HomeMy WebLinkAbout2010/09/09 - Agenda Packet - Library Board of TrusteesLIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Thursday
6 p.m.
September 9, 2010
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
~~*
City Councilmembers
Donald J. Kurth, M.D., Mayor
L. Dennis Michael, Mayor Pro Tem
Rex Gutierrez, Councilmember
Sam Spagnolo, Councilmember
Diane Williams, Councilmember
r*~
Boardmembers
Robert Coberly, President
Jackie Amsler, President Pro Tem
Scott Haddon, Member
Luella Hairston, Member
DECLARATION OF POSTING OF AGENDA
Vivian Garcia states and declares as follows:
I presently am and at all times mentioned herein have been, the Senior Administrative
Secretary of the Rancho Cucamon a Public Library. Acting in that capacity on
. 31 ~ ao/C~ , at % 30 Qr~ , I posted a true and correct copy of
the Library Board of Trustees meeting agenda dated ~~. cf~, ~o/y to be
held in the Council Chambers located at 10500 Civic Center Drive, Rancho
Cucamonga.
I declare under penalty of perjury that the foregoing is true and correct and that this
declaration was executed on ~' -3l-/U , at Rancho Cucamonga.
City of Rancho Cucamonga
By: 1lwr~-- ~u~-
Vivian Garcia
Senior Administrative Secretary
City of Rancho Cucamonga
- LIBRARY BOARD OF TRUSTEES AGENDA
SEPTEMBER 9, 2~1~
RANCHO
CUCAMONGA
A. CALL TO ORDER
1. Roll Call: Amsler , Coberly _, Haddon ,
and Hairston
B. ITEMS OF BUSINESS WITH NEWLY APPOINTED
OFFICIALS
1. Administration of Oath of Office -Oath of Office will be administered
to re-appointees Jackie Amsler, Robert Coberly and Luella Hairston
by City Clerk Janice Reynolds.
C. ANNOUNCEMENTS/PRESENTATION
1. Donation to the Rancho Cucamonga Public Library by the Friends of
the Library.
D. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
5
1. Approval of Minutes: May 13, June 10, July 8 and August 12, 2010.
2. Approval of Holiday calendar for 2011. 16
E. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: Oral reports presented by staff.
a. General announcements. Oral report by Robert Karatsu,
Library Director. 18
b. Review of current statistics. Oral report by Robert
Karatsu, Library Director.
2. Budget Report: Report presented by Robert Karatsu, Library 1g
Director.
3. Children's Services: Oral update by Renee Tobin, Principal
Librarian.
- LIBRARY BOARD OF TRUSTEES AGENDA
SEPTEMBER 9, 2010
IjnNCeo
cUCAMONGA
2
4. Archibald Library: Oral update by Karye Hood, Reference Services
Coordinator.
5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
F. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Library Board meeting schedule for FY 2010-2011. Resolution 20
attached. Discussion led by Library Director Robert Karatsu.
2. Unaccompanied Child Policy. Policy attached. Discussion led by 21
Principal Librarian Renee Tobin.
3. Video-DVD Loan Policy. Policy attached. Discussion led by 24
Principal Librarian Renee Tobin.
4. Patron Bankruptcy Policy. Discussion led by Assistant Library
Director Michelle Perera.
5. 2010 California Library Association Conference. Oral report by
Library Director Robert Karatsu.
G. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
H. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Board of Trustees on any item listed on the agenda. State law
prohibits the Library Board from addressing any issue not previously
included on the Agenda. The Board may receive testimony and set
the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as
deemed necessary by the Chair, depending upon the number of
individuals desiring to speak. All communications are to be
addressed directly to the Board, not to the members of the audience.
This is a professional business meeting and courtesy and decorum
are expected. Please refrain from any debate between audience and
speaker, making loud noises or engaging in any activity which might
be disru five to the decorum of the meetin .
- LIBRARY BOARD OF TRUSTEES AGENDA
SEPTEMBER 9, 201 3
RANCHO
GUCA.MONGA
I. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Tuesday,
August 31, 2010, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive.
STAFF REPORT -
LIBRdRY SERVICES DEP,1RTbIENT ~'
1'
RANOHO
Date: September 9, 2010 C,UCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: AppROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the meetings of May 13, June 10, July 8 and August 12, 2010.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular meetings of the Library Board of Trustees taken
and compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
Respectfully submitted,
`_ Q ~`-c~wc~
Robert Karatsu
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, May 13, 2010, in the
Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:01 p.m. by President Coberly. Present were
Members Hairston and Nagel.
Also present were: Jack Lam, City Manager, Robert Karatsu, Library Director, Michelle Perera,
Assistant Library Director, Renee Tobin, Principal Librarian, Cara Vera, Senor Librazian, Karye
Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II and Vivian Gazcia,
Administrative Secretary.
r++*~•
B. CONSENT CALENDAR
B1. Approval of Minutes: February 11, March 11 and April 8, 2010.
MOTION: Moved by Member Nagel to approve the minutes for February 11, Mazch 11 and April 8,
seconded by Member Hairston. Motion carried 3-0-2 (with Amsler and Haddon absent).
B2. Approval of revised Study Room Policy. Staff report and revised policy attached.
MOTION: Moved by Member Hairston to approve the revised Study Room Policy, seconded by
Member Nagel. Motion carried 3-0-2 (with Amsler and Haddon absent).
**~~*r
President Coberly requested that the next item of business to be the presentation by City Manager
Jack Lam.
D. BOARD BUSINESS
D 1. Presentation of City of Rancho Cucamonga Budget by City Manager Jack Lam.
Jack Lam, City Manager, presented a Power Point Presentation on the City of Rancho Cucamonga
financial status with the Board Members.
*~r*~+
Library Boazd Minutes
May 13, 2010
Page 2
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Library Status Report: Oral reports presented by staff.
a. General announcements. Oral report by Robert Kazatsu, Library Director.
Jack Lam, City Manager, left at 6:35 p.m
Michelle Perera, Assistant Library Director, stated that Play and Learn Islands have arrived. She
stated that library staff hosted the School Superintendent's meeting. At the meeting, the Play and
Learn Islands were showcased for the attendees. There are two Play and Learn Islands at each
Library location. The response from the public has been great. She stated that library staff had
applied for a follow up grant with the State Library.
Michelle Perera, Assistant Library Director, stated that the Rod, Romance and Riesling Event on
Friday, April 30 had been very successful.
Robert Karatsu, Library Director, stated that on May 18 or 19, Library staff would be attending
training on issuing Passports. Library staff will be able to offer passports at the Paul A. Bane Library
next fiscal year. This will be a potential source of revenue.
b. Review of current statistics. Oral report by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, reviewed the statistics with the Board. He stated that April had
been the busiest month in the Library's existence.
C2. Budget Report: Report presented by Robert Kazatsu, Library Director.
Robert Kazatsu, Library Director, reviewed the budget with the Members.
C3. Children's Services: Oral update by Renee Tobin, Principal Librarian.
Renee Tobin, Principal Librarian, reviewed the Family Place Workshops with the Members. The
workshops along with the materials were funded by a $15,000 Grant received from the State Library.
Renee Tobin, Principal Librarian, stated that the Back to Basics Graduation had over a hundred
attendees.
Renee Tobin, Principal Librarian, reviewed the Summer Reading Program samples with the
Members. She stated the kick off is on Thursday, June 10.
Library Board Minutes
May 13, 2010
Page 3
C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator.
Karye Hood, Reference Services Coordinator, reviewed the past month's Big Read programs and
events with the Members.
Karye Hood, Reference Services Coordinator, asked the Members to save the date of Friday, June
4`h. This will be the Local History Cultural Arts Night at the Paul A. Biane Library. The Digital
Stories will be debuting that evening along with the unveiling of the Local History Room.
C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
Cara Vera, Senior Librarian, reviewed the Black History Month Cultural Arts Night which was held
on Friday, February 19`h with the Members. John Carlos was the keynote speaker at the event.
Cara Vera, Senior Librarian, reviewed the Asian and Pacific Islander Heritage Month Cultural Arts
Night which was held on Friday, May 7. There were approximately 400 attendees.
Cara Vera, Senior Librarian, reviewed the upcoming events, Treasurer Island Festival this weekend,
the Festival of the Arts at Victoria Gardens Mall, May 22 & 23 and Start Wars Day on Saturday,
May 29 from 1 to 4 p.m. with the Members.
*rr+*+
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Library Budget
****~*
F. COMMUNICATIONS FROM THE PUBLIC
None
*****~
Library Board Minutes
May 13, 2010
Page 4
G. ADJOURNMENT
MOTION: Moved by Member Nagel to adjourn, seconded by Member Hairston. Motion carried, 3-
0-2 (with Amsler and Haddon absent). Meeting adjourned at 7:24 p.m.
Respectfully sub fled,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, June 10, 2010, in the
Tri-Communities Room at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:05 p.m. by President Coberly. Present were
Members Haddon and Nagel.
Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director,
Renee Tobin, Principal Librarian, Cara Vera, Senor Librarian, Karye Hood, Reference Services
Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary.
~+****
B. CONSENT CALENDAR
B1. Approval of Minutes: May 13, 2010.
Unable to pass due to a lack of quorum of attendees for the minutes.
^~a*~*
C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Library Status Report: Oral reports presented by staff.
a. General announcements. Oral report by Robert Kazatsu, Library Director.
Robert Karatsu, Library Director, stated that the City Council had passed the Budget earlier this
evening.
b. Review of current statistics. Oral report by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, reviewed the statistics with the Board.
C2. Budget Report: Report presented by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, reviewed the budget with the Members.
C3. Children's Services: Oral update by Renee Tobin, Principal Librarian.
Library Board Minutes
June 10, 2010
Page 2
Renee Tobin, Principal Librarian, stated that today was the kick-off to the Summer Reading
Program. There was standing room only at both Librazies during the afternoon performances. The
performance at the Archibald Library was at 1 p.m. and the performance at Celebration Hall was at 3
p.m. There were over 450 attendees at the second program.
Renee Tobin, Principal Librarian, stated that the Summer Reading Program is six (6) weeks long.
The Summer Reading Program Finale Party will be held on Friday, July 30, starting at 5:30 p.m.
Tickets are available to the students that complete the summer reading program.
Renee Tobin, Principal Librarian, stated that on Friday, June 11, there will be anon-site visit from
the Family Place Library Grant staff.
C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator.
Karye Hood, Reference Services Coordinator, stated that over 400 people attended the Local History
Cultural Arts Night event on Friday, June 4, at the Biane Library. The Digital Stories were debuting
along with the unveiling of the Local History Room. The Library staff partnered with the staff from
the Planning Department for the event.
Karye Hood, Reference Services Coordinator, stated that tonight is the Teen Summer Reading
Program kick-off at the Archibald Library. The theme this summer is "Luau."
C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
Caza Vera, Senior Librarian, stated that Star Wars Day held on Saturday, May 29, was a big hit.
There were over 1500 attendees during the afternoon. The dunk tank was very popular. A story was
read by Darth Vader. Library staff partnered with staff from the Citizens Bank Arena.
Cara Vera, Senior Librarian, stated that staff is in the process of starting a Passport Agency. The
tazget date is July ls`.
**++~~
D. BOARD BUSINESS
D1. Review of Library Budget for FY 2010-2011. Budget attached. Discussion led by Library
Director Karatsu.
Robert Karatsu, Library Director, reviewed the Library Budget for fiscal year 2010-2011 with the
Members.
Library Board Minutes
June 10, 2010
Page 3
D2. Library Board meetings for FY 2010-2011. Discussion led by Library Director Karatsu
Robert Karatsu, Library Director, stated that staff was in the process of recruiting a member for the
Library Board. Once the selection process has been completed and reviewed by the sub-committee
from the City Council he will inform the Board.
D3. Library and City-wide Furloughs in FY 2010-2011. Staff report attached. Discussion led by
Library Director Karatsu.
Robert Karatsu, Library Director, reviewed the work force furloughs for fiscal year 2010-2011 with
the Members.
D4. Recognition of Sharon Nagel for her service to the Library Board of Trustees.
President Coberly stated that the Library Board will miss having Member Sharon Nagel on the
Board.
Member Haddon stated that Member Nagel will be missed.
Member Nagel thanked the Library Board of Trustees and Library staff. She stated that being on the
Library Board had been a highlight in her career.
*****+
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
None were identified.
******
F. COMMUNICATIONS FROM THE PUBLIC
None
****~~
Library Board Minutes
June 10, 2010
Page 4
G. ADJOURNMENT
MOTION: Moved by Member Nagel to adjourn to Thursday, August 12, seconded by Member
Haddon. Motion carried, 3-0-2 (with Amsler and Hairston absent). Meeting adjourned at 6:50 p.m.
Respectfully submitted,
V lam"-~ 4 a'LL,`C`"
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Reeular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, July 8, 2010, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic
Center Drive, Rancho Cucamonga, California.
The meeting was canceled due to a lack of business.
Respectfully submitted,
~~.~~
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, August 12, 2010, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic
Center Drive, Rancho Cucamonga, California.
The meeting was canceled due to a lack of business.
R~es/pectfully subrl}itted,
(/ InLC~--~fJ.IG~-«~
Vivian Garcia
Administrative Secretary
Approved:
STAFF REPORT
LIBR~IRY SERVICES DEP.jRTTfENT
RANOHO
Date: September 9, 2010 C,UCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: APPROVAL OF PROPOSED HOLIDAY CLOSURES FOR 2011
RECOMMENDATION
That the Library Board approves adoption of schedule of proposed holiday closures for calendar
year 2011 as presented in Attachment A.
BACKGROUND/ANALYSIS
Attachment A is a list of proposed holiday closures for the Rancho Cucamonga Public Library and is
based on the following factors:
1. Use of the facility based on the past year's performance.
2. Reflection of the negotiated holidays adopted by the City of Rancho Cucamonga.
FISCAL IMPACT
None.
Respectfully submitted,
Robert Karatsu
Library Director
Attachment A
RECOMMENDED LIST OF HOLIDAY CLOSURES FOR CALENDAR YEAR 2011
CURRENT PROPOSAL LAST YEAR
NEW YEAR'S DAY Close Jan. 1, Saturday Closed Jan. 1, Friday
MARTIN LUTHER KING JR.'S Close Jan. 17, Monday Closed Jan. 18, Monday
(Official City Holiday)
PRESIDENTS' DAY Close Feb. 21, Monday Closed Feb. 15, Monday
(Official City Holiday)
EASTER SUNDAY Close, April 24, Sunday Closed April 4, Sunday
(Proposed due to low usage)
MEMORIAL DAY (SUNDAY) Close May 29, Sunday Closed May 30, Sunday
(Proposed due to low usage)
MEMORIAL DAY Close May 30, Monday Closed May 31, Monday
(Official City Holiday)
JULY 4T" Close July 4, Monday Closed July 4, Sunday
(Official City Holiday) Closed July 5, Monday
LABOR DAY WEEKEND
(Proposed due to low usage) Close Sept. 4, Sunday Closed Sept. 5, Sunday
Monday Close Sept. 5, Monday Closed Sept. 6, Monday
(Official City Holiday)
VETERANS' DAY Close Nov. 11, Friday Closed Nov. 11, Thursday
(Official City Holiday)
THANKSGIVING Close Nov. 24, Thursday
(Official City Holidays) Close Nov. 25, Friday
CHRISTMAS EVE Close Dec. 24, Saturday
(Official City Holiday)
CHRISTMAS DAY Close Dec. 25, Sunday
(Official City Holiday)
At [he moment, there are no furloughs scheduled for 2011
Closed Nov. 25, Thursday
Closed Nov. 26, Friday
Closed Dec. 24, Friday
Closed Dec. 25, Saturday
Approved:
STAFF REPORT
LIBRdRY SERVICES DEPdRTMENT
Date: September 9, 2010
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: LIBRARY STATUS REPORT
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
_~ _
RANCHO
CUCAMONGA
The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library
will be sent by a-mail. A printout will also be available to you at the meeting. These reports include
a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined
statistics.
FISCAL IMPACT
None.
Respectfully submitted,
-~ ~~~~,
Robert Karatsu
Library Director
E1
• = e Jul-10 Jul-09 Au -10 Au -09
Days Opan 55 55 57 57
items Borrowed (AR, BL, BKM) 106,389 111,260 103,267 103,558
Average Daiy 1,934 2,023 1,812 1,817
% Change -4% 0%
Patrons Registered (AR, BL, BKM) 1,301 1,365 1,751 1,487
Average Daily 24 25 31 26
°r6 Change -5% 18%
Information Questions 15,423 15,142 16,136 14,717
Average Daiy 280 275 283 258
°~ Change 2% 10%
Library Vbkors 57,492 66, 557 55,699 57,290
Average Daiy 1,045 1,210 977 1,005
% Change -14% -3%
Children's Programs 5,418 4,376 2,273 2,374
# of Sessions 74 83 65 64
Aver. Per session 73 53 35 37
°~ Change 24% -4%
Items Classified 2,205 3,559 2,228 1,919
°~ Change -38% 16%
Volunteer Hours 1,136 966 170 426
Change 18% -60%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 8,116 9,211 9,026 9,840
°~ Change -12% -8%
Technology Questions 4,912 4,487 5,028 5,271
% Change 9% -5%
Programs/Classes Attendance 167 173 203 154
# of Sessions 9 9 10 9
Aver. per session 19 19 20 17
ADULT SERVICES
Information Questions 5,665 5,968 6,123 5,146
Average Daiy 103 109 107 90
°,6 Change -5% 19%
ProgramslClasses Attendance 49 32 54 59
# of Sessions 5 4 5 5
Aver. per session 10 8 11 12
Teen Programs 155 213 19 37
# of Sessions 7 10 1 2
Aver. per session 22 21 19 19
Tours/Group Vfsits Attendance 37 17 0 12
# of Sessions 2 1 0 1
Aver. per session 19 17 0 12
CNILDRENS SERVICES
Information Questions 4,846 4,687 4,985 4,300
Average oaiy 88 85 87 75
% Change 3% 16%
Bouncing Babies) 259 480 347 413
# of Sessions 8 13 11 11
Aver. Per session 32 37 32 38
Toddler Time 250 279 245 193
# of Sessions 8 10 6 6
Aver. Per session 31 28 41 32
Preschool Storytlme Attendance 323 393 397 309
# of Sessions 12 18 14 12
Aver. per session 27 22 28 26
Afterochool Storytime Attendance 179 226 109 65
# of Sessions 6 7 6 4
Aver. per session 30 32 18 16
Famiy Storytime Attendance 920 660 1,175 719
# of Sessions 30 27 28 29
Aver. per session 31 24 42 25
Special Events Program Attendance 3,487 2,338 0 675
# of Sessions 10 8 0 2
Aver. per session 349 292 0 338
Group Vlstts to Llbrory Attendance 20 52 0 178
# of Sessions 1 3 0 6
Aver. per session 20 17 0 30
• ' • ` = • s Jul-10 Jul-09 Aug-10 A
Days Open 29 29 31
trams Borrowed (Incl. ronswaa) 50,459 51,415 51,073
Average Daly 1,740 1,773 1,648
°~ Change -2% 0%
Patrons Registered 570 626 996
Average Daly 20 22 32
x mange -9°h 27%
Intormatbn Qrrestlons 5,941 5,726 7,005
Average Daly 205 197 226
x Change 4% 16%
Library visitors 27,654 33,380 29,263
Average Daiy 954 1,151 944
x CMnge -17% 3%
Chlldren'sProproms 1,155 1,002 623
K of Sessions 26 29 19
Aver. Psr sesson 44 35 33
x Change 15% 19°h
lams CasslMd 1,140 1,972 1,207
% Change -42% 2%
volurrwr Hours 494 394 123
% Change 26°k -67%
TECHNOL06Y CENTER SERVICES
Compuar Use Sessions 4,892 5,353 5,410
°~ change -9% -10%
Teehnobpy Questions 1,410 1,411 1,667
Change 0°k 3%
PropromslCasses Attendance 41 52 71
* of Seasbns 4 4 5
Aver. per season 10 13 14
ADULT SERVICES
Intbnmatlongwstbns 2,144 2,105 2,565
Average Daiy 74 73 83
•~ mange 2% 59%
PropromslClasses Atandance 16 14 15
• of Sessbns 2 2 2
Aver. per session 8 7 8
Teen Proproms 53 101 0
N of Sessbns 3 5 0
Aver. per aessbn 18 20
TourslGroup Vbits Atandanee 0 0 0
X of Sessbns 0 0 0
Aver. per season
CHILDRENS SERVICES
Infonnatbn Questbns 2,387 2,210 2,773
Average Daiy 82 76 89
x Change 8% -2%
Bounclnp Babies 113 151 99
>r of Seasbna 4 5 3
Aver. Per sesson 28 30 33
Toddler Time 116 124 120
ar of Sessions
Aver. Per session
Preschool Storydme Attendance
K of Ssssbns
Aver. per session
Afterschool Storytime Attendance
N of Ssssbns
Aver. per sesson
Family Storytlme Attendance
a« of Ssssbns
Aver. per sessbn
Speekl EwMs Program Attendance
~ of Sesabna
Aver. per ssssbn
Group VkMs to Llbrsry Atbndance
K a1 Ssssbns
Awr. per sesson
4
29
145
6
24
85
3
28
167
5
33
529
4
132
20
1
20
5
25
203
10
20
103
3
34
73
3
24
348
3
116
16
1
16
3
40
157
6
26
71
3
24
176
4
44
0
0
0
0
1
1
Jul-10 Jul-09 Aug-10
Days Open 26 26 26
Items Borrowed 54,190 57,752 50,642
Average0aiy 2,084 2,221 1,948
% Change -6% -2%
Patrons Registerod 727 726 755
Average Daiy 28 28 29
°~ Change D% 8%
Information 4uesHons 9,482 9,416 9,131
Average Daiy 365 362 351
% Change 1 % 5%
Library VisRons 29,838 33,177 26,436
Average Daiy 1,148 1,276 1,017
% Change -10% -8%
Chlldron's Programs 4,263 3,374 1,650
# of Sessions 48 54 46
Aver. Per session 89 62 36
% Change 26% -11
Items Classified 1,065 1, 587 1, D21
% Change -33% 39%
Voluntwr Hours 642 572 47
% Change 12% -18%
TECHNOLOP3Y CENTER SERVICES
Computer U:s Sessions 3,224 3,858 3,616
% Change -16% -5%
Technology Questions 3,502 3,076 3,361
°~ Change 14% -8%
ProgramslClasses AtWndance 126 121 132
# of Sessions 5 5 5
Aver. per sessbn 25 24 26
ADULT 8ERVICES
Information Questions 3,521 3,863 3,558
Average Daiy 135 149 137
% Change -9% 1
ProgromslClasses Attendance 33 18 39
# of Sessions 3 2 3
Aver. per session 11 9 13
Twn Programs 102 112 19
# of Sessions 4 5 1
Aver. per session 26 22 19
Tours/Group Visits Attendance 37 17 0
# of Sessions 2 1 0
Aver. per session 19 17 0
CHILDRENS SERVICES
Information Questions 2,459 2,477 2,212
Average Daiy 95 95 85
~6 Change -1 % 51
Bouncing Babies) 146 329 248
# of Sessions 4 8 8
Aver. Per session 37 41 31
Toddler Time 134 155 125
# of Sessions 4 5 3
Aver. Per session 34 31 42
Preschool Storytims Attsndanco 178 190 240
# of Sessions 6 8 8
Aver. per session 30 24 30
Afterschool Storytime Attendance 94 123 38
# of Sessions 3 4 3
Aver. per session 31 31 13
Famiy Storytime Attendance 753 587 999
# of Sessions 25 24 24
Aver. per session 30 24 42
Spsclal Events Program Att~ndanca 2,958 1,990 0
# of Sessions 6 5 0
Aver. per session 493 398 0
Group Visits to Library Attendance 0 36 0
# of Sessions 0 2 0
Aver. per session 0 18 0
1,4
3
1
5
fi
3
1
Jul-10 Jul-09 Aug-10 Aug-09
BOOKMOBILE
kerns Borrowed (incl. renewals) 1,740 2,093 1,552 572
Change -17% 171
Patrons Registered 4 13 0 4
ADULT LITERACY SERVICES
Tutor Teams Matched 40 48 44 49
°~ Change -17% -10%
Learners Waking 18 4 9 11
°,6 Change 350% -18%
Famlllas for Lkeracy Participants 7 8 7 8
Computer Lkeracy Participanta 65 60 65 60
Storynite 0 0 15 0
voluntaor Hours 262 351 189 247
BACK 2 BASICS ARCHIBALD
# of Students 0 0 0 0
# of Sessions 0 0 0 0
# of Volunteer Hours 0 0 0 0
Spacial Program AtL 0 0 0 0
# of Sessions 0 0 0 0
Aver. Per session 0 0 0
BACK 2 BASICS BU1NE
# of Students 0 0 0 0
# of Sessions 0 0 0 0
# of volunteer Hours 0 0 0 0
Spacial Program Att. 0 0 0 0
# of Sessions 0 0 0 0
Aver. Per session 0 0 0
SCHOOL S COMMUNITY OUTREACH 65 0 95 0
# of Visits 2 0 3 0
VIRTUAL LIBRARY SERVICES
S~archas 94,467 117,560 89,920 93,463
R.trr.v.ls 139,135 1,695 214,257 1,123
Remote Access 89,798 106,351 84,697 79,708
Tutor.Com use 51 34 140
Home Access 51 32 140
In-Ubrary use 0 2 0
Digkal Books 609 128 565 156
Audio Downloads 404 96 366 96
eBooic Downloads 205 32 199 60
wabske Hka 497,698 333,396 526,366 483,981
HOMEBOUND SERVICES
Patrons Served 23 22 24 25
Materials Loaned 189 205 187 148
Viskor Hours Volunteered 17 17 13.5 9.5
STAFF REPORT
LIBRdRY SERVICES DEPdRTMENT
Date: September 9, 2010
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: STATUS OF 2010/2011 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
_ _
RANCHO
C,UCAMONGA
The Revenue Report, Balance Sheet FY 2010/2011 and the Library Expenditures for 2010/2011 will
be sent to you by a-mail. A print out will also be available at the meeting.
FISCAL IMPACT
None.
Res/p~ec~tfully submitted,
/ 'b~_ZL~~~1.r
Robert Karatsu
Library Director
E2 Schedule A
TOTAL LIBRARIES FINES MEDIA REF PHOTO PASSPORTS
REVENUE REPORT &FEES RENTALS SERV. COPY
Aug-10
01-Aug $225.95 $148.35 $0.00 $0.00 $0.00
02-Aug $631.50 $578.62 $0.00 $0.00 $0.00
03-Aug $762.28 $419.51 $9.00 $19.00 $0.00
04-Aug $606.10 $432.68 $0.00 $80.40 $0.00
05-Aug $712.68 $510.80 $0.00 $0.00 $0.00
O6-Aug $337.67 $356.96 $0.00 $193.60 $0.00
07-Aug $545.23 $419.93 $0.00 $0.00 $0.00
08-Aug $154.54 $62.33 $0.00 $0.00 $0.00
09-Aug $804.01 $419.51 $0.00 $0.00 $0.00
10-Aug $830.81 $447.80 $0.00 $83.10 $0.00
11-Aug $732.85 $380.64 $11.50 $O.DO $0.00
12-Aug $571.89 $387.09 $0.00 $0.00 $0.00
13-Aug $568.44 $310.04 $25.00 $220.15 $0.00
14-Aug $424.71 $448.73 $3.00 $14.00 $0.00
15-Aug $199.55 $169.72 $0.00 $0.00 $0.00
16-Aug $844.68 $441.96 $3.00 $0.00 $0.00
17-Aug $840.67 $583.01 $3.00 $19.00 $0.00
18-Aug $833.69 $456.09 $0.00 $0.00 $0.00
19-Aug $823.28 $346.38 $0.00 $290.00 $0.00
20-Aug $398.82 $369.39 $3.00 $263.40 $0.00
21-Aug $460.50 $502.53 $0.00 $74.00 $0.00
22-Aug $159.01 $122.82 $0.00 $0.00 $0.00
23-Aug $820.55 $504.06 $0.00 $0.00 $0.00
24-Aug $839.98 $428.42 $0.00 $0.00 $0.00
25-Aug $656.33 $392.13 $6.00 $38.25 $25.00
26-Aug $627.75 $471.50 $O.DO $0.00 $0.00
27-Aug $471.65 $345.00 $0.00 $288.75 $0.00
28-Aug $599.87 $457.69 $0.00 $0.00 $37.00
29-Aug $99.55 $134.32 $0.00 $79.85 $0.00
30-Aug $909.28 $437.27 $2.00 $0.00 $111.00
31-Aug $754.74 $426.68 $1.00 $0.00 $0.00
TOTALS: $18,075.56 $11,911.96 $66.50 $1,663.50 $173.00
August 2009 TOTALS $ 17,400.26 $ 11,039.56 $ 113.25 $0.00 $0.00
ARCHIBALD LIBRARY FINES MEDIA REF PHOTO PASSPORTS
REVENUE REPORT & FEES RENTALS SERV. COPY
Aug-10
01-Aug $225.95 $148.35 $0.00 $0.00 $0.00
02-Aug $290.20 $227.92 $0.00 $0.00 $0.00
03-Aug $359.54 $214.36 $3.00 $13.00 $0.00
04-Aug $280.35 $169.33 $0.00 $76.40 $0.00
05-Aug $379.20 $237.12 $0.00 $0.00 $0.00
06-Aug $163.55 $159.16 $0.00 $72.60 $0.00
07-Aug $272.74 $174.55 $0.00 $0.00 $0.00
08-Aug $154.54 $62.33 $0.00 $0.00 $0.00
09-Aug $257.20 $218.50 $0.00 $0.00 $0.00
10-Aug $431.48 $214.35 $0.00 $83.10 $0.00
11-Aug $451.51 $165.36 $11.50 $0.00 $0.00
12-Aug $218.65 $164.22 $0.00 $0.00 $0.00
13-Aug $252.85 $158.01 $25.00 $220.15 $0.00
14-Aug $213.56 $209.07 $3.00 $14.00 $0.00
15-Aug $199.55 $169.72 $0.00 $0.00 $0.00
16-Aug $314.35 $207.00 $3.00 $0.00 $0.00
17-Aug $491.50 $260.59 $3.00 $10.00 $0.00
18-Aug $466.84 $180.78 $0.00 $0.00 $0.00
19-Aug $435.46 $156.63 $0.00 $0.00 $0.00
20-Aug $140.55 $125.12 $3.00 $260.40 $0.00
21-Aug $183.11 $235.51 $0.00 $40.00 $0.00
22-Aug $159.01 $122.82 $0.00 $0.00 $0.00
23-Aug $354.21 $254.97 $0.00 $0.00 $0.00
24-Aug $354.45 $166.47 $0.00 $0.00 $0.00
25-Aug $304.60 $180.78 $6.00 $38.25 $0.00
26-Aug $235.60 $189.79 $0.00 $0.00 $0.00
27-Aug $230.62 $120.75 $0.00 $152.75 $0.00
28-Aug $325.84 $172.50 $0.00 $0.00 $0.00
29-Aug $99.55 $134.32 $0.00 $79.85 $0.00
30-Aug $457.62 $221.22 $2.00 $0.00 $0.00
31-Aug $492.29 $208.13 $1.00 $0.00 $0.00
TOTALS: $9,196.47 $5,629.73 $60.50 $1,060.50 $0.00
August 2009 TOTALS $ 8,666.79 $ 5,211.77 $ 110.25 $0.00 $0.00
BIANE LIBRARY FINES MEDIA REF PHOTO PASSPORTS
REVENUE REPORT &FEES RENTALS SERV. COPY
Aug-10
01-Aug $0. 00 $0.00 $0. 00 $0. 00 $0. 00
02-Aug $341. 30 $350.70 $0. 00 $0. 00 $0. 00
03-Aug $402. 74 $205.15 $6. 00 $6. 00 $0. 00
04-Aug $325. 75 $263.35 $0. 00 $4. 00 $0. 00
OS-Aug $333. 48 $273.68 $0. 00 $0. 00 $0. 00
06-Aug $174. 12 $197.80 $0. 00 $121. 00 $0. 00
07-Aug $272. 49 $245.38 $0. 00 $0. 00 $0. 00
OS-Aug $0. 00 $0.00 $0. 00 $0. 00 $0. 00
09-Aug $546. 81 $201.01 $0. 00 $0. 00 $0. 00
10-Aug $399. 33 $233.45 $0. 00 $0. 00 $0. 00
11-Aug $281. 34 $215.28 $0. 00 $0. 00 $0. 00
12-Aug $353. 24 $222.87 $0. 00 $0. 00 $0. 00
13-Aug $315. 59 $152.03 $0. 00 $0. 00 $0. 00
14-Aug $211. 15 $239.66 $0. 00 $0. 00 $0. 00
15-Aug $0. 00 $0.00 $0. 00 $0. 00 $0. 00
16-Aug $530. 33 $234.96 $0. 00 $0. 00 $0. 00
17-Aug $349. 17 $322.42 $0. 00 $9. 00 $0. 00
18-Aug $366. 85 $275.31 $0. 00 $0. 00 $0. 00
19-Aug $387. 82 $189.75 $0. 00 $290. 00 $0. 00
20-Aug $258 .27 $244.27 $0. 00 $3. 00 $0. 00
21-Aug $277 .39 $267.02 $0. 00 $34 .00 $0. 00
22-Aug $0 .00 $0.00 $0. 00 $0 .00 $0. 00
23-Aug $466 .34 $249.09 $0. 00 $0 .00 $0. 00
24-Aug $485 .53 $261.95 $0. 00 $0 .00 $0. 00
25-Aug $351 .73 $211.35 $0. 00 $0 .00 $25. 00
26-Aug $392 .15 $281.71 $0. 00 $0 .00 $0. 00
27-Aug $241 .03 $224.25 $0. 00 $136 .00 $0. 00
28-Aug $274 .03 $285.19 $0. 00 $0 .00 $37 .00
29-Aug $0 .00 $0.00 $0. 00 $0 .00 $0 .00
30-Aug $451 .66 $216.05 $0 .00 $0 .00 $111 .00
31-Aug $262 .45 $218.55 $0 .00 $0 .00 $0 .00
TOTALS: $8,879 .09 $6,282.23 $6 .00 $603 .00 $173 .00
August 2009 TOTALS $ 8,733 .47 $ 5,827.79 $ 3 .00 $0 .00 $0 .00
Ez Schedule B
BALANCE SHEET
Thru August
FY 2010/2011
Revenues Earned Projected Loss/Gain
Fines & Fees $35,176 $43,750 ($8,574) -19.6%
Media Rentals $24,977 $25,000 ($23) -0.1%
Sales/Services Fees $176 $75 $101 134.7%
Direct Loan $0 $17,500 ($17,500) -100.0%
Private Contributions $25,000 $25,000 $0 0.0%
Totals: $85,329 $111,325 ($25,996) -23.4%
*Balance for
Year through June 2010 ($25,996)
E2 Schedule C
CITY OF RANCHO CUCAMONGA
Fiscal veac 2011 Revenue Balance Report
Report Date: Sep 2010 by Entity, Fund, Org Key & Object Code
Budget Amount Collected
Obiec[ Description Budget MTD Activity YTD Activity Remaining
Entity: 1 -CITY OF RANCHO CUCAMONGA
Fund: 290 -LIBRARY FUND
Kcy: 1290000 -Library Fund
4101 Property Taxes-CY Secured 3,028,670.00 0.00 0.00 3,028,670.00 0.00
4102 Property Taxes-CY Unsecured 77,840.00 0.00 0.00 77,840.00 0.00
4103 Property Taxes-PY Sec & Unsec 115,030.00 0.00 0.00 115,030.00 0.00
4105 Property Taxes-Supplemental 54,340.00 0.00 0.00 54,340.00 0.00
4312 Library Fines and Fees 175,000.00 0.00 20,957.34 154,042.66 11.97
4401 Interest Earnings 84,950.00 0.00 0.00 84,950.00 0.00
4410 Media Rentals 100,000.00 0.00 15,993.95 84,006.05 15.99
4515 Information Service Fees 300.00 0.00 104.20 195.80 34.73
4570 Sale of Printed Materials 18,000.00 0.00 2,078.35 15,921.65 11.54
4906 CLSA Direct Loan 70,000.00 0.00 0.00 70,000.00 0.00
4907 Private Contributions Library 100,000.00 0.00 25,000.00 75,000.00 25.00
4908 Public Library Foundation 62,000.00 0.00 0.00 62,000.00 0.00
Total for Org Key !190000: 3,886,130.00 0.00 64,133.84 3,821,996.16 1.65
Total for Fund 290. 3,886,130.00 0.00 64,133.84 3,821,996.16 1.65
Fund: 298 -CALIFORNIA LITERACY CAMPAIGN
Key: 1298000 -Calif Literacy Campaign Grant
4740 Grant Income 29,440.00 0.00 0.00 29,440.00 0.00
4909 RC Library Foundation Support 15,000.00 0.00 0.00 15,000.00 0.00
8290 Transfer In-Library Fund 58,060.00 0.00 14,515.00 43,545.00 25.00
Totaljor Org Key 1298000: 102,500.00 0.00 14,515.00 87,985.00 14.16
Tota! for Fund 298: 102,500.00 0.00 14,515.00 87,985.00 14.16
Total for Entity l: 3,988,630.00 0.00 78,648.84 3,909,981.16 1.97
Total Net for Report: 3,988,630.00 0.00 78,648.84 3,909,981.16 1.97
User: RKARATSU -Robert Karatsu Page: 1 Current Date: 09/01/2010
Report: GL_RV_ENT_FiJND_RC - GL: Revenue Balance -Entity/Fund/Org Key/Object Current Time: 08:15:50
Fiscal Ycar: 201 I CITY OF RC IFAS772(PROD)
Report Date: Aug 2010
GL Budget to Actual with Encumbrances
by Enttty, Fund, Org Kcy & Oblect Codc Budge[ Amount Remaining
Object Description BudCet MTD Activity YTD Activity Encumbrance Remaining
Entity: I -CITY OF RANCHO CUCAMONGA
Fund: 290 -LIBRARY FUND
Key: 1290601 -Library Fund
5000 Regular Salaries
5030 Fringe Benefits
5031 Medicallnsurance
5100 Travel and Meetings
5102 Training
5105 Mileage
S 150 Office Supplies & Equipment
S 160 Membership Dues
5200 Operations & Maintenance
5300 Contract Services
5400 Telephone Utilities
5402 WaterUtili[ies
5403 Electric Utilities
5501 Admin./General Overhead
5503 City Facilities Allocation
9298 Transfer Out-CA Literacy Cmpgn
Total jor Org Key 129060!:
Key: 1290603 -After School Learning Prog
5000 Regular Salaries
5010 Part Time Salaries
5030 Fringe Benefits
5150 Office Supplies & Equipment
5200 Operations & Maintenance
5300 Contract Services
Total for Org Key 1190603:
Key: 1290604 -Bookmobile Services
270,950 .00 20,305.83 50,972. 20 0.00 219,977. 80 SI.I8
127,350 .00 0.00 0. 00 0.00 127,350. 00 100.00
0 .00 276.92 415. 38 0.00 -415 38 0.00
6,000 .00 0.00 313. 80 0.00 5,686. 20 94.77
2,000 .00 0.00 0. 00 0.00 2,000. 00 100.00
7,000 .00 46!.54 1,153. 85 0.00 5,846. 15 83.51
2,000 .00 0.00 0. 00 0.00 2,000. 00 100.00
3,100 .00 0.00 165. 00 0.00 2,935. 00 94.67
9,000 .00 0.00 54. 27 0.00 8,945. 73 99.39
90,000 .00 1,080.44 1,080. 44 26,424.23 62,495. 33 69.43
12,000 .00 710.82 1,212. 28 0.00 10,787. 72 89.89
4,630 .00 0.00 0. 00 0.00 4,630. 00 100.00
70,950 .00 7,868.74 7,868. 74 0.00 63,081. 26 88.90
189,000 .00 0.00 47,250. 00 0.00 141,750. 00 75.00
11,960 .00 0.00 2,990. 00 0.00 8,970. 00 75.00
58 060 .00 0.00 14,515. 00 0.00 43,545. 00 75.00
864,000 .00 30,704.29 127,990. 96 26,424.23 709,584. 81 82.12
32,570 .00 2,383.61 5,959. 07 0.00 26,610. 93 81.70
22,000 .00 0.00 2,297. 84 0.00 19,702. 16 89.55
15,750 .00 0.00 0. 00 0.00 15,750. 00 100.00
2,500 .00 0.00 0. 00 0.00 2,500 .00 100.00
4,000 .00 0.00 0 .00 0.00 4,000 .00 100.00
500 .00 0.00 0 .00 0.00 500 .00 100.00
77,320 .00 2,383.61 8,256. 91 0.00 69,063 .09 89.32
5000 Regular Salaries 59,170.00 4,551.70 11,379.23 0.00 47,790.77 80.76
5010 Part Time Salaries 20,600.00 1,016.01 2,517.38 0.00 18,082.62 87.77
5030 Fringe Benefits 29,150.00 0.00 0.00 0.00 29,150.00 (00.00
5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00
5150 Office Supplies & Equipment 500.00 0.00 0.00 0.00 500.00 100.00
5200 Operations & Maintenance 4,000.00 0.00 0.00 0.00 4,000.00 100.00
5220 Cellular Technology 1 500.00 86.31 86.31 0.00 1,413.69 94.24
Total jor Org Key IZ90604: 115,020.00 5,654.02 ]3,982.92 0.00 101,037.08 87.84
Key: 1290605 -Library Board of Trustees
5100 Travel and Meetings 1,200.00 0.00 0.00 0.00 1,200.00 100.00
5160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00
Tota/forOrgKey1190605: 1,700.00 0.00 0.00 0.00 1,700.00 100.00
Kcy: 1290606 -Archibald Library
5000 Regular Salaries 515,310.00 35,859.98 88,916.39 0.00 426,393.61 82.74
5010 Part Time Salaries 324,630.00 22,762.35 55,453.54 0.00 269,176.46 82.91
5030 Fringe Benefits 263,300.00 0.00 0.00 0.00 263,300.00 100.00
5031 Medicallnsurance 0.00 276.92 415.38 0.00 -415.38 0.00
User: RKARATSU -Robert Karatsu Page: 1 Current Date: 09/01/2010
Report: GL_XP_ENT_FUND_RC - GL: Expenditure Balance - Entity/Fund/Org Key/Object Curr ent Time: 07:33 :51
Fiscal Ycar: 2011 CITY OF RC IFAS772(PROD)
Report Datc: Aug 2010 GL Budget to Actual with Encumbrances
by Entity, Fund, Org Key & Object Code Budget Amount Remaining
Obiect Description Budget MTD Activity YTD Activity Encumbrance Remaining
5097 Proj Fringe Benefit Savings -24,540.00 0.00 0.00 0.00 -24.540.00 !00.00
5099 Projected Salary Savings -57,190.00 0.00 0.00 0.00 -57.190.00 100.00
5100 Travel and Meetings 2,000.00 0.00 0.00 0.00 2,000.00 !00.00
5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00
51 SO Office Supplies & Equipment 10,000.00 75.18 75.18 0.00 9,924.82 99.24
5152 Computer Software 1,000.00 0.00 256.92 0.00 743.08 74.30
5160 Membership Dues 450.00 0.00 0.00 0.00 450.00 100.00
5200 Operations & Maintenance 276,240.00 3,806.87 5,583.01 45,798.05 224,858.94 81.39
5300 Contract Services 99 208.24 683.97 3,194.47 33.280.64 62,733.13 63.23
Taralfor Org Key 7290606: 1,410,608.24 63,465.27 153,894.89 79,078.69 1,177,634.66 83.48
Key: !290607 -Paul A. Biane Library
5000 Regular Salaries 654,720.00 40,253.18 101,244.06 0.00 553,475.94 84.53
5010 Part Time Salaries 350,420.00 24,705.99 60,690.26 0.00 289,729.74 82.68
5030 Fringe Benefits 330,500.00 0.00 0.00 0.00 330,500.00 100.00
5097 Proj Fringe Benefit Savings -56,780.00 0.00 0.00 0.00 -56,780.00 100.00
5099 Projected Salary Savings -125,020.00 0.00 0.00 0.00 -125,020.00 100.00
S 100 Travel and Meetings 4,000.00 0.00 446.80 0.00 3,553.20 88.83
5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00
5150 Office Supplies & Equipment 10,000.00 967.70 967.70 0.00 9,032.30 90.32
S 152 Computer Software 3,000.00 0.00 42.82 0.00 2,957.18 98.57
5160 Membership Dues 730.00 0.00 0.00 0.00 730.00 100.00
5200 Operations & Maintenance 274,240.00 2,929.23 6,415.83 46,800.63 221,023.54 80.59
5300 Contract Services 87 000 00 496.70 3,305.20 36,567.91 47,126.89 54.16
Totaljor Org Key 1290607: 1,533,110.00 69,352.80 173,112.67 83,368.54 1,276,628.79 83.27
Key: 1290608 -Virtual Library
5000 Regular Salaries 28,300.00 2,156.81 5,270.69 0.00 23,029.31 81.37
5030 Fringe Benefits 13,300.00 0.00 0.00 0.00 13,300.00 100.00
5152 Computer Software 2,000.00 0.00 0.00 0.00 2,000.00 100.00
5300 Contract Services 4 000 00 0.00 0.00 0.00 4,000.00 !00.00
Total for Org Key 1290608: 47,600.00 2,156.81 5,270.69 0.00 42,329.31 88.92
Total for Fund 290: 4,049,358.24 173,716.80 482,509.04 188,87].46 3,377,977.74 83.42
Fund: 291 - CA STATE LIBRARY
Kcy: 1291602 - CA STATE LIBRARY
5300 Contract Services 0 00 0.00 0.00 17,500.00 -17.500.00 0.00
Total for Org Key 1291602: 0.00 0.00 0.00 17,500.00 -17,S110A0 0.00
Total for Fund 291: 0.00 0.00 0.00 17,500.00 -17,500.00 0.00
Fund: 298 -CALIFORNIA LITERACY CAMPAIGN
Key: 1298601 -Calif Literacy Campaign Grant
5000 Regular Salaries 53,280.00 4,098.47 10,246.16 0.00 43,033.84 80.76
5010 Part Time Salaries 17,!90.00 1,272.25 3,282.04 0.00 13,907.96 80.90
5030 Fringe Benefits 26,930.00 0.00 0.00 0.00 26,930.00 100.00
SI00 Travel and Meetings 1,000.00 0.00 0.00 0.00 1,000.00 100.00
SIDS Mileage 400.00 0.00 0.00 0.00 400.00 100.00
5150 Office Supplies & Equipment 1,000.00 0.00 0.00 0.00 1,000.00 100.00
5160 Membership Dues 380.00 0.00 0.00 0.00 380.00 100.00
5200 Operations & Maintenance 1,000.00 0.00 0.00 0.00 1,000.00 100.00
User: RKARATSU -Robert Karatsu Page: 2 Current Date: 09/01/20!0
Report; GL_XP_ENT_FIJND_RC - GL: Expenditure Balance -Entity/Fund/Org Key/Object Cur ren[ Time: 07:33 :51
Fiscal Year: 201 I
Report Date• Au 2010
CITY OF RC IFAS772(PROD)
• B GL Budget to Actual with Encumbrances
by Entity, Fund, Org Key & Object Code Budget Amount Remaining
Object Description Budget MTD Activity YTD Ac[ivity Encumbrance Remaining
5300 Contract Services 1 320.00 0.00 0.00 100.00 1,220.00 92.42
Tota! jar Org Key /29860/: 102,500.00 5,370.72 ] 3,528.20 100.00 88,871.80 86.70
Total jor Fund 298: 102,500.00 5,370.72 13,528.20 100.00 88,871.80 86.70
Toraljor Enti[y/: 4,15!,858.24 179,087.52 496,037.24 206,471.46 3,449,349.54 83.07
Total Net for Report: 4,151,858.24 179,087.52 496,037.24 206,47L46 3,449,349.54 83.07
User: RKARATSU -Robert Karatsu Page: 3 Current Date: 09/01/2010
Report: GL_XP_ENT_FUND_RC - GL: Expenditure Balance - Entity/Fund/Org Key/Object Current Time: 07:33:51
RESOLUTION NO. VLBOl-007
A RESOLUTION OF THE LIBRARY BOARD OF TRUSTEES OF THE
CITY OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING A
TIME AND PLACE OF REGULAR MEETINGS.
WHEREAS, SECTION 3 of Ordinance No. 520 establishing a municipal Library does
provide that regular meetings of the Library Board of Trustees shall be established by resolution
of the Library Board of Trustees; and,
WHEREAS, it is the desire of the Library Board of Trustees to establish a schedule of
regular meetings.
NOW, THEREFORE, BE IT RESOLVED that the Library Board of Trustees of the City
of Rancho Cucamonga does hereby establish a meeting schedule as follows:
SECTION 1: Regular meetings of the Library Board of Trustees shall be held on the
first (1st) Thursday of each month at 6 p.m.
SECTION 2: Regular meetings of the Library Board of Trustees shall be held at the
Civic Center Complex located at 10500 Civic Center Drive, Rancho Cucamonga, California in
the City Council Chambers.
PASSED, APPROVED AND ADOPTED this 9th day of September, 2010.
AYES: Amsler, Coberly, Haddon and Hairston
NOES: None
ABSENT:
Robert Coberly, President
ATTEST:
Vivian Garcia, Administrative Secretary
I, Vivian Garcia, Administrative Secretary of the Library Board of Trustees of the City of
Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed,
approved, and adopted by the Rancho Cucamonga Library Board of Trustees at their regular
meeting of the said Board held on the 9th day of September, 2010.
Executed this 9th day of September, 2010 at Rancho Cucamonga, California
Vivian Garcia, Administrative Secretary
CITY OF RANCHO CUCAMONGA
~;
UNACCOMPANIED
CHILD POLICY
POLICY NO.:
PAGE OF 1 of 3
EFFECTIVE:
REVISED:
APPROVED:
PURPOSE:
The purpose of this policy is to ensure the safety and well-being of the children under age 12
visiting the Rancho Cucamonga Library. ,
At no time should a child under age 12 be left
unaccompanied by a parent, guardian or someone at least 14 yeazs old, inside or within the
grounds of the Rancho Cucamonga Public Library.
BACKGROUND:
The Rancho Cucamonga Public Library encourages children to visit the library with their pazents
or caregivers to take advantage of library services offered. However, the Library Board must be
concerned with the safety of children in the library, particularly those under age 12 le#
. It is the responsibility of pazents to insure appropriate behavior of their
children while in the library.
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is not responsible for the supervision of children'°" °«°"°«a°a'~° `'~°~« _°-°°`° In certain
situations, set out in the following procedures, police maybe called to assume responsibility for
unaccompanied children left-uaetiencled in the library.
PROCEDURES:
An eHe#exded unaccompanied child found €figktened-eFeryi~g in the library should be
reassured by staff: Staff members should bring the child to '
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`sthe nearest information desk. Staff will attempt to locate the parent by seazching
and/or paging for the parent by name i€-t~Hey-ere in the building. Whenever possible, staff
should page the parent by name directly rather than announce that a child is
unaccompanied by requesting the "parent's of the child.
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If tke>:e~s no parent or guazdian responds to the page or can be found in the pFeser~-in~he
building, staff will seek parent's aal~e and phone number. Staff will ask the child for the
parent's telephone number or if the child has a library card, this maybe determined from
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4. Staff will then call the pazent, explain the library's policy ,and request
the parent to pick-up the child within a half hour or police will be asked to assume
responsibility for the child.
If staff cannot reach the parent within a half hour of finding the child alone in the library
or if parent does not respond to the library's call within the half hour, staff will call the
police and ask that they assume responsibility for the child.
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If a Child Under Age 12 Is Alone at the Library at Closing
Staff will attempt to call the parent. If staff cannot reach the parent within ten minutes,
the person in charge will call the police to assume responsibility.
2. Two of the staff will remain with the child inside the lobby of the library until the parent
or the police arrive.
3. Library policy will be explained and a copy of the policy given to the parent.
4. Under no circumstances will the library staff transport the child or take the child away
from the library.
At all times during the steps outlined above, staff should express an attitude of concern
over the child's safety; ,
the situation was not created by
the child.
CITY OF RANCHO CUCAMONGA
:~
VIDEO/DVD LOAN POLICY
POLICY NO.:
PAGE 1 OF 2
EFFECTIVE:
REVISED:
APPROVED:
PURPOSE: The purpose of this policy is to provide for easy access to appropriate video and
DVD materials for all library borrowers, while recognizing the right of parent and guardians to
limit the materials to which their child or children have access.
SELECTION: Videocassettes and DVDs aze purchase by the library for the primary purpose of
home entertainment and enrichment. The Library currently purchases videos which are rated by
the Motion Picture Association of America in the following categories:
G General Audience
PG Parental Guidance-this indicates that there are parts in the film that may not be
suitable viewing for preteens.
PG-13 Parental Guidance suggested-not suitable for those underl3 years of age.
R Restricted-underl8 requires an accompanying parent or adult.
WHO MAY BORROW:
Educational Videos/DVDs:
• Any borrower with a current Rancho Cucamonga Public Library card may borrow any
videocassette or DVD in the Educational Video/DVD collection.
Entertainment Videos/DVDs:
• Any borrower 18 years of age and above with a current Rancho Cucamonga Public
Library cazd may borrow any videocassette/DVD in the Entertainment collection.
• Minors 17 and younger must have signed parent permission to be allowed to borrow
Entertainment Videos/DVDs. (See Video Contract below.)
Minor Child Video Contract:
It is in accordance with the Library's policy that parents/guardians make their own
determination with regard to a film's suitability for youngsters who might view the film.
Given the above selection descriptions and borrowing guidelines, parents or guardians
who desire to allow their minor children access to the entire video collection, including
the entertainment collection, must fill out the permission slip or video contract outlined
below and present in person for verification of I.D.
LOAN PERIODS/FINES: Loan periods and fees are based on the type of video/DVD
borrowed, as outlined below:
Entertainment Videos/DVDs:
• High Demand DVDs
• Regular DVDs
• Videocassettes
Education Videos/DVDs:
• Regular DVDs
• Videocassettes
Loan Period Fee to Rent Overdue Fee
7 days $2.00 $2.00 per day
7 days $1.00 $1.00 per day
7 days $.50 $.50 per day
7 days $1.00 $1.00 per day
7 days $.50 $.50 per day
COPYRIGHT: Videocassettes and DVDs aze for HOME USE ONLY. Even performances in
"semipublic" places such as clubs, churches, schools, factories, lodges, summer camps or other
institutions are PUBLIC PERFORMANCES subject to copyright control. It is a violation of
Federal Law to exhibit prerecorded videocassettes/DVDsbeynnd the scope of the family and its
social acquaintances regardless of whether or not admission is charged.
Rancho Cucamonga Public Library
Minor Child Video Contract
I have read and understand the rules for borrowing videotapes and DVDs and the criteria for
selecting educational and entertainment materials. I understand the Library cannot accept
responsibility for determining appropriate content for my child.
I agree to accept responsibility for the selections my child may make and give permission for my
minor son daughter/ward to check out any of the videotapes/DVDs in the library collection,
including entertainment videos/DVDs.
Child's N
Child's Date of Birth
Child's library cazd number
PazenUGuardian Name
Telephone
Address
Parent/Guardian Signature
Date