HomeMy WebLinkAbout2010/01/14 - Agenda Packet - Library Board of TrusteesLIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Thursday
6 p.m.
January 14, 2010
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
++~
City Councilmembers
Donald J. Kurth, M.D., Mayor
L. Dennis Michael, Mayor Pro Tem
Rex Gutierrez, Councilmember
Sam Spagnolo, Councilmember
Diane Williams, Councilmember
+*.
Boardmembers
Robert Coberly, President
Jackie Amsler, President Pro Tem
Sharon Nagel, Member
Scott Haddon, Member
Luella Hairston, Member
DECLARATION OF POSTING OF AGENDA
Vivian Garcia states and declares as follows:
I presently am and at all times mentioned herein have been, the Administrative
Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on
Tam, Si ,:laic , aj S ~ ~~ r.h , I posted a true and correct copy of
the meeting agenda date / ag , ~~ ~o/c7 at 10500 Civic Center Drive,
Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is true and correct and that this
declaration was executed on %-5 /C , at Rancho Cucamonga.
Robert Karatsu, Library Director
City of Rancho Cucamonga
By: ~u~- JH cu.u.w
Vivian Garcia, Senior Administrative Secretary
City of Rancho Cucamonga
- LIBRARY BOARD OF TRUSTEES AGENDA
JANUARY 14, 2010
RANCHO
CUCAMONCA
A. CALL TO ORDER
1. Roll Call: Amsler _, Coberly Haddon _,
Hairston and Nagel
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: October 21 and December 10, 2009. 4
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: Oral reports presented by staff.
a. General announcements. Oral report by Robert Karatsu,
Library Director.
b. Review of current statistics. Oral report by Robert 12
Karatsu, Library Director.
2. Budget Report: Report presented by Robert Karatsu, Library 18
Director.
3. Children's Services: Oral update by Renee Tobin, Principal
Librarian.
4. Archibald Library: Oral update by Karye Hood, Reference Services
Coordinator.
5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
D. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Review of expiring terms on Library Board of Trustees. Discussion 25
led by Library Director Robert Karatsu.
2. Presentation of Digital Storytelling Training. Oral presentation by
Karye Hood, Reference Services Coordinator.
- LIBRARY BOARD OF TRUSTEES AGENDA
JANUARY 14, 2010
RANCHO
CUCAASONCA
A. CALL TO ORDER
1. Roll Call: Amsler , Coberly _, Haddon ,
Hairston and Nagel
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: October 21 and December 10,-2009.
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: Oral reports presented by staff.
a. General announcements. Oral report by Robert Karatsu,
Library Director.
b. Review of current statistics. Oral report by Robert
Karatsu, Library Director.
2. Budget Report: Report presented by Robert Karatsu, Library
Director.
3. Children's Services: Oral update by Renee Tobin, Principal
Librarian.
4. Archibald Library: Oral update by Karye Hood, Reference Services
Coordinator.
5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
D. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Review of expiring terms on Library Board of Trustees. Discussion
led by Library Director Robert Karatsu.
2. Presentation of Digital Storytelling Training. Oral presentation by
Karye Hood, Reference Services Coordinator.
- LIBRARY BOARD OF TRUSTEES AGENDA
JANUARY 14, 2010 2
Rnxcao
CUCAMONGA
3. Brainstorming for 2010. Discussion led by Bob Coberly, President,
Library Board of Trustees.
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Board of Trustees on any item listed on the agenda. State law
prohibits the Library Board from addressing any issue not previously
included on the Agenda. The Board may receive testimony and set
the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as
deemed necessary by the Chair, depending upon the number of
individuals desiring to speak. All communications are to be
addressed directly to the Board, not to the members of the audience.
This is a professional business meeting and courtesy and decorum
are expected. Please refrain from any debate between audience and
speaker, making loud noises or engaging in any activity which might
be disruptive to the decorum of the meeting.
G. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Tuesday,
January 5, 2010, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive.
STAFF REPORT
LIBRdRY SERVICES DEP~IRTDSENT
Date: January 14, 2010
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the meetings of October 21 and December 10, 2009.
BACKGROUND/ANALYSIS
~~~ /
_ ;
J
RANCHO
C,UCAMONGA
Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken and
compiled by Library Administrative Secretary, Vivian Garcia. Also attached are the minutes for the
special meeting of October 21 taken by Assistant City Clerk Debra McKay.
FISCAL IMPACT
None.
Respectfully submitted,
Robert Karatsu
Library Director
October 21, 2009
CITY OF RANCHO CUCAMONGA
CITY COUNCIL, LIBRARY BOARD
AND LIBRARY FOUNDATION BOARD
SPECIAL JOINT MEETING MINUTES
A. CALL TO ORDER
A special joint meeting of the Rancho Cucamonga City Council/Fire Protection District/Redevelopment
Agency, Library Board of Trustees and the Library Foundation Board was held on Wednesday, October 21,
2009, at the Cultural Center, located at 12505 Cultural Center Drive, Rancho Cucamonga, California. The
meeting of the Library Board of Trustees and the Library Foundation Board was called to order at 3:04 p.m. by
Mayor Pro Tem L. Dennis Michael.
Present were Agencymembers/Boardmembers/Councilmembers: Sam Spagnolo and Vice ChairmanNice
PresidenUMayor Pro Tem L. Dennis Michael. Chairman/PresidenUMayor Donald J. Kurth, Agencymember/
Boardmember/Councilmember Rex Gutierrez and Agencymember/Boardmember/Councilmember Diane
Williams were absent.
Present were Library Board of Trustee Boardmembers: Jackie Amsler, Luella Hairston, President Pro Tem
Sharon Nagel and President Robert Coberly. Boardmember Scott Haddon was absent.
Present were Library Foundation Boardmembers: Teresa A. Akahoshi, Jackie Amsler, Deborah Clark, Gino L.
Filippi, Tina Gilfry, Ruth Leal, Chris White, Vice President David Gonzalez and President Rebecca Davies.
Boardmembers Bruce Bowne, Balbina Kendall, Leslie May, Dominic Mello and Paula Pachon were absent.
Boardmember David Atkins arrived at 3:35 p.m.
Also present were: Jack Lam, City Manager; Pamela Easter, Assistant City Manager; Robert Karatsu, Library
Director; Michelle Perera, Assistant Library Director; Vivian Garcia, Administrative Secretary/Library; Renee
Tobin, Principal Librarian; Cara Vera, Senior Librarian; Karye Hood, Librarian II; Angelica Trummell, Children's
Librarian; Margaret Hatanaka, Children's Librarian; Barb Tuckerman, Circulation Supervisor and Debra L.
McKay, Records Manager/Assistant City Clerk.
i 4I1feF
B. PUBLIC COMMUNICATIONS
No communication was made from the public.
The Consent Calendar was skipped pending a quorum of the City Council. The update by the Library Board of
Trustees and the Library Foundation Board was given at this time.
_.«..«
D. ITEM(S) OF BUSINESS
UPDATE ON ITEMS BY THE LIBRARY BOARD OF TRUSTEES AND LIBRARY FOUNDATION
BOARD.
Library Board of Trustee President Coberly noted that library usage has gone up by 30%. Attendance at
programs, computer classes and story times has shown similar kinds of increases. He indicated that Library
services are being provided to more people with a smaller budget and less staff. Boardmember Amsler
reported that the Board is aggressively pursuing grant applications and indicated that grant funding of almost
$150,000 has been obtained since January 2009. She reported that the feasibility study forthe second floor of
the Biane Library was fully funded with grant monies and discussed how the Library is using the funds
obtained by grants.
Boardmember Hairston thanked the Library Foundation for their recent donation of $10,000. These funds will
be used to match grant funding from the California State Library to do an innovative local history project in the
City. She indicated that they hope to capture first-hand stories of Rancho Cucamonga on video, and then
making these stories available on the Internet and show it in conjunction with Historical Preservation Month
(May, 2010). President Pro Tem Nagel summarized some of the partnerships undertaken by the Library in
order to provide services to the community. In closing, President Coberly reported that the Board recently
attended a team building session and has established a Library Board Speaker's Bureau in order to advocate
for the Library in the community.
Library Foundation President Davies read the mission statement of the Library Foundation. She noted that the
Library Foundation has been very busy this past year raising funds in support of the Library. Vice President
Gonzalez noted that over $250,000 has been raised from various events, including the 2009 Library Telethon,
donation from Total Wine & More, the VIP reception held in conjunction with the presentation by Edward
James Olmos and Baldy View Soroptimist Club. Recently, $200,000 was received from the Lola A. Livesey
Family Trust.
Boardmember Leal reported that each year, the Foundation determines funding priorities. She noted that it
was a priority for the Foundation to provide the matching funds for grants awarded to the Library. The
Foundation matched the grant to perform a feasibility study and recently provided $45,000 to begin prototyping
small-scale exhibits. Also, the Library Foundation provided $10,000 to match the grant from the California
State Library for the history project. Boardmember Gilfry reported that the Foundation plans to host another
Music, Mystery and Merlot Event and hopes to sell ad space in the 2010 library calendar.
Boardmember Clark stated that the Library Foundation is planning a campaign to introduce library patrons to
the Library's Planned Giving Program. She noted that this is a wondertul way to remember someone while
making a meaningful contribution to the community for years to come. In closing, President Davies noted that
the conceptual design for the second floor of the Biane Library is innovative and exciting. She indicated that
the Library Foundation supports the project 100% and pledged financial support. The 2011 Telethon will
include new sponsorships and naming opportunities. President Davies stated the Library Foundation's
commitment to provide $50,000 annually for the first three years in order to ensure fresh, innovative exhibits
for the second floor.
..,...
Agencymember/Boardmember/Councilmember Diane Williams arrived at 3:20 p.m. The meeting of the
Rancho Cucamonga City Council/Fire Protection DistricURedevelopment Agency was called to order at 3:21
p.m. by Mayor Pro Tem L. Dennis Michael.
.,....
C. CONSENT CALENDAR
APPROVAL OF MINUTES: Special Joint Meeting, October 13, 2008
MOTION: Moved by Williams, seconded by Spagnolo, to approve the minutes of October 13, 2008. Motion
carried 3-0, Chairman/PresidenUMayor Donald J. Kurth and Agencymember/BoardmemberlCouncilmember
Rex Gutierrez were absent.
2. WORKSHOP ON FUTURE DEVELOPMENT FOR THE SECOND FLOOR OF THE PAULA. BIANE
LIBRARY AT VICTORIA GARDENS.
Special Joint Meeting Minutes of the Rancho Cucamonga City Council/Fire Protection
DistricURedevelopment Agency,
Library Board of Trustees and Library Foundation Board
October 21, 2009 -- Page 2 of 4
Robert Karatsu, Library Director, noted that a $50,000 grant was received from the California State Library to
conduct a needs assessment and feasibility study for the second floor of the Biane Library. Matching funds
were provided by the Library Foundation. Mr. Karatsu noted that today's workshop was scheduled to discuss
the findings of the feasibility study and needs assessment. He introduced Michelle Perera, Assistant Library
Director, who discussed the results of the community needs assessment.
Ms. Perera reported that the City retained Gyroscope, Inc. to conduct the feasibility study. The study's
objectives were to evaluate the Rancho KIDS concept and to create a model for possible use by other libraries.
For the Community Needs Assessment, Gyroscope conducted interviews, facilitated on-line and paper surveys
and held focus group interviews with local residents. President Pro Tem Nagel expanded on her participation in
one such focus group.
The Assistant Library Director noted that 540 members of the community were surveyed. The five surveys
completed showed a high level of interest in the Rancho KIDS project, and a majority supported ahands-on
children's museum or science center. People visit the Library 3-4 times per month and visit the Victoria
Gardens Shopping Center 3-4 times per month looking for children's activities. Respondents indicated a desire
for family-oriented learning experiences and were willing to drive up to 30 miles to visit one. Ms. Perera stated
that the surveys showed that people were willing to pay for the Rancho KIDS experience. The focus groups
indicated that they were willing to pay $10 per visit.
Ms. Perera provided pictures and listed examples of possible models for Rancho KIDS. Concepts discussed
included displays and activities for babies and toddlers, ways to explore the outdoors, learn about the local
market, develop skills in arts and crafts, play with light and shadow, incorporate science themes and enhance
pertorming arts skills. Also, there would be changing exhibitions.
The Assistant Library Director addressed the project's potential, noting that this would be a model project
providing a unique type of service to the community. President Pro Tem Nagel spoke about the need to
provide children with purposeful play activities and pointed out that 1.2 million children live in a 50 mile radius
from the City. Ms. Perera noted that this project will help to strength our relationship with the State Library and
potentially provide a new library model for other public libraries.
Ms. Perera reported that the California State Library has awarded a second grant of $45,000 to begin
prototyping small-scale interactive exhibits. As previously mentioned, this grant was matched by the Library
Foundation. She showed conceptual drawings of several displays, including an art station, big build station,
discovery dig and commotion in motion exhibit. In conclusion, Ms. Perera discussed the next steps in the
process, which include using the grant to proto-type and test the exhibits, design a "play" symposium to
introduce the concept of play to staff and local libraries, develop a plan to explore entrepreneurial opportunities
and strengthen the relationship with the California State Library.
Library Director Karatsu referred to the staff recommendation to formally approve the interactive concept and
authorize staff to continue the preliminary design process and explore options for eventual exhibit design,
construction and operations budget. With this recommendation, he recognized several policy decisions that
should be made. Based on the feasibility study and survey process, the second floor should be developed as a
"blended model" of interactive children's museum exhibits with the best "traditional" elements of a public library.
He expected that there would be an admissions fee for the second floor and stated that the second floor may
require different operating hours than the present Library.
Mr. Karatsu indicated that the capital cost estimates are about $2 million for the tenant improvements (office
space, elevator, mechanical, plumbing, etc.) and between $3 and $4 million for the interactive exhibits. In
speaking with the Redevelopment Director, he noted that some funding has been set aside for the construction
of the second floor. Also, he asked the Council not to underestimate the Library's ability to acquire grants or the
Foundation's ability to fundraise. The cost estimate for operations for the first three years is estimated at
$774,000. Mr. Karatsu noted that Gyroscope also produced an annual income projection of $380,000 with an
estimated net cost of $394,000. This amount may be offset by additional revenue from grant opportunities,
unique partnerships with organizations such as the Institute of Museum and Library Services and
entrepreneurial endeavors with the California State Library.
Special Joint Meeting Minutes of the Rancho Cucamonga City Council/Fire Protection
District/Redevelopment Agency,
Library Board of Trustees and Library Foundation Board
October 21, 2009 -- Page 3 of 4
The Library Director discussed the timeframe of the project, noting that it is difficult to establish a firm start date
due to the current economic condition. Mr. Karatsu indicated that the expansion could be done without closing
the first floor of the Library, though he expected that some parts of it would be inaccessible for certain periods
of time.
In response to Councilmember Williams, the Library Director confirmed that free access to the second floor
and the special exhibits could be provided to low-income youth. He stated that it is common practice for
businesses to sponsor groups or special events that would be free of charge. BoardmemberAmslervoted that
a free pass could be distributed as a reward for completing the summer reading program.
Councilmember Spagnolo concurred with the concepts presented today and noted that there are a lot of
opportunities for sponsorships to help offset the operational cost.
In response to Boardmember Filippi, President Pro Tem Nagel confirmed that 1.2 million children could
positively benefit from these exhibits.
Mayor Pro Tem Michael loved the concepts and couldn't wait to take his grandchildren to visit the second floor
of the Biane Library. He noted that the City Council gave this direction a year ago and there is no reason to
change direction now. Mayor Pro Tem Michael was frustrated with the State raiding Redevelopment funds.
This has resulted in the City postponing the construction of the water park. This project really has a potential
and Mayor Pro Tem Michael challenged staff to figure out how to make it a reality.
Councilmember Williams noted that she would like to put the traditional concept to rest and confirm the
Council's desire to build an interactive exhibit space.
MOTION: Moved by Williams, seconded by Spagnolo, to approve the staff recommendations in the staff
report. Motion carried 3-0, Chairman/PresidenUMayor Donald J. Kurth and Agencymember/Boardmember/
Councilmember Rex Gutierrez was absent.
Mayor Pro Tem Michael thanked the Library Board of Trustees, the Library Foundation Board and staff for
their hard work. He invited all of them to help the City Council present this project to the community.
D. ADJOL)I2NMENT
Mayor Pro Tem L. Dennis Michael adjourned the meeting at 4:20 p.m.
Respectfully submitted,
Debra L. McKay, MMC
Assistant City Clerk/Records Manager
Approved by Library Board of Trustees:
Approved by Library Foundation Board:
Approved by City Council/Fire Protection DistricURedevelopment Agency: November 4, 2009
Special Joint Meeting Minutes of the Rancho Cucamonga City Council/Fire Protection
DistricURedevelopment Agency,
Library Board of Trustees and Library Foundation Board
October 21, 2009 -- Page 4 of 4
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, December 10, 2009,
in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:10 p.m. by President Coberly. Present were
Members Haddon and Hairston.
Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director,
Renee Tobin, Principal Librarian, Cara Vera, Senor Librarian, Karye Hood, Reference Services
Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary.
~*~s+*
B. CONSENT CALENDAR
B 1. Approval of Minutes: September 10, October 8, October 21 and November 12, 2009.
MOTION: Moved by Member Hairston to approve the minutes, seconded by Member Haddon.
Motion carried 3-0-2 (with Amsler and Nagel absent).
Unable to approve the minutes of October 21 due to a lack of quorum of the attendees.
B2. Approval of Proposed Holiday Closures for Calendar Year 2010.
MOTION: Moved by Member Hairston to approve the Proposed Holiday Closures for Calendar
Year 2010, seconded by Member Haddon. Motion carried 3-0-2 (with Amsler and Nagel absent).
****~+
C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Library Status Report: Oral reports presented by staff.
a. General announcements. Oral report by Robert Karatsu, Library Director.
Michelle Perera, Assistant Library Director, passed out the 2010 Calendar to the Members.
Robert Karatsu, Library Director, shared the S.P.LR.LT. Awazd the Library Services Department was
awarded at the holiday dinner on Saturday, December 5, with the Members.
b. Review of current statistics. Oral report by Robert Karatsu, Library Director.
Library Board Minutes
December 10, 2009
Page 2
Robert Karatsu, Library Director, reviewed the statistics with the Board.
C2. Budget Report: Report presented by Robert Kazatsu, Library Director.
Robert Karatsu, Library Director, reviewed the Budget with the Library Boazd.
C3. Children's Services: Oral update by Renee Tobin, Principal Librazian.
Renee Tobin, Principal Librarian, presented an oral report on the Children's Services division.
Renee Tobin, Principal Librarian, reviewed the Family Place Training that she and Angelica
Trummel, Children's Librarian at Paul A. Biane Library, attended in November in Carson.
Renee Tobin, Principal Librazian, reviewed the Native American display set-up by Wess Garcia,
Library Assistant, and she also reviewed the 35`h Birthday of Hello Kitty event which was presented
on November 7 by Isabel Guzman, Library Assistant, with the Members.
C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator.
Karye Hood, Reference Services Coordinator, updated the Members on the technology center classes
which will be presented this month at the Archibald Library. She also presented an oral report on the
Virtual Library with the Members.
C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librazian.
Cara Vera, Senior Librarian, presented an oral report on the events and the wrap up ofthe Big Read
in October.
Caza V era, Senior Librarian, reviewed the events planned in December at the Paul A. Biane Library,
and she also gave an oral report on the CLA Conference that staff attended in Pasadena.
Michelle Perera, Assistant Library Director, stated that Karye Hood and Casey Marcarello gave a
presentation on the Digital Storytelling Program to Planning Commission last night.
Michelle Perera, Assistant Library Director, presented an oral report on the October 29'h Job Fair the
Library staff attended.
+**r++
Library Board Minutes
December 10, 2009
Page 3
D. BOARD BUSINESS
D1. Parking at Archibald Library. Staff report by Library Director Robert Karatsu.
Robert Karatsu, Library Director, reviewed the parking situation at the Archibald Library with the
Members.
Afrer discussion, the Board requested staff to return with the topic in the fall of 2010.
D2. Debrief of Joint Meeting with City Council and Library Foundation on Wednesday, October
21, 2009. Discussion led by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, reviewed the joint meeting of October 21s` with the Board.
+~~*~*
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Brainstorming
E2. Terms of Members Expiring In June
E3. Presentation of Digital Storytelling Training
~~****
F. COMMUNICATIONS FROM THE PUBLIC
None
******
G. ADJOURNMENT
MOTION: Moved by Member Haddon to adjourn, seconded by Member Coberly. Motion carried,
3-0-2 (with Amsler and Nagel absent). Meeting adjourned at 7:21 p.m.
Respectfully submitted,
~~Jr/b~~~ii/Yic~
Vivian Garcia
Administrative Secretary
Approved:
STAFF REPORT
LIBRARY SERVICES DEPARTT\IENT
Date: January 14, 2010
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: LIBRARY STATUS REPORT
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
RANCHO
C',UCAMONGA
The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library
are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane
Library and a sheet with combined statistics. Reports attached for December.
FISCAL IMPACT
None.
RespectNfully submitted,
Robert Karatsu
Library Director
Days Open
Items Borrowed (incl. renewals)
Average Daiy
Change
Patrons Registered
Average Daily
Change
Information Questions
Average Daily
Change
Library Visitors
Average Daily
°h Change
Children's Programs
# of Sessions
Aver. Per session
Change
Items Classified
Change
Volunteer Hours
Change
TECHNOLOGY CENTER SERVICES
Computer Use Sessions
Change
Technology Questions
Change
ProgramalClasses Attendance
# of Sessions
Aver. per session
ADULT SERVICES
Information Questions
Average Daily
Change
ProgramslClasses Attendance
# of Sessions
Aver. per session
Teen Programs
# of Sessions
Aver. per session
7ourslGroup Visits Attendance
# of Sessions
Aver. per session
CHILDRENS SERVICES
Inforrnatlon Questions
Average Daily
Change
Bouncing Babies
# of Sessions
Aver. Per session
Toddler Time
# of Sessions
lov-09 Nov-08 Dec-09 Dec-08
27 27 29 29
49,473 42,274 42,876 37,445
1,832 1,566 1,478 1,291
17% 15%
561 687 469 472
21 25 16 1E
-18% -1%
6,280 6,565 5,292 4,923
233 243 182 170
-4% 7%
25538 21237 22,849 18,249
946 787 788 629
20% 25%
301 403 346 308
12 19 14 20
25 21 25 15
-25% 12%
1,434 2,229 1,307 3,084
-36% -58%
440 424 222 237
4% -7%
5,173 3,718 425 3,843
39% -89%
1,403 1,153 1,357 1,203
22% 13%
58 32 44 19
4 2 3 2
15 16 15 10
2,219
82
-5%
18
2
9
4
2
2
0
0
0
2,337
87
32
2
16
0
0
0
20
1
20
1,840
63
1%
8
1
0
0
0
0
0
0
0
2,658 3,075 2,095
98 114 72
-14% 11%
124 102 103
3 3 3
41 34 34
Aver. Per session 38 23 29
Preschool Storytime Attendance 52 142 68
# of Sessions 2 8 3
Aver. per session 26 18 23
Aftentchool Storytime Attendance 57 82 32
# of Sessions 3 3 2
Aver. per session 19 27 16
Family Storytime Attendance 77 111 76
# of Sessions 4 5 4
Aver. per session 19 22 19
Special Events Program Attendance 0 0 82
# of Sessions 0 0 2
Aver. per session 0 41
Group Viaits to Library Attendance 1 1 0 0
# of Sessions 1 0 0
Aver. per session 0 0 0
Days Open
Items Borrowed
Average Daily
Change
Patrons Registered
Average Daily
Change
Information Questions
Average Daily
Change
Library Visitors
Average Daily
Change
Children's Programs
# of Sessions
Aver. Per session
Change
Items Classified
Change
Volunteer Hours
Change
TECHNOLOGY CENTER SERVICES
Computer Use Sessions
Change
Technology Questions
Change
ProgramslClasses Attendance
# of Sessions
Aver. per session
ADULT SERVICES
Information Questions
Average Daily
Change
ProgramslClasses Attendance
# of Sessions
Aver. per session
Teen Programs
# of Sessions
Aver. per session
Nov-09 Nov-08 Dec-09 Dec
22 22 25
45,427 42,912 39,426 38,
2,065 1,951 1,577 1,;
6% 3%
551 579 406
25 26 16
-5% -13%
7,319 7,985 6,602 6,7
333 363 264
-8% -2%
25,605 21,357 22,479 19,
1,164 971 899
20% 13%
1,298 1,100 1,152 1,E
32 35 33
41 31 35
18% -32%
1,122 1,250 786 1,
-10% -54%
300 200 163
50% 22%
3,387 3,210 3,391 3,
6% 1%
2,306 2,455 2,090 2,~
-6% -15%
67 99 61
3 5 4
22 20 15
3,222 4,146 2,483
146 188 99
-22% -26%
19 19 20
2 3 2
10 6 10
9 21 29
1
9 1
21 1
29
3,
Tours/Group Visits Attendance 0 15 0 0
# of Sessions 0 1 0 0
Aver. per session 15 0 0
CHILDRENS SERVICES
Information Questions ~ 1,791 1,384 2,029 947
Average Daily ~ 81 63 81 38
Change ~ 29% 114%
Bouncing Babies) 311 256 116 143
# of Sessions 8 8 4 6
Aver. Per session 39 32 29 24
Toddler Time 76 106 50 64
# of Sessions 3 3 3 4
Aver. Per session 25 35 17 16
Preschool Storytime Attendance i 162 164 124 151
# of Sessions 6 6 6 6
Aver. per session ~ 27 27 21 25
Afterschool Storytime Attendance i 45 45 7 89
# of Sessions ~ 2 4 1 3
Aver. per session ~ 23 11 7 30
Family Storytime Attendance F 704 529 499 337
# of Sessions 21 22 21 20
Aver. per session 34 24 24 17
Special Events Program Attendance 0 0 356 900
# of Sessions 0 0 2 1
Aver. per session 0 0 178 900
Group Visits to Library Attendance 0 480 16 32
# of Sessions ~ 0 14 1 1
Aver. per session ~ 34 16 32
• Nov-09 Nov-08 Dec-09 Dec-08 ~' ~ ~ ~ ~ ~
BOOKMOBILE
Items Borrowed (incl. renewals) 2,223 4,819 4,388 3,951 r` ~ x '`
Change -54% 11
Patrons Registered 39 1 13 5 r ...
ADULT LITERACY SERVICES
Tutor Teams Matched 47 41 47 39 `~'
Change ~ 15% 21
Learners Waiting ~ 11 5 12 7 k '
Change 120% 71
Families for Literacy Participants 10 6 8 6
Computer Literacy Participants 62 60 62 60 ~'
Storynite 15 5 ` ~
Volunteer Hours ' 307 238
BACK 2 BASICS ARCHIBALD
~
# of Students 28 28 29 28 `
# of Sessions 62 65 18 33 !t
# of Volunteer Hours 93 48 54 20 s-
Special Program Att. 21 23 40 37 ':
# of Sessions 1 1 1 1 i
Aver. Per session 21 23 40 37' ~~
BACK 2 BASICS BIANE ~
# of Students 44 44 44 44 ' ' .
# of Sessions 135 108 30 60 ' ! •
# of Volunteer Hours 117 165 86 54
Special Program Att. 41 31 50 46 -
# of Sessions 1 1 1 1 ~ .
Aver. Per session 41 31 50 46
SCHOOL 8 COMMUNITY OUTREACH 3,372 1,439 90 110 =, o •
# of visits ~. 5 4 1 3 ~ •
VIRTUAL LIBRARY SERVICES ~ r
p.
Searches ~ 185,047 58,834 164,189 105,481 :` ' '
Retrievals ~ 4,071 14,731 2,385 9,255
Remote Access 129,159 27,881 125,747 82,785 ~
Tutor.Com Use 298 274 189 347
Home Access 298 259 189 330
In-Library Use 0 15 0 17 ~-
Digital Books 250 106 315 134
Audio Downloads 204 73 250 92
eBook Downloads 46 33 65 42 '''
Website Hits ~ 465,292 364,561 409,904 348,283 F'
i
HOMEBOUND SERVICES
Patrons Served 26 27 26 26 ;r
Materials Loaned 173 205 191 167 ; ~ ~
Visitor Hours Volunteered i 12 11 10.25 10.70 ''•
r
STAFF REPORT
LIBRARY SERVICES DEPARTTfENT
Date: January 14, 2010
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: STATUS OF 2009/2010 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
• J
.,
J
RANCHO
C,UCAMONGA
Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is
attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue
and combined revenues.
Schedule B, titled "Balance Sheet FY 2009/2010" is a report balancing income vs. projections for
the current fiscal year to date and is attached.
Schedule C, titled "Library Expenditures 2009/2010" is an accounting of all funds expended in the
current fiscal year and is attached.
FISCAL IMPACT
None.
Respectfully submitted,
Robert Karatsu
Library Director
Scheduls A
REVENUE REPORT FINES MEDIA REF
Archibald Library & FEES RENTALS SERV.
Dec-09
01-Dec $280. 96 $200.56 $0. 00
02-Dec $354. 88 $227.91 $3. 00
03-Dec $331. 36 $164.45 $0. 00
04-Dec $203. 14 $144.65 $6. 00
O5-Dec ~ $302. 58 $136.61 $0. 00
06-Dec $147. 10 $147.21 $0. 00
07-Dec $372. 73 $150.88 $0. 00
OS-Dec $421. 80 $138.46 $0. 00
09-Dec $306. 40 $200.83 $0. 00
10-Dec $251. 27 $186.53 $0. 00
11-Dec $154. 25 $119.83 $18. 00
12-Dec $198. 89 $225.16 $0. 00
13-Dec $195. 60 $81.88 $0. 00
14-Dec $325. 74 $166.74 $0. 00
15-Dec $619. 26 $171.12 $0. 00
16-Dec $302. 99 $135.93 $0. 00
17-Dec $250. 75 $195.27 $34. 00
18-Dec $245. 20 $139.05 $0. 00
19-Dec $147 .59 $181.46 $0. 00
20-Dec $75 .35 $133.17 $0. 00
21-Dec $632 .17 $232.05 $0. 00
22-Dec $347 .00 $199.64 $0. 00
23-Dec $212 .46 $227.44 $6. 00
24-Dec $0 .00 $0.00 $0. 00
25-Dec $0 .00 $0.00 $0. 00
26-Dec $143 .83 $252.06 $0. 00
27-Dec $129 .45 $138.77 $0. 00
28-Dec $449 .93 $299.45 $0. 00
29-Dec $481 .09 $294.85 $0. 00
30-Dec $373 .53 $198.99 $3. 00
31-Dec $252 .90 $171.81 $0. 00
TOTALS: $8,257 .30 $5,262.76 $70. 00
Dec 2008 TOTALS $5,981 .88 $4,053.05 $86. 20
CHANGE 38% 30% -1 9%
REVENUE REPORT FINES MEDIA REF
Biane Library R FEES RENTALS SERV.
Dec-09
01-Dec $403.29 $191.17 $0.00
02-Dec $355.98 $177.79 $0.00
03-Dec $322.74 $162.60 $0.00
04-Dec $325.03 $161.00 $0.00
O5-Dec $193.72 $172.73 $0.00
06-Dec $0.00 $0.00 $0.00
07-Dec $405.27 $187.68 $0.00
06-Dec $393.92 $196.65 $0.00
09-Dec $306.59 $150.88 $3.00
10-Dec $331.84 $154.40 $0.00
11-Dec $159.75 $162.15 $0.00
12-Dec $239.45 $247.45 $0.00
13-Dec $0.00 $0.00 $0.00
14-Dec $375.44 $140.53 $0.00
15-Dec $207.65 $205.61 $0.00
16-Dec $272.54 $146.91 $0.00
17-Dec $151.88 $146.74 $0.00
18-Dec $165.32 $186.07 $0.00
19-Dec $197.24 $199.62 $6.00
20-Dec $0.00 $0.00 $0.00
21-Dec $355.73 $243.80 $0.00
22-Dec $359.38 $241.73 $0.00
23-Dec $319.15 $232.74 $0.00
24-Dec $0.00 $0.00, $0.00
25-Dec $0.00 $0.00 $0.00
26-Dec $161.10 $209.75 $0.00
27-Dec $0.00 $0.00 $0.00
28-Dec $275.65 $216.89 $0.00
29-Dec $456.90 $334.21 $0.00
30-Dec $304.38 $308.63 $0.00
31-Dec $208.14 $147.89 $0.00
TOTALS: $7,039.94 $4,925.62 $9.00
Dec. 2008 TOTALS $6,773.44 $4,264.69 $0.00
CHANGE 4% 15%
REVENUE REPORT FINES MEDIA REF
Combined Totals & FEES RENTALS SERV.
Dec-09
01-Dec $684.25 $391.73 $0.00
02-Dec $710.86 $405.70 $3.00
03-Dec $654.10 $327.05 $0.00
04-Dec $528.17 $305.65 $6.00
O5-Dec $496.30 $309.34 $0.00
06-Dec $147.10 $147.21 $0.00
07-Dec $778.00 $338.56 $0.00
08-Dec $815.72 $335.11 $0.00
09-Dec $612.99 $351.71 $3.00
10-Dec $583.11 $340.93 $0.00
11-Dec $314.00 $281.98 $18.00
12-Dec $438.34 $472.61 $0.00
13-Dec $195.60 $81.88 $0.00
14-Dec $701.18 $307.27 $0.00
15-Dec $826.91 $376.73 $0.00
16-Dec $575.53 $282.84 $0.00
17-Dec $402.63 $342.01 $34.00
18-Dec $410.52 $325.12 $0.00
19-Dec $344.83 $381.08 $6.00
20-Dec $75.35 $133.17 $0.00
21-Dec $987.90 $475.85 $0.00
22-Dec $7,06.38 $441.37 $0.00
23-Dec $531.61 $460.18 $6.00
24-Dec $0.00 $0.00 $0.00
25-Dec $0.00 $0.00 $0.00
26-Dec $304.93 $461.81 $0.00
27-Dec $129.45 $138.77 $0.00
28-Dec $725.58 $516.34 $0.00
29-Dec $937.99 $629.06 $0.00
30-Dec $677.91 $507.62 $3.00
31-Dec $461.04 $319.70 $0.00
TOTALS: $15,297.24 $9,868.68 $79.00
Dec. 2008 TOTALS $12,775.32 $8,028.37 $86.20
CHANGE 20% 23% -8%
Schedule B
BALANCE SHEET
Thru December
FY 2009/2010
Revenues Earned Projected Loss/Gain
Fines & Fees $99,005 $85,000 $14,005 16.5%
Media Rentals $64,105 $45,000 $19,105 42.5%
Sales/Services Fees $169 $250 ($81) -32.4%
Direct Loan $25,264 $30,000 ($4,736) -15.8%
Private Contributions $50,000 $50,000 $0 0.0%
Totals: $238,543 $210,250 $28,293 13.5%
*Balance for
Yearthrou4h Mav $28,293
CITY OF RANCHO CUCAMONGA
Fiscal Year, 2010 GL Budget to Actual with Encumbrances
Report Date Jan 20]0
Object Description BudQel MTD Actua YTD Actua
ncumbranc Schedule C
emaining
Balance
Expense Accounts
Key: 1290601 -Library Fund
5000 Regular Salaries 263,490.00 0.00 120,992.90 0.00 142,497.10 54.08
5030 Fringe Benefits 123,840.00 0.00 0.00 0.00 123,840.00 100.00
5100 Travel and Meetings 6,000.00 0.00 275.78 0.00 5,724.22 95.40
5102 Training 2,000.00 0.00 137.93 0.00 1,862.07 93.10
5105 Mileage 7,000.00 0.00 3,505.23 0.00 3,494.77 49.92
5150 Office Supplies & Equipment 2,000.00 0.00 331.62 0.00 1,668.38 83.41
5160 Membership Dues 2,900.00 0.00 1,877.36 0.00 1,022.64 35.26
5200 Operations & Maintenance 34,000.00 0.00 2,688.35 0.00 31,311.65 92.09
5300 Contract Services 93,016.60 0.00 28,130.61 5,099.89 59,786.10 64.27
5400 Telephone Utilities 15,000.00 0.00 4,601.00 0.00 ~ 10,399.00 69.32
5402 Water Utilities 3,000.00 0.00 1,422.82 0.00 1,577.18 52.57
5403 Electric Utilities 75,000.00 0.00 29,179.59 0.00 45,820.41 61.09
5501 Admin./General Overhead 189,000.00 0.00 0.00 0.00 189,000.00 100.00
5503 City Facilities Allocation 8,510.00 0.00 0.00 0.00 8,510.00 100.00
9298 Transfer Out-CA Literacy Cmpgn 45,420.00 0.00 0.00 0.00 45,420.00 100.00
Total forOrgKeyl29060/: 870,176.60 0.00 193,143.19 5,099.89 671,933.52 77.21
Key : 1290603 -After School Learning Prog
5000 Regular Salaries 29,970.00 0.00 12,147.96 0.00 17,822.04 59.46
5010 Part Time Salaries 30,000.00 0.00 3,737.98 0.00 26,262.02 87.54
5030 Fringe Benefits 14,690.00 0.00 0.00 0.00 14,690.00 100.00
5150 Office Supplies & Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00
5200 Operations & Maintenance 4,000.00 0.00 150.38 0.00 3,849.62 96.24
5300 Contract Services 500.00 0.00 0.00 0.00 500.00 100.00
Total jor Org Key !290603: 81,660.00 0.00 16,036.32 0.00 65,623.68 80.36
Key : 1290604 -Bookmobile Services
5000 Regular Salaries 59,170.00 0.00 28,129.49 0.00 31,040.51 52.45
5010 Part Time Salaries 20,600.00 0.00 6,247.83 0.00 14,352.17 69.67
5030 Fringe Benefits 29,150.00 0.00 0.00 0.00 29,150.00 100.00
5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00
5150 Office Supplies & Equipment 500.00 0.00 49.92 0.00 450.08 90.01
5200 Operations & Maintenance 4,000.00 0.00 1,945.65 0.00 2,054.35 51.35
5220 Cellular Technology 1,500.00 0.00 790.26 0.00 709.74 47.31
Tatalfor Org Key 1290604: 115,020.00 0.00 37,163.15 0.00 77,856.85 67.68
Key : 1290605 -Library Board of Trustees
5100 Travel and Meetings 1,200.00 0.00 480.00 0.00 720.00 60.00
5160 Membership Dues 500.00 0.00 138.00 0.00 362.00 72.40
Total for Org Key /290605: 1,700.00 0.00 618.00 0.00 1,082.00 63.64
Key : 1290606 -Archibald Library
5000 Regular Salaries 488,250.00 0.00 207,908.39 0.00 280,341.61 57.41
5010 Part Time Salaries 324,630.00 0.00 133,626.79 0.00 191,003.21 58.83
5030 Fringe Benefits 274,400.00 0.00 0.00 0.00 274,400.00 100.00
5100 Travel and Meetings 2,000.00 0.00 1,113.20 0.00 886.80 44.34
5105 Mileage 200.00 0.00 60.50 0.00 139.50 69.75
5150 Office Supplies & Equipment 10,000.00 0.00 2,783.48 0.00 7,216.52 72.16
5152 Computer Software 1,000.00 0.00 542.66 0.00 457.34 45.73
5160 Membership Dues 450.00 0.00 0.00 0.00 450.00 100.00
5200 Operations & Maintenance 340,480.00 -4.16 46,284.21 22,398.03 271,797.76 79.82
5300 Contract Services 106,237.50 0.00 28,001.45 27,252.06 50,983.99 47.99
User: VGARCIA -Vivian Garcia Page: 2 Current Date: 01/05/2010
Report: GL_BA_MSTR_OI_RC - GL: Budget to Actua l with Encumbrances - By Key/Object Current Time: 11:29:57
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2010 GL Budget to Actual with Encumbrances
Report Date Jan 2010
Remaining
Obiecl Description Budgel MTD Actua YTD Actua Encumbranc Balance
Total for Org Key 1290606: 1,547,647.50 -4.16 420,320.68 49,650.09 1,077,676.73 69.63
Key: 1290607 -Paul A. Biane Library
5000 Regular Salaries 542,050.00 0.00 251,182.48 0.00 290,867.52 53.66
5010 Part Time Salaries 350,420.00 0.00 147,075.22 0.00 203,344.78 58.02
5030 Fringe Benefits 315,240.00 0.00 0.00 0.00 315,240.00 100.00
5100 Travel and Meetings 4,000.00 0.00 1,310.20 0.00 2,689.80 67.24
5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00
5150 Office Supplies & Equipment 10,000.00 0.00 3,690.18 0.00 6,309.82 63.09
5152 Computer Software 3,000.00 0.00 0.00 0.00 3,000.00 100.00
5160 Membership Dues 730.00 0.00 80.00 0.00 650.00 89.04
5200 Operations & Maintenance 298,211.28 -31.25 44,409.79 33,312.87 220,488.62 73.93
5300 Contract Services 95,846.10 0.00 21,821.08 19,320.48 54,704.54 57.07
Total for Org Key /290607 1,619,797.38 -31.25 469,568.95 52,633.35 1,097,595.08 67.76
Key: 1290608 -Virtual Library
5000 Regular Salaries 27,430.00 0.00 13,423.47 0.00 14,006.53 51.06
5030 Fringe Benefits 12,890.00 0.00 0.00 0.00 12,890.00 100.00
5152 Computer Software 2,000.00 0.00 352.35 0.00 1,647.65 82.38
5300 Contract Services 4,000.00 0.00 570.94 0.00 3,429.06 85.72
Total for Org Key 1290608: 46,320.00 0.00 14,346.76 0.00 31,973.24 69.02
Key, 1298601 -Calif Literacy Campaign Grant
5000 Regular Salaries 53,280.00 0.00 25,328.52 0.00 27,951.48 52.46
5010 Part Time Salaries 17,190.00 0.00 8,892.50 0.00 8,297.50 48.26
5030 Fringe Benefits 26,930.00 0.00 0.00 0.00 26,930.00 100.00
5100 Travel and Meetings 1,000.00 0.00 71.16 0.00 928.84 92.88
5105 Mileage 400.00 0.00 0.00 0.00 400.00 100.00
5150 Office Supplies & Equipment 1,000.00 0.00 341.93 0.00 658.07 65.80
5160 Membership Dues 380.00 0.00 0.00 0.00 380.00 100.00
5200 Operations & Maintenance 1,000.00 0.00 484.56 0.00 515.44 51.54
5300 Contract Services 1,378.00 0.00 14.53 185.47 1,178.00 85.48
Total for Org Key 1298601: 102,558.00 0.00 35,133.20 185.47 67,239.33 65.56
TatalforExpenseAccounts: 4,384,879.48 -35.41 1,186,330.25 107,568.80 3,090,980.43 70.49
User: VGARCIA -Vivian Garcia Page: 3 Current Date: 01/05/2010
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 11:29:57
STAFF REPORT
LIBRARY SERVICES DEPARTbIENT
Date: January 14, 2010
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: EXPIRING TERMS OF LIBRARY BOARD MEMBERS
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
The following Library Board of Trustee members have terms that expire in July 2010:
- Jackie Amsler
- Robert Coberly
- Luella Hairston
- Sharon Nagel
/ ` ti
Y yX~ I Y
C~J\lT/-- ../
RANCHO
C,UCAMONGA
The procedure for reappointment is to express a desire to serve another four-year term and formal
approval by the City Council.
FISCAL IMPACT
None.
Respectfully submitted,
Robert Karatsu
Library Director