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HomeMy WebLinkAbout2011/11/03 (Min) Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday,November 3,2011,in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. by President Hairston. Present were Members Amsler and Temkin. Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Principal Librarian, Cara Vera, Senior Librarian, Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist Il and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR BI. Approval of Minutes: October 6, 2011. MOTION: Moved by Member Temkin to approve the minutes, seconded by Member Amsler. Motion carried 3-0-2 (with Coberly and Haddon absent). Member Coberly arrived at 6:06 p.m. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director,thanked Members for attending the Music Masquerade&Merlot Event on Friday, October 28 for their support. b. Review of current statistics. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the September statistics with the Board. C2. Budget Report: Report presented by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the budget with the Board. C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. ti Library Board Minutes November 3, 2011 Page 2 Renee Tobin,Principal Librarian, stated that the Big Truck Storytime was held on Saturday,October 22, at 11 a.m. at the Archibald Library. There were approximately ninety attendees. The Bookmobile, Public Work's Department, Fire Department and Burrtec participated with vehicles from their departments. Library staff also supported the Furry Friends event at the Animal Shelter which started at 8 a.m. There were approximately two hundred attendees. Renee Tobin, Principal Librarian, stated that Hello Kitty Day would be held this coming Saturday, November 5 at the Biane Library. C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, updated the Board on the computer classes being offered at the Archibald Library. The Microsoft Excel Classes are being offered in November. There are approximately nineteen to twenty-three attendees at each class. There is a Teen Program on Creative Writing being held at the Archibald Library this evening C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, stated that on Friday, October 14, MAD (Music, Arts and Dance) Cultural Arts Night was held at the Biane Library starting at 7 p.m. She wanted to recognize Linda Engelke and Lorena Paz as coordinators for the event. There were approximately 450 attendees. President Hairston stated that she really enjoyed the event. Cara Vera, Senior Librarian,stated that on October 27,the third annual West End Inland Empire Job Fair was held at the old Ontario Airport. Library staff presented resume classes for attendees. Library staff also demonstrated how to apply for jobs on-line. D. BOARD BUSINESS D1. Accident Reporting Form. Discussion led by President Hairston. Form attached. President Hairston suggested removing the word "Incident"to the title of the form. She suggested listing"Injury Reporting Form." She was interested in knowing what other Libraries list as the term "injury" or"accident." Member Coberly requested that the spelling be checked on page 26 for Immediate Action Taken. J Library Board Minutes November 3, 2011 Page 3 Member Amsler stated that she did not think staff could give out antiseptic or aspirin to injured patrons. Renee Tobin,Principal Librarian,stated that staff would check with the Risk Management Division. Member Amsler suggested listing at the bottom of the form the departments or division that would receive the form next. She also suggested that on page 27 remove the word Information after the word Follow-up. Also, to add under Follow-up, to add the wording Completed By Supervisor or Supervisor Use Only. Member Amsler thanked Adam Tuckerman for his help during one of the Technology Classes offered at the Biane Library. President Hairston recessed the meeting at 6:30 p.m. The Library Board of Trustees meeting moved from the Council Chambers to the Rains Room at City Hall. President Hairston reconvened the meeting at 6:58 p.m.for the following discussion item. D2. Library Strategic Services Plan. Discussion led by President Hairston and Robert Karatsu, Library Director. President Hairston stated that the report was well prepared and well thought out. She loved the Circle Diagram. She suggested in the front of the SSP plan to list a glossary on the acronyms used in the Plan. President Hairston asked about charging residents for Library cards. Robert Karatsu,Library Director,reviewed the revenues received from the State with the Board. The revenues may not be there next year. There may be the potential in the future to charge nonresidents for a card. President Hairston asked if other cities have implemented fees at their libraries. Library Director Karatsu stated that Pomona Library had. He stated that on Sunday,November 13,at the California Library Association Conference,there will be a program in the afternoon on the topic covering fees for residents and nonresidents. President Hairston inquired about a dedicated library tax. Assistant Library Director Perera stated that recently a tax had been passed in Monrovia and Los Angeles areas. Library Board Minutes November 3, 2011 Page 4 Library Director Karatsu stated that if there was sufficient reason to pursue a tax staff would like to have a consultant brought in to review the possibility of one passing. Member Amsler inquired about the self check out machine. Assistant Library Director Perera updated the Board on the self check out machine. Member Amsler inquired about a bookmobile making deliveries at the assisted living centers in Rancho Cucamonga. Robert Karatsu, Library Director, stated that the ADA requirements needed for a bookmobile to deliver to the centers would be costly. He stated that the Housecalls Program is available to assist with patrons at the centers. Member Temkin stated that the Library Strategic Services Plan was a comprehensive plan. However, she did not see any area for professional development for staff. Michelle Perera, Assistant Library Director, stated that on page 5 under Team RC, professional development is covered. President Hairston inquired about the databases and the costs associated with them. Assistant Library Director Perera stated that each year before renewal, Library staff reviewed the stats for all of the databases. Currently, the Library subscribes to sixty databases. Library Director Karatsu stated that stats are kept by the database companies. One of the databases was dropped last year due to low usage. President Hairston noticed that the Back to Basics Program is currently free to the public. Does staff think there might be a charge in the future for the program? Renee Tobin, Principal Librarian stated that Allen Callaci, Back to Basics Coordinator, oversees part-time staff and volunteers for the Program. There is a CDBG Grant which pays for some of the part salaries at this time. Member Temkin asked about the reality of the second floor of the Biane Library. Library Board Minutes November 3, 2011 Page 5 Library Director Karatsu stated that the Library did not receive the IMLS Grant this year. The second floor of the Library is on hold at this time. Library staff continues to look for windows of opportunity. The City Manager and the present City Council are very supportive of the plan for the second floor of the Biane Library. Member Coberly stated that the Library Strategic Services Plan is one of the best, well-thought documents that he has seen. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Accident Form G. ADJOURNMENT MOTION: Moved by Member Coberly to adjourn to Thursday, January 5, 2012, seconded by Member Amsler. Motion carried 4-0-1 (with Haddon absent). The meeting adjourned at 7:40 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: January 5, 2012