HomeMy WebLinkAbout12-138 - Resolutions RESOLUTION NO. 12-138
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER
REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT
CODE SECTION 34090 AND OTHER APPLICABLE LEGAL
REFERENCES
WHEREAS, it has been determined that certain City records have been retained in
compliance with all applicable Federal, State and local statutes; and
WHEREAS,said City records have met their useful life and are no longer required for
public or private purposes:
WHEREAS, destruction of said records is necessary to reduce storage costs,
increase staff productivity, and maintain conformance with the City's Records Management Policy;
and
WHEREAS,said records as listed in Exhibit"A"attached hereto have been approved
for destruction by the City Attorney;
NOW,THEREFORE,the City Council of the City of Rancho Cucamonga does hereby
resolve as follows:
SECTION 1: That approval and authorization is hereby given to destroy those
records described as Exhibit "A" attached hereto and made a part
hereof.
SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and
thenceforth and thereafter the same shall be in full force and effect.
Please see the following page
for formal adoption,certification and signatures
PASSED, APPROVED, AND ADOPTED this 15`h day of August 2012.
AYES: Alexander, Buquet, Michael, Spagnolo, Williams
NOES: None
ABSENT: None
ABSTAINED: None
L. b6nnts btzliael, Mayor
ATTEST:
.72nice C. Reynolds, City(Clerk
I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed, approved and
adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting
of said City Council held on the 151h day of August 2012.
Executed this 16th day of August 2012, at Rancho Cucamonga, California.
ice C. Reynolds, City Clerk
Resolution No. 12-138 - Page 2 of 25
EXHIBIT `A'
Records Destruction Authorizations for the following
Departments/ Divisions
Admin Services/Treasury
Building & Safety
Community Services
Engineering/Traffic
Finance
Planning
Risk Management
Resolution No. 12-138 - Page 3 of 25
MEMORANDUM
RANCHO
Date: August 1, 2012 CUCAMONGA
To: James Markman, City Attorney
From: Carrie Pincott, Records Coordinator
Subject: Request for Approval of June 30 2012 Record's Destruction
Attached are Record's Destruction Notification Reports for the June 30, 2012, Record's Destruction.
Please sign once below confirming the City Attorney's approval of the semi-annual destruction for
all of the attached forms.
City Attorney Approval
Signature Date
Resolution No. 12-138 - Page 4 of 25
_ Ii
Destruction Notification Report 05/30/2012 12:0939
Notification Number Page 1
349 City of Rancho Cucamonga (RC)
Records Management Division (TMP)
Admin Services / Treasury (4140)
Bili to Name:Admin Services/Treasury(4140)
Records Coordinator: RAMIREZ,SANDY Mali Code: Phone: (909)477-2700 ext: 2405 -
rdestroyed,
following records are due for destruction on 06/30/2012. Place your initials next to EACH box you authorize to be
then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
tlfying the hold. Return the entire IIsi to the Records Division by 06/15/2012.
Event Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2012 Locatlo}t Spaee#
QCurrent Year 4187 4030.8 Banking- Information Reporting/ 07/01/2004 06/30/2005 06/30/2012 10-02{02 2
Bax Contents: BAMTRAC
QCurrent Year 4193 4080.4 Investment Portfolio Mgmt Reports 09/01/2000 06/30/2007 06/30/2012 0 u7
Bax Contents: Investment Portfolio N
Box Contents: September 2000-June 2007 I O
N
N
i
m
E = Excluded Total Eligible Boxes to be destroyed = 2 cc
d
Eligible Boxes an Hold = 0
Elglhlle Boxes Checked Out = 0 W
Cl)
Eligible Boxes Removed = 0 i
(V
Total Available Boxes to be destroyed = 2
O
Z
0
0
o
0
0
I
n�r< '
Notification Number Destruction Notification Report 05/30/2012 12:15:24
353 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
BUILDING & SAFETY DIV (4373)
Bill to Name: (4373)
Records Coordinator: Linda Courtney Mail Code: Phone: (909)477-2700 ext: 4227
The following records are due for destruction on 06/30/2012. Place your initials next to EACH box you authorize to be
destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
justifying the hold. Return the entire list to the Records Division by 06/15/2012.
Event Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2012 Location Space#
Exp/Comp)/Te 4676 8020.1 Construction Permits 12/31/2009 02/28/2010 02/28/2012 0
Box Contents: Finalized Building Permits
Exp/Compl/Te 4664 8020.1 Construction Permits 02/11/2010 04/07/2010 04/07/2012 02-01-01 6
Box Contents: Building Permits LO
rV
31/2012 OS-01-01 1 05/
Exp/Compl/Te 4674 8020.1 Construction Permits 04/01/2010 05/31/2010 o
Box Contents: Finalized Building Permits
N
Exp/Compl/Te 4690 8020.1 Construction Permits 05/01/2010 06/30/2010 06/30/2012 0 li
Box Contents: Building Permits
00
M
r
E = Excluded Total Eligible Boxes to be destroyed = 4 .
Eligible Boxes on Hold = 0 p
Elgibile Boxes Checked Out = 0 Z
Eligible Boxes Removed = 0 c
0
Total Available Boxes to be destroyed = 4 :3
0
a�
Date
05/30/2012 12:114:"
Notification Number Destruction Noth .ion Report page 1
351 City of Rancho Cucamonga (RC)
Records Management Division (TMP)
RISK MANAGEMENT (4154)
Bill to Name: (4154)
Records Coordinator: Claudia Nunez Mail Code: Phone: (909)477-2700 ext: 2420
Fdestroyed,
ing records are due for destruction on 06/30/2012. Place your initials next to EACH box you authorize to be
then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
the hold. Return the entire list to the Records Division by 06/15/2012.
Dates On Destroy Date
Event Permanent Record Title Record Title Name Hold?
(X)Code Box Number Code (Box Contents) Begining Ending 06/30/2012 Location S ace#
01/31/1997 06/30/2005 06/30/2012 10-021-09 1
Active/Current3142 7040.6 Claims Against the City
Q
Box Contents: General Liability Claims
Box Contents: 01/1997 thru 04/2005
LO
E = Excluded Total Eligible Boxes to be destroyed = 1 fV
Eligible Boxes on Hold = 0 O
r
Elgibile Boxes Checked Out = 0 N
Eligible Boxes Removed = 0 rn
Total Available Boxes to be destroyed = 1
a
07
Cl)
N
I
O
Z
C
O
_7
O
tll
N
lY
! 1,4
,
K.- N
nae
I
Notification Number Destruction Notification Report 05/30/2012 12: 5:53
354
City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
COMMUNITY SERVICES (4532)
Bill to Name: (4532)
Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext: 2103
rdestroved,
following records are due for destruction on 06/30/2012. Place your initials next to EACH box you authorize to be
then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
fying the hold. Return the entire list to the Records Division by 06/15/2012.
Event Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2012 Locati n 5 ace#
urrent Year 4788 14010.2 Registration Forms &Receipts 11/01/2009 01/31/2010 01/31/2012 05-0 -01 1
Box Contents: Central Park Activity Registration Forms
Eurrent Year 4770 14010.2 Registration Forms & Receipts 11/01/2009 02/28/2010 02/28/2012 06-0 -02 4 LO
UBox Contents: F.S.C. Deposit Records N
Box Contents: 11/]./09- 02/28/10 0
CD
qu
00
rrent Year 4772 14010.2 Registration Forms &Receipts 12/01/2008 02/28/2010 02/28/2012 06-0 -01 5 m Box Contents: Lions West Deposit Records M
Box Contents: Victoria Gardens Deposit Records a
Box Contents: Lions East Deposit Records cp
co
(- urrent Year 4782 14010.2 Registration Forms & Receipts 08/01/2009 02/28/2010 02/28/2012 05-0 03 2
��
Box Contents: E-Connect Deposit Records
O
purrent Year 4787 14010.2 Registration Forms &Receipts 01/01/2010 02/28/2010 02/28/2012 OS-0 -Ol 5 Z
'"17/7 Box Contents: Central Park Activity Registration C
O
Box Contents: Forms&Deposit Records
G
urrent Year 4786 14010.2 Registration Forms & Receipts 03/01/2010 04/30/2010 04/30/2012 05-0 -02 2 0
(J Box Contents: Central Park Activity Registration Forms iY
urrent Year 4774 14010.2 Registration Forms & Receipts 03/01/2010 05/31/2010 05/31/2012 06-0 01 2
Box Contents: Central Park Deposit Records
rrentYear 4777 14010.2 Registration Forms & Receipts 05/01/2009 05/31/2010 05/31/2012 05-0 -04 4
Box Contents: Lions East Deposit Records &Activity
Box Contents: Registration forms
I
n�re
i
Notification Number
Destruction Notification Report 05/30/2012 12:1 :53
'
Space#
354 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
COMMUNITY SERVICES (4532)
Dates On Destroy Date Hold?
Event Permanent Record Title Record Title Name
(X)Code Box Number Code (Box Contents) Begining Ending 06/30/2012 Locatio
Grkurrent Year 4785 14010.2 Registration FormS & Receipts 05/01/2010 05/31/2010 05/31/2012 05-03102 4
Box Contents: Central Park Activity Registration Forms
rrent Year 4769 14010.2 Registration Forms & Receipts 03/01/2010 06/30/2010 06/30/2012 06-03-02 5
Box Contents: F.S.C. Deposit Records
IQ Box Contents: 3/1/10 - 6/30/10
VI/ IlqurrentYear 4781 14010.2 Registration Forms & Receipts 03/01/2010 06/30/2010 06/30/2012 05-03-03 4
�/ Box Contents: E-Connect Deposit Records
u)
30/2012 05-03 02 5 N 06
urrent Year 4784 14010.2 Registration Forms & Receipts 06/01/2010 06/30/2010 / 0
Bon Contents: Central Park Activitiy Registration Form W
(D
O)
t0
Total Eligible Boxes to be destroyed = 12 0_
Eligible Boxes on Hold = 0
OD
E191bile Boxes Checked Out = 0 C0
r
Eligible Boxes Removed = 0 N
Total Available Boxes to be destroyed = 12 1
O
Z
C
O
7
O
N
N
Notification Number Destruction Notification Report 05/30/2012 12:16:17
355 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
ENGR TRAFFIC/DESIGN (4639)
Bill to Name: (4639)
Records Coordinator: Luci Saunders Mail Code: Phone: (909)477-2700 ext: 4050
The following records are due for destruction on 06/30/2012. Place your initials next to EACH box you authorize to be
destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
justifying the hold. Return the entire list to the Records Division by 06/15/2012.
Event Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (eox Contents) Begining Ending Hold? 06/30/2012 location Space*
QExp/Compl/Te Sox 8060.1 Capital Improvement Projects 01/01/1980 12/31/2001 12/31/2008 0
E = Excluded Total Eligible Boxes to be destroyed = 1
Eligible Boxes on Hold = 0 N
Elgibile Boxes Checked Out = 0 0
Eligible Boxes Removed = 0 o
Total Available Boxes to be destroyed = 1 N
cc
CL
00
CV
O
Z
C
0
0
N
N
of
6/l I '
Date
i
Destruction No. ition Report 05/30/2012 12:12
Notification _.mber page 1 1
350 City of Rancho Cucamonga (RC)
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
rThe following records are clue for destruction on 06/30/2012. Place your initials next to EACH box you authorize to be
stroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
tifying the hold. Return the entire list to the Records Division by 06/15/2012.
Event Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2012 Locatibin Space_#
2005 03/30/2012 08-01-06 2
08/01/2004 03/30/
.urrent Year 4164 4010.1 Accounts payable I
Box Contents: Purchasing Cards
Box Contents: August 2004 - March 2005
Folders within the above box
Alt. Folder#1 Beginning Uate: 11/17/1995 Ending Date: 10/17/1996 Record Title Name: .0
O
AIL Folder Number:
Description: MEDTRANS MERCY AMBULANCE PERMIT APPLICATION FY I
i
Alt. Folder #2 Beginning Date: 11/17/1995 Ending Date: 10/17/1996 Record Title flame: N
Description: FY 1996 - 1997 co
Alt. Folder Number: � d
30
07/01/2004 - 06 2005 06/30/2012 15-02-04 3
urrent Year 3882 4010.1 Accounts Payable / / �
Box Contents: Accounts Payable M
Box Contents: San Bernardino County -
N
Box Contents: Simplot Partners
/2004
07/01 06/30/2005 06/30/2012 13-02-01 5 Z
If'ML.urrent Year 3883 4010.1 Accounts Payable j
Box Contents: S-Mist. - San Bernardino County i O
O
07/O1 2004 06/30/2005 06/30/2012 15-03-04 3 0
Current Year 3884 4010.1 Accounts Payable / I
Box Contents: Accounts Payable fn
I a)
Box Contents: M-Mist. - Manoposa X
urrent Year 3885 4010.1 Accounts Payable 07101/2004 06/30/2005 06/30/2012 15-0,2-01 2
i Box Contents: Accounts Payable
Box Contents: Inland Water Works Supply - Kip.
rCurrent Year 3886 4010.1 Accounts Payable 07/OLJ2004 06/30/2005 06/30/2012 11-0 -01 L
`� Box Contents: Accounts Payable
Box Contents: Kirkpatrick, William-Luis L.
I
I
n�o-n
Destruction Notification Report 05/30/2012 12:12:15
Notification Number Page 2
350 City of Rancho Cucamonga (RC)
Records Management Division (TMP)
FINANCE (4151)
On Destroy Date I
Event Permanent Record Title. Record Title Name Dates Hold?
(X)Code Box Number Code (Box Contents)_ Begining Ending 06/30/2012 Location Space#
I
cunent Year 3888 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 15-02-04 4
Box Contents: Accounts Payable
Box Contents: UPS - W. Misc.
I1rgCurrent Year 3889 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 15-0�-03 3
tt7r' Box Contents: Accounts Payable
Box Contents: Finesse Personnel Ass. - G. Misc,
IYnyK,urrent Year 3890 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 14-01-01 1
17�-tr" Box Contents: Accounts Payable I LO
N
Box Contents: Hoseman Inc. - Inland Valley Bulletin O
07/01/2004 06(30/2005 06/30/2012 13-03-03 4
�.urrent Year 3891 4010.1 Accounts Payable (D
Box Contents: Accounts Payable rn
Box Contents: T & D Installations -Trugreen
f d
Current Year 3892 4010.1 Accounts Payable 07/OIJ2004 06/30/2005 06/30/2012 15-03 O1 6 ao
CO
Box Contents: Accounts Payable i I
Box Contents: WilliamZwissler N
07/01/2004 06/30/2005 06/30/2012 13-02-02 6 Z
current Year 3893 4010.1 Accounts Payable i
Box Contents: Accounts Payable r-
Box Contents: Slpbomsay, Sid - F. Misc.
ylt0�urrent Year 3894 4010.1 Accounts Payable 07/O1/20C4 06/30/2005 06/30/2012 15-03-01. 3 N
����111T I Q)
Box Contents: Accounts Payable Of
Box Contents: SBC
I
17
Current Year 3895 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2D12 13-03-03 5
(P Box Contents: Accounts Payable
Box Contents: W-Misc. - Willden
i
I
rw�r�
Destruction No, ,tion Report 05/30/2012 12:17
Notification .-,tuber Page 3
350 City of Rancho Cucamonga (RC)
Records Management Division (TMP)
FINANCE (4151)
On Destroy Date Event Permanent Record Title Record Title Name Dates
Begining Ending Hold? 06/30/2012 Location Space#
(X)Code Box Number Code (Box Contents)
I urrentYear 3896 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 12-02-04 5
I
Box Contents: Accounts Payable
Box Contents: R Misc. - Republic Electric
llllPurretitYear 3897 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 15-02-03 5
��,�, r��� Box Contents: Accounts Payable
Box Contents: Rescue Response - Roeder, Jeff - i
tit rent rent Year 3898 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 15-03-03 5
Box Contents: Accounts Payable
N
u-. Box Contents: G & D Construction - H, Misc.
co
IFSJIcurrent Year 3899 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 15-02-04 2
��'ff��zPPPPPP Box Contents: Accounts Payable l O
W
Box Contents: Haaker Equipt. Co. - Hope thru I @
� a
Box Contents: housing I '
W
urrent Year 3900 4010.1 Accounts Payable
07/01/2004 06/30/2005 06/30/2012 15-03-01 1 co
Box Contents: Accounts Payable N
Box Contents: Verizon 1 ! 6
07/01/2004 06/30/2005 06/30/2012 15-02-02 1
Z
Qy)C.urrent Year 3901 4010.1 Accounts Payableo
'T Box Contents: Accounts Payable
1 7
Box Contents: Office Depot '� p
Current Year 3902 4010.1 Accounts Payable
07/01/2004 06/30/2005 06/30/2012 15-02-02 2
Box Contents: Accounts Payable
Box Contents: SCE
ry�Current Year 3903 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 it-O i-01 2
VT Box Contents: Accounts Payable
Box Contents: Claeys, Michael - Do Misc.
i
Destruction Notification Report 05/30/2012 12:12:15
Notification Number Page 4
350 - City of Rancho Cucamonga (RC)
Records Management Division (TMP)
FINANCE (4151)
Dates On Destroy Date
Event Permanent Record Title Record Title Name
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2012 Location space#
urrent Year 3904 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 15-02-03 4
Box Contents: Accounts Payable
Box Contents: Cape Acctg. - Clabby, Sandra
I current Year 3905 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 15-03L il 02 5
Box Contents: Accounts Payable '
Box Contents: Verizon
�� I
WyI(ICurrent Year 3906 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 15-03-02 3
wrBox Contents: Accounts Payable '
N
Box Contents: Office Depot p
I
07/01/2004 06/30/2005 06/30/2012 15-03-03 2
current Year 3907 4010.1 Accounts Payable j
Box Contents: Accounts Payable rn
Box Contents: SCE i d
`t urrent Year 3908 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 15-02-02 3 00
Box Contents: Accounts Payable i `-
Box Contents: SCE I
,rFl07/01/2004 06/30/2005 06/30/2012 15-03-03 6 Z
IMA.urrent Year 3909 4010.1 Accounts Payable - -
]� Box Contents: Accounts Payable
O
Box Contents: Praxair - Quest I
Ify IQirrent Year 3910 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 15-03-04 1 N
'T Box Contents: Accounts Payable
Box Contents: Entertainment Design - Flncher
I
06/30/2005 06/30/2012 15-0�-03 3
Current Year 3911 4010.1 AccountsPayable 07/01/2004
Box Contents: Accounts Payable
Box Contents: DLT Solutions - Engstrom
i
I
I
I
Destruction Not .tion Report 05/30/2012 1.2:12"
Notification.-.tuber Page S j
350 City of Rancho Cucamonga (RC) - .
Records Management Division (TMP)
FINANCE (4151)
Dates On Destroy Date
Event Permanent Record Title Record Title Name Hold? Space#
(X)Code Box Number Code (Box Contents) Begining Ending 06/30/2012 Location
( Current Year 3912 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/Z012 15-02-01 3
�Y/-t�-'' Box Contents: Accounts Payable
Box Contents: SCE j
Current Year 3913 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 14-01-04 2
Box Contents: Accounts Payable
Box Cnntents: PF - Power Plus
RCurrent Year 3914 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 11-01-02 6
Box Contents: Accounts Payable L0
N
Box Contents: Bekin Van Lines - C. Misc. w
O
�
07 01 urrent Year 3915 4010.1 Accounts Payable 2004 06/30/2005 06/30/2012 11-01-01 5 Lo/ /
Box Contents: Accounts Payable j m
Box Contents: Adobe Animal Hospital - Arch Wireless I{ m
Current Year 3916 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 11-01-02 5 ao
Cl)
Box Contents: Accounts Payable
Box Contents: A-Misc. -Adapt. N
'Current Year 3917 4010.1 Accounts Payable 07/01./2004 06/30/2005 06/30/2012 15-03-04 2 6
Z
Box Contents: Accounts PayableC
Box Contents: u-Misc. - Upland Tennis o
I �
07/01/2004 06/30/2005 06/30/2012 14-01-04 1 -6
Current 3918 4010.1 Accounts Payablern
Box Contents: Accounts Payable af
Box Contents: Office P-Misc.
04current Year 3919 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 15-02-02 6
`7 Box Contents: Accounts Payable
Box Contents: Verizon - SCE
i
I
J�v
Date
Notification Number
Destruction Notification Report 05/30/2012 12:12:15
350 City of Rancho Cucamonga (RC) Page 6
Records Management Division (TMP)
FINANCE (4151)
Dates on Destroy Date
Event Permanent Record Title Record Title Name Hold?
Begining Ending 06/30/2012 Location Spacetf
(X)Code Box Number Code (Box Contents)
urent Year 3920 - 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 12-0301 3
r
Box Contents: Accounts Payable
Box Contents: Archibald Flowers - AveryCurrent Year 3921 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 0
'('ry�urrent Year 3923 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 15-03-02 2
'l Box Contents: Accounts Payable
Box Contents: B - Misc. - Beck Photography Lr)
CurrentYear 3924 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 13-03-01 4 0
Box Contents: Accounts Payable I �_
Box Contents: Marshall - NMA Dues N
urrent Year 3925 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 15-03-04 4 (L
Box Contents: Accounts Payable
Box Contents: CVWD 00I
Current Year 3926 4010.1 Accounts Payable 07/01/2004 06/30)2005 06/30/2012 15-03-03 1 N
Box Contents: Accounts Payable I o
Box Contents: D 3 Equipment - Dispensing Tech. Z
C
07/01/2004 06/30/2005 06/30/2012 15-02-01 1 Q
Current Year 3927 4010.1 Accounts Payable �
Box Contents: Accounts Payable O
Box Contents: Brodart u!
N
2012 04-01I-03 4
�J�}Current Year 3928 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012
^'17 Box Contents: Accounts Payable
Box Contents: Napa Auto - office Max
]Current Year 3929 4010.1 Accounts Payable 07/01/2004 06/30/2005 06/30/2012 15-02-02 5
Box Contents: Accounts Payable
Box Contents: Verizon
i
i
Destruction Notl ion Report 05/30/2012 12:12:
Notification Number Page 7
350 City of Rancho Cucamonga (RC)
Records Management Division (TMP)
FINANCE (4151)
Dates On Destroy Date
Event Permanent Record Title Record Title Name Hold?
(X)Code Box Number Code (Box Contents) Begining Ending 06/30/2012 Location Spacett
Current Year 4133 4030.4 Accounts Payable Check Register 01/01/2007 02/28/2007 02/28/2012 06-Oli 03 3
Box Contents: Accounts Payable
Box Contents: 1/1/07 - 2/26/07
Vurrent Year 4132 4030.4 Accounts Payable Check Register 03/01/2007 04/30/2007 04/30/2012 15-illi 03 3
Box Contents: Accounts Payable
riBox Contents: March - April 2007
Curt ntYear 3686 4010.2 Accounts Receivable 07/01/2004 06/30/2005 06/30/2012 13-0303 1
u'4
Box Contents: Accounts Receivable 04/05
N
Box Contents: CCWD, CERT, Charter, False Alarms, Fire p
Box Contents: District Payments, Loud Party Ordinance,
r
Box Contents: SB Co., Edison, Gas, State, Verizon N
06/30/2005 06/30/2012 15-0 04 4 2
r IlCurrent Year 4003 4010.2 Accounts Receivable 07/01/2004
Box Contents: Eledrical 0
W
Audit 4420 4030.2 Bank Statements & Reconciliations 12/01/2006 06/30/2007
06/30/2012 08-01-04 1 Cl)
'IT
Box Contents: Bank Statements & Reconciliations N
Box Contents: Bank Statements & System Printouts O
06/30/2012 08-01-04 2 Z
udit 4421 4030.2 Bank Statements & Reconciliations 12/01/2006 06/30/2007 I e
' o
A
Box Contents: Bank Statements & Reconciliations
Box Contents: Bank Statements & System Printouts p
i rn
Current Year 3394 4020.3 Daily Cash Receipts / Revenue Piles 12/01/2002 01(31/2003 01/31/2012 08-0 -07 2 �
r I Box Contents: Daily Cash Receipts
I
A� 01/31/2012 13-02-04 4
IlH (Current Year 3410 4020.3 Daily Cash Receipts / Revenue Files 01/01/2003 01/31/2003
P`IF' Box Contents: Daily Cash Receipts
current Year 3411 4020.3 Daily Cash Receipts / Revenue Files 01/01/2003 01/31/2003 01/31/2012 12-02-01 3
Box Contents: Daily Cash Receipts
Notification Number Destruction Notification Report 05/30/2012 12:12:15
Page B
350 City of Rancho Cucamonga (RC) I
Records Management Division (TMP)
Event Permanent Record Title Record Title Name FINANCE (4151) Dates On Destroy Date
Location Space#
Hold?
(x)Code Box Number Code (Box Contents) Begining Ending 06/30/2012
I
urrent Year 3425 4020.3 Daily Cash Receipts / Revenue Files 01/01/2003 01/31/2003 01/31/2012 13-02!,04 6
Box Contents: Daily Cash Receipts
I/r-gcurrent Year 3434 4020.3 Daily Cash Receipts / Revenue Files 01/01/2003 01/31/2003 01/31/2012 13-0 103 6
Box Contents: Daily Cash Receipts
I
urrent Year 3389 4020.3 Daily Cash Receipts/ Revenue Files 01/01./2003 02/28/2003 02/28/2012 14-03103 3
Box Contents: Daily Cash Receipts
Current Year 3430 4020.3 Daily Cash Receipts / Revenue Files 02/01/2003 02/28/2003 02/28/2012 13-02-03 5 N
N
Box Contents: Daily Cash Receipts 0
Current Year 3431 4020.3 Daily Cash Receipts / Revenue Files 02/01/2003 02/28/2003 02/28/2012 12-02-02 1 00
Box Contents: Daily Cash Receipts m
co
L�ilCurrent Year 3433 4020.3 Daily Cash Receipts / Revenue Files 02/01/2003 02/28/2003 02/28/2012 12-02-02 2 0_
Box Contents: Daily Cash Receipts 0D
M
Current Year 3408 4020.3 Daily Cash Receipts / Revenue Files 03/01/2003 03/31/2003 03/31/2012 10-0 06 2 N
Box Contents: Daily Cash Receipts
O
(Current Year 3418 4020.3 Daily Cash Receipts / Revenue Files 03/01/2003 03/31/2003 03/31/2012 10-03-07 3 Z
*� C
Box Contents: Daily Cash Receipts
Current Year 3438 4020.3 Daily Cash Receipts / Revenue Files 03J01/2003 03/31/2003 03/31/2012 10-0 I-07 2 WBox Contents: Daily Cash Receipts
I
If llCurrent Year 3444 4020.3 Daily Cash Receipts / Revenue Files 03/01/2003 03/31/2003 03/31/2012 12-02-04 5
Box Contents: Daily Cash Receipts
i
Current Year 3415 4020.3 Daily Cash Receipts / Revenue Files 04/01/2003 04/30/2003 04/30/2012 12-D -Oil 2
Box Contents: Daily Cash Receipts
I
I,
I
i
05/30/2012 12:12'
Notification.-._mben Destruction Not tion Report Page 9 '
350 City of Rancho Cucamonga (RC)
Records Management Division (TMP) -
FINANCE (4151)
Da On Destroy Date
Event Permanent Record Title Record Title Name
n(X)Code Box Number Code (Box Contents) BeginiHold?ng Ending 06(30/2012 Location Space#
urrent Year 3423 4020.3 Daily Cash Receipts / Revenue Files 12/01/2002 04/30/2003 04/30/2012 10-03709 2
�T Box Contents: Daily Cash Receipts
urrent Year 3424 4020.3 Daily Cash Receipts / Revenue Files 04/01/2003 04/30/2003 04/30/2012 12-02-01 1
Box Contents: Daily Cash Receipts '
11�AC:urrent Year 3437 4020.3 Daily Cash Receipts / Revenue Files 04/01/2003 04/30/2003 04/30/2012 12-021-02 3
Box Contents: Daily Cash Receipts
u'rent Year 3449 4020.3 Daily Cash Receipts / Revenue Files 04/01/2003 04/30/2003 04/30/2012 14-03702 5 LO
N
µ" Box Contents: Daily Cash Receipts o
/ urrent Year 3402 4020.3 Daily Cash Receipts / Revenue Files 05/01/2003 05/31/2003 05(31/2012 14-03-03 2 I
f`J Box Contents: Daily Cash Receipts 0
m
^current Year 3443 4020.3 Daily Cash Receipts / Revenue Files 05/01/2003 05/31/2003 05/31/2012 03-03-01 2 d
Box Contents: Daily Cash Receipts �
�+uurrent Year 3005 4020.3 Daily Cash Receipts i Revenue Files 07/01/2002 06/30/2003 06/30/2012 10-02-03 2
1T�( Box Contents: Revenues (2002/2003)
0
Z
Folders within the above box e
Alt. Folder#1 Beginning Date: 07101/2002 Ending Date: 06,130/2003 Record Title Name: Daily Cash Receipts/Revenue Files O
Description: Booking fees, cable franchise fees, CERT, COPS, Fed'I Asset
AIL Folder Number: O
N
Beginning Date: 07/01/2002 Ending Date: 06/30/2003 Record Title Name: Daily Cash Receipts/Revenue Files
Alt. Folder 02 N
Description: Seizure, franchise fees, grant reimh, half cent sales tax,
AIL Folder Number:
Q
Alt. Folder#3 Beginning Date: 07/01/2002 Ending Date: 06/30/2003 Record Title Name: Daily Cash Receipts/Revenue Piles
Description: Highway User's Tax, interest, pleasure I, Misc, motor vehicle lic,
Alt. Folder Number:
Alt. Folder #4 Beginning Date: 07/01/2002 Ending Date: 06/30/2003 Record Title Name: Daily Cash Receipts/Revenue Files
Description: off-highway, parking citations, property taxes, property transfer
Alt. Folder Number:
III-/I/ v�
Destruction Notification Report 05/30/2012 12:12:15
Notification Number Page 10
350 City of Rancho Cucamonga (RC)
Records Management Division (TMP)
FINANCE (4151)
Event Permanent Record Title Record Title Name Dates - On Destroy Date
Be inin Ending Hold? 06/30/2012 Location Space#
(X)Code Box Number Code (Box Contents) 9 9 g ,
Folders within the above box
Alt. Folder#5 Beginning Date: 07/01/2002 Ending Date: 06/30/2003 Record Title flame: Daily Cash Receipts/Revenue Files
Alltt.---..,,,Folder Number: Description: tax, Quakes,
refuse, lease, restitution, sales tax, stadium.....
t11gCurrent Year 3399 4020.3 Daily Cash Receipts / Revenue Files 06/01/2003 06,130/2003 06/30/2012 12-02F!04 6
"T Box Contents: Daily Cash Receipts
}Current Year 3422 4020.3 Daily Cash Receipts / Revenue Files 06/01/2003 06/30/2003 06/30/2012 13-02;-04 5
�I Box Contents: Daily Cash Receipts
IypllCurrent Year 3741 4020.3 Daily Cash Receipts / Revenue Files 06/01/2003 06/30/2003 06/30/2012 13-02'-01 3 to
f� N
Box Contents: Daily Cash Receipts
0
Box Contents: Senior Center, Family Sports Center,
O
Bax Contents: Community Services, E-File, Fire, fV
Box Contents: Lions East and West N
m
Current Year 3825 4012.8 Journal Voucher 10/07/2002 02J21/Z003 02/27/2012 12-01 04 2 co
Box Contents: Adjusting Journal Entries 1 00
12/31 2006 03/31/2007 03/31/2012 11-01-04 4 N
*Iryurrent Year 4602 4040.2 Payroll Register / i
Box Contents: Fire Payroll Reports
�f-,,"" 6
ryr{w.urrent Year 4627 4040.2 Payroll Register 11/30/2006 03/31/2007 03/31/2012 11-03,-03 2 Z
��``TTc
Box Contents: Payroll Repots 0
.j
Current Year 4607 4040.2 Payroll Register 10/01/2006 05/31/2007 05/31/2012 11-01-03 5 p
N
Box Contents: Payroll Reports Of
fiCurrent Year 4608 4040.2 Payroll Register 03/01/2007 06/30/2007 06/30/2012 11-01ti 03 6
Box Contents: Payroll Reports -
03/01 2007 06/30/2007 06/30/2012 11-03-02 - 2
Current Year 4621 4040.2 Payroll Register /
Box Contents: Payroll Reports
nnro � —N-
Destruction Noi rtion Report 05/30/2012 12:17
Notification _.tuber page 11
350 City of Rancho Cucamonga (RC) .
Records Management Division (TMP)
FINANCE (4151)
Event Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2012 Location Space#
�ryyg..urrent Year 4626 4040.2 Payroll Register 10/01/2006 06/30/2007 06/30/2012 11-03'103 1
�rTT Box Contents: Payroll Register I
Purrent Year 41136 4040.9 Time Cards 12/01/2006 02/28/2007 02/28/201.2 11-02;01 5
' / I
Box Contents: Timesheets
urrent Year 4628 4040.9 Time Cards 11/30/2006 03/31/2007 03/31/2012 11-03=03 3
Box Contents: Payroll timesheets ;
04/01 2007 05/31/2007 05/31/2012 11-01;04 5 m
Current Year 4601 4040.9 Time Cards / N
Box Contents: Payroll Timesheets
N
Total Eligible Boxes to be destroyed = 87 I N
rn
Eligible Boxes on Hold = 0 at0
Elgibile Boxes Checked Out = 0
W
Eligible Boxes Removed = 0 i Cl)
Total Available Boxes to be destroyed = 87 i N
O
� Z
C
O
i 7
' O
i N
i
I
I
�f
I
�a.o
Notification Number Destruction Notification Report 05/30/2012 12:14:59
352 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
PLANNING DIVISION (4333)
Bill to Name: (4333)
Records Coordinator: Victorino, Valerie Mail Code: Phone: (909)477-2700 ext: 4327
he following records are due for destruction on 06/30/2012. Place your initials next to EACH box you authorize to be
destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 06/15/2012.
Event Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2012 Location Spa
Current Year 5002 8020.2 Conditional Use Permits (CUP's) 01/01/2004 12/31/2004 12/31/2008 0
Box Contents: CUP's - 2004
VV Box
Year 5010 8020.2 , onditional e.P rmits (CUPs 01/01/2005 12/31/2005 12/31/2009 0
Box Contents: P s -a��S �Z Le L0
N
LA/QCurrent Year 5012 8020. Conditional U e Permits (CUP's 01/01/2004 12/31/2005 12/31/2009 0 0
Box Contents: CUP's 2004-2005 N
N
�QCurrent Year 5016 8020.2 Conditional Use Permits (CUP's) 01/01/2000 12/31/2006 12/31/2010 0 m
Box Contents: CUP's 2000-2006 d
(/Active/Current4990 10020.7 Preliminary Review Case Files 01/01/1999 12/31/2001 12/31/2003 0 cODD
Box Contents: 2004 DRC's - 00425, 00426, 00466, 00525, N
Box Contents: 00521, 00496, 00589, 00538, 00635, 00473 .
Box Contents: 00544, 00476, 00761, 00717, 00874, 00879 Z
Box Contents: 00877, 00836, 00903, 00957, 00989
C
,(cove Curr o
dive/Current4993 10020.7 Preliminary Review Case Files 01/01/2004 12/31/2004 12/31/2006 0 '=1
Box Contents: P"R's & Pre-Aps Reviews 2004 0
y
Box Contents: 00069, 00074, 00078, 00083, 00013, 00085 Q
Box Contents: 00102, 00126, 00157, 00171, 00178, 00179 Of
Box Contents: 00190, 00245,00264, 00302, 383, 331,336
]Active/Current 5004 10020.7 Preliminary Review Case Files 01/01/2004 12/31/2004 12/31/2006 0
Box Contents: PR's & PAR's 2004
CITY OF UNCHO CUCAMONA
JUN c 202
RECEIVED - PLANNING
Date
Notificatior., .nber Destruction Not tion Report 05/30/2012 12:14
352 City of Rancho Cucamonga (RC) Page 2 ,
Records Management Division (TMP)
PLANNING DIVISION (4333)
Event Permanent Record Title Record Title Name Dates On Destroy Date
7(X)Code Bax Number Code (Box Contents) Begining Ending Hold? 06/30/2012 Location Space#
JN [3Active/CurrentS018 10020.7 Preliminary Review Case Files 01/01/2004 12/31/2005 12/31/2007 0
Box Contents: PR's & PAR's - 2004-2005
WQActive/currentS020 10020.7 Preliminary Review Case Files 01/01/2005 12/31/2005 12/31/2007 0
/ Box Contents: PR& PAR's - 2005
V�' Active/Current4983 10020.8 Subdivisions & Developments (DR's) 01/01/2004 12/31/2004 12/31/2006 0
Box Contents: DRC's: 2004-01117
/ Box Contents: 2004-01178, 2004-01199
t(/ QActive/Current4984 10020.8 Subdivisions & Developments (DR's) 01/01/2004 12/31/2004 12/31/2006 0 04
Box Contents: 2004 DRC's: 00161, 00163, 00164, 00165, 0
Box Contents: 00182, 00219, 00206, 00243, 00209, 00276 co
N
Box Contents: 00279, 00290 rn
��Active/Current4985 10020.8 Subdivisions & Developments (DR's) 01/01/2004 12/31/2004 12/31/2006 0 it
Box Contents: 2004 DRC's: 00738, 00764, 00763, 00802, 00
Box Contents: 00826, 00794, 00814, 00893, 00891, 00906 cn
Box Contents: 00982, 00913, 00983, 01059 N
r
E]Active/Current4986 10020.8 Subdivisions & Developments (DR's) 01/01/2004 12/31/2004 12/31/2006 0 6
Box Contents: 2004 DRC's: 01108, 01170, 01151, 01164, Z
Box Contents: 01127, 01126, 01088, 01023, 01040, 01033 0
Box Contents: 00871, 00978, 00890, 00897 D
0
QActive/Current4988 10020.8 Subdivisions & Developments (DR's) 01/01/2004 12/31/2004 12/31/2006 0
Box Contents: 2004 DRC's: 00297, 00301, 00303, 00310
Box Contents: 00328, 00330, 00332, 00234, 00358, 00398
/ Box Contents: 00529, 00429, 00451, 00463, 00482, 00335
ctive/Current4992 10020.8 Subdivisions & Developments (DR's) 01/01/2004 12/31/2004 12/31/2006 0
V Box Contents: DRC's - 2004 00109, 00596, 00268, 00254,
Box Contents: 00619, 00584, 00582, 00621, 00541, 00629
Box Contents: 00679, 00667, 00271, 00477, 00688, 00654
Box Contents: 00659, 00928, 00656, 00325
Date
Notification Number Destruction Notification Report 05/30/2012 12:14:59
352 City of Rancho Cucamonga (RC) Page 3
Records Management Division (TMP)
PLANNING DIVISION (4333)
Event Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2012 Location Space#
QP.ctive/Current4994 10020.8 Subdivisions & Developments (DR's) 01/01/2004 12/31/2004 12/31/2006 0
Box Contents: DR & MDR's 2004
Box Contents: 00715, 00636, 00692, 00708, 00721, 00791
Box Contents: 00714, 00718, 00698, 00723, 00769, 00739
Y Active/Current4995 10020.8 Subdivisions & Developments (DR's) 01/01/2004 12/31/2004 12/31/2006 0
Box Contents: DR & MDR's 2004 -
Box Contents: 00044, 00052, 00053, 00079, 00026, 00029
/ /I Box Contents: 00101, 00116, 00122, 00143, 00146, 00154
Ln/^V
�a,ctive/Current5003 10020.8 Subdivisions & Developments (DR's) 01/01/2004 12/31/2004 12/31/2006 0 N
Box Contents: DR's & MDR's - 2004 0
V
If/ N
Active/Current5005 10020.8 Subdivisions & Developments (DR's) 01/01/2005 12/31/2005 12/31/2007 0 �
Box Contents: DR's & MDR's 2005 a
�lQActive/Current5006 10020.8 Subdivisions & Developments (DR's) 01/01/2005 12/31/2005 12/31/2007 0 00
Box Contents: DR& MDR's 2005 rn
co
❑Active/Current5007 10020.8 Subdivisions & Developments (DR's) 01/01/1987 12/31/2005 12/31/2007 0
Box Contents: Large Family Day Cares (LFD's) O
Box Contents: Public Convenience or Necessity (PCN's) Z
c
Box Contents: Planning Commission Drs. Report(PCDR) O
Box Contents: Minor Development Review (MDR) 3
/ 0
❑
(/✓ Active/Current5008 10020.8 Subdivisions & Developments (DR's) 01/01/2005 12/31/2005 12/31/2007 0af
Box Contents: DR& MDR's - 2005
L4�E]Active/Current5009 10020.8 Subdivisions & Developments (DR's) 01/01/2004 12/31/2005 12/31/2007 0
Box Contents: DR's & MDR's 2004-2005
`//LDActive/CurrentS011 10020.8 Subdivisions & Developments (DR's) 01/01/2005 12/31/2005 12/31/2007 0
Box Contents: DR& MDR's - 2005
i
Date
Notificatioi nber Destruction Not ition Report 05/30/2012 12:14
352 City of Rancho Cucamonga (RC) Page 4
Records Management Division (TMP)
PLANNING DIVISION (4333)
Event Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2012 Location Space#
by QActive/Current5013 10020.8 Subdivisions & Developments (DR's) 01/01/2005 12/31/2005 12/31/2007 0
Box Contents: MDR& DR Files - 2005
Vj(]a.ctive/Current5015 10020.8 Subdivisions & Developments (DR's) 01/01/2005 12/31/2005 12/31/2007 0
Box Contents: DR & MDR's - 2005
ADActive/Current5019 10020.8 Subdivisions & Developments (DR's) 01/01/2005 12/31/2005 12/31/2007 0
Box Contents: MDR's & DR's - 2005
A]Active/Current5017 10020.8 Subdivisions & Developments (DR's) 01/01/2006 12/31/2006 12/31/2008 0 u)
( Box Contents: MDR's &DR's - 2006 N
0
`4'���((�V i 1�2L
Active/Current4991 10021.7 Variances & Minor Exceptions 01/01/1988 12/31/2004 12/31/2006 0 N
Box Contents: 2004 - DRC's 00050, 00061, 00124, 00144, N
Box Contents: 00160 00203, 00210 00246 00256 00281 00 rn
m
Box Contents: 193 00317, 343, 376, 421, 436, 472, 495, d
Box Contents: 528, 523, 512, 522 plus Variances 88-00 pp
�,V6Active/Current5014 10021.7 Variances & Minor Exceptions 01/01/2004 12/31/2005 12/31/2007 0 N
Box Contents: Variances&Minor Exceptions I
Box Contents: 2004-2005 0
Z
C
0
Total Eligible Boxes to be destroyed = 30 n
Eligible Boxes on Hold = 0 N
Elgibile Boxes Checked Out = 0 of
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 30
Date