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HomeMy WebLinkAbout2010/11/04 (Min) Library Board of Trustees CITY OF RANCHO CUCAMONGA • LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday,November 4,2010,in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. by President Coberly. Present were Members Amsler, Coberly, Hairston and Temkin. Also present were: Rebecca Davies, President of the Library Foundation Board, Robert Karatsu, Library Director,Michelle Perera,Assistant Library Director,Renee Tobin,Principal Librarian,Cara Vera,Senor Librarian,Karye Hood,Reference Services Coordinator,Angelica Trummell,Children's Services Librarian at Biane, Margaret Hatanaka, Children's Services Librarian at Archibald, Barb Tuckerman, Circulation Supervisor, Adam Tuckerman, Technology Center Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. ****** B. CONSENT CALENDAR B1. Approval of Minutes: September 9 and October 7, 2010. • MOTION: Moved by Member Hairston to approve the minutes, seconded by Member Amsler. Motion carried 4-0-1 (with Haddon absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, welcomed Janet Temkin on behalf of the Library staff to the Library Board of Trustees. Member Haddon arrived at 6:06 p.m. Robert Karatsu, Library Director, reminded the Members of the AB 1234—Ethics Training. Robert Karatsu,Library Director,thanked the Members that attended Snapshot Day on October 5 at the Libraries. • • Library Board Minutes November 4, 2010 Page 2 Robert Karatsu, Library Director, stated Library staff and President Coberly will be attending the California Library Association Conference in Sacramento this weekend. Staff will be taking the PAL Islands to exhibit at the conference. If any of the Libraries would like to request use of the PAL Islands,they may do so without any charge. However,after six months,there will be a rental charge for usage. Library staff will also be presenting programs at the CLA Conference. b. Review of current statistics. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the statistics with the Board. He stated that the Tech Center stats were not entered for the Biane Library. Staff would correct this and have statistics updated for next month. Michelle Perera, Assistant Library Director, stated the City of Rancho Cucamonga is updating the City's website. The Library web site will also be updated. The launch will be on Saturday, November 13. C2. Budget Report: Report presented by Robert Karatsu, Library Director. • Robert Karatsu, Library Director, reviewed the budget with the Members. C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Renee Tobin, Principal Librarian, stated October was a busy month for both Libraries. A special Halloween event was planned on Saturday. Renee Tobin, Principal Librarian, stated the second series of Play and Learn Workshops held at the Archibald Library on four Friday mornings in October were completed. Renee Tobin,Principal Librarian,stated there were approximately eighty attendees at the Big Truck round-up storytime in October. C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated that there were twenty attendees at the"Teen Scream"program at the Archibald Library. Karye Hood,Reference Services Coordinator,stated that at 10:21 a.m.on October 21 the Library and patrons participated in the California Great Shake-Out — earthquake drill. Everything went very smoothly. • Karye Hood, Reference Services Coordinator,reviewed Snapshot Day, October 5, with the Board. • Library Board Minutes November 4, 2010 Page 3 Karye Hood, Reference Services Coordinator, stated that staff will be involved in an outreach to promote Local History on Saturday, November 20, from 10 a.m. to 3 p.m. at the Etiwanda Street Faire. C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, stated there were approximately six hundred attendees to the Hispanic Heritage Cultural Arts Night on Friday, September 17. Cara Vera, Senior Librarian, reviewed the West End Job Fair that Library staff attended and participated in at the old Ontario airport. There were approximately eight workshops presented by the Library throughout the day. Cara Vera, Senior Librarian, thanked Adam Tuckerman for his hard work. Cara Vera, Senior Librarian, reviewed the Passport Revenue with the Board. D. BOARD BUSINESS DI. Approval of Circulation;Overdues,Fines&Fees(including Patron Bankruptcy)and Fees for Service Policies. Staff reports attached. Discussion led by Assistant Library Director Michelle Perera. Michelle Perera, Assistant Library Director, reviewed the changes in the policies with the Board. She read the additional paragraph on page 19. President Coberly asked about the Lost and Damaged Materials. What determines the costs of the items? Robert Karatsu, Library Director, stated that library staff lists the price we pay for the item,not the cost listed on the item. The cost of the materials—fines and fees are removed when the materials are returned. Barb Tuckerman,Circulation Supervisor, stated she would like to change the word"declared"to the word"discharged" in the second paragraph on page 19. • After discussion, the following motion was made. • Library Board Minutes November 4, 2010 Page 4 MOTION: Moved by Member Amsler to approve the Circulation;Overdues,Fines&Fees and Fees for Service Policies with language changed on page 19, seconded by Member Hairston. Motion carried 5-0. D2. Naming rights for Children's Library at Archibald Library. Oral report by Library Director Robert Karatsu. Robert Karatsu,Library Director,presented an oral report on the naming the Children's Library after Lola Livesey. D3. Overview of services to children and families,including Summer Reading Program wrap-up. PowerPoint presentation by Principal Librarian Renee Tobin and staff. Renee Tobin,Principal Librarian,Margaret Hatanaka,Children's Services Librarian/Archibald and Angelica Trummell,Children's Services Librarian/Biane presented a PowerPoint Presentation on the Summer Reading Program, Play and Learn Workshops and the PAL Islands with the Board. Member Amsler commended the staff for all that they do. Staff is very creative and she is proud to • be a part of it in a small way. Member Haddon stated that it appeared that everyone is having fun. Member Hairston stated staff works hard, plays hard. President Coberly thanked everyone. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Election of Officers F. COMMUNICATIONS FROM THE PUBLIC None • • Library Board Minutes November 4, 2010 Page 5 G. ADJOURNMENT MOTION: Moved by Member Hairston to adjourn,seconded by Member Amsler. Motion carried 5- 0. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: December 2, 2010 • •