for
Year through May $16,313
Fiscal Year: 2010
Report Dale Dec 2009
Obled Description
CITY OF RANCHO CUCAMONGA
GL Budget to Actual with Encumbrances
Budget MTD Actua YTD Actua Schedule C
ncumbranc Balance
emaining
Revenue Accounts
Key: 1290000 -Library Fund
4101 Property Taxes-CY Secured 3,248,700.00 0.00 0.00 0.00 3,248,700.00 100.00
4102 Property Taxes-CY Unsecured 79,820.00 0.00 0.00 0.00 79,820.00 100.00
4103 Property Taxes-PY Sec & Unsec 119,320.00 0.00 0.00 0.00 119,320.00 100.00
4105 Property Taxes-Supplemental 118,610.00 0.00 0.00 0.00 118,610.00 100.00
4312 Library Fines and Fees 170,000.00 0.00 79,291.89 0.00 90,708.11 53.35
4401 Interest Earnings 125,060.00 0.00 -5,072.68 0.00 130,132.68 104.05
4402 Unrealized Gain 0.00 0.00 -39,975.58 0.00 39,975.58 0.00
4410 Media Rentals 90,000.00 0.00 49,350.49 0.00 40,649.51 45.16
4515 Information Service Fees 500.00 0.00 315.80 0.00 184.20 36.84
4570 Sale of Printed Materials 18,000.00 0.00 8,009.15 0.00 9,990.85 55.50
4740 Grant Income 10,000.00 0.00 17,500.00 0.00 -7,500.0() -75.00
4901 Other Revenue 0.00 0.00 0.50 0.00 -0.50 0.00
4906 CLSA Direct Loan 60,000.00 0.00 8,591.09 0.00 51,408.91 85.68
4907 Private Contributions Library 150,000.00 0.00 25,000.00 0.00 125,000.00 83.33
4908 Public Library Foundation 60,000.00 0.00 0.00 0.00 60,000.00 100.00
4909 RC Library Foundation Support 10,000.00 0.00 10,000.00 0.00 0.00 0.00
To(al for Org Key 1290000: 4,260,010.00 0.00 153,010.66 0.00 4,106,999.34 96.40
Key, 1298000 -Calif Literacy Campaign Gran[
4740 Grant Income 36,400.00 0.00 20,000.00 0.00 16,400.00 45.05
4909 RC Library Foundation Support 15,000.00 0.00 15,000.00 0.00 0.00 0.00
8290 Transfer In-Library Fund 45,420.00 0.00 0.00 0.00 45,420.00 100.00
To(alforOrgKey/298000: 96,820.00 0.00 35,000.00 0.00 61,820.00 63.85
To(alforRevenueAccoun[s: 4,356,830.00 0.00 188,010.66 0.00 4,168,819.34 95.68
User: VGARCIA -Vivian Garcia Page: 1 Current Date: 12/01/2009
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 15:11:07
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2010 GL Budget to Actual with Encumbrances
Report Date Dec 2009
Object Description Budget MTD Actua YTD Ac[ua
ncumbranc
alance
Remaining
Expense Accounts
Key: 1290601 -Library Fund
5000 Regular Salaries 263,490.00 9,865.61 ]00,866.58 0.00 162,623.42 61.71
5030 Fringe Benefits 123,840.00 0.00 0.00 0.00 123,840.00 100.00
5100 Travel and Meetings 6,000.00 0.00 275.78 0.00 5,724.22 95.40
5102 Training 2,000.00 0.00 0.00 0.00 2,000.00 100.00
5105 Mileage 7,000.00 230.77 2,869.34 0.00 4,130.66 59.00
5150 Office Supplies & Equipment 2,000.00 0.00 242.67 0.00 1,757.33 87.86
5160 Membership Dues 2,900.00 0.00 1,877.36 0.00 1,022.64 35.26
5200 Operations & Maintenance 34,000.00 0.00 1,156.28 0.00 32,843.72 96.59
5300 Contract Services 93,016.60 0.00 27,678.61 8,116.49 57,221.50 61.51
5400 Telephone Utilities 15,000.00 0.00 3,636.12 0.00 11,363.88 75.75
5402 Water Utilities 3,000.00 0.00 1,422.82 0.00 1,577.18 52.57
5403 Electric Utilities 75,000.00 0.00 25,483.16 0.00 49,516.84 66.02
5501 Admin./General Overhead 189,000.00 0.00 0.00 0.00 189,000.00 100.00
5503 City Facilities Allocation 8,510.00 0.00 0.00 0.00 8,510.00 100.00
9298 Transfer Out-CA Literacy Cmpgn 45,420.00 0.00 0.00 0.00 45,420.00 100.00
Total for Org Key 729060/: 870,176.60 10,096.38 165,508.72 8,116.49 696,551.39 80.04
Key: 1290603 -After School Learning Prog
5000 Regular Salaries 29,970.00 1,134.00 9,950.84 0.00 20,019.16 66.79
5010 Part Time Salaries 30,000.00 0.00 3,737.98 0.00 26,262.02 87.54
5030 Fringe Benefits 14,690.00 0.00 0.00 0.00 14,690.00 100.00
5150 Office Supplies & Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00
5200 Operations & Maintenance 4,000.00 0.00 61.12 0.00 3,938.88 98.47
5300 Contract Services 500.00 0.00 0.00 0.00 500.00 100.00
Total for Org Key !290603: 81,660.00 1,134.00 13,749.94 0.00 67,910.06 83.16
Key: 1290604 -Bookmobile Services
5000 Regular Salaries 59,170.00 2,275.85 23,577.79 0.00 35,592.21 60.15
5010 Part Time Salaries 20,600.00 259.40 5,199.30 0.00 15,400.70 74.76
5030 Fringe Benefits 29,150.00 0.00 0.00 0.00 29,150.00 100.00
5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00
5150 Office Supplies & Equipment 500.00 0.00 49.92 0.00 450.08 90.01
5200 Operations & Maintenance 4,000.00 0.00 1,661.79 0.00 2,338.21 58.45
5220 Cellulaz Technology 1,500.00 0.00 706.84 0.00 793.16 52.87
Tatalfor Org Key /290604: 115,020.00 2,535.25 31,195.64 0.00 83,824.36 72.87
Key: 1290605 -Library Board of Trustees
5100 Travel and Meetings 1,200.00 0.00 480.00 0.00 720.00 60.00
5160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00
Total for Org Key 1290605: 1,700.00 0.00 480.00 0.00 1,220.00 71.76
Key: 1290606 -Archibald Library
5000 Regular Salaries 538,940.00 17,324.57 173,242.27 0.00 365,697.73 67.85
5010 Part Time Salaries 324,630.00 10,366.41 112,497.02 0.00 212,132.98 65.34
5030 Fringe Benefits 274,400.00 0.00 0.00 0.00 274,400.00 100.00
5099 Projected Salary Savings -50,690.00 0.00 0.00 0.00 -50,690.00 100.00
5100 Travel and Meetings 2,000.00 0.00 806.98 0.00 1,193.02 59.65
5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00
5150 Office Supplies & Equipment 10,000.00 0.00 1,782.71 0.00 8,217.29 82.17
5152 Computer Software 1,000.00 0.00 0.00 0.00 1,000.00 100.00
5160 Membership Dues 450.00 0.00 0.00 0.00 450.00 100.00
5200 Operations & Maintenance 340,480.00 0.00 34,098.54 30,080.16 276,301.30 81.15
User: VGARCIA -Vivian Garcia Page: 2 Cur rent Date: 12/01/2009
Report: GL_BA_MSTR_01_RC - GL: Budget to Actua l with Encumbrances - By Key/Object Current Time: 15: 11:07
CITY OF RANCHO CUCAMONGA
Fiscal Year. 2010 GL Budget to Actual with Encumbrances
Report Date Dec 2009
Remaining
Obiect Description Budget MTD Ac[ua YTD Ac[ua Encumbranc Balance
5300 Contract Services 106,237.50 0.00 20,282.22 30,236.37 55,718.91 52.44
Total jor Org Key 1290606: 1,547,647.50 27,690.98 342,709.74 60,316.53 1,144,621.23 73.95
Key: 1290607 -Paul A. Biane Library
5000 Regular Salaries
5010 Part Time Salaries
5030 Fringe Benefits
5099 Projected Salary Savings
5100 Travel and Meetings
5105 Mileage
5150 Office Supplies & Equipment
5152 Computer Software
5160 Membership Dues
5200 Operations & Maintenance
5300 Contract Services
Tota! for Org Key !290607
Key: 1290608 -Virtual Library
5000 Regular Salaries
5030 Fringe Benefits
5152 Computer Software
5300 Contract Services
Total for Org Key !290608.'
622,260. 00 19,758.91 212,306. 73 0.00 409,953. 27 65. 88
350,420. 00 10,887.78 124,764. 56 0.00 225,655. 44 64. 39
315,240. 00 0.00 0. 00 0.00 315,240. 00 100. 00
-80,210. 00 0.00 0. 00 0.00 -80210. 00 100. 00
4,000. 00 0.00 1,191. 00 0.00 2,809. 00 70. 22
300. 00 0.00 0. 00 0.00 300. 00 100. 00
10,000. 00 0.00 2,162. 51 0.00 7,837. 49 78. 37
3,000. 00 0.00 0 .00 0.00 3,000. 00 100. 00
730. 00 0.00 80 .00 0.00 650. 00 89. 04
298,211. 28 0.00 33,671 .26 39,203.53 225,336. 49 75. 56
95,846. 10 0.00 16,430 .75 19,533.14 59,882. 21 62. 47
1,619,797. 38 30,646.69 390,606 .81 58,736.67 1,170,453. 90 72. 25
27,430. 00 863.65 11,360 .61 0.00 16,069. 39 58 .58
12,890. 00 0.00 0 .00 0.00 12,890 .00 100 .00
2,000. 00 0.00 352 .35 0.00 1,647. 65 82 .38
4,000. 00 0.00 0 .00 0.00 4,000 .00 100 .00
46,320 .00 863.65 11,712 .96 0.00 34,607. 04 74. 71
Key: 1298601 -Calif Literacy Campaign Grant
5000 Regular Salaries 53,280.00
5010 Part Time Salaries 17,190.00
5030 Fringe Benefits 26,930.00
5100 Travel and Meetings 1,000.00
5105 Mileage 400.00
5150 Office Supplies & Equipment 1,000.00
5160 Membership Dues 380.00
5200 Operations & Maintenance 1,000.00
5300 Contract Services 1,378.00
Total for Org Key 1298601: 102,558.00
2,049.23 21,230. 05 0.00 32,049 .95 60 .15
625.96 7,410. 66 0.00 9,779 .34 56 .88
0.00 0. 00 0.00 26,930 .00 100 .00
0.00 71. 16 0.00 928 .84 92 .88
0.00 0. 00 0.00 400 .00 100 .00
0.00 259. 01 0.00 740 .99 74 .09
0.00 0. 00 0.00 380 .00 100 .00
0.00 283. 44 0.00 716 .56 71 .65
0.00 14. 53 243.47 1,120 .00 81 .27
2,675.19 29,268. 85 243.47 73,045 .68 71 .22
Total jor Expense Accounts: 4,384,879.48 75,642.14 985,232.66 127,413.16 3,272,233.66 74.62
User: VGARCIA -Vivian Garcia Page: 3 Current Date: 12/01/2009
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 15:11:07
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2010 GL Budget to Actual with Encumbrances
Repor[ Date Dec 2009
Remaining
Object Description Budget MTD Actua YTD Actua Encumbranc Balance
Report Summary
Revenue Total: 4,356,830.00 0.00 188,010.66 0.00 4,168,819.34 95.68
Expense Total: 4,384,879.48 75,642.14 985,232.66 127,413.16 3,272,233.66 74.62
Total Net for Report: -28,049.48 -75,642.14 -797,222.00 -127,413.16 896,585.68
User: VGARCIA -Vivian Garcia Page: 4 Current Date: 12/01/2009
Report: GL_BA_MSTR_Ol_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 15:11:07
STAFF REPORT
LIBRARY SERVICES DEPARTMENT
Date: December 10, 2009
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: PARKING AT ARCHIBALD LIBRARY
For information and discussion only.
RANCHO
CUCAMONGA
BACKGROUND/ANALYSIS
Staff met with the City's Traffic Division and the following information was given by Akbar Rizvi,
Associate Engineer, regarding parking at the Archibald Library:
1. In regards to creating parking spaces on Archibald Avenue, the street is not wide enough to
allow safe parking for Library patrons.
2. Archibald Avenue is a designated truck route which carries approximately 20,000 vehicles
per day.
3. Even if Archibald Avenue were modified to accommodate street parking, the net gain in
parking spaces would only be 3-4 additional spaces.
During the Archibald Library remodel, the parking lot was restriped, which created two additional
spaces.
In the past, there have been informal discussions about the property directly south of the Archibald
Library, but the initial price (approximately $2.5 million) and the present economic situation would
appear to make this unfeasible at present.
Staff does remain in contact with the First Baptist Church, which is also south of the Archibald
Library. The church has adequate parking, and we have used their lot when we know there will be
a program that will fill up our parking lot. Reciprocally, on days they know they will need additional
parking (i.e., Easter Sunday); we have allowed our lot to be used as overflow parking. At present,
this agreement is informal, but is effective.
Resspectfully submitted,
- ~I( ~ J
R/obvert Karatsu
Library Director