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HomeMy WebLinkAbout2011/09/01 (Min) Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday,September 1,2011,in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. by President Hairston. Present were Members Amsler, Coberly, Haddon and Temkin. Also present were: John R. Gillison, City Manager, Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator,Cara Vera,Senior Librarian,Rosie Manela,Literacy Supervisor,Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS Bl. Administration of Oath of Office—Oath of Office will be administered to re-appointee Scott Haddon City Clerk Janice Reynolds. City Clerk Janice Reynolds administered the Oath of Oath to Library Board Member Scott Haddon. C CONSENT CALENDAR Cl. Approval of Minutes: June 2 (Hairston abstained), July 7 and August 4, 2011 MOTION: Moved by Member Coberly to approve the minutes of June 2,July 7 and August 4,2011, seconded by Member Temkin. Motion carried 4-0-0-1. D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, welcomed the Library Board Members and introduced John R. Gillison, City Manager. This was his first day as the new City Manager. Library Board Minutes September 1, 2011 Page 2 Robert Karatsu, Library Director, stated the auditors from the State of California had reviewed and were in the process of closing the grant from the State for the Victoria Gardens Library. Once completed, the 10 percent retention will be released and sent to the Finance Department. Library Director Karatsu thanked the Finance Department staff and Senior Park Planner Karen McGuire-Emery for all of their help. b. Review of current statistics. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the statistics with the Board. He stated that July was a busy month for the Libraries. D2. Budget Report: Report presented by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the budget with the Board. D3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Renee Tobin, Principal Librarian, stated that the Summer Reading Program was a record breaker with more than 4,400 sign-ups. More than 1,100 attended the finale party. Principal Librarian Tobin stated that the finale six Play and Learn Islands had arrived from Gyroscope. One is on display at the Biane Library. The other five are in the process of being loaned out to other libraries. D4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated that over 200 had signed up for the first Adult Summer Reading Program. Staff received positive comments on adding the Adults to the program. Reference Services Coordinator Hood stated reviewed the new Library Databases with the Board. They are Books & Authors, Bookflix, Career Quest and Academic OneFile. Karye Hood, Reference Services Coordinator, stated the library staff submitted a new grant, California Reads for $7,500. The selected book is "Farewell to Manzanar." An Asian-Pacific Islander Heritage Cultural Arts Night will be held in May. A key-note speaker will lead a discussion on Japanese-American history in southern California. D5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Library Board Minutes September 1, 2011 Page 3 Cara Vera, Senior Librarian, stated a family event and storytime were held on August 19, the five year anniversary of the Biane Library. Senior Librarian Vera stated that an upcoming Cultural Arts Night, Mad for the Arts will be held on October 14 from 7 to 9 p.m. at the Biane Library. E. BOARD BUSINESS El. Review of Library Budget for FY 2011/2012. Budget attached. Discussion led by Library Director Karatsu. Library Director Karatsu reviewed the Budget 2011/2012 with the Board. E2. Approval of Storytime Policy. Staff report attached. Report by Renee Tobin, Principal Librarian. Renee Tobin,Principal Librarian,stated the Storytime Policy had returned with amendments to allow for an on-line registration to start in 2012. After reviewing the Policy with the Members, the following Motion was made. MOTION: Moved by Member Amsler to accept the Storytime Policy as amended, seconded by Member Coberly. Motion carried 5-0. E3. Library Strategic Services Plan. Oral report by Robert Karatsu, Library Director. Library Director Karatsu presented an oral report to the Board on the Library Strategic Services Plan. The plan will return to the Board for their review. E4. Upcoming Library activities in FY 3011-2012. PowerPoint Presentation by staff. Library staff presented a PowerPoint Presentation to the Library Board Members entitled "Library 101". President Hairston thanked the staff for the PowerPoint Presentation. Member Amsler commended the staff and stated that the Board appreciates the dedication of all the Library staff. Library Board Minutes September I, 2011 Page 4 Michelle Perera,Assistant Library Director,thanked Adam Tuckerman,Tech Center Coordinator for his work on the PowerPoint. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING Fl. Strategic Services Plan G. COMMUNICATIONS FROM THE PUBLIC None were received. H. ADJOURNMENT MOTION: Moved by Member Coberly to adjourn the meeting, seconded by Member Haddon. Motion carried 5-0. The meeting adjourned at 7:35 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: October 6, 2011