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Home My WebLink About2010/02/11 - Agenda Packet - Library Board of TrusteesLIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Thursday 6 p.m. February 11, 2010 TRI-COMMUNITIES ROOM City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *~r City Councilmembers Donald J. Kurth, M.D., Mayor L. Dennis Michael, Mayor Pro Tem Rex Gutierrez, Councilmember Sam Spagnolo, Councilmember Diane Williams, Councilmember ~+. Boardmembers Robert Coberly, President Jackie Amsler, President Pro Tem Sharon Nagel, Member Scott Haddon, Member Luella Hairston, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on ~~e 6. 4, aoir) , at /a : 3D , I posted a true and correct copy of the meeting agenda date f-tb. /l~ ao/y at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on a_~~(~, at Rancho Cucamonga. Robert Karatsu, Library Director City of Rancho Cucamonga Vivian Garcia, Senior Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA FEBRUARY 11, 2010 RANCeo CUCAMONOA A. CALL TO ORDER 1. Roll Call: Amsler , Coberly _, Haddon _, Hairston _ and Nagel B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: January 14, 2010. 4 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. b. Review of current statistics. Oral report by Robert 9 Karatsu, Library Director. 2. Budget Report: Report presented by Robert Karatsu, Library 17 Director. 3. Children's Services: Oral update by Renee Tobin, Principal Librarian. 4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. 5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. D. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Cost of providing Bookmobile services. Spreadsheet attached. 24 Discussion led by Library Director Robert Karatsu. 2. Brainstorming for 2010. Discussion led by Bob Coberly, President, Library Board of Trustees. - LIBRARY BOARD OF TRUSTEES AGENDA FEBRUARY 11, 2010 ItANCUo CUCAMONGA 2 E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, February 4, 2010, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT J - ' ~ ~' - LIBRdRY SERVICES DEP.~IRTDIENT l RANCHO Date: February 11, 2010 (aUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meetings of January 14, 2010. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting ofthe Library Board ofTrustees was held on Thursday, January 14, 2010, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. by President Coberly. Present were Members Haddon, Hairston and Nagel. Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Cara Vera, Senor Librarian, Karye Hood, Reference Services Coordinator, Casey Marcarello, Reference Librarian, Angelical Trammell, Children's Librarian/Paul A. Biane Library, Cazol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. +*~.+. B. CONSENT CALENDAR B 1. Approval of Minutes: October 21 (Haddon abstained) and December ] 0, 2009 (Nagel abstained). MO"I'ION: Moved by Member Hairston to approve the minutes for October 21, 2009, seconded by Member Nagel. Motion carried 3-0-1-1 (with Amsler absent). MOTION: Moved by Member Hairston to approve the minutes for December 10, 2009, seconded by Member Haddon. Motion carried 3-0-1-1 (with Amsler absent). ~rr~** C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Rober[ Karatsu, Library Director, stated a copy of the Rancho Cucamonga Library Quarterly News was one of their handouts for the Members. Also, a flyer regarding a CALTAC Workshop on March 13 at the Crowell Public Library in San Marino. If any of the Members would like to attend, please contact Vivian Garcia, Secretary, and she will register you. Michelle Perera, Assistant Library Director, stated that this is grant season. One of the grants being applied for by Library staff is the National Leadership Grant which is due on February 1. b. Review of current statistics. Oral report by Robert Karatsu, Library Director. Library Boazd Minutes January 14, 2010 Page 2 Robert Karatsu, Library Director, reviewed the statistics with the Board. C2. Budget Report: Report presented by Robert Karatsu, Library Director Robert Karatsu, Library Director, stated that the revenues were doing pretty well and that items are being checked out. Robert Karatsu, Library Director, stated that there will be a special Council meeting next Tuesday regarding the City's Budget. C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Angelica Trummell, Children's Librazian/Paul A. Biane Library, presented an oral report on the Children's Services division. She stated that there were holiday programs, a Charlie Brown program and a Cookies and Carols program in December. Isabel Guzman, Library Assistant, and Wess Garcia, Library Assistant, had worked hard on both of the programs. There were over 400 attendees from the programs which were held at both libraries. Angelica Trummell, Children's Librarian/Paul A. Biane Library, stated that the children's staff had turned in the Family Place Grant which is for $15,000. Library staff should receive notification by the end of the month. C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated that December was a busy month. She reviewed the stats on page 13 with the Board. She reviewed a flyer of upcoming computer classes with the Board that had been handed out. C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, stated that in December, there had been a half day In-service for the full time library staff focusing on the second floor of the Paul A. Biane Library. City Manager Jack Lam had started out the in-service with an update on the budget. The guest speaker for the In-service was Amanda Wilcox, Professor at Cal State San Bernardino. She reviewed the stages of child development and the importance of play in their development. Cara Vera, Senior Librarian, stated that Friday, February 19`", would be the fourth annual Black History Cultural Arts Night. The theme would be the Underground Railroad. The event will include music and crafrs. ~~+*«+ Library Board Minutes January 14, 2010 Page 3 D. BOARD BUSINESS D 1. Review of expiring terms on Library Board of Trustees. Discussion led by Library Director Robert Karatsu. Robert Kazatsu, Library Director, stated that if the Members listed with their terms expiring in June could please let him know if they are interested in being reappointed to the Board. D2. Presentation of Digital Storytelling Training. Oral presentation by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated that the Library had received a $10,000 grant from the State Library for recording of short oral history videos. Staff is creating a small history room at the Paul A. Biane Library. On Friday, June 4`h, there will be a Historical Cultural Night Event. Library staff is working with the Planning Department and the local historic groups in the area. Casey Mazcarello, Reference Librarian, presented and review the video, "The Pazadox of History", which was Brooke Lyon telling about her Great Grandparents that came to Rancho Cucamonga in 1942 with the Board. D3. Brainstorming for 2010. Discussion led by Bob Coberly, President, Library Board of Trustees. President Coberly asked if the Members would be interested in having one of the scheduled meetings to be held at a different location and have a brainstorming session for 2010. The Members agreed to the idea. The meeting will be scheduled for the regularly scheduled February meeting. Staff will work out details. +*a*+* E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Analysis on the cost to reach a child through the bookmobile. *~~~~~ Library Board Minutes January 14, 2010 Page 4 F. COMMUNICATIONS FROM THE PUBLIC None ~*~~~~ G. ADJOURNMENT MOTION: Moved by Member Nagel to adjourn, seconded by Member Hairston. Motion carried, 4- 0-1 (with Amsler absent). Meeting adjourned at 7 p.m. Respectfully submitted, ~j,UUh-_J~i>~- Vivian Garcia Administrative Secretary Approved: STAFF REPORT LIBRARY SERI'ICES DEPART\fENT Date: February 11, 2010 To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS ~~~, - J RANCHO C,UCAMONGA The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for December. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director • ' = ` s Dec-09 Dec-08 Jan-10 Jan-09 Days Open 54 54 52 54 Items Borrowed (AR, BL, BKM) 86,690 79,837 101,364 94,946 Average Daiy 1,605 1,478 1, 949 1,758 Change 9% 7% Patrons Registered (AR, BL, BKM) 888 946 1,218 1,349 Average Daiy 16 18 23 25 % Change ~% -10% Information Questions 11, 894 11,692 15,427 17,126 Average Daiy 220 217 297 317 % Change 2% -10% LibrsryVisitors 45,328 38,062 51,796 49,267 Average Daiy 839 705 996 912 °~ Change 19% 5% Children's Programs 1,588 2,075 2,051 2,645 # of Sessions 49 56 63 64 Aver. Per session 32 37 33 41 % Change -23% -22% items Classified 2,093 4,800 2,487 2,887 % Change -56% -14% volunteer Hours 384 370 216 502 % Change 4% -57% TECHNOLOGY CENTER SERVICES Computer use Sessions 3,816 7,217 9,293 8,101 °h, Change -47% 15% Technology Questions 3,447 3,654 4,068 4,969 % Change $% -18% ProgramslClasses Attendance 105 94 132 116 # of Sessions 7 6 8 7 Aver. per session 15 16 17 17 ADULT SERVICES Information 4uestions 4,323 5,201 6,743 7,147 Average Daiy 80 96 130 132 Change -17% -6% ProgramslClasses Attendance 28 33 38 19 # of Sessions 3 5 3 3 Aver. per session 9 7 13 6 Teen Programs 29 16 20 28 # of Sessions 1 1 3 3 Aver. per session 29 16 7 9 TourslGroup Vlsita Attendance # of Sessions Aver. per session CHILDRENS SERVICES Information Questions Average Deity 96 Change Bouncing Bablesl # of Sessions Aver. Per session Toddler Time # of Sessions Aver. Per session Preschool Storytlme Attendance # of Sessions Aver. per session Afterschool Storytlme Attendance # of Sessions Aver. per session Famlly Storytlme Attendance # of Sessions Aver, per session Special Events Program Attendance # of Sessions Aver. per session Group Vlslts to Library Attendance # of Sessions Aver. per session 0 0 15 0 0 1 0 15 4,124 76 45% 2,837 53 4,616 89 -8% 219 7 31 138 6 23 192 9 21 39 3 13 575 25 23 438 4 110 16 1 16 240 9 27 109 7 16 251 12 21 189 9 21 412 24 17 916 2 458 32 1 32 364 10 36 246 8 31 49fi 16 31 148 8 19 762 30 25 200 1 200 207 7 30 a Dec-09 Dec-06 Jan-10 J Days Open 29 29 29 Items Borrovwd (Incl. renewals) 42,876 37,445 50,306 Average Daiy 1,478 1,291 1,735 °.6 Change 15% 15% Patrons Rplsterod 469 472 613 Average Daiy 16 16 21 % Change -1% -3% IntormaUon Questions 5,292 4,923 7,063 Average Daiy 182 170 244 °~ Change 7% 4% Library visltoro 22,849 18,249 26,932 Average Daiy 788 629 929 Change 25% 18% Chlldron'a Programs 346 308 596 # or Sessions 14 20 20 Aver. Per session 25 15 30 % change 12% 33% kemsClassltled 1,307 3,084 1,347 % Change -58% -21 volunteer Hours 222 237 137 °~ Change -7% -60°h TECHNOLOGY CENTER SERVICES Computer Use Sessions 425 3,843 5,921 % Change -89% 1293% Technology QussHons 1,357 1,203 1,643 Change 13% 9% ProgramslClasses Amndance 44 19 45 # of Seasons 3 2 4 Aver. per seaalan 15 10 11 ADULT SERVICES IntormaUonQuastlons 1,840 1,830 2,613 Averpe Daiy 63 63 90 Change 1 % 9% ProgromslClassas Attendance 6 19 8 # or see:ions 1 2 1 Aver. per session 0 10 8 Taan Programs 0 0 6 # of Sessions 0 0 1 Aver. per session 0 6 TourofGroup Visits Attendance 0 0 0 # of Sessions 0 0 0 Aver. per sesalan 0 D 0 CHILDRENS SERVICES Intormatlont]uestlons 2,095 1,890 2,807 Average Daiy 72 65 97 °~ Change 11 % -2% Bouncing Gables 103 97 165 # of Sessions 3 3 4 Aver. Per session 34 32 41 Toddler Tlme 88 45 139 # of sessions 3 3 4 Aver. Per session 29 15 35 Pnsehool Storytlms Attendance 68 100 250 # of Sessbns 3 6 8 Aver. per aessbn 23 17 31 Attsrschool Storydme Atbndance 32 100 75 # of Sesabna 2 6 4 Aver. per session 16 17 19 Family Storytlme Attendants 76 75 132 # of Sessbns 4 4 4 Aver. per aesabn 19 19 33 Special Events Program Atbndance 82 16 0 # of Sesaans 2 1 0 Aver. per session 41 16 0 Group Vlslts to Library Attendance 0 0 7 # of Sessions 0 0 1 Aver. per session 0 0 7 Days Open 25 25 23 25 Items Borrowed 39,426 38,441 45,116 44,730 Average Daiy 1,577 1,538 1,962 1,789 % Change 3% 1 Patrons Registered 406 469 605 689 Average Daiy 16 19 26 28 % Change -13% -12% Intonnation questions 6,602 6,769 8,364 10,353 Average Daiy 264 271 364 414 °,6 Change -2% -19% Library Visitors 22,479 19,813 24,864 26,491 Average Daiy 899 793 1,081 1,060 % Change 13% -6% Children's Programs 1,152 1,684 1,455 2,198 # of Sessions 33 34 43 43 Aver. Per session 35 50 34 51 °~ Change -32% -34% Items Classified 786 1,716 1,140 1,173 °~ Change -54% -3% volunteer Hours 163 133 79 161 % Change 22% -51 TECHNOLOGY CENTER SERVICES computer Uae Sassiona 3,391 3,374 3,372 3,551 Change 1 % -5% Technology questions 2,090 2,451 2,425 3,457 °k Change -15% -30% Programs/Classes Attendance 61 75 87 104 # of Sessions 4 4 4 5 Aver. per session 15 19 22 21 ADULT SERVICES Information questtons 2,483 3,371 4,130 4,756 Average Daiy 99 135 180 190 % Change -26% -13% Programa/Classes Attendance 20 14 30 14 # of Sessions 2 3 2 2 Aver. per session 10 5 15 7 Teen Programs 29 16 14 27 # of Sessions 1 1 2 2 Aver. per session 29 16 7 14 0 0 1 12 TourslGroup Visits Attendance 5 # of Sessions 0 0 1 1 Aver. per session 0 0 15 12 CHILDRENS SERVICES Informationauestions 2,029 947 1,809 2,140 Average Daity 81 38 79 86 °,6 Change 114% -15% Bouncing Babies) 116 143 199 208 # of Sessions 4 6 6 8 Aver. Per session 29 24 33 26 Toddler Time 50 64 107 95 # of Sessions 3 4 4 5 Aver. Per session 17 16 27 19 Preschool Storytime Attendance 124 151 246 239 # of Sessions 6 6 8 8 Aver. per session 21 25 31 30 Atterschool Storytime Attendance 7 89 73 38 # of Sessions 1 3 4 4 Aver. per session 7 30 18 10 Family Storytime Attendance 499 337 630 568 # of Sessions 21 20 26 24 Aver, per session 24 17 24 24 Special Events Program Attendance 356 900 200 1,050 # of Sessions 2 1 1 2 Aver. per session 176 900 525 Group visits to Library Attendance 16 32 200 116 # of Sessions 1 1 6 4 Aver. per session 16 32 33 29 Dec-09 Dec-08 Jan-10 BOOKMOBILE Items Borrowed (incl. renewals) Change Patrons Registered 4,388 3,951 5,942 11 % -7% 13 5 0 ADULT LITERACY SERVICES Tutor Teams Matched 47 39 44 Change 21 % 13% Learners Waiting 12 7 7 Change 71 % 17% Families for Literacy Participants 8 6 5 Computer Literacy Participants 62 60 63 Storynite 5 14 Volunteer Hours 238 272 BACK 2 BASICS ARCHIBALD # of Students 29 28 0 # of Sessions 18 33 0 # of Volunteer Hours 54 20 15 Special Program Att. 40 37 0 # of Sessions 1 1 0 Aver. Per session 40 37 BACK 2 BASICS BIANE # of Students 44 44 0 # of Sessions 30 60 0 # of Volunteer Hours 86 54 0 Special Program Att. 50 46 0 # of Sessions 1 1 0 Aver. Per session 50 46 SCHOOL 8 COMMUNITY OUTREACH 9O 110 115 # of visits 1 3 2 VIRTUAL LIBRARY SERVICES Searches Retrievals Remote Access Tutor.Com Use Home Access In-Library Use Digital Books Audio Downloads eBook Downloads Website Hits HOMEBOUND SERVICES Patrons Served Materials Loaned Visitor Hours Volunteered 164,189 105,481 218,483 2,385 9,255 4,754 125,747 82,785 140,039 189 347 209 189 330 209 0 17 0 315 134 369 250 92 242 65 42 127 409,904 348,283 520,298 26 26 26 191 167 228 10.25 10.70 14.00 STAFF REPORT LIBR~IRY SERVICES DEP~RT\dENT Date: February 11, 2010 To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: STATUS OF 2009/2010 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS ~' J y RANCHO C,UCAMONGA Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2009/2010" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2009/2010" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. Respectfully submitted, ~. jLe„v~.~iiM~ Robert Karatsu Library Director TOTAL LIBRARIES FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Jan-10 01-Jan $0 .00 $0. 00 $0. 00 02-Jan $447 .95 $533. 55 $0. 00 03-Jan $241 .85 $178. 25 $0. 00 04-Jan $991 .54 $556. 85 $0. 00 OS-Jan $1,016 .76 $486. 43 $0. 00 06-Jan $853 .97 $328. 90 $3. 00 07-Jan $803 .60 $390. 06 $3. 00 OS-Jan $491 .27 $355. 34 $0. 00 09-Jan $707 .36 $442. 29 $0. 00 10-Jan $202 .35 $162. 38 $0. 00 11-Jan $1,052 .31 $391. 24 $3. 00 12-Jan $774 .54 $401. 42 $2. 00 13-Jan $776 .52 $336. 93 $0. 00 14-Jan $623 .89 $356. 03 $0. 00 15-Jan $472 .24 $351. 16 $3. 00 16-Jan $729 .45 $551. 48 $0. 00 17-Jan $252 .94 $143. 98 $0. 00 18-Jan $0 .00 $0. 00 $0. 00 19-Jan $823 .42 $598. 43 $0. 00 20-Jan $788 .38 $449. 52 $0. 00 21-Jan $814 .28 $388. 00 $6. 00 22-Jan $484 .94 $480. 47 $0. 00 23-Jan $757 .24 $594. 90 $0. 00 24-Jan $228 .69 $127. 42 $0 .00 25-Jan $1,013 .40 $393. 97 $0 .00 26-Jan $976 .87 $476. 07 $0 .00 27-Jan $802 .90 $387. 20 $0 .00 28-Jan $696 .93 $354. 43 $0 .00 29-Jan $487 .97 $394. 22 $0 .00 30-Jan $737 .92 $480. 86 $0 .00 31-Jan $334 .94 $164. 68 $11 .00 TOTALS: $19,386 .42 $11,256. 46 $31 .00 Jan. 2009 TOTALS $17,529 .53 $8,906. 97 $254 .00 %CHANGE 11% 26% -88% Schedule A ARCHIBALD LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Jan-10 01-Jan $0. 00 $0. 00 $0. 00 02-Jan $242. 30 $289. 99 $0. 00 03-Jan $241. 85 $178. 25 $0. 00 04-Jan $500. 37 $305. 00 $0. 00 O5-Jan $504. 46 $210. 67 $0. 00 06-Jan $327. 78 $162. 61 $3. 00 07-Jan $497. 70 $221. 70 $0. 00 OS-Jan $195. 01 $166. 74 $0. 00 09-Jan $286. 19 $205. 39 $0. 00 10-Jan $202. 35 $162. 38 $0. 00 11-Jan $577 .86 $190. 91 $3. 00 12-Jan $396 .16 $151. 89 $2. 00 13-Jan $350 .90 $167. 89 $0. 00 14-Jan $376 .14 $181. 92 $0. 00 15-Jan $286 .34 $151. 12 $3. 00 16-Jan $369 .60 $305. 41 $0. 00 17-Jan $252 .94 $143. 98 $0. 00 18-Jan $0 .00 $0. 00 $0. 00 19-Jan $366 .89 $246. 77 $0. 00 20-Jan $277 .90 $241. 66 $0. 00 21-Jan $410 .18 $196. 88 $6. 00 22-Jan $250 .69 $227. 48 $0. 00 23-Jan $257 .09 $294. 99 $0. 00 24-Jan $228 .69 $127. 42 $0. 00 25-Jan $376 .55 $149. 27 $0. 00 26-Jan $412 .30 $191. 10 $0. 00 27-Jan $404 .70 $207. 45 $0. 00 28-Jan $391 .93 $188. 60 $0. 00 29-Jan $229 .54 $192. 97 $0. 00 30-Jan $354 .85 $216. 60 $0. 00 31-Jan $334 .94 $164. 68 $11 .00 TOTALS: $9,904 .20 $5,841. 72 $28 .00 Jan. 2009 TOTALS $8,108 .91 $4,208. 95 $46 .80 °/a CHANGE 22% 39% -40% BIANE LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Jan-10 01-Jan $0. 00 $0. 00 $0. 00 02-Jan $205. 65 $243. 56 $0. 00 03-Jan $0. 00 $0. 00 $0. 00 04-Jan $491. 17 $251. 85 $0. 00 OS-Jan $512. 30 $275. 76 $0. 00 06-Jan $526. 19 $166. 29 $0. 00 07-Jan $305. 90 $168. 36 $3. 00 OS-Jan $296. 26 $188. 60 $0. 00 09-Jan $421. 17 $236. 90 $0. 00 10-Jan $0. 00 $0. 00 $0. 00 11-Jan $474. 45 $200. 33 $0. 00 12-Jan $378. 38 $249. 53 $0. 00 13-Jan $425. 62 $169. 04 $0. 00 14-Jan $247. 75 $174. 11 $0. 00 15-Jan $185. 90 $200. 04 $0. 00 16-Jan $359 .85 $246. 07 $0. 00 17-Jan $0. 00 $0. 00 $0. 00 18-Jan $0 .00 $0. 00 $0. 00 19-Jan $456 .53 $351. 66 $0. 00 20-Jan $510 .48 $207. 86 $0. 00 21-Jan $404 .10 $191. 12 $0. 00 22-Jan $234 .25 $252. 99 $0. 00 23-Jan $500 .15 $299. 91 $0. 00 24-Jan $0 .00 $0. 00 $0. 00 25-Jan $636 .85 $244. 70 $0. 00 26-Jan $564 .57 $284. 97 $0. 00 27-Jan $398 .20 $179. 75 $0. 00 28-Jan $305 .00 $165. 83 $0. 00 29-Jan $258 .43 $201. 25 $0 .00 30-Jan $383 .07 $264. 26 $0 .00 31-Jan $0 .00 $0. 00 $0 .00 TOTALS: $9,482 .22 $5,414. 74 $3 .00 Jan. 2009 TOTALS $9,420.62 $4,698.02 $207. 20 %CHANGE 1% 1 5% -99% Schedule B BALANCE SHEET Thru January FY 2009/2010 Revenues Earned Projected Loss/Gain Fines & Fees $118,391 $99,500 $18,891 19.0% Media Rentals $75,361 $52,500 $22,861 43.5% Sales/Services Fees $169 $250 ($81) -32.4% Direct Loan $25,264 $30,000 ($4,736) -15.8% Private Contributions $50,000 $50,000 $0 0.0% Totals: $269,185 $232,250 $36,935 15.9% *Balance for Year through May $36,935 CITY OF RANCHO CUCAMONGA Fiscal Year, 2010 GL Budget to Actual with Encumbrances Report Date Feb 2010 Obleci Description BudQel MTD Actua YTD Actua Schedule ncumbranc C alance emaining Expense Accounts Key: 1290601 -Library Fund 5000 Regular Salaries 263,490.00 0.00 141,520.59 0.00 121,969.41 46.28 5030 Fringe Benefits 123,840.00 0.00 123,839.98 0.00 0.02 0.00 5100 Travel and Meetings 6,000.00 0.00 1,130.14 0.00 4,869.86 81.16 5102 Training 2,000.00 0.00 215.81 0.00 1,784.19 89.20 5105 Mileage 7,000.00 0.00 4,068.77 0.00 2,931.23 41.87 5150 Office Supplies & Equipment 2,000.00 0.00 465.98 0.00 1,534.02 76.70 5160 Membership Dues 2,900.00 0.00 1,877.36 0.00 1,022.64 35.26 5200 Operations & Maintenance 34,000.00 0.00 3,155.55 0.00 30,844.45 90.71 5300 Contract Services 90,000.00 0.00 29,391.09 4,661.60 55,947.31 62.16 5400 Telephone Utilities 15,000.00 0.00 5,501.44 0.00 9,498.56 63.32 5402 Water Utilities 3,000.00 0.00 1,979.73 0.00 1,020.27 34.00 5403 Electric Utilities 75,000.00 0.00 32,457.42 0.00 42,542.58 56.72 5501 Admin./General Overhead 189,000.00 0.00 94,500.00 0.00 94,500.00 50.00 5503 City Facilities Allocation 8,510.00 0.00 4,255.00 0.00 4,255.00 50.00 9298 Transfer Out-CA Literacy Cmpgn 45,420.00 0.00 34,065.00 0.00 11,355.00 25.00 Tota(jor Org Key 1290601: 867,160.00 0.00 478,423.86 4,661.60 384,074.54 44.29 Key: 1290603 -After School Learning Prog 5000 Regular Salaries 29,970.00 0.00 14,047.41 0.00 15,922.59 53.12 5010 Part Time Salaries 30,000.00 0.00 5,058.72 0.00 24,941.28 83.13 5030 Fringe Benefits 14,690.00 0.00 14,690.02 0.00 -0.02 -0.00 5150 Office Supplies & Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00 5200 Operations & Maintenance 4,000.00 0.00 271.72 0.00 3,728.28 93.20 5300 Contract Services 500.00 0.00 0.00 0.00 500.00 100.00 Total for Org Key 1190603: 81,660.00 0.00 34,067.87 0.00 47,592.13 58.28 Key: 1290604 -Bookmobile Services 5000 Regular Salaries 59,170.00 0.00 32,681.18 0.00 26,488.82 44.76 5010 Part Time Salaries 20,600.00 0.00 7,230.40 0.00 13,369.60 64.90 5030 Fringe Benefits 29,150.00 0.00 29,150.05 0.00 -0.05 -0.00 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 51 SO Office Supplies & Equipment 500.00 0.00 49.92 0.00 450.08 90.01 5200 Operations & Maintenance 4,000.00 0.00 2,292.54 0.00 1,707.46 42.68 5220 Cellular Technology 1,500.00 0.00 876.65 0.00 623.35 41.55 Total for Org Key 1290604: 115,020.00 0.00 72,280.74 0.00 42,739.26 37.15 Key: 1290605 -Library Board of Trustees 5100 Travel and Meetings 1,200.00 0.00 480.00 0.00 720.00 60.00 5160 Membership Dues 500.00 0.00 138.00 0.00 362.00 72.40 Tora[jor Org Key 1290605: 1,700.00 0.00 618.00 0.00 1,082.00 63.64 Key: 1290606 -Archibald Library 5000 Regular Salaries 488,250.00 0.00 242,745.45 0.00 245,504.55 50.28 5010 Part Time Salaries 324,630.00 0.00 154,202.73 0.00 170,427.27 52.49 5030 Fringe Benefits 274,400.00 0.00 274,400.00 0.00 0.00 0.00 5100 Travel and Meetings 2,000.00 0.00 1,263.20 0.00 736.80 36.84 SIDS Mileage 200.00 0.00 60.50 0.00 139.50 69.75 5150 Office Supplies & Equipment 10,000.00 0.00 3,678.39 0.00 6,321.61 63.21 5152 Computer Software 1,000.00 0.00 542.66 0.00 457.34 45.73 5160 Membership Dues 450.00 0.00 0.00 0.00 450.00 100.00 5200 Operations & Maintenance 340,480.00 0.00 58,029.34 14,868.85 267,581.81 78.58 5300 Contract Services 105,997.50 0.00 34,067.55 22,513.91 49,416.04 46.62 User: VGARCIA -Vivian Garcia Page: 2 Cu rrent Date: 02/01/2010 Report: GL_BA_MSTR_Ol_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 16:01:48 CITY OF RANCHO CUCAMONGA Fiscal Year, 2010 GL Budget to Actual with Encumbrances Report Date Feb 2010 Remaining Objecl Description Budgel MTD Actua YTD Actua Encumbranc Balance Total forOrgKey1290606: 1,547,407.50 0.00 768,989.82 37,382.76 741,034.92 47.88 Key: 1290607 -Paul A. Biane Library 5000 Regular Salaries 5010 Part Time Salaries 5030 Fringe Benefits 5100 Travel and Meetings 5105 Mileage 5150 Office Supplies & Equipment 5152 Computer Software 5160 Membership Dues 5200 Operations & Maintenance 5300 Contract Services Total for Org Key 1290607: 542,050. 00 0.00 292,113. 24 0.00 249,936. 76 46. 10 350,420. 00 0.00 169,166. 67 0.00 181,253. 33 51. 72 315,240. 00 0.00 315,239. 98 0.00 0. 02 0. 00 4,000. 00 0.00 1,310 .20 0.00 2,689. 80 67. 24 300. 00 0.00 0 .00 0.00 300. 00 100. 00 10,000. 00 0.00 4,068 .32 0.00 5,931. 68 59. 31 3,000. 00 0.00 0 .00 0.00 3,000. 00 100. 00 730. 00 0.00 145 .00 0.00 585. 00 80. 13 298,211. 28 0.00 65,581 .44 27,965.03 204,664. 81 68. 63 94,095. 23 0.00 26,501 .19 15,968.32 51,625. 72 54. 86 1,618,046. 51 0.00 874,126 .04 43,933.35 699,987. 12 43. 26 Key: 1290608 -Virtual Library 5000 Regular Salaries 27,430.00 0.00 15,095.00 0.00 12,335.00 44.96 5030 Fringe Benefits 12,890.00 0.00 12,890.02 0.00 -0.02 -0.00 5152 Computer Software 2,000.00 0.00 352.35 0.00 1,647.65 82.38 5300 Contract Services 4,000.00 0.00 570.94 0.00 3,429.06 85.72 Total for Org Key 1290608: 46,320.00 0.00 28,908.31 0.00 17,411.69 37.59 Key: 1298601 -Calif Literacy Campaign Grant 5000 Regular Salaries 53,280.00 0.00 29,426.98 0.00 23,853.02 44.76 5010 Part Time Salaries 17,190.00 0.00 10,303.04 0.00 6,886.96 40.06 5030 Fringe Benefits 26,930.00 0.00 26,930.02 0.00 -0.02 -0.00 5100 Travel and Meetings ],000.00 0.00 71.16 0.00 928.84 92.88 5105 Mileage 400.00 0.00 0.00 0.00 400.00 100.00 5150 Office Supplies & Equipment 1,000.00 0.00 341.93 0.00 658.07 65.80 5160 Membership Dues 380.00 0.00 0.00 0.00 380.00 100.00 5200 Operations & Maintenance 1,000.00 0.00 946.60 0.00 53.40 5.34 5300 Contract Services 1,320.00 0.00 29.09 170.91 1,120.00 84.84 Total for Org Key 7298601: 102,500.00 0.00 68,048.82 170.91 34,280.27 33.44 Total for Expense Accounts: 4,379,814.01 0.00 2,325,463.46 86,148.62 1,968,201.93 44.93 User: VGARCIA -Vivian Garcia Page: 3 Current Date: 02/01/2010 Report: GL_BA_MSTR_Ol_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 16:01:48 .STAFF REPORT LIBRARY SERVICES DEPARTMENT Date: February 11, 2010 To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: BOOKMOBILE STATISTICS RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS .~'~ v _~~ _ ~- RANCHO ~UCAMONGA As requested by Board member Hairston, attached are statistics of bookmobile from February 2009. (This month was considered to be a "typical" month both in the number of stops and the number of items checked out). A map diagramming the stops of the bookmobile will be made available at the meeting. FISCAL IMPACT None. Respectfully submitted, _ ~~LG..vti~M ____ Robert Karatsu Library Director Average Monthly Cost of Bookmobile Operation School Sto s Students served Valle Vista Elementa 2 170 Etiwanda Colon 2 240 Ban an Elementa 2 110 Villa Los Ninos 2 20 Cou ar Cubs 2 20 Cucamon a Elementa 2 180 Carnelian Elementa 2 180 Co ote Can on Elementa 2 100 Terra Vista Elementa 2 100 Los Ami os Elementa 2 200 Jasper Elementa 2 50 Dona Merced Elementa 2 60 Hermosa Elementa 2 60 Stork Elementa 2 120 Total 28 1610 Month) circulation 5,713 Miles driven in Februa 2009 155 Average month) maintenance/fuel cost $427 Monthl cost of staff, operations, etc. $5,800