HomeMy WebLinkAbout2010/11/04 - Agenda Packet - Library Board of TrusteesLIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
First Thursday
6 p.m.
November 4, 2010
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
r~^
City Councilmembers
Donald J. Kurth, M.D., Mayor
L. Dennis Michael, Mayor Pro Tem
Sam Spagnolo, Councilmember
Diane Williams, Councilmember
*+:
Boardmembers
Robert Coberly, President
Jackie Amsler, President Pro Tem
Scott Haddon, Member
Luella Hairston, Member
Janet Temkin, Member
DECLARATION OF POSTING OF AGENDA
Vivian Garcia states and declares as follows:
I presently am and at all times mentioned herein have been, the Senior Administrative
Secretary of the Rancho Cucamonga. Public Library. Acting in that capacity on
l~r+nbe~ ~~ ~o,~at M , I posted a true and correct copy of
the Library Board of Trustees meeting a enda dated /Uo~ert.lx~' '-f aa~o be
held in the Council Chambers located at 10500 Civic Center Drive, Rancho
Cucamonga.
I declare under penalty of perjury that the foregoing is true and correct and that this
declaration was executed on /o -o ~' /c7 , at Rancho Cucamonga.
City of Rancho Cucamonga
By: ! rlrLot~ ~~~'`'~'`~
Vivian Garcia
Senior Administrative Secretary
City of Rancho Cucamonga
- LIBRARY BOARD OF TRUSTEES AGENDA
NOVEMBER 4, 2010
RnNCxo
CUCAMONGA
A. CALL TO ORDER
1. Roll Call: Amsler , Coberly _, Haddon ,
Hairston _, and Temkin
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: September 9 and October 7, 2010. 4
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: Oral reports presented by staff. 13
a. General announcements. Oral report by Robert Karatsu,
Library Director.
b. Review of current statistics. Oral report by Robert
Karatsu, Library Director.
2. Budget Report: Report presented by Robert Karatsu, Library 14
Director.
3. Children's Services: Oral update by Renee Tobin, Principal
Librarian.
4. Archibald Library: Oral update by Karye Hood, Reference Services
Coordinator.
5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
D. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Approval of Circulation; Overdues, Fines & Fees (including Patron 15
Bankruptcy) and Fees for Service Policies. Staff reports attached.
Discussion led by Assistant Library Director Michelle Perera.
2. Naming rights for Children's Library at Archibald Library. Oral report
by Library Director Robert Karatsu.
LIBRARY BOARD OF TRUSTEES AGENDA
NOVEMBER 4, 2010
ReNCxo
CUCA.MONGA
2
3. Overview of services to children and families, including Summer
Reading Program wrap-up. Power Point presentation by Principal
Librarian Renee Tobin and staff.
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Board of Trustees on any item listed on the agenda. State law
prohibits the Library Board from addressing any issue not previously
included on the Agenda. The Board may receive testimony and set
the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as
deemed necessary by the Chair, depending upon the number of
individuals desiring to speak. All communications are to be
addressed directly to the Board, not to the members of the audience.
This is a professional business meeting and courtesy and decorum
are expected. Please refrain from any debate between audience and
speaker, making loud noises or engaging in any activity which might
be disruptive to the decorum of the meeting.
G. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Thursday,
October 28, 2010, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive.
STAFF REPORT
,~
LIBR~IRY SERVICES DEP~IRTMENT
RANCHO
Date: November 4, 2010 ~;UCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the meetings of September 9 and October 7, 2010.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular and cancelled meetings of the Library Board of
Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
Respectfully submitted,
_i
Robert Karatsu
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting ofthe Library Board ofTrustees was held on Thursday, September 9, 2010, in
the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:01 p.m. by President Coberly. Present were
Members Amsler, Coberly and Hairston.
Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director,
Renee Tobin, Principal Librarian, Cara Vera, Senor Librarian, Karye Hood, Reference Services
Coordinator, Allen Callaci, Reading Enrichment Coordinator, Carol Durkel, Office Specialist II and
Vivian Garcia, Administrative Secretary.
+*****
B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS
B1. Administration of Oath of Office -Oath of Office will be administered to re-appointees
Jackie Amsler, Robert Coberly and Luella Hairston by City Clerk Janice Reynolds.
Janice Reynolds, City Clerk, administered the Oath ofOffice to re-appointees Jackie Amsler, Robert
Coberly and Luella Hairston.
+r*~+*
C. ANNOUCEMENTS/PRESENTATION
C 1. Donation to the Rancho Cucamonga Public Library by the Friends of the Library.
Helen Knuttel and Sharon Totaro presented the third donation this year of $25,000 to the Boazd from
the Friends of the Library.
Robert Karatsu, Library Director, thanked the Friends of the Library for their donation.
President Coberly thanked the Friends of the Library for their time and donations.
Member Amsler complimented the friendly and helpful Friends volunteers.
**++**
D. CONSENT CALENDAR
D1. Approval of Minutes: May 13, June 10, July 8 and August 12, 2010.
Library Boazd Minutes
September 9, 2010
Page 2
Member Amsler asked for a change to the spelling of Biane on page 7 of the minutes for May 13
MOTION: Moved by Member Hairston to approve the minutes for May 13, June 10, July 8 and
August 12, 2010, seconded by Member Amsler. Motion carried 3-0-1 (with Haddon absent).
D2. Approval of Holiday Calendar for 2011.
President Coberly requested a change to reflect Labor Day Sunday instead of Labor Day Weekend.
MOTION: Moved by President Coberly to approve the Holiday Calendar for 2011, seconded by
Member Hairston. Motion carried 3-0-1 (with Haddon absent).
*~*+:.
E. LIBRARY DIRECTOR'S STAFF REPORTS
E1. Library Status Report: Oral reports presented by staff.
a. General announcements. Oral report by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, presented a PowerPoint presentation on September's Employee of
the Month, Allen Callaci the Reading Enrichment Coordinator for the Library.
Robert Karatsu, Library Director, stated that about a year ago the Library received the first donation
from the Lola A. Livesey Trust. Before her passing, she had named the Rancho Cucamonga Public
Library beneficiary in her trust. The first installment of $158,000 was donated to the Library
Foundation. Last week a second installment of $50,000 was sent to the Library.
Robert Karatsu, Library Director, presented an update to the Board on the passport services. The
Passport Services started at the Biane Library on Wednesday, September 1~`. The revenue generated
so far is over $600.
Member Hairston stated this is a much needed service.
President Coberly stated that the Library offers a great service. He stated that word of mouth will
help spread the word to everyone.
Member Hairston stated that notary service would be something the Library could look into.
Library Board Minutes
September 9, 2010
Page 3
Michelle Perera, Assistant Library Director, reviewed the grants the Library has been approved for
by the California State Library. Rancho KIDS Phase II Part 2 Grant is for $99,500. The grant is to
build six (6) more Play and Learn Islands with a few changes. The Healthy RC Grant is for $39,500.
Included in the grant is a book vending machine to be located in the north town housing area. There
will be books on nutrition, diet and exercise. Some of the books will be in Spanish. There is also
the California State Library Digital Storytelling Grant for $5,000 for more digital stories on the
history of Rancho Cucamonga.
Member Amsler stated she wondered how library staff handles all the programs and the public as
they do. She stated that she is proud to be a part of the Library.
Review of current statistics. Oral report by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, reviewed the statistics with the Board.
E2. Budget Report: Report presented by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, reviewed the budget with the Members.
E3. Children's Services: Oral update by Renee Tobin, Principal Librarian.
Renee Tobin, Principal Librarian, reviewed the Summer Reading Program with the Board. A record
3800 participants completed the Children's and Teens programs. This summer has been the largest
participation so far.
Renee Tobin, Principal Librarian, stated there will be Play and Learn Workshops at Archibald
Library in October. There are four (4) workshops starting Friday, October 8`h. The registration will
be held on September 24. The workshops will be on Friday mornings before the Library opens to the
public. These workshops are for parents and babies under two years old.
E4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator.
Karye Hood, Reference Services Coordinator, reviewed Snapshot Day, Tuesday October 5, with the
Board.
Karye Hood, Reference Services Coordinator, reviewed the Computer Classes, Teen Programs and
after school craft programs on Thursday for Teens with the Board.
Karye Hood, Reference Services Coordinator, stated that there will be more appointments this fall
for the recordings for digital storytelling.
Library Board Minutes
September 9, 2010
Page 4
Member Hairston requested that any special event at the Library be sent by e-mail to the Members.
E5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
Cara Vera, Senior Librarian, stated that Passport Service started on September 1. There had been a
"soft opening" two weeks prior to September 1. For promoting the new service, a banner had been
created by Carol Durkel; there is a passport display in the lobby and a phone line, ext. 5087,
dedicated to Passports. The Library's website lists the information and is linked to the State
Department's website. The passport desk is located next to the Local History Room at the Biane
Library.
Cara Vera, Senior Librarian, reviewed the Hispanic Heritage Cultural Arts Night activities for this
Friday, September 17, with the Board.
s***r*
F. BOARD BUSINESS
F 1. Library Board meeting schedule for FY 2010-2011. Resolution attached. Discussion led by
Library Director Karatsu.
Robert Karatsu, Library Director, stated that the City Council had approved the application of Janet
Temkin, Superintendent of Cucamonga School District, as a Member on the Library Broad. Janet
Temkin's Board meetings with her School Board are held on the second and fourth Thursdays of
each month. She asked if the Library Board Meetings might be moved to the first Thursday of each
month.
MOTION: Moved by Member Hairston to adopt Resolution No. VLBO1-007 changing the days of
the meetings from the second Thursday of each month to the first Thursday of each month, seconded
by Member Amsler. Motion carried 3-0-1 (with Haddon absent).
F2. Unaccompanied Child Policy. Policy Attached Discussion led by Principal Librarian Renee
Tobin.
Renee Tobin, Principal Librarian, reviewed the policy with the Board.
After discussion, the following motion was made.
MOTION: Moved by Member Amsler to approve the Unaccompanied Child Policy as submitted on
September 9, 201 I, seconded by President Coberly. Motion carried 3-0-1 (with Haddon absent).
Library Board Minutes
September 9, 2010
Page 5
F3. Video-DVD Loan Policy. Policy attached. Discussion led by Principal Librarian Renee
Tobin. ,
Renee Tobin, Principal Librarian Renee Tobin, reviewed the policy with the Members.
After discussion, the following motion was made.
MOTION: Moved by Member Hairston to accept the Video-DVD Policy as proposed on pages 24,
25 and 26, seconded by President Coberly. Motion carried 3-0-1 (with Haddon absent).
F4. Patron Bankruptcy Policy. Discussion led by Assistant Library Director Michelle Perera.
Michelle Perera, Assistant Library Director, reviewed the background on patron's bankruptcies.
Michelle Perera, Assistant Library Director, stated there had been a few incidents where a patron had
several overdues and ended up in collection, from there they declare bankruptcy. After the debt has
been cleared through the bankruptcy proceedings, the patron would like a new library card issued to
them.
Michelle Perera, Assistant Library Director, stated Library staff would like to open this up for
discussion with the Members for their thoughts, suggestions and ideas on how to address this
problem.
President Coberly reviewed what happens when someone declares bankruptcy.
President Coberly suggested that if a patron does not return the items, they should be unable to
receive a new library card that allows them to check out 25 items. Perhaps a new library card that
will give them access to the computers but unable to check out items.
Member Hairston suggested that the patron have limited use.
Michelle Perera, Assistant Library Director, said library staff could create a new status with the
library card that could limit what or how many items the patron could check out.
Member Hairston stated the patron could have limited use. They could check out two or three items
at a time.
Robert Karatsu, Library Director, stated Library staff had spoken with the City Attorney. His
suggestion was that whatever the policy the Library Board of Trustees adopts would be fine as long
as the debt was excused.
Library Board Minutes
September 9, 2010
Page 6
President Coberly stated that the patrons that file bankruptcy and do not return the items, he would
allow them access to the Library for normal activities but nothing extra.
Michelle Perera, Assistant Library Director, stated that she did contact other libraries in the State to
see what their policies were. Most of the Libraries forgive the debt, however; most do not forgive
the unreturned items.
Member Hairston stated this would not include the patrons that return the items or the patrons who
do not have the items, but re-affirm the debt and pay it off.
Member Amsler stated that once you receive notification of the bankruptcy that you suspend the
patron's card for a three month period. Then library staff would work with them that they have the
option to discharge the debt if they want to, but they need to return the items. If they have not
returned the items, they will remain active and they will not be issued a library card again to check
out items. They are not responsible enough to have the materials. The patron then should be limited
for at least a year to five items at a time.
Michelle Perera, Assistant Library Director, stated that this would be for bankruptcy, what about the
patrons that are in collection?
Member Amsler stated that there would have to be consistency with the policies.
President Coberly was concerned about putting staff in a confrontation situation. He stated that once
the patron returns the items or has paid for everything, the patron should once again be granted full
access.
Member Amsler stated that patrons that are in these situations should be not be denied access to a
computer.
President Coberly disagreed. He asked if the patron has taken $500 of materials and not returned
them, why should they have special privileges.
Robert Karatsu, Library Director, stated that in preparing the wording in the policy, staff could list
that if an attempt of restitution is made, it should be up to the library staff to make a decision.
Michelle Perera, Assistant Library Director, stated that since the collection agency has been used by
the Library over the sixteen years, a total of fifty (50) bankruptcies have occurred.
Member Amsler asked staff to seriously look at the access to the computer for the patron.
Robert Karatsu stated that staff had direction and will have something in writing at the next meeting.
Library Board Minutes
September 9, 2010
Page 7
F5. 2010 California Library Association Conference. Oral report by Library Director Robert
Kazatsu.
Robert Karatsu, Library Director, reviewed the CLA conference with the Boazd. There are sufficient
funds available in the Boazd account to send one member to the conference.
Member Hairston stated since Robert Coberly is President that he have the first opportunity in
attending the conference if he desires to attend.
*+*.~»
G. IDENTIFICATION OF ITEMS FOR NEXT MEETING
G1. Summer Reading Program wrap-up with PowerPoint Presentation.
G2. Naming Rights
G3. Patron Bankruptcy Policy
G4. Circulation Policy
G5. Staff Presentation on the Library
*****~
H. COMMUNICATIONS FROM THE PUBLIC
None
******
I. ADJOURNMENT
MOTION: Moved by Member Hairston to adjourn, seconded by Member Amsler. Motion carved 3-
0-1 (with Haddon absent).
Respectfully submitted,
vim- ~~
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, October 7, 2010, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic
Center Drive, Rancho Cucamonga, California.
The meeting was canceled due to a lack of business.
Respectfully submitted,
U~-.~
Vivian Garcia
Administrative Secretary
Approved:
STAFF REPORT
- ~~
LIBRdRY SERVICES DEPdRTbfENT ~'
RANCHO
Date: November 4, 2010 C,UCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: LIBRARY STATUS REPORT
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library
will be available at the meeting. The reports will include a separate sheet for the Archibald Library,
Paul A. Biane Library and a sheet with combined statistics.
FISCAL IMPACT
None.
Respectfully submitted,
Robert Karatsu
Library Director
Cl
•
Days Open
hams sorrowed (AR, sL, sKM) 108,690 105,283
Average DaNy 1,874 1,$15
% Charge 3°6
Patrons Rpkbrad (AR, sL, BKM) 1,377 1,357
Average DaNy 24 23
x cn.npe 1'K
Mrormenon auesttons 13,229 16,766
Average Dally 228 289
x Change ,2/ X
utsnry vtskon 55,826 57,504
Avsrage Dally 959 097
•~G Change ~X
ChlWnn's Prosnms 3,377 2,445
P of Sessions 65 88
Aver. Per cession 40 42
•,G Change 19%
kms ci.sstrEad 1,$25 2,421
•b Change -25siL
•
Volunbar Moun 237 638
•,G change ~63'Xs
' TECNNOIOdY CENTER iERVICEB
Compubr Usa sassbns 5,412 9,514
'k change ~43X
Tachnelooy auastlons 1,885 5,027
% Change -86~K
PrpnmslClessas Atbndanca 135 150
s of Sessions 9 9
Aver. per settbn 15 17
ADULT sERVICE6
Intorm.ean auaettons 6,354 6.314
Avenge Daiy
~ 110 109
X Change 156
ProOnms/Clesses Attandanca
• 35 557
'p
~ O~ SafsiOns r ~ 4 s
Aver. per session ;"<~ 9 93
,~. ' ,.
Taan Propnms .~~-s
R
~ :~
75
96
~.
B of Sessions ~ ` fi
'
~ti 4 9
• ,1
y
Aver. per session ~""~?'` ""~'
•.~
~ ~ ~ ~~;~ ` 19
~
' 11
,
Tours/Group Vtsits Attendance ""`''~. i '~ .
~..
~ '' 0 0
• S of Sessions
Aver. per session
CNILDRENS SERVICES
Information Questions
Average Daft'
•~ Chengc
sowKxM sabieaf
~ of Sessions
Aver. Per session
Teddier Tune
s of Sessions
Aver. Per session
Preschool SterytNne Attendance
E of Sessbns
Aver. per session
Afbrschool Storytin+e Attendance
if of Sessiorn
Aver. per session
FemMlr Storytkne Atbndanu
s of Sessions
• Aver, per session
Special Events Program Attendance
S of Sessionc
Aver. per session
Group Ytslts to Library Attendance
Sot Sessbns
Aver. per session
0
0
5,190
89
~~
422
12
35
31s
9
35
404
16
25
199
Q
25
1,435
u
45
610
6
as
111
4
2a
5,
1,
•
I ~
ay. open
•
IMms Eorrevre~ (incl. naswsk)
Averaoe OeNy
x cnanpe
i*af~ons Rplsesnd
Averap DeMy
x ciw,o.
krMaaWn Qwstloro
Avwap Deity
% Chan/e
unary VlsMsrs
Averap Dally
% Cher»s
CANMen's -re~rsnu
iY of Sassfons
Aver. ier sessbn
x cam.
tt.a~a gsutn.r
x charwe
VoMaMser N.rea
x cn.rp.
TECIMlOLOOY CENTER iERVICEti
Co~aprlsr Use iessbns
• x cn.ny.
TecMobEy Gwstlons
x ciwp.
-n~raaaslClasses AMervlsnee
rR of tessbns
Aver. oer session
AbULT KRVICEi
Mlonnetleti Qussebns
Average DaNy
x ci,.no.
~roOraa-slCMsses AMsndanes
s er tCessisns
Aver. rsr sssslon
Teen h~o~ran~s
~ a s.ssions
Aver. pr session
Towsgrorp VisMs Atbnpnu
/ ei 5seaiens
Aver Krssssbn
CFMI~REIti KRVICEi
NMennwon Qwatbns
Aven>oe D~
x cn.rge
• EovncNp RabNs
R of Sessbns
Aver. Per asasien
ToddNr TMns
tip-10 S~p-09 Oet-10 Oct
28 29 31
51,166 51,910 62,359 63,
1,827 1,790 1,689 1,
-1% -276
817 1,187 6B5
29 41 22
-31 •io -7x
6,764 7,342 7,b01 7,
242 253 242
-B•/. -276
28,730 27,831 Zb,802 27,
955 960 028
-4X -b%
833 700 1,Oa1
30 28 20
28 27 30
1x76 ,sic
1,089 1,2x6 !07 i;
-1676 ~Z3K
e5 Izo 150 ,
-3176 -60%
5,261
-13•/.
1,445
-18%
59
4
15
2,225
79
-13•/.
11
2
6
16
2
8
15
1
1s
6,078
1,767
46
5
9
2,557
OB
16
2
e
5
2
3
0
0
0
3,094 3,018 3,121 3,396
111 104 101 110
3•/. -876
152 150 138 136
5 4 4 4
30 38 35 34
200 118 156 132
E of Tusbru
Awr. Per Nulo~
• ~rMChoel ilayllm~ AM~M~nc~
t of s.sslon•
Awr. Mr uubn
A1Mrseheel iMrytlrrN Albr~nu
t el Susions
AvK. Nr Mssbn
F.mly tfloryum. Atana.~e~
E M ~ubns
Avw. per tn~lon
treMl Ewn~ I~nm Albn~ne~
t of S~nions
Aver. per Mssion
arw' VMMs 1o Llbnry AlbnVnu
R N c.ssleru
Am. Mr uubn
•
5
40
203
10
20
80
5
16
158
4
40
40
1
40
28
1
26
4 4
30 39
221 204
10 8
22 26
96 94
4 4
24 24
115 169
4 4
29 47
0 310
0 6
0 62
0 11
0 1
0 11
•
•
~~
lams sorrowed
Awrs9e DeNy
x ch.n0e
Petrw~s Retisbnd
AwreOe Doty
x ch.nOe
IM~orwntlon Ovations
Average DaNy
% Change
Lft-rary Vlattora
Average oefy
x ch.n4e
ChNdren's Protrems
s or sessions
Aver. Par sessbn
x ch.npe
h.~ casslrl.a
x cn.npe
•
Vaw~t«r Moors
x ch.nQe
TECNNtaItMY CENTER SERVICES
Caa~puter use Sessons
x Change
Technolo~~ Qwstlons
x char-pe
Pro9nrna/Classes AltenMnu
1~ oT Sessions
Aver. per sessbn
ADULT sERVtcEs
IrMonnatlon Qwstiona
Awraoe Daiy
x Change
ProoamaJCtasaes Attendanse
~ oT Sessions
Aver, per sessbn
Teen Propnms
S oT Sessions
• Aver. per session
Sep-10
49,551 50,523
1,982 2,021
-2%
658 696
26 28
-5°~G
6,471 10,524
339 421
20%
29,022 32,163
1,161 1,287
-10•~
2,282 2,263
4a 54
48 L2
1 y6
980 1,195
-18X
69 96
-286
3,545
-8%
2,674
-33%
137
6
23
3,799
152
-10°k
26
2
13
19
3
6
22
2
11
28
2
14
•
Tours/Group Visks Attandance 0
1~ of Bastions 0
Awr. per cession 0
CHILDRENS SERVICES
Ir-fonnation Questbns 1,996
Awrps Daly BO
% Chance •14'x.
seunein4 it<.bi.al 255
s of Sessions 6
Awr. Per see:ion 43
Toddler TM~e 126
sot Sessions 4
Awr. Per session 32
-teschoel ttorytlme Akenaance 203
~ of Sessiorn B
Awr. per session 25
Aftarschoel StorytM» Attendance 76
~ of Sessions 5
Awr. per sessbn 15
FamNy Storytkne Attendance 822
s of Sessloru 24
Awr. per session 34
ipeclal Events pro0nm Atbndanee 800
d of Setsiau 1
Aver. per sessic-r- 800
Group Visks to Library Attendance 19
R of Sessions 2
Awr. per:cssion 10
2,3
t
2
2
1
7
8
2
•
•
sooKMOStLE
kerns Borrowed (Incl. renwwls)
x change
Patrons Rpistered
5,964 4,086 7,019 2,
46"~ 157%
45 4 4
ADULT LITERACY SERVICES
Tutor Tesms Matched 44 48 44 48
% charge -8% -8%
Learners Waltlrry 7 14 7 12
x charge -SO% -42%
F^mlNes for Literacy PartklpsMs 7 10 5 10
Conrpuar Lltenry Partlcipants ~ 62 68 62
sterynite 45 10 23 47
volurr/ser Hours 238 307 179 344
SACK ! SASK:S ARCHIiALD
~ of students 32 28 33 28
sot Sessbru 60 33 106 88
s avoiunteer Hours 73.5 50 112 138
Special Prpram Att. 0 0 28 83
P a sessions 0 0 1 Z
Awr. Per session 0 0 28 41.5
aACK 2 tiASICi IiIANE
s a Students 48 44 48 44
s a session: 78 76 144 160
r of Vokmteer Hours 161 114 113 155
Special Prspram Att. 0 0 64 59
e a sessions 0 0 1 1
Aver. Psr session 0 0 84 59
iC1iO0L i COMMUNITY OUTREACH 270 0 1,205 650
e a vises 4 0 4 1
VIRTUAL LISRARY SERVICES
tiearches 91,396 150,009 105,019 212,149
RetrMvats 172,971 164,322 125,953 4,623
Remoa Access 84,459 3,010 85,836 142,051
Tutor.Com use 222 254 262 254
Home Aooess 222 252 261 253
In-Library use D 2 1 2
DipNat cooks 521 187 559 263
Audio Dovw~loads 392 131 408 194
e8ook Downloads 129 58 151 7D
website Nks 562,142 480,145 543,704 405,751
HOMEdOVND SERVICES
Patrons served 26 27 26 23 ~~
Materials Loaned 224 95 219 177
visgor ilaxs vokrMeered 16 14.75 19 14
•
STAFF REPORT
LIBR~IRY SERVICES DEPARTMENT
Date: November 4, 2010
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: STATUS OF 2010/2011 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
ti ~ J
Y -
RANCHO
C,UCAMONGA
Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and will be
available at the meeting. It will include separate reports for Archibald Library revenue, Paul A.
Biane Library revenue and combined revenues.
Schedule B, titled "Balance Sheet FY 2010/2011" is a report balancing income vs. projections for
the current fiscal year to date and will be available at the meeting.
Schedule C, titled "Library Expenditures 2010/2011" is an accounting of all funds expended in the
current fiscal year and will be available at the meeting.
FISCAL IMPACT
None.
Resnpectfully su~bm,~itt"e"d,"
Robert Karatsu
Library Director
C2
Schedule A
- TOTAL LIBRARIES FINES MEDIA REF PHOTO PASSPORTS
REVENUE REPORT & FEES RENTALS SERV. COPY
Oct-10
01-Oct $697 .09 $322.91 $0 .00 $251 .05 $37 .00
~2-Oct $492 .49 $406.64 $0 .00 $30 .00 $211 .00
03-Oct $268 .65 $127.91 $0 .00 $0 .00 $0 .00
04-Oct $784 .84 $428.44 $0 .00 $0 .00 $150 .00
OS-Oct $986 .09 $432.40 $0 .00 $138 .75 $298 .00
06-Oct $776 .98 $386.61 $0 .00 $0 .00 $50 .00
07-Oct $591 .08 $447.11 $6 .00 $0 .00 $300 .00
08-Oct $506 .60 $430.76 $0 .00 $343 .60 $236 .00
09-Oct $564 .85 $495.64 $3 .00 $66 .45 $149 .00
10-Oct $205 .06 $103.27 $12. 00 $0 .00 $0 .00
11-Oct $826 .01 $346.15 $3. 00 $0. 00 $186 .00
12-Oct $916 .85 $404.56 $0. 00 $121. 65 $0 .00
13-Oct $760 .74 $382.26 $0. 00 $0. 40 $74 .00
14-Oct $819 .05 $333.04 $0. 00 $11. 00 $99 .00
15-Oct $618 .27 $360.64 $0. 00 $318. 60 $99 .00
16-Oct $634 .01 $423.18 $0. 00 $97. 00 $112 .00
17-Oct $155 .54 $145.95 $0. 00 $0. 00 $0 .00
18-Oct $665 .26 $397.89 $31. 00 $0. 00 $61 .00
19-Oct ~ $659 .34 $466.19 $0. 00 $23. 00 $62 .00
20-Oct $891 .18 $462.28 $0. 00 $260. 80 $37 .00
21-Oct $722 .36 $399.87 $0. 00 $24. 00 $124 .00
22-Oct $469 .52 $400.43 $0. 00 $141. 65 $136 .00
23-Oct $657 .21 $439.98 $3. 00 $40. 00 $174 .00
24-Oct $197 .90 $156.31 $0. 00 $0. 00 $0 .00
25-Oct $824 .76 $425.25 $0. 00 $0. 00 $37 .00
26-Oct $870 .04 $376.83 $2. 00 $60. 00 $74 .00
7-Oct $631 .68 $396.29 $0. 00 $160. 00 $0 .00
~8-Oct $509. 59 $310.50 $0. 00 $0. 00 $62 .00
29-Oct $395 .85 $363.86 $0. 00 $322. 25 $100 .00
30-Oct $699. 43 $411.45 $0. 00 $20. 00 $223 .00
31-Oct $241 .87 $123.51 $0. 00 $0. 00 $0 .00
TOTALS: $16,609 .99 $1'1,108.11 $60. 00 $2,430. 20 $3,091 .00
Oct 2009 TOTALS $18,256. 90 $10,676.86 $95. 05 $0. 00 $0 .00
u
' ARCHIBALD LIBRARY FINES MEDIA REF PHOTO PASSPORTS
REVENUE REPORT & FEES RENTALS SERV. COPY
Oct-10
01-Oct $469.80 $152.49 $0.00 $251.05 $0.00
~2-Oct $211.05 $177.79 $0.00 $0.00 $0.00
03-Oct $268.65 $127.91 $0.00 $0.00 $0.00
04-Oct $374.75 $209.99 $0.00 $0.00 $D.00
OS-Oct $562.91 $178.48 $0.00 $138.75 $0.00
06-Oct $322.25 $197.79 $0.00 $0.00 $0.00
07-Oct $293.94 $196.65 $3.00 $0.00 $0.00
08-Oct $189.90 $195.71 $0.00 $229.60 $0.00
09-Oct $316.15 $241.04 $3.00 $66.45 $0.00
10-Oct $205.06 $103.27 $12.00 $0.00 $0.00
11-Oct $381.11 $152.26 $3.00 $0.00 $0.00
12-Oct $354.68 $190.67 $0.00 $121.65 $0.00
13-Oct $320.44 $190.67 $0.00 $0.00 $0.00
14-Oct $401.26 $173.19 $0.00 $0.00 $0.00
15-Oct $199.99 $154.56 $0.00 $183.60 $0.00
16-Oct $285.38 $189.98 $0.00 $55.00 $0.00
17-Oct $155.54 $145.95 $0.00 $0.00 $0.00
18-Oct $367.44 $167.21 $31.00 $0.00 $0.00
19-Oct $213.06 $198.94 $0.00 $12.00 $0.00
20-Oct $514.56 $236.19 $0.00 $186,80 $0.00
21-Oct $308.64 $201.62 $0.00 $0.00 $0.00
22-Oct $260.69 $178.25 $0.00 $141.65 $0.00
23-Oct $244.40 $212.75 $3.00 $40.00 $0.00
24-Oct $197.90 $156.31 $0.00 $0.00 $0.00
25-Oct $381.99 $191.11 $0.00 $0.00 $0.00
26-Oct $318.73 $160.63 $2.00 $60.00 $0.00
27-Oct $314.28 $175.26 $0.00 $0.00 $0.00
~8-Oct $207.50 $143.75 $0.00 $0.00 $0.00
29-Oct $183.76 $160.54 $0.00 $173.25 $0.00
30-Oct $280.49 $185.15 $0.00 $20.00 $0.00
31-Oct $241.87 $123.51 $0.00 $0.00 $0.00
TOTALS: $7,426.50 $5,469.62 $57.00 $1,679.80 $0.00
Oct 2009 TOTALS $8,834.71 $5,434.07 $92.05 $0.00 $0.00
J
BIANE LIBRARY FINES MEDIA REF PHOTO PASSPORTS
REVENUE REPORT &FEES RENTALS SERV. COPY
Oct-10
01-Oct $227.29 $170.42 $0 .00 $0. 00 $37. 00
•02-Oct $281.44 $228.85 $0 .00 $30. 00 $211. 00
03-Oct $0.00 $0.00 $0 .00 $0. 00 $0. 00
04-Oct $410.09 $218.45 $0 .00 $0. 00 $150. 00
OS-Oct $423.18 $253.92 $0 .00 $0. 00 $298. 00
06-Oct $454.73 $188.82 $0 .00 $0. 00 $50. 00
07-Oct $297.14 $250.46 $3 .00 $0. 00 $300. 00
08-Oct $316.70 $235.05 $0 .00 $114. 00 $236. 00
09-Oct $248.70 $254.60 $0 .00 $0. 00 $149. 00
10-Oct $0.00 $0.00 $0 .00 $0. 00 $0. 00
11-Oct $444.90 $193.89 $0 .00 $0. 00 $186. 00
12-Oct $562.17 $213.89 $0 .00 $0. 00 $0. 00
13-Oct $440.30 $191.59 $0 .00 $0. 40 $74. 00
14-Oct $417.79 $159.85 $0 .00 $11. 00 $99. 00
15-Oct $418.28 $206.08 $0 .00 $135. 00 $99. 00
16-Oct $348.63 $233.20 $0 .00 $42. 00 $112. 00
17-Oct $0.00 $0.00 $0 .00 $0. 00 $0. 00
18-Oct $297.82 $230.68 $0 .00 $0. 00 $61. 00
19-Oct $446.28 $267.25 $0 .00 $11. 00 $62. 00
20-Oct ~ $376.62 $226.09 $0 .00 $74. 00 $37, 00
21-Oct $413.72 $198.25 $0 .00 $24. 00 $124. 00
22-Oct $208.83 $222.18 $0 .00 $0. 00 $136. 00
23-Oct $412.81 $227.23 $0 .00 $0. 00 $174. 00
24-Oct $0.00 $0.00 $0 .00 $0. 00 $0. 00
25-Oct $442.77 $234.14 $0 .00 $0. 00 $37. 00
26-Oct $551.31 $216.20 $0 .00 $0. 00 $74. 00
27-Oct $317.40 $221.03 $0 .00 $160. 00 $0. 00
~8-Oct $302.09 $166.75 $0 .00 $0. 00 $62. 00
29-Oct $212.09 $203.32 $0 .00 $149. 00 $100. 00
30-Oct $418.94 $226.30 $0 .00 $0. 00 $223. 00
31-Oct $0.00 $0.00 $0 .00 $0. 00 $0. 00
TOTALS: $9,692.02 $5,638.49 $3 .00 $750. 40 $3,091. 00
Oct 2009 TOTALS $9,296.15 $4,740.50 $21 .00 $0. 00 $0. 00
•
Schedule B
BALANCE SHEET
• Thru October
FY 2010/2011
Revenues Earned Projected Loss/Gain
Fines & Fees $65,703 $87,500 ($21,797) -24.9%
Media Rentals $46,530 $50,000 ($3,470) -6.9%
Sales/Services Fees $126 $150 ($24) -16.0%
Direct Loan $26,317 $35,000 ($8,683) -24.8%
Private Contributions $25,000 $50,000 ($25,000) -50.0%
Totals: $163,676 $222,650 ($58,974) -26.5%
*Balance for '
Year through Oct 2010
•
($58,974)
•
•
•
C2
Schedule c
CITY OF RANCHO CUCAMONGA
Fiscal Year: tot 1 Revenue Balance Report
Report Date: Oct 2010 by Entity, Fund, Org Key & Object Code
Budget Amount Collected
Object Description Budget MTD Activiri YTD Activi[y Remaininl;
Entity: 1 -CITY OF RANCHO CUCAMONGA
Fund: 290 -LIBRARY FUND
Key: 1290000 -Library Fund
4101 Properly Taxes-CY Secured 3,028,670.00 0.00 0.00 3,028,670.00 0.00
4102 Property Taxes-CY Unsecured 77,840.00 0.00 0.00 77,840.00 0.00
4103 Property Taxes-PY Sec & Unsec 1 15,030.00 0.00 0.00 I 15,030.00 0.00
4105 Property Taxes-Supplemental 54,340.00 0.00 0.00 54,340.00 0.00
4312 Library Fines and Fees 175,000.00 5,873.73 59,151.89 115,848.11 33.80
4401 InterestEamings 84,950.00 0.00 -6,179.34 91,129.34 -7.27
4402 Unrealized Gain 0.00 0.00 -90,650.81 90,650.81 0.00
4410 Media Rentals 100,000.00 3,581,69 39,746.67 60,253.33 39.74
4S1S Information Service Fees 300.00 21.00 241.45 S8.S5 80.48
4S6S Passport Processing Fees 0.00 1,275.00 3,375.00 -3,375.00 0.00
4567 Passport Photo Fees 0.00 IS6.00 876.00 -876.00 0.00
4570 Sale of Printed Materials 18,000.00 829.85 6,598.10 11,401.90 36.65
4901 Other jtevenue 0.00 0.00 -0.10 0.10 0.00
4906 CLSA Direct Loan 70,000.00 0.00 0.00 70,000.00 0.00
4907 Private Contributions Library 100,000.00 0.00 50,000.00 50,000.00 50.00
4908 Public Library Foundation 62,000.00 0.00 0.00 62,000.00 0.00
Total for Org Key 1290000. 3,886,130.00 11,737.27 63,iS8.86 3,822,971.14 1.62
Total jar Fund 290: 3,886,130.00 11,737.27 63,158.86 3,822,971.14 1.62
Fund: 291 - CA STATE LIBRARY
Key: 1291000 - CA State Library
4402 Unrealized Gain 0.00 0.00 -56.79 56.79 0.00
4740 Grantlncome 49,500.00 0.00 3,256.13 46,243.87 6.57
4909 RC Library Foundation Support 26 S00 00 0.00 26.500.00 0.00 100.00
Totaljor Org Key 7291000: 76,000.00 0.00 29,699.34 46,300.66 39.07
Totaljor Fund 291: 76,000.00 0.00 29,699.34 46,300.66 39.07
Fund: 298 -CALIFORNIA LITERACY CAMPAI GN
Key: 1298000 -Calif Literacy Campaign Grant
4740 Grantlncome 29,440.00 0.00 0.00 29,440.00 0.00
4909 RC Library Foundation Support iS,000.00 0.00 15,000.00 0.00 100.00
8290 Transfer In-Library Fund SS 060.00 14,515.00 29 030.00 29,030.00 50.00
Totaljor Org Key 1298000: ]02,500.00 14,S1S.00 44,030.00 58,470.00 42.95
Total for Fund 298: 102,500.00 14,515.00 44,030.00 58,470.00 42.95
Totaljor Entity l: 4,064,630.00 26,252.27 136,888.20 3,927,741.80 3.36
Total Net for Report: 4,064,630.00 26,252.27 136,888.20 3,927,741.80 3.36
User: RKARATSU -Robert Karatsu Page: 1 Current Date: 11/04/2010
Report: GL_RV_ENT_FiJND_RC - GL: Revenue Balance - Entity/Fund/Org Key/Object Current Time: 06:49:17
Fiscal Year: 2011 CITY OF RC IFAS772(PROD)
Report Date: Oct 2010
GL Budget to Actual with Encumbrances
by Entity, Fund, Org Key & Object Code Budget Amount Remaining
biect Description Budgie[ MTD Activity YTD Activity Encumbrance Remaining
Entity: 1 -CITY OF RANCHO CUCAMONGA
Fund: 290 -LIBRARY FUND
Key: 1290601 -Library Fund
5000 Regular Salaries
5030 Fringe Benefits
5031 Medicallnsurance
S 100 Travel and Meetings
5102 Training
5105 Mileage
5 ] 50 Office Supplies & Equipment
5160 Membership Dues
5200 Operations & Maintenance
5300 Contract Services
5400 Telephone Utilities
5402 ~ Water Utilities
5403 Electric Utilities
5501 Admin./General Overhead
5503 City Facilities Allocation
9298 Transfer Out-CA Literacy Cmpgn
Total for Org Key !190601
Key: 1290603 -After School Learning Prog
00 Regular Salaries
~
10 Part Time Salaries
5030 Fringe Benefits
5150 Office Supplies & Equipment
5200 Operations & Maintenance
5300 Contract Services
Totaljor Org Key 1290603:
Key: 1290604 -Bookmobile Services
270,950. 00 20,743 .41 75,861.87 0.00 195,088.13 72 .00
127,350. 00 0 .00 0.00 0.00 127,350. 00 100 .00
0. 00 276 .92 969.22 0.00 -969. 22 0 .00
6,000. 00 -313 .80 -4,263.56 0.00 10,263. 56 171 .05
2,000. 00 0 .00 0.00 0.00 2,000. 00 100 .00
7,000. 00 46( .54 2,076.93 0.00 4,923. 07 70 .32
2,000. 00 IS1 .24 296.81 0.00 1,703. 19 85 .15
3,100. 00 140 .00 305.00 0.00 2,795. 00 90 .16
9,000. 00 482 .85 1,171.38 0.00 7,828. 62 86 .98
90,000. 00 903 .31 26,370.08 2,800.00 60,829. 92 67 .58
12,000. 00 499 .06 2,422.14 0.00 9,577. 86 79 .81
4,630. 00 0 .00 831.08 0.00 3,798. 92 82 .05
70,950. 00 7,875 .53 23,751.58 0.00 47,198. 42 66 .52
189,000. 00 47,250 .00 94,500.00 0.00 94,500. 00 50 .00
11,960. 00 2,990 .00 5,980.00 0.00 5,980. 00 50 .00
58 060. 00 14,515.00 29,030.00 0.00 29.030. 00 50 .00
864,000. 00 95,975 .06 259,302.53 2,800.00 601,897. 47 69 .66
32,570. 00 2,383 .66 8,688.34 0.00 23,881. 66 73 .32
22,000. 00 0 .00 572.82 0.00 21,427. 18 97 .39
15,750. 00 0 .00 0.00 0.00 15,750. 00 100 .00
2,500. 00 0 .00 0.00 0.00 2,500. 00 100 .00
4,000. 00 0 .00 7.83 0.00 3,992. 17 99 .80
500. 00 0 .00 0.00 0.00 500. 00 100 .00
77,320. 00 2,383 .66 9,268.99 0.00 68,051. 01 88 .01
5000 Regular Salaries 59,170. 00 4,551 .70 16,590. 93 0.00 42,579. 07 71 .96
5010 Part Time Salaries 20,600. 00 1,903 .36 5,20]. 03 0.00 15,398. 97 74 .75
5030 Fringe Benefits 29,150. 00 0 .00 0. 00 0.00 29,150. 00 100 .00
5]05 Mileage 100. 00 0 .00 0. 00 0.00 100. 00 100 .00
5150 Office Supplies & Equipment 500. 00 0 .00 6. 24 0.00 493. 76 98 .75
5200 Operations & Maintenance 4,000. 00 187 .52 495. 76 0.00 3,504. 24 87 .60
5220 Cellular Technology 1,500. 00 86.28 258. 87 0.00 1.241.13 82 .74
Totaljor Org Key !190604: 115,020. 00 6,728 .86 22,552. 83 0.00 92,467. 17 80 .39
Key: 1290605 -Library Board of Tmstees
5100 Travel and Meetings 1,200. 00 170 .00 170. 00 0.00 1,030. 00 85 .83
5160 Membership Dues 500.00 40 .00 40. 00 0.00 460. 00 92 .00
Total for Org Key 1290605: 1,700. 00 210 .00 210. 00 0.00 1,490. 00 87 .64
Kcy: 1290606 -Archibald Library
5000 Regular Salaries 515,310.00 35,410.18 129,521.42 0.00 385,788.58 74.86
010 Part Time Salaries 324,630.00 23,479.58 81,902.17 0.00 242,727.83 74.77
~30 Fringe Benefits 263,300.00 0.00 0.00 0.00 263,300.00 100.00
031 Medicallnsurance 0.00 276.92 969.22 0.00 -)69.22 0.00
User: RKARATSU -Robert Karatsu Page: I Current Dale: 1 I /04/2010
Report: GL_XP_ENT_FiJND_RC - GL: Expenditure Balance -Entity/Fund/Org Key/Object Current Time: 06:50:21
Fiscal Year: 2011 CITY OF RC IFAS'772(PROD)
Report Date: Oct 2010 GL Budget to Actual with Encumbrances
by Entity, Fund, Org Key & Object Code
5097 Proj Fringe Benefit Savings
5099 Projected Salary Savings
5100 Travel and Meetings
5105 Mileage
5150 Office Supplies & Equipment
5152 Computer Software
5160 Membership Dues
5200 Operations & Maintenance
5300 Contract Services
Total jor Org Key 1190606:
Key: 1290607 -Paul A. Biane Library
5000 Regular Salaries
5010 Part Time Salaries
5030 Fringe Benefits
5097 Proj Fringe Benefit Savings
5099 Projected Salary Savings
5100 Travel and Meetings
5105 Mileage
S I SO Office Supplies & Equipment
S 1 S2 Computer Software
5160 Membership Dues
5200 Operations & Maintenance
300 Contract Services
Total for Org Key 1290607:
Key: 1290608 -Virtual Library
5000 Regular Salaries
5030 Fringe Benefits
S 152 Computer Software
5300 Contract Services
Total jor Org Key /290608:
Budget Amount Remaining
-24,540 .00 0.00 0 .00 0.00 -24.540 .00 100. 00,
-57,190 .00 0.00 0 .00 0.00 -57.190 .00 100. 00
2,000 .00 440.00 644 .40 0.00 1,355 .60 67. 78
200 .00 0.00 22 .00 0.00 178 .00 89. 00
10,000. 00 27.33 1,156 .83 0.00 8,843 .17 88. 43
1,000. 00 0.00 256 .92 0.00 743 .08 74. 30
450. 00 0.00 0 .00 0.00 450. 00 100. 00
276,240. 00 1,787.13 21,606 .95 36,361.34 218,271. 71 79. 01
99,208. 24 2,044.70 20,742 .72 39,892.14 38,573. 38 38. 88
1,410,608. 24 63,465.84 256,822 .63 76,253.48 1,077,532. 13 76. 38
654,720. 00 42,269.85 149,475 .68 0.00 505,244. 32 77. 16
350,420. 00 23,467.21 86,839 .76 0.00 263,580. 24 75. 21
330,500. 00 0.00 0 .00 0.00 330,500. 00 100. 00
-56,780. 00 0.00 0 .00 0.00 -56,780. 00 100. 00
-125,020. 00 0.00 0 .00 0.00 -125,020. 00 100. 00
4,000. 00 550.00 1,235 .20 0.00 2,764. 80 69. 12
300. 00 0.00 0 .00 0.00 300. 00 100. 00
10,000. 00 96.99 2,477 .61 0.00 7,522. 39 75. 22
3,000. 00 0.00 42 .82 0.00 2,957. 18 98. 57
730, 00 0.00 0 .00 0.00 730, 00 100. 00
274,240. 00 2,244.32 20,962. 13 39,846.42 213,431. 45 77. 82
87,000. 00 635.00 18 446. 94 23,335.91 45,217. 15 51. 97
1,533,110. 00 69,263.37 279,480 .14 63,182.33 1,190,447. 53 77. 64
28,300. 00 2,156. 86 7,740.31 0.00 20,559. 69 72. 64
13,300. 00 0. 00 0.00 0.00 ]3,300. 00 100. 00
2,000. 00 0. 00 0.00 0.00 2,000. 00 100. 00
4 000. 00 0. 00 0.00 0.00 4,000. 00 ] 00. 00
47,600. 00 2,156. 86 7,740.31 0.00 39,859. 69 83. 73
Total jor Fund 290: 4,049,3 S 8.24
Fund: 291 - CA STATE LIBRARY
Key: 1291602 - CA STATE LIBRARY
240,183.65 835,377.43 142,235.81 3,071,745.00 75.85
5100 Travel and Meetings 2,500. 00 0.00 0 .00 0.00 2,500.00 100. 00
5200 Operations & Maintenance 14,028. 00 0.00 143. 67 0.00 13,884.33 98 .97
5300 Contmct Services 39,500. 00 0.00 3,000. 00 17,500.00 19,000.00 48. 10
5603 Capital Outlay-Equipment 19 972. 00 0.00 0. 00 0.00 19.972.00 100. 00
Total jor Org Key 129/602: 76,000. 00 0.00 3,143. 67 17,500.00 55,356.33 72. 83
Total for Fund 291: 76,000.00 0.00 3,]43.67 17,500.00 55,356.33 72.83
Fund: 298 -CALIFORNIA LITERACY CAMPAIGN
Key: 1298601 -Calif Literacy Campaign Grant
5000 Regular Salaries 53,280.00 3,867.93 14,708.38 0.00 38,571.62 72.39
5010 Part Time Salaries 17,190.00 1,447.40 3,771.56 0.00 13,418.44 78.05
030 Fringe Benefits 26,930.00 0.00 0.00 0.00 26,930.00 100.00
100 Travel and Meetings 1,000.00 45.95 80.26 0.00 919.74 91.97
5105 Mileage 400.00 0.00 0.00 0.00 400.00 100.00
User: RKARATSU -Robert Karatsu Page: 2 Current Date: 11/04/2010
Report: GL_XP_ENT_FUND_RC - GL: Expenditure Balance - Entity/Pund/Org Key/Object Current Time: 06:50:21
Fiscal Ycar: 2011 CITY OF RC IFAS772(PROD)
Report Date: Oct 2010 GL Budget to Actual with Encumbrances
1 by Entlty, Fund, Org Key & Object Code
IDbiect Description Budget MTD Activity YTD Activity
Budget Amoun[Remaining
Encumbrance Remainin¢
5150 Office Supplies & Equipment 1,000.00 62.71 367.06 0.00 632.94 63.29
5160 Membership Dues 380.00 0.00 0.00 0.00 380.00 100.00
5200 Operations & Maintenance 1,000.00 28.50 28.50 0.00 971.50 97.15
5300 Contract Services 1,320.00 12.00 12.00 88.00 1,220.00 92.42
Total for Org Key 1298601: 102,500.00 5,464.49 18,967.76 88.00 83,444.24 81.40
Totaljor Fund 198: 102,500.00 5,464.49 18,967.76 88.00 83,444.24 81,40
Total for Entity I: 4,227,858.24 245,648.14 857,488.86 159,823.81 3,210,545.57 75.93
Total Net for Report: 4,227,858.24 245,648.14 857,488.86 159,823.81 3,210,545.57 75.93
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User: RKARATSU -Robert Karatsu Page: 3 Current Date: 1 (/04/2010
Report: GL_XP_ENT_FUND_RC - GL: Expenditure Balance - En[ity/Fund/Org Key/Object Curren[ Time: 06:50:21
CITY OF RANCHO CUCAMONGA
CIRCULATION POLICY
~`"° PAGE ] OF 3
EFFECTIVE: 8/6/98
REVISED: 11/7/10
1CH0 APPROVED: 11/4/10
(,;UCAMONGA
~ LIBRARY SERVICES
PURPOSE: The purpose of this policy is to ensure that adequate records are kept of material that is
taken from the library; to generate circulation statistics; and to ensure fair and equal access to the
library's collections.
POLICY: The library will determine who is eligible t borrow materials and will provide for the
return or replacement of such materials.
APPLICATION FOR A LIBRARY CARD:
1. Rancho Cucamonga Public Library issues a library card without charge to California
residents, appearing in person, showing appropriate identification. Acard is issued if the
person has acceptable identification and there is no database record stating they currently
possess a Rancho Cucamonga Library card.
2. Library cards will not be issued or renewed for patrons with outstanding overdues or fees.
IDENTIFICATION REQUIRED FOR A LIBRARY CARD:
Once it has been determined that the person does not currently possess a Rancho Cucamonga library
card, the following ID must be presented:
Juvenile: under the age of 18: A parent or legal guardian must take responsibility and show
photo identification and proof of current address at the time of registration. Guardians must
also show court-issued custodial guardian documentation.
Adults: Must show two forms of identification, one of which must be a photo ID. Applicant
must also show proof of current address.
Teacher: Same requirements as adult borrower. Proof of teaching employment, or residency,
in the City of Rancho Cucamonga.
Acceptable Identification
One of the following:
A valid Driver's License or state ID
Milit ID
Student body card (with photo)
Passport
Circulation Policy
Page 2 of 3
Examples of acceptable secondary ID:
Voter registration card
Credit card
Auto club card
Insurance card
Verification of Address:
California Driver's License or state ID.
Utility bill received within the past 30 days
Personal mail (with cancelled postmark) received within the past 30 days
Rental agreement
Personalized checks (checkbook)
LIBRARY CARD USE:
1. Once the registration information has been entered the card is handed to the new borrower to
sign. If a child is unable to sign, the parent or guardian may sign for them.
2. Library cards are required to check out materials or to use public access computers.
3. One-Day Temporary cazds may be purchased for a fee of $.50.
4. If a card is reported lost or stolen, a fee of $2 is charged for its replacement.
5. Cards are non-transferable, and it is the patron's responsibility to monitor the use of his or
her own card.
PATRON TYPES: The following classifications ofpatrons have been established, along with loan
periods and borrowing thresholds
Patron Class Loan Period
Adult 14 day loan
Children 14 day loan
Teacher 28 day loan
Maximum# of Items
25 books
25 books
25 books
Fine Threshold
$5
$5
$5
Patrons who exceed fine threshold will not be eligible to borrow material or use public access
computers.
LOAN PERIODS:
7-Day Loan DVDs, VHS, CDs, rental books, and gaming software.
2-Week Loan Books, magazines, Story packs, and CD books
CONFIDENTIALITY OF LIBRARY RECORDS:
By state law, all circulation records identifying the names of library users with specific materials are
confidential in nature and may only be released to the owner of the cazd (they must present their card
Circulation Policy
Page 3 of 3
or ID). Rancho Cucamonga Public Library policy extends the release of information ofjuvenile
cards to the child and to the adult who signed for the card. Amount of fines and number of overdues
may be stated for any card. Refer all questionable releases of information to the supervisor.
By California State law (Government Code 6267) "All registration and circulation records of any
library...shall remain confidential." Library employees shall not make these records available to any
agency of state, federal, or local government. Library employees are to refer such requests by
government officials to the Library Director.
CITY OF RANCHO CUCAMONGA
. "~%'"~ OVERDUES, FINES & FEES POLICY
~ANCHO`~ PAGE 1 OF 3
;AMONGA EFFECTIVE: 8/6/98; 1/1/04
RY SERVICES REVISED: 11/1/10
APPROVED: 11/4/10
PURPOSE: The purpose of this policy is to ensure the fair assessment of fees and fines to provide
for the upkeep of the collection and to prevent loss of materials.
POLICY: In order to make materials available to all patrons on an equal basis and protect the
community ~ s investment in the library collection, the library will set policies governing the return or
replacement of materials borrowed by patrons.
OVERDUE MATERIALS: On the day after the due date, all materials will be considered overdue
if they have not been renewed or returned. After two weeks, a reminder notice will be sent.
Materials will continue to accrue a fine until they aze returned or renewed.
GRACE PERIOD: A grace period of one day is built into the computer system. This allows fora 1
day margin for error. Media items are exempt from the grace period.
FINES: All overdue materials accrue fines in the amounts listed below up to the maximum fine
limits. Fines aze based on item rather than patron. A child borrowing adult materials will be
assessed an adult overdue fine. Any patron with over $5 in fines or fees on their account will be
unable to check out materials or use public computers.
Per Day Maximum Fine
Overdue Fine: adult books $.25 $20
Overdue Fine: children's books
Overdue Fine: VHS
Overdue Fine: DVD
Overdue Fine: High Demand DVD
Overdue Fine: magazine
Overdue Fine: gaming softwaze
Overdue Fine: CD books
Overdue Fine: CDs
$.15 $10
$.50 $20
$1 $20
$2 $20
$.10 $3
$2 $20
$.25 $20
$.25 $20
DENIAL OF SERVICE TO PATRONS WITH DELINQUENT ACCOUNTS: Patrons with
outstanding fines that exceed the borrowing thresholds will be asked to cleaz their records before
being allowed to check out any more materials. Service to an entire family living in one household
Overdoes, Fines and Fees
Page 2 of 3
may be suspended because of the delinquency of any member. Delinquency is defined as the
accumulation of $25 in fines and fees.
PATRONS IN BANKRUPTCY: In accordance with federal bankruptcy laws, any patron who has
legally declazed bankruptcy will have their overdue fines erased. However, before Library privileges
aze reinstated, all outstanding materials must be returned or pay for the replacement cost of these
materials if applicable.
LOST AND DAMAGED MATERIALS: Patrons aze responsible for all materials checked out on
their cazds and aze liable for the damages which may occur to library materials. The library will
notify the patron of payment due for the replacement of the damaged item. Fees will include the cost
of the item, processing costs and overdue fines.
Damaged items maybe given to the patron if the patron has paid the replacement cost, including
replacement fee and if necessary, the Collection Agency fee of the item in question and ONLY if the
patron asks to keep the item.
Lost Materials Cost of Item
Books
Media
Magazines
Story pack (entire)
Story pack book
Story pack toy
Story pack backpack
Cost in computer
Cost in computer
Cost in computer
Cost in computer
$5.00
$10.00
$10.00
Damaee Fees Charee
Damaged Book: Cost in computer
Media items Cost in computer
Barcode $2
RFID tag $2
Cover damaged $5
Media case replacement: $5
Game Softwaze Instructions Full game cost
Story pack backpack $10
Story pack book $5.00
Story packtoy $10.00
Story pack backpack $10.00
Overdues, Fines and Fees
Page 3 of 3
COLLECTION AGENCY: Failure to return materials will result in the account being sent to a
collection agency for return of materials and payment of overdue chazges. The fee for collection
agency referral is $20 per account and will be billed to the patron, or, in the case of a minor, will be
billed to the pazent or guardian who signed as responsible party.
STOLEN LIBRARY CARD: It is the responsibility of the patron to notify the library immediately
in the event the library card is lost or stolen. The library will not hold the patron responsible for any
items borrowed after the card has been reported stolen.
Up until the date the cazd is reported stolen, the card holder-or the parent or guazdian in the case of a
minor-is responsible for all items borrowed on the cazd and all fines that maybe accrued.
CITY OF RANCHO CUCAMONGA
FEES FOR SERVICE POLICY
PAGE 1 OF 2
EFFECTIVE: 10/4/94
REVISED: 11/1/]0
APPROVED: 11/4/10
PURPOSE: The purpose of this policy is to outline the philosophy of fees for service to provide
guidance for the staff and understanding by the public.
POLICY: It is the library policy to charge cost-recovery fees for services beyond traditional or basic
library services. Basic services have been defined as the loaning of book materials, answering of
simple information questions, attendance at open children's and adult programming. Non-basic
services have been defined by the Library Board as DVD rental, Books on CD rental, gaming
software, reserve materials, interlibrary loan, photocopying, passport acceptance and photo fees
(these fees are set and mandated by the United States Department of State) and specialized class
instruction. Fees will be assigned based on a cost recovery formula that will include a portion of
staff time, consumables and utility costs. While the Board may choose to subsidize services by
chazging less than full cost recovery, in no instance shall the Board charge more than the cost to
provide the service. All fees will be subject to Library Board approval.
Fees may also be established when an enhanced service is provided as an alternative to an existing
free service.
Fees may be established when the service cleazly benefits one user to the exclusion of others or
prevents reuse of the information provided.
SERVICES FOR WHICH THE BOARD HAS DETERMINED A FEE MAY BE
CHARGED:
1. Rental for media of all varieties
2. Interlibrary loan
3. Reserves
4. Lost library cazd
5. Temporary library card
6. Collection agency fee
7. Passport acceptance
8. Passport photos
FEES FOR SERVICE
GENERAL FEES
Interlibrary Loan
Reserves
Temporary Library Card
Lost Library Card
Collection Fee:
Passport acceptance
Passport photo
PRINTING/PHOTOCOPIES
Charge
$3
$.50
$.50
$2
$20 per account
$25 per passport or passport card
$12 (for 2)
Color
B&W
$.50
$.10