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HomeMy WebLinkAbout2012/09/05 - Agenda Packet C1ty O _..� UCANtUl'*� CjA � 10500 Civic Center Drive � Rancho Cucamonga, CA 91730-3801 City Office: (909)477-2700 AGENDAS FIRE PROTECTION DISTRICT BOARD PUBLIC FINANCING AUTHORITY CITY COUNCIL REGULAR MEETINGS 1st and 3rd Wednesdays � 7:00 P.M. SEPTEMBER 5, 2012 ORDER OF BUSINESS CLOSED SESSION Tapia Conference Room................. 5:00 P.M. Call to Order Public Communications Conduct of Closed Session City Manager Announcements REGULAR MEETINGS Council Chambers........................... 7:00 P.M. MEMBERS MAYOR L. Dennis Michael MAYOR PRO TEM Sam Spagnolo COUNCIL MEMBERS William Alexander Chuck Buquet Diane Williams CITY MANAGER John R. Gillison CITY ATTORNEY James L. Markman _ V CITY CLERK Janice C. Reynolds l � INFORMATION FOR THE PUBLIC TO ADDRESS THE FIRE BOARD, AUTHORITY BOARD AND CITY COUNCIL The Fire Board,Authority Board and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position,you may simply indicate that you agree with a previous speaker. If appropriate,a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board,Authority Board or City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk's desk. If as part of your presentation, you would like to display audio or visual material, please see the City Clerk before the meeting commences. Any handouts for the Fire Board, Authority Board or City Council should be given to the City Clerk for distribution. During"Public Communications,"your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The "Public Communications" period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items(with the exception of public hearing items)will be accepted once the business portion of the agenda commences. Any remaining "Public Communications" which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less,as deemed necessary by the Chair,depending upon the number of individuals desiring to speak. If you are present to speak on an "Advertised Public Hearing" item or on an "Administrative Hearing Item(s)," your name will be called when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS-Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter,the City's Public Library(-ies)and on the City's website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST-Fire Board,Authority Board and City Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 11:00 a.m. and 7:00 p.m. The City has added the option for customers without cable access to view the meetings "on- demand"from their computers. The added feature of"Streaming Video On Demand"is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp for those with Hi-bandwidth(DSUCable Modem)or Low-bandwidth (Dial-up) Internet service. The Fire Board, Authority Board and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire District Board and the Public Financing Authority Board. Copies of the agendas and minutes can be found @ www.cityofrc.us If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Please turn off all cellular phones and pagers while the meeting is in session. FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND La CITY COUNCIL AGENDA 4. 011O6CAMONGA SEPTEMBER 5, 2012 C;77 A. 5:00 P.M. - CLOSED SESSION CALL TO ORDER - TAPIA CONFERENCE ROOM 1. Roll Call: Mayor Michael Mayor Pro Tern Spagnolo Council Members Alexander, Buquet and Williams CLOSED SESSION CALLED TO ORDER AS THE FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY AND CITY COUNCIL. B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) D. CONDUCT OF CLOSED SESSION - TAPIA CONFERENCE ROOM D1. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 9059 SAN BERNARDINO ROAD IN THE CITY OF RANCHO CUCAMONGA. NEGOTIATING PARTIES: LINDA DANIELS, ASSISTANT CITY MANAGER AND ORCHARD CAPITAL LP, REGARDING AN EXISTING LEASE. — SUCCESSOR AGENCY D2. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION PURSUANT GOVERNMENT CODE SECTION 54956.9(B)—ONE POTENTIAL CASE - CITY D3. CONFERENCE WITH LABOR NEGOTIATOR CHRIS PAXTON PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, EXECUTIVE MANAGEMENT, MID-MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL LABOR GROUPS — CITY D4. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED ON THE NORTHWEST CORNER OF BASE LINE ROAD AND DAY CREEK BOULEVARD; NEGOTIATING PARTIES: LINDA D. DANIELS, ASSISTANT CITY MANAGER, CITY OF RANCHO CUCAMONGA; AND LEWIS OPERATING CORPORATION — SUCCESSOR AGENCY E. CITY MANAGER ANNOUNCEMENTS FIRE PROTECTION DISTRICT, ik PUBLIC FINANCING AUTHORITY AND 2 CITY COUNCIL AGENDA -9,\K1M0 WC:AMONGA SEPTEMBER 5, 2012 '--juPpRECESS CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY BOARD AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, PUBLIC FINANCE AUTHORITY BOARD AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AUTHORITY BOARD AND COUNCIL. G1. Pledge of Allegiance G2. Roll Call: Mayor Michael Mayor Pro Tern Spagnolo Council Members Alexander, Buquet and Williams H. ANNOUNCEMENTS/PRESENTATIONS H1. Presentation of a Certificate of Appreciation to Kohl's Cares for their ongoing volunteer commitment to CSD programs and services. H2. Announcement of Playful City USA 2012 Designation for the City of Rancho Cucamonga. H3. Announcement of Furry Friends Festival. H4. Mediterranean Fruit Fly Update 2012. H5. Check presentation from Inland Empire United Way for the Healthy RC "Bringing Health Home" Program. I. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Public Finance Authority Board and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Public Finance Authority Board and City Council from addressing any issue not previously included on the Agenda. The Fire Board, Public Finance Authority Board and City Council may receive testimony and set the matter for a subsequent meeting. FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND 3 CITY COUNCIL AGENDA �r� oN�A SEPTEMBER 5, 2012 Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Authority Board or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Authority Board/Council at one time without discussion. Any item may be removed by an Fire Board/Authority Board/Council Member for discussion. J. CONSENT CALENDAR — FIRE PROTECTION DISTRICT J1. Approval of Minutes: August 15, 2012 (Regular Meeting) J2. Approval of Check Register dated August 8, 2012 through August 28, 2012 for the total 1 amount of$211,104.82. J3. Approval of plans, specifications and estimates and to authorize the advertising of the 7 "Notice Inviting Bids" for the Generator Upgrade at the San Bernardino (172), Jersey (174) and Banyan (175) Stations and the Fire Maintenance Facility. RESOLUTION NO. FD 12-047 10 A RESOLUTION OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT BOARD APPROVING PLANS AND SPECIFICATIONS FOR THE GENERATOR UPGRADE AT THE SAN BERNARDINO (172), JERSEY (174) AND BANYAN (175) STATIONS AND THE FIRE MAINTENANCE FACILITY IN THE CITY OF RANCHO CUCAMONGA AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS J4. Accept the bids received and award and authorize the execution of the contract in the 14 amount of$195,089.10, to the lowest responsive bidder, MG Enterprises Inc, and authorize the expenditure of a 10% contingency in the amount of $19,508.91, for the Hellman Fire Station (177) Landscaping Project to be funded from Capital Reserve Funds, Account No. 3289501-5650/1597289-6314. FIRE PROTECTION DISTRICT, ik PUBLIC FINANCING AUTHORITY AND 4 CITY COUNCIL AGENDA _( AWfi0&CAMONGA SEPTEMBER 5, 2012 K. CONSENT CALENDAR - SUCCESSOR AGENCY K1. Approval of Minutes: August 15, 2012 (Regular Meeting) L. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY L1. Approval of Minutes: August 15, 2012 (Regular Meeting) M. CONSENT CALENDAR - CITY COUNCIL M1. Approval of Minutes: August 15, 2012 (Regular Meeting) August 15, 2012 (Special Meeting) M2. Approval of Check Register dated August 8, 2012 through August 28, 2012 and payroll 15 ending August 28, 2012 for the total amount of$11,572,799.58. M3. Release of Maintenance Guarantee Bond No. 350627P, in the amount of$6,736.00, for the Citywide Street Name Sign Replacement FY 10/11 Project, Contract No. 2010-145. 68 M4. Authorization to renew contract (CO 06-180) with ABM Janitorial Services on a month-to- 69 month basis with no fee increase and consistent with the original competitive bid process for Fiscal Year 2012-013 for the Cleaning of City-Wide Facilities in an annual amount of $706,070 ($570,000 Contract Plus $36,070 Extra Work Allowance and $100,000 in Supplies), to be funded from Account Numbers 1001312-5304 (Facilities Maintenance) and 1700201-5304 (Sports Complex). M5. Accept the Public Safety Locker Room Carpet Replacement Project, Contract No. 12-046 70 As Complete; Release the Bonds; Accept a Maintenance Bond; Approve a Resolution Authorizing the Public Works Services Director to File a Notice of Completion, Release the Retention 35 Days after Acceptance and Approve the Final Contract Amount of $14,480.00. 72 RESOLUTION NO. 12-142 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC SAFETY LOCKER ROOM CARPET REPLACEMENT PROJECT CONTRACT NO. 12-046 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK. M6. Approval of a Resolution of the City Council of the City of Rancho Cucamonga, California, 73 adopting the Measure "I" Five-Year Capital Improvement Program and Improvement Plan Expenditure Strategy for Measure "I" Funds covering fiscal years 2012/2017. RESOLUTION NO. 12-143 78 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE MEASURE "I" FIVE- YEAR CAPITAL IMPROVEMENT PROGRAM COVERING FISCAL YEARS 2012/2017 AND IMPROVEMENT PLAN EXPENDITURE STRATEGY FOR THE EXPENDITURE OF MEASURE "I" FUNDS FIRE PROTECTION DISTRICT, � PUBLIC FINANCING AUTHORITY AND 5 CITY COUNCIL AGENDA .4,'\K°h0&CAM 0NGA SEPTEMBER 5, 2012 M7. Approval of Improvement Agreement and Improvement Securities for removal of interim 79 Basin appurtenances in Tract 16776, located at the northeast corner of Base Line Road and Forester Place, submitted by Van Daele Development Corporation. RESOLUTION NO. 12-144 81 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITIES FOR THE REMOVAL OF INTERIM BASIN APPURTENANCES IN TRACT 16776 M8. Accept the bids received and award and authorize the execution of the contract in the 82 amount of $2,538,473.10, to the lowest responsive bidder, H&H General Contractors, Inc., and authorize the expenditure of a 10% contingency in the amount of $253,847.31, for the Wilson Avenue Extension and Rehabilitation project to be funded from Transportation Systems Development Funds, Account No. 11243035650/1515124-0; Drainage Etiwanda/San Sevaine, Account No. 11143035650/1515114-0; Citywide Infrastructure Improvements Account, Account No. 11983035650/1515198-0; and Measure I, Account No. 11763035650/1721176-0; authorize the following appropriations: $2,143,000.00 Transportation Systems Development Funds, Account No. 11243035650/1515124-0; $495,000.00 Drainage Etiwanda/San Sevaine, Account No. 11143035650/1515114-0; $138,500.00 Citywide Infrastructure Improvements, Account No. 11983035650/1515198-0; and $307,000.00 Measure I, Account No. 11763035650/1721176-0, for aforementioned construction contract and for soils and material testing, right-of-way, and outside services for said project; and authorize the transfer of a $138,500.00 developer deposit in lieu of construction from Account No. 1882000-2314 into the Citywide Infrastructure Improvements Fund Account No. 1198000-4923 to partially fund the project. M9. Summary Vacation (V-219) of the 100-foot wide temporary drainage easement and 97 maintenance agreement as shown on-site within portions of Parcels 1 and 2 of Parcel Map 7267, generally located at the northwest corner of Foothill Boulevard and Rochester Avenue—APN 227-151-38, 42, 43, 54 & 55. RESOLUTION NO. 12-145 100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SUMMARILY ORDERING THE VACATION OF THE 100-FOOT WIDE TEMPORARY DRAINAGE EASEMENT AND MAINTENANCE AGREEMENT AS SHOWN ON-SITE WITHIN PORTIONS OF PARCELS 1 AND 2 OF PARCEL MAP 7267, GENERALLY LOCATED AT THE NORTHWEST CORNER OF FOOTHILL BOULEVARD AND ROCHESTER AVENUE M10. Approval of a Resolution of the City Council of the City of Rancho Cucamonga certifying 103 the Rancho Cucamonga Municipal Utility 2011 Power Source Disclosure Program Annual Report and Power Content Label. RESOLUTION NO. 12-146 113 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA CERTIFYING THE RANCHO CUCAMONGA MUNICIPAL UTILITY 2011 POWER SOURCE DISCLOSURE PROGRAM ANNUAL REPORT AND POWER CONTENT LABEL 4 FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND 6 CITY COUNCIL AGENDA _!2A {Fh0aCAMONGA SEPTEMBER 5, 2012 M11. Release of Maintenance Guarantee Bond No. 7621924 in the amount of $41,353.25, for 114 the Fiscal Year 2010/2011 Local Street Pavement Rehabilitation Overlay of Various Streets project, Contract No. 11-026. M12. Release of Maintenance Guarantee Bond in the amount of $27,158.24, for the FY 116 2010/2011 Local Street Pavement Rehabilitation (Slurry Seal) at Various Locations and Parking Lot Resurfacing (Seal Coat) at Civic Center North Lot project, Contract No. 11-024. M13. Approval of Improvement Agreement extension for Tract 16867, located westside of 118 Etiwanda Avenue, north of 210 Freeway, submitted by Etco Investments, LLC. RESOLUTION NO. 12-147 120 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR TRACT 16867. M14. Approval of an Ordinance authorizing an amendment to the contract between the Board of 121 Administration of the California Public Employees' Retirement System and the City Council of the City of Rancho Cucamonga. ORDINANCE NO. 856 122 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING AND AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA EXCLUDING FUTURE ELECTED OFFICIALS FROM CALPERS MEMBERSHIP N. CITY MANAGER'S STAFF REPORTS - CITY The following items have no legal publication or posting requirements. N1. City-Chamber Update on Economic Development Programs and Services, including 2012 ___ Inland Empire West End Job Fair(Oral Report) O. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. 01. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) 02. LEGISLATIVE AND REGIONAL UPDATES (Oral) FIRE PROTECTION DISTRICT, r PUBLIC FINANCING AUTHORITY AND 7 CITY COUNCIL AGENDA MFin66C;AMONGA SEPTEMBER 5, 2012 P. IDENTIFICATION OF ITEMS FOR NEXT MEETING Q. ADJOURNMENT I, Debra L. McNay, Assistant City Clerk/Records Manager, of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on August 30, 2012, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. August 15, 2012 RANCHO CUCAMONGA CITY COUNCIL SPECIAL MEETING MINUTES * D R A F T A. CALL TO ORDER The special meeting of the Rancho Cucamonga City Council convened in the Tri—Communities Room at the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor L. Dennis Michael called the meeting to order at 4:05 p.m. Present were Councilmembers: Bill Alexander, Chuck Buquet, Diane Williams, Mayor Pro Tem Sam Spagnolo and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James Markman, City Attorney; Linda Daniels, Assistant City Manager; Jeff Bloom, Interim Planning Director; Tom Grahn, Associate Planner and Debra McNay, Records Manager/Assistant City Clerk. B. PUBLIC COMMUNICATIONS No communication was made from the public. C. ITEM FOR DISCUSSION A. PRESENTATION AND DISCUSSION OF THE DRAFT SAN BERNARDINO REGIONAL GREENHOUSE GAS REDUCTION PLAN SUMMARY (DRC2009-00260). Tom Grahn, Associate Planner, presented the staff report. In response to Mayor Pro Tern Spagnolo, Mr. Grahn addressed his involvement with the draft Regional Greenhouse Gas Reduction Plan, noting that he had been working with SANBAG since June of 2010. John Gillison, City Manager indicated that all but three cities in the County are working with SANBAG. Two of the remaining cities had already adopted their own plan and the consultant is not receiving any response from the remaining city. Mr. Gillison noted that Rancho Cucamonga has been complimented on our responsiveness. In response to Councilmember Alexander, Mr. Grahn confirmed that he would be available to meet with the Councilman to discuss the development of the regional plan in more detail. Mayor Michael noted that the City is currently taking measures to reduce the amount of greenhouse gas emissions. Mr. Grahn confirmed that the City would receive credit for actions taken prior to the plan's adoption. In response to Mayor Michael, Mr. Grahn addressed the potential actions available to the City once SANBAG develops the regional plan. He noted that the City could choose to adopt it, or could modify it to fit the community's needs. City Manager John Gillison indicated that about half of the work will have been completed by SANBAG. If a City has limited resources, it could choose to adopt SANBAG's plan. Councilmember Buquet appreciated staff's sensitivity to business. While he appreciated that the City of Rancho Cucamonga should be part of the solution, he wanted to be sure that care was taken to avoid adverse economic impacts. City Council Minutes * D R A F T August 15, 2012 Special Meeting— Greenhouse Gas Reduction Plan Summary Page 2 of 2 In response to Councilmember Williams, Mr. Grahn confirmed that stakeholders would be involved in the development of the City's plan. Mr. Grahn indicated to Councilmember Williams that the City may choose to adopt more or less standards than contained in the regional plan. Linda Daniels, Assistant City Manager, stated that adherence to the guidelines would provide incentives to the businesses who choose to follow them. Mayor Michael stated his appreciation to staff for their work on this plan and the proactive approaches taken to reduce greenhouse gas emissions. D. ADJOURNMENT Mayor L. Dennis Michael adjourned the meeting at 4:32 p.m. Respectfully submitted, Debra L. McNay, MMC Assistant City Clerk/Records Manager Approved: August 15, 2012 RANCHO CUCAMONGA CITY COUNCIL, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY CLOSED SESSION MINUTES IF-- A. CALL TO ORDER The Rancho Cucamonga City Council, Fire Protection District and Successor Agency held a closed session on Wednesday, August 15, 2012 in the Tapia Room at the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor L. Dennis Michael. Present were Council/Board Members: Bill Alexander, Chuck Buquet, Diane Williams, Mayor Pro TemNice President Sam Spagnolo and Mayor/President L. Dennis Michael. Also present were: John Gillison, City Manager; James Markman, City Attorney; Linda Daniels, Assistant City Manager and Lori Sassoon, Deputy City Manager. B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) The following closed session items are being considered: D1. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 9059 SAN BERNARDINO ROAD IN THE CITY OF RANCHO CUCAMONGA. NEGOTIATING PARTIES: LINDA DANIELS, ASSISTANT CITY MANAGER AND ORCHARD CAPITAL LP, REGARDING AN EXISTING LEASE. — SUCCESSOR AGENCY D2. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 REGARDING ACQUISITION OF REAL PROPERTY INTERESTS CONSISTING OF A PORTION OF A PERMANENT HIGHWAY EASEMENT INTEREST AND A TEMPORARY CONSTRUCTION EASEMENT FOR A TERM OF ONE YEAR FOR STREETS, HIGHWAYS AND RELATED PURPOSES FROM REAL PROPERTY OWNED BY LUPE VIRAMONTEZ AS TRUSTEE OF THE LUPE VIRAMONTEZ FAMILY TRUST DATED JULY 20, 1990, LOCATED AT 13408 BASE LINE ROAD, RANCHO CUCAMONGA CALIFORNIA AND IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBERS 0227-131-09 AND 0227-131-10. - CITY D3. CONFERENCE WITH LABOR NEGOTIATOR CHRIS PAXTON PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, EXECUTIVE MANAGEMENT, MID-MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL LABOR GROUPS — CITY D4. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED ON THE WEST SIDE OF ETIWANDA AVENUE, NORTH OF BASE LINE ROAD, IDENTIFIED AS 7150 ETIWANDA AVENUE, NEGOTIATING PARTIES: LINDA D. DANIELS, ASSISTANT CITY MANAGER, CITY OF RANCHO CUCAMONGA; AND GWEN FROST, PRESIDENT OF THE ETIWANDA HISTORICAL SOCIETY— CITY D5. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED ON THE WEST SIDE OF ETIWANDA AVENUE, NORTH OF BASE LINE ROAD, IDENTIFIED AS 7086 ETIWANDA AVENUE; NEGOTIATING PARTIES: LINDA D. DANIELS, ASSISTANT CITY MANAGER, CITY OF RANCHO CUCAMONGA; AND GWEN FROST, PRESIDENT OF THE ETIWANDA HISTORICAL SOCIETY— CITY DRAFT " Fire Protection District, Financing Authority, City Council Minutes August 15, 2012 - Page 1 of 8 D6. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT GOVERNMENT CODE SECTION 54956.9(B) - FIRE C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) No persons were present wishing to speak. E. CITY MANAGER ANNOUNCEMENTS No announcements were made. F. RECESS The closed session recessed at 6:15 p.m. with no action taken. G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS The meetings of the Rancho Cucamonga Fire Protection District, Financing Authority and City Council reconvened in the Council Chambers of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. President/Chairman/Mayor L. Dennis Michael called the meeting to order at 7:00 p.m. Present were Board Members/Board Members/Council Members: Bill Alexander, Chuck Buquet, Diane Williams; Vice President/Vice Chairman/Mayor Pro Tern Sam Spagnolo and President/Chairman/Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James Markman, City Attorney; Linda Daniels, Assistant City Manager; Lori Sassoon, Deputy City Manager/Administrative Services; Bill Wittkopf, Public Works Services Director; Mark Steuer, Director of Engineering Services; Nettie Nielsen, Community Services Director; Veronica Fincher, Animal Services Director; Mike Bell, Fire Chief; Jeff Bloom, Interim Planning Director; Robert Karatsu, Library Director; Janice Reynolds, City Clerk; Debra McNay, Records Manager/Assistant City Clerk and Adrian Garcia, Assistant City Clerk. H. ANNOUNCEMENTS/PRESENTATIONS H1. Recognition of Lucille's Smokehouse BBQ for joining the Rancho Cucamonga Green Business Recognition Program. Mayor Michael presented a certificate of recognition to Lucille's Smokehouse BBQ for joining the Green Business Recognition Program. H2. Recognition of Four Points by Sheraton for joining the Healthy RC Smoke-Free Recognition Program. Mayor Michael presented a certificate of recognition to Four Points by Sheraton for joining the Healthy RC Smoke-Free Recognition Program. H3. West Nile Virus Activity Update 2012 * DRAFT * Fire Protection District, Financing Authority, City Council Minutes August 15, 2012 - Page 2 of 8 Breanna Medina, Management Analyst II and Brian Reisinger, Community Outreach Coordinator for the West Valley Mosquito and Vector Control District, updated the City Council and the audience on the West Nile Virus activity. I. PUBLIC COMMUNICATIONS 11. Jerie Lee invited the City Council and the audience to a Wellness Pass Spaghetti Dinner, to be held on September 14, 2012 from 6:00 to 9:00 p.m. at the Senior Center. 12. Victor Muniz pointed out that the voters had already decided about the assessment to be imposed in Landscape Maintenance District No. 2. The City's job is to come up with a game plan on how to work within the assessment that was approved. Mr. Muniz noted that this should have been done within 90 days of the vote, noting that a full year has passed without any action. 13. Teresa Akahoshi invited the City Council and the audience to the 3`d Annual Furry Friends Festival, to be held on October 6, 2012 from 8:00 a.m. to 1:00 p.m. 14. Jim Moffatt was amused that the City Council was recognizing businesses for obeying the law. He pointed out a previous request to recognize Mr. Bishop and Mr. Sanchez for their work at Rancho Cucamonga High School's annual veteran's event. 15. John Lyons urged everyone to take precautions against the West Nile virus. He noted that six people are running for City Council, stated that elections are the greatest process in the world and encouraged everyone to vote. Mr. Lyons also spoke about the qualifications needed to serve on the City Council. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time out discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT J1. Approval of Minutes: August 1, 2012 (Regular Meeting) J2. Approval of Check Register dated July 25, 2012 through August 7, 2012 for the total amount of$131,393.42. J3. Approval to receive and file current Investment Schedule as of July 31, 2012. MOTION: Moved by Spagnolo, seconded by Williams, to approve the staff recommendations in the staff reports. Motion carried 5-0. K. CONSENT CALENDAR - SUCCESSOR AGENCY K1. Approval of Minutes: August 1, 2012 (Regular Meeting) K2. Assignment of contract (CO12-091) with GM Business Interiors in the amount of $745,587.40 and contract (CO12-092) with NEC Unified, Inc in the amount of$30,103.32 for work associated with the completion of the Public Works Service Center to the City of Rancho Cucamonga and to authorize an appropriation of the contract costs to account 1025001-5650/1650025-0. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes August 15, 2012 - Page 3 of 8 MOTION: Moved by Buquet, seconded by Spagnolo, to approve the staff recommendations in the staff report. Motion carried 5-0. L. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY L1. Approval of Minutes: August 1, 2012 (Regular Meeting) MOTION: Moved by Williams, seconded by Spagnolo, to approve the minutes. Motion carried 5-0. M. CONSENT CALENDAR - CITY COUNCIL M1. Approval of Minutes: August 1, 2012 (Regular Meeting) M2. Approval of Check Register dated July 25, 2012 through August 7, 2012 and payroll ending August 7, 2012 for the total of$3,301,810.51. M3. Approval to receive and file current Investment Schedule as of July 31, 2012. M4. Acceptance of assignment from the Successor Agency of contract (CO12-091) with GM Business Interiors in the amount of $745,587.40 and contract (CO12-092) with NEC Unified, Inc in the amount of $30,103.32 for work associated with the completion of the Public Works Service Center to the City of Rancho Cucamonga. M5. Approval of a Reimbursement Agreement (URA-30) for undergrounding of existing overhead utilities for DRC2005-00831, located on the east side of Vineyard Avenue, north of San Bernardino Road, submitted by Michael Hayavi. RESOLUTION NO. 12-134 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING A REIMBURSEMENT AGREEMENT (URA-30) FOR UNDERGROUNDING OF EXISTING OVERHEAD UTILITIES, LOCATED ON THE EAST SIDE OF VINEYARD AVENUE, NORTH OF SAN BERNARDINO ROAD M6. Approval of a Reimbursement Agreement (URA-29) for undergrounding of existing overhead utilities for DRC2005-00831, located on the north side of San Bernardino Road, east of Vineyard Avenue, submitted by Michael Hayavi and appropriate $9,060.00 to Account No. 1129303-5650/1026129-0 from Underground Utilities Fund Balance. RESOLUTION NO. 12-135 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING A REIMBURSEMENT AGREEMENT (URA-29) FOR UNDERGROUNDING OF EXISTING OVERHEAD UTILITIES, LOCATED ON THE NORTH SIDE OF SAN BERNARDINO ROAD, EAST OF VINEYARD AVENUE M7. Approval to authorize the advertising of the "Notice Inviting Bids" for the Arrow Route, from Baker Avenue to Archibald Avenue, Milliken Avenue, from Arrow Route to Base Line Road and Milliken Avenue, Fairmont Way to 80' north of Kenyon Way Pavement Rehabilitation Project, to be funded from Measure I Fund, Accounts Nos. 11773035650/1797177-0 and 11773035650/1769177-0, Gas Tax 2105 Fund, Account No. 11703035650/1797170-0, and AD 2000-02 Fund, Account No. 18562035650/1797856-0. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes August 15, 2012 - Page 4 of 8 RESOLUTION NO. 12-136 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF THE ARROW ROUTE, FROM BAKER AVENUE TO ARCHIBALD AVENUE, MILLIKEN AVENUE, FROM ARROW ROUTE TO BASE LINE ROAD AND MILLIKEN AVENUE, FAIRMONT WAY TO 80' NORTH OF KENYON WAY PAVEMENT REHABILITATION PROJECT, IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS M8. Release of Maintenance Guarantee Bond No. CTR-3000614-M, in the amount of $24,639.01, for the Hermosa Avenue Community Trail and Parkway Landscape from Lemon Avenue to 200' north of Manzanita Drive and Trail Fencing on Archibald Avenue, Contract No. 11-003. M9. Accept improvements, release the Faithful Performance Bond, accept a Maintenance Bond and file a Notice of Completion for improvements for Tract 17919, located on the northwest corner of East Avenue and Miller Avenue, submitted by Crestwood Corporation. RESOLUTION NO. 12-137 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 17919 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK M10. Approval of a Resolution authorizing the Bi-Annual Routine Destruction of City Records Pursuant to California Government Code Section 34090 the City's Records Retention Schedule and other applicable legal citations. RESOLUTION NO. 12-138 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT CODE SECTION 34090 AND OTHER APPLICABLE LEGAL REFERENCES M11. Approval and Execution of Amendment No. 1 to the Memorandum of Understanding, Contract No. 93-20, between the San Bernardino County Flood Control District and the City of Rancho Cucamonga for the Development of a Multi-Use Trail System within Portions of District right-of-way to include the Almond Intercept Channel west of Turquoise Avenue to Cucamonga Channel. M12. Authorization to renew contract (CO 09-203) with JDC, Inc. with no fee increase and consistent with the original competitive bid process for FY 2012-2013 for the Citywide Concrete Repair, Tree removal and Tree Planting in an annual amount of$650,000 to be funded from Various General Fund Accounts, Capital Reserve Account, Landscape Maintenance District Accounts, Beautification Account, Measure I Account 177 and CFD Account 868 as approved in the Fiscal Year 2012-2013 budget. M13. Authorization to appropriate $94,892 from Capital Reserve Fund balance into Account Number 1025001-5200 (Operations and Maintenance) for payment to the California Emergency Management Agency for the Purpose of Finalizing DR#1498 (Gran Prix Fire) Closeout. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes August 15, 2012 - Page 5 of 8 M14. Approval to accept grant revenue in the amount of$36,141.00 awarded by the California Emergency Management Agency (FY2011 Emergency Management Performance Grant), and administered by the San Bernardino County Fire Department, office of Emergency Services to the City of Rancho Cucamonga into Account 1380000-4740 (Grant Income)for the purpose of Emergency Management Planning Activates. MOTION: Moved by Alexander, seconded by Spagnolo, to approve the staff recommendations in the staff reports. Motion carried 5-0. N. ADVERTISED PUBLIC HEARINGS CITY COUNCIL The following items have been advertised and/or posted as public hearings as required by law. The Chair will open the meeting to receive public testimony. N1. Consideration of a Resolution of the City Council of the City of Rancho Cucamonga amending electric rates, fees and charges, and adding a new Economic Development Rate, pursuant to the requirements and authority of Chapter 3.46 of Title 3 of the Rancho Cucamonga Municipal Code. RESOLUTION NO. 12-139 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING ELECTRIC RATES, FEES AND CHARGES, AND ADDING A NEW ECONOMIC DEVELOPMENT RATE, PURSUANT TO THE REQUIREMENTS AND AUTHORITY OF CHAPTER 3.46 OF TITLE 3 OF THE RANCHO CUCAMONGA MUNICIPAL CODE Fred Lyn, Utility Division Manager, presented the staff report. Mayor Michael opened the public hearing. John Lyons commended the City Council for developing an incentive program to attract new businesses. Mayor Michael closed the public hearing. MOTION: Moved by Alexander, seconded by Buquet, to adopt Resolution No. 12-139. Motion carried 5-0. O. CITY MANAGER'S STAFF REPORTS - SUCCESSOR AGENLL1 The following items have no legal publication or posting requirements. 01. Adopt Resolution No. 12-140, approving the Recognized Obligation Payment Schedule (ROPS)for six-month fiscal period of January 1, 2013 through June 30, 2013. (ITEMS 01 AND 02 DISCUSSED AT THE SAME TIME) RESOLUTION NO. 12-140 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE RANCHO CUCAMONGA REDEVELOPMENT AGENCY APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE SIX-MONTH FISCAL PERIOD FROM JANUARY 1, 2013 THROUGH JUNE 30, 2013, PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN RELATED ACTIONS * DRAFT * Fire Protection District, Financing Authority, City Council Minutes August 15, 2012 - Page 6 of 8 02. Adopt Resolution No. 12-141, approving a proposed administrative budget for the six- month fiscal period of January 1, 2013 to June 30, 2013. (ITEMS 01 AND 02 DISCUSSED AT THE SAME TIME) RESOLUTION NO. 12-141 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE RANCHO CUCAMONGA REDEVELOPMENT AGENCY APPROVING A PROPOSED ADMINISTRATIVE BUDGET FOR THE SIX-MONTH FISCAL PERIOD FROM JANUARY 1, 2013 THROUGH JUNE 30, 2013 PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177(j) AND TAKING CERTAIN RELATED ACTIONS Linda Daniels, Assistant City Manager, presented the staff reports on Items 01 and 02. In response to Mayor Pro Tern Spagnolo, Mrs. Daniels noted that ROPS stands for Recognized Obligation Payment Schedule. In response to Mayor Michael, Mrs. Daniels confirmed that these actions are necessary to complete the dissolution of the Redevelopment Agency. MOTION: Moved by Buquet, seconded by Alexander, to adopt Resolution No. 12-140. Motion carried 5-0. MOTION: Moved by Alexander, seconded by Williams, to adopt Resolution No. 12-141. Motion carried 5-0. P. CITY MANAGER'S STAFF REPORTS - CITY The following items have no legal publication or posting requirements. P1. Presentation on Master Plan of Traffic Signals (Oral Report) Mark Steuer, Director of Engineering Services, and Jason Welday, Traffic Engineer, provided an update on the Master Plan of Traffic Signals. In response to Mayor Michael, Mr. Steuer addressed how traffic signals in the City are funded. He confirmed with Councilmember Buquet that there were 186 signals in the City. Councilmember Buquet asked about the timing of the signals, noting the importance of a smooth flow of traffic across the City. In response to Mayor Michael, Mr. Welday noted that traffic volume and traffic speed dictate traffic flow. In response to Councilmember Williams, Mr. Steuer indicated that he would explore placing the list of planned traffic signals on the Internet. P2. Consideration to accept a grant award in the amount of $125,000 from the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS), to fund one police officer position over a three-year grant period under the 2012 COPS Hiring Program (CHP) and authorization to appropriate $60,000 into Account No. 1374000-4740 (Grant Income) to cover the federal share for year one of the grant activity; $57,455 into Account No. 1374000-8001 (Transfer In-General Fund) and Account No. 1 001 701-9374 (Transfer Out-COPS Hiring Program Grant) to cover the required matching funds for year one of the grant activity; and $117,455 into Account No. 1374701-5300 (Contract Services) to cover the total project cost for year one of the grant activity. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes August 15, 2012 - Page 7 of 8 Donna Finch, Management Analyst I, presented the staff report. MOTION: Moved by Buquet, seconded by Williams, to approve the recommendation in the staff report. Motion carried 5-0. P3. Update on the County Service Area 120 (CSA 120) proposed change of jurisdictional boundaries to create a Sphere of Influence for County Service Area 120 (North Etiwanda Preserve). Candyce Burnett, Senior Planner, presented the staff report. In response to Mayor Michael, Mrs. Burnett defined a coterminous boundary. Mayor Pro Tern Spagnolo appreciated the work completed by staff on this matter, noting that he concurred with the recommendation. He indicated that this is an overextension of CSA 120's authority. MOTION: Moved by Spagnolo, seconded by Williams, to approve the recommendation in the staff report. Motion carried 5-0. Q. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. Q1. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) Mayor Michael invited the community to the Chamber of Commerce's Grape Harvest Festival this weekend. R. IDENTIFICATION OF ITEMS FOR NEXT MEETING In response to the City Council, the Assistant City Clerk/Records Manager indicated that the election could not be cancelled for the City Clerk and City Treasurer, even though only one candidate qualified for each office. S. ADJOURNMENT Mayor Michael adjourned the meeting at 8:46 p.m. in the memory of Karen Gose. Respectfully submitted, Debra L. McNay, MMC Assistant City Clerk/Records Manager Approved: * DRAFT * Fire Protection District, Financing Authority, City Council Minutes August 15, 2012 - Page 8 of 8 i - r - All P � �F �,goo i moles s 6 r r - i t 44 1 t pow •eta • �ti�"�►. „fi .- � fs��' '� .. 1 1 ON 0 Poo} Aglleaq uo si sn:)o}legl painsu3 — slaliew s jawje j Jo}seaje ajow pauoz — uoiliui}ap a paleaj:) — F J.. :TTOZ AeW passed a:)ueuip.ip . (wwo3gnS AMH) palanpuo:) ,, sluawssassy Al!unwwoO . 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1,182.43 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 305.04 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 55.20 AP 00327495 2012/08/16( AIRGAS USA LLC 35.88 AP 00327495 2012/08/16( AIRGAS USA LLC 62.64 AP 00327498 2012/08/16( GENERATOR SERVICES CO 646.50 AP 00327502 2012/08/16( LN CURTIS AND SONS 204.08 AP 00327502 2012/08/16( LN CURTIS AND SONS 37.45 AP 00327502 2012/08/16( LN CURTIS AND SONS 12,874.73 AP 00327502 2012/08/16( LN CURTIS AND SONS 378.20 AP 00327691 2012/08/22( IUP GRAPHICS 66.01 AP 00327692 2012/08/22( BARTEL ASSOCIATES LLC 900.00 AP 00327337 2012/08/15( IUP GRAPHICS 282.84 AP 00327337 2012/08/15 ( IUP GRAPHICS 121.22 AP 00327341 2012/08/15( ALL CITIES TOOLS 13.95 AP 00327342 2012/08/15 ( ALLSTAR FIRE EQUIPMENT INC 1,565.61 AP 00327343 2012/08/15( ALSCO 232.90 AP 00327343 2012/08/15( ALSCO 195.39 AP 00327343 2012/08/15( ALSCO 259.07 AP 00327343 2012/08/15( ALSCO 333.09 AP 00327343 2012/08/15( ALSCO 317.47 AP 00327343 2012/08/15( ALSCO 210.66 AP 00327343 2012/08/15( ALSCO 219.53 AP 00327343 2012/08/15( ALSCO 297.36 AP 00327347 2012/08/15( ARCHITERRA DESIGN GROUP 341.25 AP 00327347 2012/08/15( ARCHITERRA DESIGN GROUP 7,693.00 AP 00327347 2012/08/15( ARCHITERRA DESIGN GROUP 88.41 AP 00327347 2012/08/15( ARCHITERRA DESIGN GROUP 388.13 AP 00327356 2012/08/15 ( BOUND TREE MEDICAL LLC. 1,312.13 AP 00327356 2012/08/15( BOUND TREE MEDICAL LLC. 10.90 AP 00327360 2012/08/15 ( CALIFORNIA FIRE CHIEFS ASSOC. 525.00 AP 00327362 2012/08/15 ( CARQUEST AUTO PARTS 104.39 AP 00327362 2012/08/15 ( CARQUEST AUTO PARTS 99.56 AP 00327362 2012/08/15( CARQUEST AUTO PARTS 41.61 AP 00327366 2012/08/15( CHEN,DAVID 23.51 AP 00327366 2012/08/15 ( CHEN,DAVID 11.63 AP 00327366 2012/08/15 ( CHEN,DAVID 16.52 AP 00327282 2012/08/09( ABC LOCKSMITHS 527.97 AP 00327290 2012/08/09( KONICA MINOLTA BUSINESS SOLUTIONS USA r 300.00 AP 00327293 2012/08/09( CUCAMONGA VALLEY WATER DISTRICT 525.11 AP 00327080 2012/08/08 l HOLT,RYAN 200.00 AP 00327080 2012/08/08( HOLT,RYAN 50.00 AP 00327083 2012/08/08( INDEPENDENT STATIONERS 656.96 AP 00327085 2012/08/08( JOHNSON MACHINERY COMPANY 240.00 AP 00327089 2012/08/08( MARIPOSA HORTICULTURAL ENT INC 920.55 User: VLOPEZ-VERONICA LOPEZ Page: 1 Current Date: 08/29/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 09:1 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P2 Agenda Check Register 8/8/2012 through 8/28/2012 Check No. Check Date Vendor Name Amount AP 00327090 2012/08/08( MARLINK SA INC 135.00 AP 00327100 2012/08/08( SMART AND FINAL 255.40 AP. 00327100 2012/08/08( SMART AND FINAL 13.34 AP 00327100 2012/08/08( SMART AND FINAL 60.74 AP 00327100 2012/08/08( SMART AND FINAL 60.56 AP 00327711 2012/08/23 ( AIRGAS USA LLC 35.29 AP 00327711 2012/08/23 ( AIRGAS USA LLC 133.74 AP 00327711 2012/08/23 ( AIRGAS USA LLC 18.77 AP 00327724 2012/08/23 ( EMCOR SERVICE 443.00 AP 00327102 2012/08/08( VALENZUELA, GABRIEL 45.56 AP 00327107 2012/08/08( AIR&HOSE SOURCE INC. 213.35 AP 00327109 2012/08/08( ANTHEM BLUE CROSS 2,326.86 AP 00327112 2012/08/08( BAUER COMPRESSORS 2,087.54 AP 00327112 2012/08/08 ( BAUER COMPRESSORS 2,087.55 AP 00327118 2012/08/08( CALIFORNIA FIRE CHIEFS ASSOC. 225.00 AP 00327119 2012/08/08( CALIFORNIA FIRE CHIEFS ASSOC. 225.00 AP 00327138 2012/08/08( CONFIRE JPA 23,430.06 AP 00327138 2012/08/08( CONFIRE JPA 18,744.04 AP 00327138 2012/08/08( CONFIRE JPA 4,686.01 AP 00327154 2012/08/08( ENVIROMET 1,691.00 AP 00327158 2012/08/08 ( FLEETPRIDE 100.15 AP 00327161 2012/08/08 ( GENERAL SERVICES ADMIN. 48.72 AP 00327168 2012/08/08( HOYT LUMBER CO., SM -4.85 AP 00327168 2012/08/08( HOYT LUMBER CO., SM 10.03 AP 00327168 2012/08/08( HOYT LUMBER CO., SM 14.37 AP 00327181 2012/08/08( KME FIRE APPARATUS 1,429.30 AP 00327181 2012/08/08( KME FIRE APPARATUS 612.56 AP 00327185 2012/08/08( LICHTMAN,OFER 200.00 AP 00327192 2012/08/08( NAPA AUTO PARTS 47.13 AP 00327193 2012/08/08( NATIONAL CONSTRUCTION RENTALS INC 170.19 AP 00327196 2012/08/08( O'BRIEN,TOM 204.85 AP 00327213 2012/08/08( RAMBAUD,BRET 145.41 AP 00327217 2012/08/08( ROBERTS,CHERYL L 59.26 AP 00327218 2012/08/08( RODRIGUEZ INC,R Y 2,126.51 AP 00327218 2012/08/08( RODRIGUEZ INC,R Y 1,063.25 . AP 00327218 2012/08/08( RODRIGUEZ INC,R Y 354.42 AP 00327302 2012/08/15( BOUND TREE MEDICAL LLC. 170.03 AP 00327238 2012/08/08( SMART AND FINAL 61.17 AP 00327238 2012/08/08( SMART AND FINAL 25.20 AP 00327238 2012/08/08 ( SMART AND FINAL 114.70 AP 00327239 2012/08/08 ( SO CALIF GAS COMPANY 17.43 AP 00327239 2012/08/08( SO CALIF GAS COMPANY 55.31 AP 00327240 2012/08/08 ( SOCAL FPO 55.00 AP 00327246 2012/08/08 ( SOUTHERN CALIFORNIA EDISON 1,268.11 AP 00327246 2012/08/08 ( SOUTHERN CALIFORNIA EDISON 550.84 User: VLOPEZ-VERONICA LOPEZ Page: 2 Current Date: 08/29/ Report.CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 09:1 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P3 Agenda Check Register 8/8/2012 through 8/28/2012 Check No. Check Date Vendor Name Amoum AP 00327404 2012/08/15( INDEPENDENT STATIONERS 67.73 AP 00327400 2012/08/15( HOYT LUMBER CO., SM 10.25 AP 00327389 2012/08/15( FRANKLIN TRUCK PARTS 56.74 AP 00327374 2012/08/15( DARTCO TRANSMISSION AND SALES 82.89 AP 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AP 00327415 2012/08/15 ( LIFE ASSIST INC 598.00 AP 00327415 2012/08/15( LIFE ASSIST INC 21.25 AP 00327322 2012/08/15( POLLOCK,LARRY 52.48 AP 00327316 2012/08/15( LOWES COMPANIES INC. 70.22 AP 00327315 2012/08/15( LIFE ASSIST INC 2,393.43 AP 00327315 2012/08/15( LIFE ASSIST INC 30.40 AP 00327308 2012/08/15( HOSE MAN INC 45.55 AP 00327302 2012/08/15( BOUND TREE MEDICAL LLC. 81.20 AP 00327302 2012/08/15 ( BOUND TREE MEDICAL LLC. 186.70 AP 00327302 2012/08/15 ( BOUND TREE MEDICAL LLC. 85.94 AP 00327246 2012/08/08( SOUTHERN CALIFORNIA EDISON 999.60 AP 00327254 2012/08/08( SUPPLY CACHE INC.,THE 25.50 AP 00327256 2012/08/08( TERMINIX PROCESSING CENTER 73.00 AP 00327256 2012/08/08( TERMINIX PROCESSING CENTER 81.00 AP 00327256 2012/08/08( TERMINIX PROCESSING CENTER 65.00 AP 00327256 2012/08/08( TERMINIX PROCESSING CENTER 73.00 AP 00327256 2012/08/08( TERMINIX PROCESSING CENTER 42.00 AP 00327256 2012/08/08( TERMINIX PROCESSING CENTER 37.00 AP 00327256 2012/08/08( TERMINIX PROCESSING CENTER 37.00 AP 00327258 2012/08/08 ( TRACTION 11.90 AP 00327262 2012/08/08 ( UNIFIRST UNIFORM SERVICE 58.79 AP 00327262 2012/08/08 ( UNIFIRST UNIFORM SERVICE 58.79 AP 00327269 2012/08/08( VERIZON CALIFORNIA 21.98 AP 00327269 2012/08/08( VERIZON CALIFORNIA 21.98 AP 00327269 2012/08/08( VERIZON CALIFORNIA 124.31 AP 00327269 2012/08/08( VERIZON CALIFORNIA 124.31 AP 00327274 2012/08/08( WAXIE SANITARY SUPPLY 899.19 AP 00327274 2012/08/08( WAXIE SANITARY SUPPLY 449.59 AP 00327274 2012/08/08 ( WAXIE SANITARY SUPPLY 149.87 AP 00327274 2012/08/08( WAXIE SANITARY SUPPLY 1,025.83 AP 00327274 2012/08/08 l WAXIE SANITARY SUPPLY 512.88 AP 00327274 2012/08/08( WAXIE SANITARY SUPPLY 171.00 AP 00327280 2012/08/08( WINZER CORPORATION 81.78 AP 00327709 2012/08/22( KILMER, STEPHEN 1,098.64 AP 00327710 2012/08/22( WALKER,KENNETH 320.43 AP 00327572 2012/08/22( INLAND EMPIRE PROPERTY SERVICES INC 315.00 User: VLOPEZ-VERONICA LOPEZ Page: 4 Current Date: 08/29/: Report;CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 09:1 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P5 Agenda Check Register 8/8/2012 through 8/28/2012 Check No. Check Date Vendor Name Amouni AP 00327572 2012/08/22( INLAND EMPIRE PROPERTY SERVICES INC 315.00 AP 00327599 2012/08/22( NEXTEL 685.69 AP 00327621 2012/08/22( RANCHO CUCAMONGA FIREFIGHTERS ASSOCIA 200.00 AP 00327632 2012/08/22( SAFE-ENTRY TECHNICAL INC 175.02 AP 00327634 2012/08/22( SAN ANTONIO COMMUNITY HOSPITAL 110.00 AP 00327636 2012/08/22( SAN BERNARDINO CTY 2,534.80 AP 00327638 2012/08/22( SAN BERNARDINO CTY DEPT OF PUBLIC HEAL"I 139.00 AP 00327655 2012/08/22( SMART AND FINAL 65.37 AP 00327676 2012/08/22( VERIZON CALIFORNIA 552.24 AP 00327676 2012/08/22( VERIZON CALIFORNIA 176.51 AP 00327676 2012/08/22( VERIZON CALIFORNIA 194.66 AP 00327676 2012/08/22( VERIZON CALIFORNIA 82.06 AP 00327676 2012/08/22( VERIZON CALIFORNIA 40.96 AP 00327676 2012/08/22 ( VERIZON CALIFORNIA 47.45 AP 00327676 2012/08/22( VERIZON CALIFORNIA 43.47 AP 00327659 2012/08/22 ( 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2012/08/22( HEYDE,DONALD 1,700.78 EP 00002764 2012/08/22( INTERLICCHIA,ROSALYN 739.03 EP 00002764 2012/08/22( INTERLICCHIA,ROSALYN 961.75 EP 00002765 2012/08/22( LANE,WILLIAM 2,244.61 EP 00002766 2012/08/22( LEE,ALLAN 1,405.36 EP 00002767 2012/08/22( LENZE,PAUL E 1,215.87 EP 00002768 2012/08/22( LONGO,JOE 165.81 EP 00002769 2012/08/22( LUTTRULL,DARRELL 631.44 EP 00002770 2012/08/22( MACKALL,BENJAMIN 165.81 EP 00002771 2012/08/22( MAYFIELD,RON 2,913.62 EP 00002772 2012/08/22( MCKEE,JOHN 1,451.08 EP 00002773 2012/08/22( MCMILLEN,LINDA 448.17 EP 00002773 2012/08/22( MCMILLEN,LINDA 304.69 EP 00002774 2012/08/22( MCNEIL,KENNETH 2,215.40 EP 00002775 2012/08/22( MICHAEL,L.DENNIS 1,226.82 EP 00002776 2012/08/22( MORGAN,BYRON 2,010.82 EP 00002777 2012/08/22( MYSKOW,DENNIS 819.26 EP 00002778 2012/08/22( NAUMAN,MICHAEL 819.26 EP 00002779 2012/08/22( NEE,RON 2,913.62 EP 00002780 2012/08/22( NELSON,MARY JANE 165.81 EP 00002781 2012/08/22( PLOUNG,MICHAEL J 819.26 EP 00002782 2012/08/22( POST,MICHAEL 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Time: 09:1 P7 STAFF REPORT - FIRE PROTECTION DISTRICT RANCHO C,UCAMONGA Date: September 5, 2012 To: President and Members of the Board of Directors John R. Gillison, City Manager From: Mike Bell, Fire Chief By: Michael Courtney, Fire Facilities Supervisor Pamela J. Pane, Management Analyst II Subject: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATES AND TO AUTHORIZE THE ADVERTISING OF THE "NOTICE INVITING BIDS" FOR THE GENERATOR UPGRADE AT THE SAN BERNARDINO (172), JERSEY (174) AND BANYAN (175) STATIONS AND THE FIRE MAINTENANCE FACILITY RECOMMENDATION: Staff recommends that the Fire Board approve the plans and specifications for the Generator Upgrade at the San Bernardino (172), Jersey (174) and Banyan (175) Stations and the Fire Maintenance Facility project and approve the attached resolution, #FD 12-047, authorizing the City Clerk to advertise the "Notice Inviting Bids". BACKGROUND/ANALYSIS: Staff is requesting authorization from the Fire Board to proceed with advertising the "Notice Inviting Bids" for the Generator Upgrade at the San Bernardino (172), Jersey (174) and Banyan (175) Stations and the Fire Maintenance Facility. During recent inspection visits from the South Coast Air Quality Management District (SCAQMD) it was determined that the aforementioned facility locations were in violation of Rule 1110.2 - Emissions From Gaseous- And Liquid-Fueled Engines. After reviewing several options, the Fire District has determined the most efficient and economical solution for compliance (Rule 1110.2) is to replace the existing non-Tier diesel engines with Tier 3 diesel engines, replace the transfer switch at station 172, replace above grade fuel tanks with diesel fuel base-tanks at stations 174 and 175, and the addition of the Ayantra remote generator monitoring/management system to all seven generator sites. P8 FIRE DISTRICT'GENERATOR UPGRADE PROJECT PAGE 2 SEPTEMBER 5,2012 _ The timeline for the project estimates it will be complete by January 2013. When complete, this generator upgrade project will bring the District into compliance with SCAQMD requirements that are in effect through December 31, 2012. Staff recommends approval of the plans and specifications for the Generator Upgrade at the San Bernardino (172), Jersey (174) and Banyan (175) Stations and the Fire Maintenance Facility project and approve the attached resolution, #FD 12-OXX, authorizing the City Clerk to advertise the "Notice Inviting Bids". Respectfully submitted, Mike Bell Fire Chief Attachments: Vicinity Map and Resolution No. FD 12-047 P9 > 1 1 1 _ ~ 1 � 1 c a^1/JrU3 1 � �. cn 1 C a any UPuem!3 1 1 ' jk to ' 1 Victoria Pa 1 1 1 V _ ` A �0 nX any Ia3%a4Doa pz It 1 a 1- O oIL n V E a O 1 ch L6 � C U U r LIU anb uaneH — F i^.{ ancN ' N 1 Eany eso-JO H ~ 1 i 3 I any c uuwu a^t/Pleq!43JV, ` ant/Plcq!4old 1 1 1 aAV ssAylatu W 0 1 any urw114H any uew��eH �S 1�1�� N and pj �(au!n m ~ � a v: q IS Uellou1C� 4 c � 7 2 E m b E ►S 6,l4ddus = �' P10 RESOLUTION NO. FD 12-047 A RESOLUTION OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT BOARD APPROVING PLANS AND SPECIFICATIONS FOR THE GENERATOR UPGRADE AT THE SAN BERNARDINO (172), JERSEY (174) AND BANYAN (175) STATIONS AND THE FIRE MAINTENANCE FACILITY IN THE CITY OF RANCHO CUCAMONGA AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS WHEREAS, it is the intention of the Rancho Cucamonga Fire Protection District to construct certain improvements in the City of Rancho Cucamonga. WHEREAS, the Rancho Cucamonga Fire Protection District has prepared plans and specifications for the construction of certain improvements. NOW, THEREFORE, THE RANCHO. CUCAMONGA FIRE PROTECTION DISTRICT BOARD, HEREBY RESOLVES, that the plans and specifications presented by the Rancho Cucamonga Fire Protection District be and are hereby approved as the plans and specifications for the "GENERATOR UPGRADE AT THE SAN BERNARDINO (172), JERSEY (174) AND BANYAN (175) STATIONS AND THE FIRE MAINTENANCE FACILITY ". BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for doing the work specified in the aforesaid plans and specifications, which said advertisement shall be substantially in the following words and figures, to wit: "NOTICE INVITING SEALED BIDS OR PROPOSALS" Pursuant to a Resolution of the Rancho Cucamonga Fire Protection District, San Bernardino County, California, directing this notice, NOTICE IS HEREBY GIVEN .that said Rancho Cucamonga Fire Protection District will receive at the Office of the City Clerk in the offices of the City of Rancho Cucamonga, on or before the hour of 2:00 p.m. on Tuesday, October 9, 2012, sealed bids or proposals for the "GENERATOR UPGRADE AT THE SAN BERNARDINO (172), JERSEY (174) AND BANYAN (175) STATIONS AND THE FIRE MAINTENANCE FACILITY " in said City. Bids will be publicly opened and read in the office of the City Clerk, 10500 Civic Center Drive, Rancho Cucamonga, California 91730. Bids must be made on a form provided for the purpose, addressed to the Rancho Cucamonga Fire Protection District, California, marked, "Bid for Construction of the "GENERATOR UPGRADE AT THE SAN BERNARDINO (172), JERSEY (174) AND BANYAN (175) STATIONS AND THE FIRE MAINTENANCE FACILITY ". A mandatory Pre-Bid meeting and site tour will be held on September 25, 2012, beginning at 9 a.m. at the Jersey Fire Station, 11297 Jersey Blvd., and Fire Maintenance Facility sites, moving then to the San Bernardino Station and ending at the Banyan Station. Vicinity map provided with bid documents. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate Resolution No. FD 12-047 - Page 1 of 4 P11 of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the office of the City Clerk, City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California, and are available to any interested party on request. They can also be found at www.dir.ca.gov/ under the "Statistics and Research" Tab. The Contracting Agency also shall cause a copy of such determinations to be posted at the job site. Pursuant to provisions of Labor Code Section 1775, the Contractor shall forfeit, as penalty to the Rancho Cucamonga Fire Protection District, not more than two hundred dollars ($200.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages herein before stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. .The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request of certificate, or B. When the number of apprentices in training in the area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or D. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticable trade on such contracts and if other Contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract and the Contractor and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours as set Resolution No. FD 12-047 - Page 2 of 4 P12 forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor shall forfeit, as a penalty to the Rancho Cucamonga Fire Protection District, twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of the work herein before mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreement filed in accordance with Labor Code Section 1773.1. The bidder must submit with his proposal, cash, cashier's check, certified check, or bidder's bond, payable to the Rancho Cucamonga Fire Protection District for an amount equal to at least 10% of the amount of said bid as a guarantee that the bidder will enter into the proposed contract if the same is awarded to him, and in event of failure to enter into such contract said cash, cashiers' check, certified check, or bond shall become the property of the Rancho Cucamonga Fire Protection District. If the Rancho Cucamonga Fire Protection District awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the Rancho Cucamonga Fire Protection District to the difference between the low bid and the second lowest bid, and the surplus, if any shall be returned to the lowest bidder. The amount of the bond to be given to secure a faithful performance of the contract for said work shall be 100% of the contract price thereof, and an additional bond in an amount equal to 100% of the contract price for said work shall be given to secure the payment of claims for any materials or supplies furnished for the performance of the work contracted to be done by the Contractor, or any work or labor of any kind done thereon, and the Contractor will also be required to furnish a certificate that he carries compensation insurance covering his employees upon work to be done under contract which may be entered into between him and the said Rancho Cucamonga Fire Protection District for the construction of said work. Contractor shall possess any and all contractor licenses, in form and class as required by any and all applicable laws with respect to any and all of the work to be performed under this contract; including, but not limited to, a Class "A" License (General Engineering Contractor), or a Class "B" License (General Building Contractor) in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000 et. seq.) and rules and regulation adopted pursuant thereto. The Contractor, pursuant to the "California Business and Professions Code," Section 7028.15, shall indicate his or her State License Number(s) on the bid, together with the expiration date, and be signed by the Contractor declaring, under penalty of perjury, that the information being provided is true and correct. The work is to be done in accordance with the profiles, plans, and specifications of the Rancho Cucamonga Fire Protection District on file in the Office of the City Clerk at 10500 Civic Center Drive, Rancho Cucamonga, California. In an effort to go green and paperless, digital copies of the plans, specifications, and bid proposal, including any future addenda or revisions to the bid documents, are available by going to www.ciplist.com and signing up, by going to Member Login or Member Signup (it's free), then choose California, then scroll down to San Bernardino County and click on Browse Cities, then scroll down to Rancho Cucamonga and click on City Projects, then click on the Project of Resolution No. FD 12-047 - Page 3 of 4 P13 interest under the Title and follow directions for download. Note, copies of the plans, specifications, bid proposal, addendums and revisions will not be provided, digital copies must be downloaded from the above website then printed. Prospective bidders must register for an account on www.ciplist.com to be included on the prospective bidder's list(s) and to receive email updates of any addenda or revisions to the bid documents. Be advised that the information contained on this site may change over time and without notice to prospective bidders or registered users. While effort is made to keep information current and accurate and to notify registered prospective bidders. of any changes to the bid documents, it is the responsibility of each prospective bidder to register with www.ciplist.com and to check this website on a DAILY basis through the close of bids for any applicable addenda or updates. No proposal will be considered from a Contractor to whom a proposal form has not been issued by the Rancho Cucamonga Fire Protection District, or the City of Rancho Cucamonga, to registered prospective bidders from www.ciplist.com. The successful bidder will be required to enter into a contract satisfactory to the Rancho Cucamonga Fire Protection District. In accordance with the requirements of Section 9-3.2 of the General Provisions, as set forth in the Plans and Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in lieu of monies withheld (performance retention). The Rancho Cucamonga Fire Protection District, reserves the right to reject any or all bids. Questions regarding this Notice Inviting Bids for the " GENERATOR UPGRADE AT THE SAN BERNARDINO (172), JERSEY (174) AND BANYAN (175) STATIONS AND THE FIRE MAINTENANCE FACILITY " may be directed to: Michael Courtney or Pamela Pane Fire Facilities Supervisor Management Analyst II 10500 Civic Center Drive 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Rancho Cucamonga, CA 91730 (909) 477-2740, ext. 4090 (909) 477-2770 ext. 3006 (e-mail at Michael.Courtney @cityofrc.us) (e-mail at Pamela.Pane(-.cityofrc.us) All questions regarding this Notice Inviting Bids must be in writing (e-mail is acceptable) and received by the Fire District no later than 3:00 pm on Thursday, September 27, 2012. The Rancho Cucamonga Fire Protection District is not responsible for questions undeliverable. ADVERTISE ON: September 11, 2012 and September 18, 2012 Resolution No. FD 12-047 - Page 4 of 4 P14 STAFF REPORT ENGINEERING SERVICES DEPARTMENT RANCHO Date: September 5, 2012 CUCAMONGA To: President and Members of the Board of Directors John R. Gillison, City Manager From: Mike Bell, Fire Chief By: Walt Stickney, Associate Engineer Pamela J. Pane, Management Analyst II Subject: Accept the bids received and award and authorize the execution of the contract in the amount of $195,089.10, to the lowest responsive bidder, MG Enterprises Inc, and authorize the expenditure of a 10% contingency in the amount of$19,508.91, for the Hellman Fire Station (177) Landscaping Project to be funded from Account No. 3289501-5650/1597289-6314 RECOMMENDATION It is recommended that the Board Accept the bids received and award and authorize the execution of the contract in the amount of $195,089.10, to the lowest responsive bidder, MG Enterprises Inc, and authorize the expenditure of a 10% contingency in the amount of $19,508.91, for the Hellman Fire Station (177) Landscaping Project to be funded from Account No. 3289501-5650/1597289-6314. BACKGROUND/ANALYSIS Per previous Board action, bids were solicited, received and opened on August 21, 2012, for the subject project. The Engineer's estimate was $142,000.00. Staff has reviewed all bids received and found all but one to be complete and in accordance with the bid requirements with any irregularities to be inconsequential. The bid proposal from FS Construction was found to be non-responsive to the City's needs. FS Construction did not complete the bid proposal unit prices issued for the project for both Alternate Bid #1 and Alternate Bid #2. Staff has completed the required background investigation and finds the lowest responsive bidder meets the requirements of the bid documents. The station site will serve as a demonstration project to assist those planning on installing Fire Wise landscape on their residential properties. The scope of work consists of installation of landscaping, irrigation, a shade structure, vinyl fence and related items. The contract documents call for fifty (50) working days to complete this construction. Respectfully submitted, Mike Bell Fire Chief As Attachments CITY OF RANCHO CUCAMONGA P15 Agenda Check Register 8/8/2012 through 8/28/2012 Check No. Check Date Vendor Name Amouni AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 390.68 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 354.33 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 215.19 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 216.57 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 377.46 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 259.85 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 932.10 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 668.05 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 172.89 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 882.53 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 1,111.89 AP 00327504 2012/0846( CUCAMONGA VALLEY WATER DISTRICT 388.02 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 515.55 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 449.90 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 1,273.88 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 1,144.98 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 1,253.83 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 549.52 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 423.63 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 178.57 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 59.62 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 394.22 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 199.00 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 391.83 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 154.19 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 56.08 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 117.50 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 214.20 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 3,753.22 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 18,838.21 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 254.86 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 291.09 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 750.18 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 975.74 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 57.70 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 214.20 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 703.84 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 236.10 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 169.19 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 79.38 AP. 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 79.38 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 292.37 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 281.11 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 333.62 AP 00327504 2012/08/161 CUCAMONGA VALLEY WATER DISTRICT 1,111.87 User: VLOPEZ-VERONICA LOPEZ Page: 1 Current Date: 08/29/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 09:1 CITY OF RANCHO CUCAMONGA P16 Agenda Check Register 8/8/2012 through 8/28/2012 Check No. Check Date Vendor Name Amoum AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 123.13 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 216.51 AP 00327504 2012/08/16( CUCAMONGA VALLEY WATER DISTRICT 468.64 AP 00327504 2012/08/16(. 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2012/08/23 ( BRODART BOOKS 303.97 AP 00327723 2012/08/23 ( BRODART BOOKS 6.63 AP 00327723 2012/08/23 ( BRODART BOOKS 8.94 AP 00327723 2012/08/23 ( BRODART BOOKS 89.40 AP 00327723 2012/08/23 ( BRODART BOOKS 4.47 AP 00327723 2012/08/23 ( BRODART BOOKS 98.19 AP 00327723 2012/08/23 ( BRODART BOOKS 6.63 AP 00327723 2012/08/23 ( BRODART BOOKS 11.10 AP 00327723 2012/08/23 ( BRODART BOOKS 4.47 AP 00327723 2012/08/23 ( BRODART BOOKS 4.47 AP 00327723 2012/08/23 ( BRODART BOOKS 17.73 AP 00327723 2012/08/23 ( BRODART BOOKS 26.82 AP 00327723 2012/08/23 ( BRODART BOOKS 13.26 AP 00327723 2012/08/23 ( BRODART BOOKS 4.47 AP 00327723 2012/08/23 ( BRODART BOOKS 8.94 AP 00327723 2012/08/23 ( BRODART BOOKS 6.63 AP 00327723 2012/08/23 ( BRODART BOOKS 6.63 AP 00327723 2012/08/23 ( BRODART BOOKS 26.82 AP 00327723 2012/08/23 ( BRODART BOOKS 8.94 AP 00327723 2012/08/23 ( BRODART BOOKS 4.47 AP 00327723 2012/08/23 ( BRODART BOOKS 259.26 AP 00327723 2012/08/23 ( BRODART BOOKS 4.47 AP 00327723 2012/08/23 ( BRODART BOOKS 11.10 AP 00327106 2012/08/08( 909 MAGAZINE 237.50 AP 00327723 2012/08/23 ( BRODART BOOKS 17.73 AP 00327723 2012/08/23 ( BRODART BOOKS 13.41 AP 00327723 2012/08/23 ( BRODART BOOKS 4.47 AP 00327723 2012/08/23 ( BRODART BOOKS 4.47 AP 00327723 2012/08/23 ( BRODART BOOKS 4.47 AP 00327723 2012/08/23 ( BRODART BOOKS 8.94 AP 00327723 2012/08/23 ( BRODART BOOKS 13.41 AP 00327723 2012/08/23 ( BRODART BOOKS 17.88 AP 00327115 2012/08/08 ( BONGARDE HOLDINGS INC. 370.50 AP 00327114 2012/08/08 t BISHOP COMPANY 536.84 AP 00327113 2012/08/08( BERNELL HYDRAULICS INC 453.69 AP 00327111 2012/08/08 ( ASSI SECURITY 105.00 AP 00327111 2012/08/08( ASSI SECURITY 105.00 User: VLOPEZ-VERONICA LOPEZ Page: 12 Current Date: 08/29/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK:Agenda Check Register Portrait Layout Time: 09:1 CITY OF RANCHO CUCAMONGA P27 Agenda Check Register 8/8/2012 through 8/28/2012 Check No. Check Date Vendor Name Amount AP 00327111 2012/08/08( ASSI SECURITY 105.00 AP 00327111 2012/08/08( ASSI 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2012/08/22( INDEPENDENT STATIONERS 73.62 AP 00327700 2012/08/22( HSBC BUSINESS SOLUTIONS 70.13 AP 00327700 2012/08/22( HSBC BUSINESS SOLUTIONS 29.96 AP 00327700 2012/08/22( HSBC BUSINESS SOLUTIONS 274.73 AP 00327700 2012/08/22( HSBC BUSINESS SOLUTIONS 70.98 AP 00327700 2012/08/22( HSBC BUSINESS SOLUTIONS 8.79 AP 00327700 2012/08/22( HSBC BUSINESS SOLUTIONS 158.46 User: VLOPEZ-VERONICA LOPEZ Page: 52 Current Date: 08/29/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 09:1 CITY OF RANCHO CUCAMONGA P67 Agenda Check Register 8/8/2012 through 8/28/2012 Check No. Check Date Vendor Name Amouni AP 00327700 2012/08/22( HSBC BUSINESS SOLUTIONS 328.03 AP 00327680 2012/08/22( VERIZON WIRELESS-LA 36.55 AP 00327680 2012/08/22( VERIZON WIRELESS-LA 73.24 AP 00327681 2012/08/22( VIRTUAL PROJECT MANAGER INC 500.00 AP 00327682 2012/08/22( WALTERS WHOLESALE ELECTRIC CO 1,791.81 AP 00327682 2012/08/22( WALTERS WHOLESALE ELECTRIC CO 70.63 AP 00327683 2012/08/22( WARMINGTON 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GROUP LLC 74,681.72 EP 00002743 2012/08/22( RCPFA 9,533.78 EP 00002738 2012/08/15 ( MACDONALD,JAMIE 1,480.00 EP 00002738 2012/08/15 ( MACDONALD,JAMIE 188.70 EP 00002739 2012/08/15 ( VIASYN INC 3,137.00 EP 00002732 2012/08/08( CALIF GOVERNMENT VEBA/RANCHO CUCAMOI 1,405.00 EP 00002732 2012/08/08( CALIF GOVERNMENT VEBA/RANCHO CUCAMOI 6,925.00 EP 00002733 2012/08/08( RCPFA 9,523.78 EP 00002734 2012/08/08( RIVERSIDE,CITY OF 6,052.00 ER 00002735 2012/08/08( SAN BERNARDINO CTY SHERIFFS DEPT 2,318,449.00 EP 00002735 2012/08/08( SAN BERNARDINO CTY SHERIFFS DEPT 2,318,445.00 EP 00002735 2012/08/08( SAN BERNARDINO CTY SHERIFFS DEPT -548,272.89 EP 00002736 2012/08/08( SHELL ENERGY NORTH AMERICA 175,214.40 EP 00002730 2012/08/08( SAN BERNARDINO CTY SHERIFFS DEPT 495,572.35 EP 00002730 2012/08/08( SAN BERNARDINO CTY SHERIFFS DEPT 2,239.52 Total for Entity: 9,481,730.56 User: VLOPEZ-VERONICA LOPEZ Page: 53 Current Date: 08/29/: Report;CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 09:1 P68 STAFF REPORT PUBLIC WORKS SERVICES DEPARTMENT RANCHO Date: September 5, 2012 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Ernest Ruiz, Streets, Storm Drains and Fleet Superintendent Kenneth Fung, Assistant Engineer Subject: RELEASE OF MAINTENANCE GUARANTEE BOND NO. 350627P, IN THE AMOUNT OF $6,736.00, FOR THE CITYWIDE STREET NAME SIGN REPLACEMENT FY 10/11 PROJECT, CONTRACT NO. 2010-145 RECOMMENDATION It is recommended that the City Council authorize the City Clerk to release the Maintenance Guarantee Bond No. 350627P, in the amount of $6,736.00, for the Citywide Street Name Sign Replacement FY 10/11 Project, Contract No. 2010-145. BACKGROUND/ANALYSIS The Citywide Street Name Sign Replacement — FY 10/11 was accepted by the City Council on August 17, 2011. The scope of work included the fabrication and installation of 329 locations between Day Creek Blvd. and Etiwanda Avenue from Church Street on the south to the northern city limit. The required one-year maintenance period has ended and the improvements remain free from defects in materials and workmanship. Contractor: Maned Sign Co. Inc. 1928 W. 135th Street Gardena, CA 90249 Respe tfully submitted, ( . "(44 1 r, )i William Wittkopf Public Works Services Director WW:ER/kf P69 STAFF REPORT PUBLIC WORKS SERVICES DEPARTMENT v Date: September 5, 2012 R ANCHO To: Mayor and Members of the City Council CUCAMONGA John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Ty Quaintance, Facilities Superintendent Keri Hinojos, CPPB, Senior Buyer Subject: AUTHORIZATION TO RENEW CONTRACT (CO 06-180) WITH ABM JANITORIAL SERVICES ON A MONTH-TO-MONTH BASIS WITH NO FEE INCREASE AND CONSISTENT WITH THE ORIGINAL COMPETITIVE BID PROCESS FOR FISCAL YEAR 2012-2013 FOR THE CLEANING OF CITY-WIDE FACILITIES IN AN ANNUAL AMOUNT OF $706,070 ($570,000 CONTRACT PLUS $36,070 EXTRA WORK ALLOWANCE AND $100,000 IN SUPPLIES), TO BE FUNDED FROM ACCOUNT NUMBERS 1001312-5304 (FACILITIES MAINTENANCE) AND 1700201-5304 (SPORTS COMPLEX) RECOMMENDATION It is recommended that the City Council authorize the contract renewal (CO 06-180) with ABM Janitorial Services on a month-to-month basis with NO fee increase and consistent with the original competitive bid process for fiscal year 2012-2013 for the cleaning of city-wide facilities in an annual amount of $706,070 ($570,000 base contract plus $36,070 extra work allowance and $100,000 in supplies), to be funded from account numbers 1001312-5304 (Facilities Maintenance) and 1700201-5304 (Sports Complex). BACKGROUND/ANALYSIS Janitorial services were competitively bid in December 2005, with the two lowest bidders, Bell Building Maintenance and Corporate Building Services, being released for non-compliance in relation to the contract specifications. In October 2006, the third lowest bidder, ABM, confirmed their willingness to honor their original proposal. On October 4, 2006, City Council approved a contract through June 30, 2007, and may be extended on a year-to-year basis, for two (2) additional years by mutual written agreement of the City Engineer and the Contractor, with ABM Janitorial Services to provide cleaning services for City-wide facilities. In 2009, staff requested the contract with ABM be extended on a month-to-month basis as the scope of work, contract provisions, and specifications were re-written. Staff is ready to begin the formal bid process and it will be conducted during FY 12/13. ABM has submitted a letter of intent expressing their desire to continue service to the City of Rancho Cucamonga with NO rate increase; however, the new Public Works Services Center will be included as extra work in this renewal at the same rates as similar facilities provided the building is in operation prior to commencement of the formal bid process. ABM Janitorial Services has provided good service during the last year and staff recommends continuing the contract with this contractor. Respectfully submitted, William Wittkopf Public Works Services Director BW:TQ:kh P70 STAFF REPORT PUBLIC WORKS SERVICES DEPARTMENT RANCHO Date: September 5, 2012 C;UCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Ty Quaintance, Facilities Superintendent Kenneth Fung, Assistant Engineer Subject: ACCEPT THE PUBLIC SAFETY LOCKER ROOM CARPET REPLACEMENT PROJECT, CONTRACT NO. 12-046 AS COMPLETE; RELEASE THE BONDS, ACCEPT A MAINTENANCE BOND: APPROVE A RESOLUTION AUTHORIZING THE PUBLIC WORKS SERVICES DIRECTOR TO FILE A NOTICE OF COMPLETION, RELEASE THE RETENTION 35 DAYS AFTER ACCEPTANCE AND APPROVE THE FINAL CONTRACT AMOUNT OF $14,480.00 RECOMMENDATION It is recommended that the City Council accept the Public Safety Locker Room Carpet Replacement Project, Contract No. 12-046, as complete, approve the resolution authorizing the Public Works Maintenance Bond, authorize the release of the Labor and Materials Bond in the amount of $13,164.00 six months after the recordation of said notice if no claims have been received and authorize the release of the retention in the amount of $720.00, 35 days after acceptance, as well as approve the final contract amount of$14,400.00. BACKGROUND/ANALYSIS The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the Public Works Services Director. The Public Safety Locker Room Carpet Replacement Project scope of work consisted of the removal of the existing carpet and the installation of a high density, durable rubber flooring material. Pertinent information of the project is as follows: ➢ Budgeted Amount: $15,000.00 ➢ Account Numbers: 1025001-5602 ➢ Engineer's Estimate: $15,000.00 ➢ City Council Acceptance of Bid: May 16, 2012 ➢ Publish dates for local paper: April 17 and April 24, 2012 ➢ Bid Opening: May 1, 2012 ➢ Contract Award Date: May 16, 2012 ➢ Low Bidder: Mike's Custom Flooring, Inc. P71 CITY COUNCIL STAFF REPORT Re: PUBLIC SAFETY LOCKER ROOM CARPET REPLACEMENT PROJECT September 5, 2012 Page 2 ➢ Contract Amount: $13,164.00 ➢ 10% Contingency: $1,317.00 ➢ Final Contract Amount: $14,480.00 ➢ Difference in Contract Amount: $1,316.00 (+10.00%) The net increase in the total cost of the project is a result of one (1) Contract Change Order including the balancing statement. The notable change significant to the increase of the Contract was the application of two coats of wax to seal the new rubber flooring material. The balancing statement accounts for other minor increases and decreases in bid quantities. Respectfully ubmitted, 6 William Wittkopf Public Works Services Director WW:TY/kf Attachment P72 RESOLUTION NO. 12-142 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC SAFETY LOCKER ROOM CARPET REPLACEMENT PROJECT, CONTRACT NO. 12-046 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the Public Safety Locker Room Replacement Project, Contract No. 12-046, has been completed to the satisfaction of the Public Works Services Director; and WHEREAS, a Notice of Completion is required to be filed, certifying the work complete. NOW, THEREFORE, the CITY COUNCIL of the City of Rancho Cucamonga hereby resolves, that the work is hereby accepted and the Public Works Services Director is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. P73 STAFF REPORT - ENGINEERING SERVICES DEPARTMENT RANCHO Date: September 5, 2012 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Enginee?THE ervices/City Engineer By: Jerry A. Dyer, Senior Civil Engineer Subject: APPROVAL OF A RESOLUTION O CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE MEASURE "I" FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM AND IMPROVEMENT PLAN EXPENDITURE STRATEGY FOR MEASURE "I" FUNDS COVERING FISCAL YEARS 2012/2017 RECOMMENDATION It is recommended that the City Council adopt the attached resolution approving the Local Measure "I" Five-Year Capital Improvement Program and Improvement Plan Expenditure Strategy covering fiscal years 2012/2017 as requested by SANBAG to provide a public record of the intended use of Local Measure "I" Funds. BACKGROUND/ANALYSIS Measure "I", the county-wide transportation sales tax program, requires that each local jurisdiction receiving revenues annually adopt a Five-Year Capital Improvement Program which outlines the specific projects upon which those funds shall be expended. Staff has prepared the attached Five-Year Capital Improvement Plan schedule to be adopted by City Council and kept on file with the San Bernardino Associated Governments for informational purposes. The Five-Year list has been over-programmed to allow for spillage and to insure that the adopted plan contains ample projects for Measure "I" expenditures. If changes are necessary (additions or deletions), the plan may be altered at each annual adoption or intermittently with City Council approval. In addition, SANBAG has advised us to adopt a Measure "I" Improvement Plan Expenditure Strategy as part of the annual adoption period. 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'UI o, o:�, C; O! ! °>, �l a)'.,._ O�!V-I C,OIU �, � N .�'.�i Cj p Ul ! ! x � clal Ql �! ? > co o p m lc0 oOl �I•wQ 1 o c N�1 c i LL 1 Q �, 1 1 ! ! } i � LL i I m Z � N'Mi�'101cO�l�;t0;0,0� ,�1NM,d' �OiCOI�100' O P76 CITY OF RANCHO CUCAMONGA MEASURE I CAPTIAL IMPROVEMENT PLAN EXPENDITURE STRATEGY 2012/2017 The Measure "I" Capital Improvement Plan Expenditure Strategy for the expenditure of Measure I funds will use the City's General Plan Circulation Element as a basis. It is anticipated that the funds will be allocated in the following manner: Percent Type of Improvement 65 Maintenance, Rehabilitation and Repair of Existing Roadways 18 Traffic Signal Improvements and Maintenance 5 Street Widening and Drainage Improvements 10 Concrete Services (ADA, Repair and Sidewalks) 2 Pavement Management 7 U G J J ALMOtD ST HILLSIDE ❑ ❑ ILSO AVE w III"s I AVE I s WILSON AVE a > T ❑ LlkNY ST ad :E T-1 F7�7 F7 w w L > #g J \ > Q LLJ w / VICTORI P RK ¢ I-^ O Y� ¢ w L:P.NfNP1 ¢, V l vArtA.�ic J w w z m HURC ST ER V Q > W �� g � ❑ o F DFT �� 1 ARUfN' F-1 FO THILL BLVD z a HI LVD U > w m ` 10500 Cl CENTER 66 ay Lu w ❑ ❑� ARROW O Ow Z Q m G=r.Tlr-.t I LLJ I NSF RR ........... 8TH ST z = ���> -EE-7 6TH 5T w METRO6LTINH K S R T U F __ T � 2 ONTARIO CITY LIMIT CITY OF RANCHO CUCAMONGA VICINITY MAP \ NTS P78 RESOLUTION NO. 12-143 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE MEASURE "I" FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM COVERING FISCAL YEARS 2012/2017 AND IMPROVEMENT PLAN EXPENDITURE STRATEGY FOR THE EXPENDITURE OF MEASURE "I" FUNDS WHEREAS, San Bernardino County voters approved passage of Measure "I" 1990-2010 in November, 1989 and renewed as Measure "1" 2010-2040 in November 2004 authorizing San Bernardino Associated Governments, acting as the San Bernardino County Transportation Authority, to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino; and WHEREAS, revenue from the tax can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 89-1 of Authority; and WHEREAS, Expenditure plans of the Ordinance requires each local jurisdiction receiving revenue from the tax to expend those funds pursuant to a Capital Improvement Program and Improvement Plan Expenditure Strategy adopted by resolution of the local jurisdiction; and WHEREAS, Expenditure Plans of the Ordinance also require that each local jurisdiction annually adopt and update its Capital Improvement Plan. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rancho Cucamonga, State of California, hereby adopts the Measure "I" Five-Year Capital Improvement Program and Improvement Plan Expenditure Strategy, a copy of which is attached to this resolution. Resolution No. 12-143 — Page 1 P79 STAFF REPORT ; ENGINEERING SERVICES DEPARTMENT Date: September 5, 2012 RANCHO C,'UCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Willie Valbuena, Assistant Engineer Subject: APPROVAL OF IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITIES FOR REMOVAL OF INTERIM BASIN APPURTENANCES IN TRACT 16776, LOCATED AT THE NORTHEAST CORNER OF BASE LINE ROAD AND FORESTER PLACE, SUBMITTED BY VAN DAELE DEVELOPMENT CORPORATION. RECOMMENDATION It is recommended that the City Council adopt the attached resolution approving the removal of interim basin appurtenances in Tract 16776 and authorizing the Mayor to sign said agreement. BACKGROUND/ANALYSIS Tract 16776, located at the northeast corner of Base Line road and Forester Place, within the Low Medium Residential District (4'-8 dwelling units per acre), was approved by the Planning Commission on March 23, 2005. This project was for the subdivision of 19 acres of land into 59 lots which were constructed and completed a few years ago and a temporary basin that will be removed in the near future for construction of 4 single family residences. The interim basin is located on Lots 56 through 59 of Tract 16776, located at the northeast corner of Base Line Road and Forester Place. In June 2012, the developer, who still owns the 4 lots and would now like to build houses on them, submitted an application to remove the interim inlet and outlet facilities. The Developer, Van Daele Development Corporation, is submitting agreement and securities to guarantee the plugging and slurry filling of abandoned storm drain laterals within the public right-of-way with the removal of interim basin appurtenances in the following amounts: Faithful Performance Bond $ 16,700.00 Labor and Material Bond $ 16,700.00 Copies of the agreements and securities are available in the City Clerk's Office. Respectfully submitted, rk r Director of Engineering Services/City Engineer P80 City of Rancho Cucamonga Engineering Division Vicinity Map 15 L UMA D BOISE UNE RD UNE RD O O/k** WE (64SIN) �T W � E S Item: 7e r- Title: VICINITY P81 RESOLUTION NO. 12-144 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITIES FOR THE REMOVAL OF INTERIM BASIN APPURTENANCES IN TRACT 16776 WHEREAS,the City Council of the City of Rancho Cucamonga, California, has for its consideration an Improvement Agreement executed on September 5, 2012, by Van Daele Development Corporation, as Developer, for the removal of improvements within the public right-of-way adjacent to the real property specifically described therein, and generally located at the northeast corner of Base Line Road and Forester Place; and WHEREAS, the removal of such improvements, described in said Improvement Agreement and subject to the terms thereof, is to be done in conjunction with the filling of an interim basin in Lots 56 through 59 of Tract 16776; and WHEREAS, said Improvement Agreement is secured and accompanied by good and sufficient Improvement Securities, which are identified in said Improvement Agreement. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES as follows: 1. That said Improvement Agreement, be and the same is approved and the Mayor is authorized to execute same on behalf of said City and the City Clerk is authorized to attest thereto; and 2. That said Improvement Securities are accepted as good and sufficient,subject to approval as to form and content thereof by the City Attorney Resolution No. 12-144— Page 1 P82 STAFF REPORT - ENGINEERING SERVICES DEPARTMENT RANCHO Date: September 5, 2012 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Walt Stickney, Associate Engineer Shelley Hayes, Assistant EngineerO Subject: ACCEPT THE BIDS RECEIVED AND AWARD AND AUTHORIZE THE EXECUTION OF THE CONTRACT IN THE AMOUNT OF $2,538,473.10, TO THE LOWEST RESPONSIVE BIDDER, H&H GENERAL CONTRACTORS, INC., AND AUTHORIZE THE EXPENDITURE OF A 10% CONTINGENCY IN THE AMOUNT OF $253,847.31, FOR THE WILSON AVENUE EXTENSION AND REHABILITATION PROJECT TO BE FUNDED FROM TRANSPORTATION SYSTEMS DEVELOPMENT FUNDS, ACCOUNT NO. 11243035650/1515124-0; DRAINAGE ETIWANDA/SAN SEVAINE, ACCOUNT NO. 11143035650/1515114-0; CITYWIDE INFRASTRUCTURE IMPROVEMENTS ACCOUNT, ACCOUNT NO. 11983035650/1515198-0; AND MEASURE I, ACCOUNT NO. 11763035650/1721176-0; AUTHORIZE THE FOLLOWING APPROPRIATIONS: $2,143,000.00 TRANSPORTATION SYSTEMS DEVELOPMENT FUNDS, ACCOUNT NO. 11243035650/1515124-0; $495,000.00 DRAINAGE ETIWANDA/SAN SEVAINE, ACCOUNT NO. 11143035650/1515114-0; $138,500.00 CITYWIDE INFRASTRUCTURE IMPROVEMENTS, ACCOUNT NO. 11983035650/1515198-0; AND $307,000.00 MEASURE I, ACCOUNT NO. 11763035650/1721176-0, FOR AFOREMENTIONED CONSTRUCTION CONTRACT AND FOR SOILS AND MATERIAL TESTING, RIGHT-OF-WAY, AND OUTSIDE SERVICES FOR SAID PROJECT; AND AUTHORIZE THE TRANSFER OF A $138,500 DEVELOPER DEPOSIT IN LIEU OF CONSTRUCTION FROM ACCOUNT NO. 1882000-2314 INTO THE CITYWIDE INFRASTRUCTURE IMPROVEMENTS FUND ACCOUNT NO. 1198000-4923 TO PARTIALLY FUND THE PROJECT RECOMMENDATION Accept the bids received and award and authorize the execution of the contract in the amount of $2,538,473.10, to the lowest responsive bidder, H&H General Contractors, Inc., and authorize the expenditure of a 10% contingency in the amount of $253,847.31, for the Wilson Avenue Extension and Rehabilitation project to be funded from Transportation Systems Development Funds, Account No. 11243035650/1515124-0; Drainage Etiwanda/San Sevaine, Account No. 11143035650/1515114-0; Citywide Infrastructure Improvements Account, Account No. 11983035650/1515198-0; and Measure I, Account No. 11763035650/1721176-0; authorize the following appropriations: $2,143,000.00 Transportation Systems Development Funds, Account No. 11243035650/1515124-0; $495,000.00 Drainage Etiwanda/San Sevaine, Account No. 11143035650/1515114-0; $138,500.00 Citywide Infrastructure Improvements, Account No. 11983035650/1515198-0; and $307,000.00 Measure I, Account No. 11763035650/1721176-0, for aforementioned construction contract and for soils and material testing, right-of-way, and outside services for said project; and authorize the transfer of a $138,500.00 developer deposit in lieu of construction from Account No. 1882000-2314 into the Citywide Infrastructure Improvements Fund Account No. 1198000-4923 to partially fund the project. P83 CITY COUNCIL STAFF REPORT Re: Award of Wilson Avenue Extension and Rehabilitation project September 5, 2012 Page 2 BACKGROUND/ANALYSIS Per previous City action, bids were solicited, received and opened on July 19, 2012, for the subject project. The Engineer's estimate was $2,500,000. Staff has reviewed all bids received and found them to be complete and in accordance with the bid requirements with any irregularities to be inconsequential. Staff has completed the required background investigation and finds the lowest responsive bidder meets the requirements of the bid documents. The bid from H&H General Contractors, Inc. was consistent with other bid proposals received; due to current economic conditions, the majority of bids now received are much lower than previously experienced. We found no error that might induce a bidder to "low bid" the project. This project also requires a permit from San Bernardino County and the City of Fontana; the permit process is ongoing and staff is requesting a 10% contingency in order to cover any unforeseen condition requirements. Also included in this action is the appropriation of funds for the acquisition of needed right-of-way, as well as anticipated costs associated with the right-of-way acquisition, and potential costs associated with outside consultants due to the nature of this project. What is not included is the cost of the Land Bank estimated at $800,000 for environmental mitigation. This will be brought before the City Council at a later date. The scope of work consists of the construction of a new street at the Wilson Avenue alignment, between East Avenue and Wardman Bullock Road. This street will be an interim configuration which provides only one through lane in each direction, bicycle lanes in each direction, an asphalt sidewalk on the south side of the roadway, and street lights mounted on wood poles with overhead electrical connection. In the future, as development creates an increased demand, the roadway will be expanded to an ultimate configuration. This project also includes the installation-of a 24" water main as part of a cooperative agreement between the City and Cucamonga Valley Water District. The agreement requires the water district reimburse (estimated at $550,000) the City all costs associated with the installation of this water main. This main is included with the City's street project because the existing undersized water main would be higher than the new street once the street is graded and constructed. Finally, this project will apply an asphalt overlay to existing Wilson Avenue east of Wardman Bullock Road. A portion of this overlay will be within the City of Fontana. All costs associated with this work in Fontana will be reimbursed (estimated at $25,000) to Rancho Cucamonga per a Cooperative Agreement between Rancho Cucamonga and Fontana. It is estimated this project could generate thirty-two private sector jobs. The contract documents call for seventy (70)working days to complete this construction. Respectfully submitted, Mark A. Steuer Director of Engineering Services/City Engineer MASIWS/SH:ls Attachments P84 0 0 0 0 0 o D o o D o 0 0 0 0 0 o O O D D o D o D D D o D o o O o 0 O L O O D D O O o 0 0 0 0 0 0 0 o O o o D o o 0 0 0 0 o O o 0 0 0 0 0 cr 1-- CD CD O O O 0 0 0 a0 O CD O N O O O O O O C� D LO CD C D LI') O O O O D O O Z m O co O V O N CV O �Y 00 O O co co O O O O 0 0 0 0 0 0 O O O a0 V CT LO E N O LO V O -- m M m 1` V LQ M M LO LO co V LO cc O M OO O OCZ O O C O �' LO CT C m M Lf) 0) O M c- O N O N O I- o 0 •� a 0 N 0 O („) 0 0 0 0 O O O 0 0 - D 0 0 0 0 0 O O O O 0 0 0 0 0 0 0 0 O O O O o 0 O D L1') O O O O O O O O O O LO O O O O O ? 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O O O O O O O O O O O O O O O O O " 0) O to O O O O O Ln V F— O U'�, CO LO CD O O O W) 1-- 00 M O O) O co C" 1� C Z O N N V 1� 6) � O OC M to O � N V CO CO CC OC QfQ to M O co co O M CO O M V V' CO M C" Ci P96 \NA DR r--i FIDEHILLSI E RD ILL R ` U) IILSO AV j WI J. AV L NkV EEC w rr o w BAUYN ST U' w w 1210 FW 121 w p w Q Z V CTORI T U BASE IN R .. BNSELR E R w r x CHU CH S CHURCH S � FOOTHILL BL w� RT p> ' Q� 9TH ST j JERSEY BL 8tH ST ¢ � ---I -' 7 ST > ,\ 6TH ST \ = HST F¢ a = Q 4TH S a O 1 ¢ F PROJECT ,. y . V Q; WILSOW .A"` a` 1 fit., d� r Le i.T r Vicinity Map Wilson Ave. extension from East Ave. to Wardman/Bullock Rd. P97 STAFF REPORT ENGINEERING SERVICES DEPARTMENT Date: September 5, 2012 RANCHO C;UCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services Department By: Willie Valbuena, Assistant Engineer Subject: SUMMARY VACATION (V-219) OF THE 100-FOOT WIDE TEMPORARY DRAINAGE EASEMENT AND MAINTENANCE AGREEMENT AS SHOWN ON-SITE WITHIN PORTIONS OF PARCELS 1 AND 2 OF PARCEL MAP 7267, GENERALLY LOCATED AT THE NORTHWEST CORNER OF FOOTHILL BOULEVARD AND ROCHESTER AVENUE —APN 227-151-38, 42, 43, 54 & 55. RECOMMENDATION It is recommended that the City Council adopt the attached resolution summarily ordering the vacation of the 100-foot wide temporary drainage easement and maintenance agreement as shown on-site within portions of Parcels 1 and 2 of Parcel Map 7267, generally located at the northwest corner of Foothill Boulevard and Rochester Avenue. BACKGROUND/ANALYSIS On August 1992, the Rancho Cucamonga Redevelopment Agency, as part of its redevelopment plan, has instituted a project for its acquisition, design and construction of an approximately 40-acre Sports Park/Recreation Facility to serve the needs of the residents of the City of Rancho Cucamonga. As part of the design of said Sports Facility, it has been determined that such development requires the construction of certain storm drainage facilities to collect and intercept storm water run-off in the vicinity surrounding the proposed facility, including storm water run-off generated from a portion of the Lewis property. In order to accomplish this, a " Temporary Drainage Facilities Agreement and Maintenance Agreement located within portions of Parcels 1 and 2 of Parcel Map 7267 was recorded on August 19, 1992 between the City of Rancho Cucamonga and Lewis Development Company. Since all the required drainage facilities are already installed in relation with the Sports Park/Recreation Facility, it is being requested at this time to have the said Temporary Agreement and Maintenance Agreement be vacated now. Section 8333 of the Streets and Highways Code states that local agencies may summarily vacate (by resolution) Public Service Easements if the easement has not been used which it was dedicated for five consecutive years immediately preceding the vacation. The above mentioned temporary easement was accepted by the City in 1992 and meets the summary vacation provisions of the Streets and Highways Code. On August 8, 2012, the Planning Commission determined that said vacation is consistent with the General Plan and recommended the vacation occur. P98 CITY COUNCIL STAFF REPORT - SUMMARY VACATION (V-219) SEPTEMBER 5, 2012 PAGE 2 Respe ubmitted, Mark A. Steuer Director of Engineering Services/City Engineer MS:WV/rf Attachments: Vicinity Map Legal Description Plat P99 City of Rancho Cucamonga Engineering Division Vicinity Map MAtA GA CHURL �R. PROJECT 81TE Q Y FOOTHILL BLVD. Q o En w Z 05 U Q o a SEBASTIAN WAY N W E S Item: V.-219 Title: V/C//U/ T Y MAP EXHIBIT A A_2 P100 RESOLUTION NO. 12-145 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SUMMARILY ORDERING THE VACATION OF THE 100-FOOT WIDE TEMPORARY DRAINAGE EASEMENT AND MAINTENANCE AGREEMENT AS SHOWN ON-SITE WITHIN PORTIONS OF PARCELS 1 AND 2 OF PARCEL MAP 7267, GENERALLY LOCATED AT THE NORTHWEST CORNER OF FOOTHILL BOULEVARD AND ROCHESTER AVENUE WHEREAS, by Chapter 4, Article 1, Section 8333 (a),-of the Streets and Highway Code, the City Council of the City of Rancho Cucamonga is authorized to summarily vacate the 100-foot wide temporary drainage easement and maintenance agreement as shown on-site within portions of Parcels 1 and 2 of Parcel Map 7267, generally located at the northwest corner of Foothill Boulevard and Rochester Avenue; and WHEREAS, on August 8, 2012, the City of Rancho Cucamonga Planning Commission determined that the vacation of the subject 100-foot wide temporary drainage easement and maintenance agreement, is in conformance with the General Plan and recommended that the vacation occur; and WHEREAS, the City Council found all the evidence submitted that the subject 100-foot wide temporary drainage easement and maintenance agreement, is no longer required and has not been used for the purpose for which it was dedicated for five consecutive years immediately preceding the proposed vacation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho Cucamonga as follows: SECTION 1: That the City Council of the City of Rancho Cucamonga hereby makes its order vacating said 100-foot wide temporary drainage easement and maintenance agreement as shown on-site within portions of Parcels 1 and 2 of Parcel Map 7267, generally located at the northwest corner of Foothill Boulevard and Rochester Avenue as described in Exhibit"A"and shown on Exhibit «B, SECTION 2: That the subject vacation shall be subject to the reservations and exceptions, if any, for existing utilities on record. SECTION 3: That from and after the date the Resolution is recorded, said 100-foot wide temporary drainage easement and maintenance agreement no longer constitute a public easement. SECTION 4: That the City Clerk shall cause a certified copy of this resolution to be recorded in the office of the County Recorder of San Bernardino County, California. SECTIONS: That the City Clerk shall certify to the passage and adoption of this resolution, and it shall thereupon take effect and be in force. Resolution No. 12-145— Page 1 P101 EXHIBIT "A" Legal Description Those portions of Parcels1 and 2, Parcel Map 7267 per plat recorded in Book 78, Pages 43 and 44 of Parcel Maps, as recorded in the office of the County Recorder, County of San Bernardino, State of California described as follows: BEGINNING at the southeast corner of said Parcel 1 said southeast corner being 30.00 feet westerly (measured at right angles) from the center line of Rochester Avenue and lying 50.00 feet northerly (measured at right angles) from the centerline of Foothill Boulevard; THENCE N 00 degrees 33 minutes 05 seconds E along the easterly line of said Parcel 1 a distance of 185.00 feet to the TRUE POINT OF BEGINNING; THENCE S 26 degrees 32 minutes 38 seconds W a distance of 206.50 feet to a point on the southerly line of said Parcel 1, said point bears N 89 degrees 50 minutes 04 seconds W a distance of 90.50 feet from said southeast corner of said Parcel 1; THENCE N 62 degrees 59 minutes 46 seconds W a distance of 1373.28 feet to a point on a line drawn parallel to the easterly line of said Parcels 1 and 2, said point being the intersection of a line drawn parallel to and 620.00 feet northerly of the southerly line of said Parcel 1; THENCE N 27 degrees 00 minutes 14 seconds E a distance of 100,00 feet; THENCE S 62 degrees 59 minutes 46 seconds E a distance of 1272.47 feet: THENCE N 26 degrees 32 minutes 38 seconds E a distance of 310.79 to a point on the easterly line of said Parcel 1; THENCE along said easterly line S 00 degrees 33 minutes 05 seconds W a distance of 228.18 feet to the TRUE POINT OF BEGINNING. All as shown on Exhibit"B", attached hereto and by this reference made a part hereof. l v * � H°`� z * 0 p C P102 M ROCHESTER N00.33•05 E AVENUE 228.18' I 00 T.P.O.B. k ps 3�'J o ?s J�3g 7Y C; 50' X0660 1 EASTERLY LINE LOTS 11l 2 / PCL.MAP 7267 78/43-44 3�0 + � 1 S�j SOUTHEAST CORNER PCL. 1 �j c� 1St f z /oo 9 OF CA1-�FC� > W J O m � 1 wry. 80UTHERLY LINE PARCEL 2 PCL.MAP 7267 76/43-44 M , 0 O O N M � � O n, m PCL. . 2 g PCL. I Z SCALE Ise So 0 50 150 Fb bb bry SOUTHERLY LINE J i PARCEL I PCL.MAP : 7267 78/43-44 "'� F- O O MAP TO ACCOMPANY LEGAL DESCRIPTION <o R N o BOO 0o,. Z ` 50, 620.00' EXHIBIT" Page 2 of 2 P103 STAFF REPORT ; ENGINEERING SERVICES DEPARTMENT Date: September 5, 2012 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Fred Lyn, Utilities Division Manager Susanna Smith, Management Analyst I Subject: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA CERTIFYING THE RANCHO CUCAMONGA MUNICIPAL UTILITY 2011 POWER SOURCE DISCLOSURE PROGRAM ANNUAL REPORT AND POWER CONTENT LABEL RECOMMENDATION Approval of a Resolution of the City Council of the City of Rancho Cucamonga certifying the Rancho Cucamonga Municipal Utility 2011 Power Source Disclosure Program Annual Report and Power Content Label. BACKGROUND/ANALYSIS In 1997, the California Legislature adopted Senate Bill 1305, adding Article 14 to the Public Utilities Code. Article.14, entitled "Disclosure of Source of Electrical Generation," is intended to ensure that retail electricity customers receive full and accurate information about the electricity products they purchase. Electric suppliers are required to use a format developed by the California Energy Commission (CEC) called the Power Content Label to disclose the power make-up of the energy that is provided to its customers. The Rancho Cucamonga Municipal Utility (RCMU) communicates this information to its customers annually, after the reports have been submitted to the Commission. The legislation also requires that this information be independently audited; however, Article 14 offers an alternative to the independent audit. In lieu of the audit, RCMU may submit to the CEC an attestation confirming the accuracy of the annual report and that the generating facilities' output claimed by RCMU as specific purchases during the previous calendar year were sold once and only once to RCMU retail customers. The attestation must be approved by the City Council at a public meeting, and an authorized agent of the City must attest to its accuracy under penalty of perjury. RCMU has provided the required information to its customers by posting the Power Content Label on its website: http://www.cityofrc.us/citvhall/engineerinq/rcmu/reporting/pclabel.asp. RCMU has also submitted the 2011 Power Source Disclosure Program Annual Report to the CEC for review. Respectfully submitted, Mark A. euer Director of Engineering Services/City Engineer MAS/FL/SS:rf Attachments: Renewable Energy Office POU Reporting Spreadsheet Power Content Label P104 California Energy Commission POU Reporting Spreadsheet GENERAL INSTRUCTIONS Rancho Cucamonga Municipal Utility 2011 09MMORIN S " ,. 21-Mav-12 This reporting form has been created to replace prior data collection forms,including data requested and/or collected for the Power Source Disclosure Program(SB 1305/AB 162 Annual Report Form),the POU Contract Database,and the SB 1 Solar Program Status Report.This form will additionally serve to supplement biannual data collection for AB 380,in years that data is not submitted to the California Energy Commission's Electricity Analysis Office.The color scheme below refers to the various colors used in Schedules 1-5 and their associated mandates or requests. Schedules 1 and 3:Please complete annually and submit via e-mail to RPSTrack @energy.state.ca.us.Additionally,please print out the file,sign the attestation,and mail to the address below. Schedule 2: Please complete biannually(every other year)during even-numbered years and submit with Schedules 1 and 3. Schedule 4:This Schedule will be automatically populated with data from Schedules 1&3. Schedule 5: Please complete annually and submit via e-mail to renewable @energy.state.ca.us. Schedule 5 is due on June 1 of each year,for previous year reporting. California Energy Commission e-mail:RPSTrack @energy.state.ca.us email:renewable @energy.state.ca.us(Schedule 5 only) Renewable Energy Program California Energy Commission 1516 Ninth Street,MS-45 Sacramento,CA 95814-5512 Responses to this request are due on June 1 of each year. For Schedules 1-4,please direct questions to Lorraine Gonzalez at(916)654-3842 or Igonzale @energy.state.ca.us. For Schedule 5,please direct questions to Sherrill Neidich at(916)651-1463 or sneidich @energy.state.ca.us. NOTE:Information submitted in this report is not automatically held confidential.If your company wishes the information you submit to be held in confidence,it will be necessary to submit an application for confidentiality. Color scheme: Oran e: Mandated by AB 162 for the Power Source Disclosure Pro ram Blue: Data collected for the Energy Commission POU Contracts Database Tan: IMandated by Senate Bill 1 and collected by the Renewable Energy Office annual) White: jData re uested on a volunta basis b the Renewable Ener 6 Office Prepared by: Renewable Energy Q/Jiee CahlomiaLneip CommISS1011 I i 16 Ninth Street MS--l; Sacramento_CA Q591­1 Phone-916-b;a-3N-t' Last Updated March 2012 CEC-REO-POU MARCH-2011 P]05 \ } )) \ ) ` .|!.. \ ; ! , § � E ! � ! . f E - - 2 - � ° /\§dAf e } /}}} «J /. iL / P]OB - \ 2 < « . . � ! © /! $ , e # / wJ !3! \ i | fm L5 G I H I I I . ; a 99 • � |; d! > MIE, s ! �•; =!!i HIM |�; | • I .•-!!> {i�:!|i P]O7 \ u }t . \ 2 ' }\ r ! § ) ■« ! 0 C 0 CO ) CL ^ ! 922 ~ / - 1 \ \ ( - - _ ~ : k w \ \ \ } \ U ! 0 - § _ { \ }\ � § ® / ! £ 2 { \ § \{ \&.§ v \ \ © \ \ \ }/ \ k! - : - m > . 1 l C ! § i _ - - \ _ |{ - ; 0 t j / k | o § [ \ f � §/ f z . ! : 02 ! ) e . P108 fyi 0 V Q 'tA.' O x a 66 CC y , , . , . e ul 2z� = a 3 L M N' d YgAY�4' U N N G C W O O 8 W x_ a 3 g m .6 ed 3 E c cn 41 N Y f6 E 1O E J O o L 75 v N v � v H3 t o 7 > 'E Q E O ' E Q c m ml A E = o N O � v L W >� '� Z1 sj d D N q; E a s = A — A 2 c ° E a f0 .o m u C co a w �v—, v o v o°e v° mezzo tad' f° A f6 0 E " o O a _ a, U O 2 v � o E o N i N o m ro ao I a x U t0 t0 IO J Q) 3 3 7 7 f U � VI N X y s SE n N 3 e g LL. m u $ 2 zz a s = m A 6' 6 O R3u° 3zAZJo t7 °' 0 0 0 0 a O IF u I P1O9 Senate Bill 1 Solar Program Status Report• Due June 1 annual) for the prior calendar ear' Utility Name:Rancho Cucamonga Municipal Utility Contact Person:Christen Mitchell Email Address:Christen.Mitchell @CityofRC.us Program Reporting Period:January 1,2011 to December 31,2011 Summary of Program Activities:Two commercial customers installed solar PV systems-one had a reservation pending from 2010 and one new applicant. Future Opportunities and Challenges:To encourage the continuation of solar system installations the 2011 EPBI and PBI rebate rates remained the same in 2012,versus implementing the scheduled rebate reduction. Total Apps Number of Rejected/ Apps Rcvd Apps Approved Cancelled EPSI 1 1 0 PBI 0 0 0 Total 1 1 0 Number of Installations per Building Type Existing Buildings 2 New Construction Tier I New Construction Tier II Total(of all sectors) 2 Category Type Total Systems Installed Capacity Total Incentives Paid Installed (kW) Generation for Reporting (kWh/yr) Year Installations Residential-Market Rate Residential •Affordable/Low Income Commercial 2 59.027 105049 $133,891.01 Non-Profit Government Industrial Agricultural Mixed-Use Total(of all sectors) 2 59.027 105049 $133,891.01 Total Expenditures Total Incentives Incentives SB 1 Funding Funds kW/MW Goal Paid for Reserved (Life of Program) Remaining (Life of Program) Reporting Year $138,149.60 $133,891 $1,250,000 $1,116,109 1,190kW Known customer application issues/applications not approved:None Non-PV solar systems installed: None Any training or builder/installer assistance: None Any auditing of installed systems:Secondary meters have been installed to capture total system generation.Once Solar program information on website at:http://www.CityofRC.us/cityhall/engineering/rcmu/rebates.asp Pilo ��4� �a�iforni� energy ot►�arr�f�s�vn��P�U�Re�orttng �Spre�ds�eet���� I,(print name and title) Fred Lyn,Utilities Division Manager declare under penalty of perjury that the statements contained in the Applicable Schedules submitted to the California Energy Commission are true and correct and that 1,as an authorized agent of(print name of company) Rancho Cucamonga Municipal Utility have authority to submit this report on the company's behalf. I further declare that the kilowatt-hours claimed as actual purchases in Schedules 1 and 3 are,to the best of my knowledge,claimed once and only once by any party. I understand that the Energy Commission reserves the right to request supplemental documentation to this filing for purposes of verification. Signed: Dated: Executed at: �� �� �CflNTACTINORMATIUN',�� Name: Fred Lyn Title: Utilities Division Manager Company Name: lRancho Cucamonga Municipal Utility Address: 110500 Civic Center Drive City,State,Zip: IRancho Cucamonga,CA 91730 Phone: 909-477-2740 Fax: 909-477-2741 E-mail: Fred.LVn @CityofRC.us CEC-REO-POU JAN-2011 P111 I,(print name and title) Fred Lyn,Utilities Division Manager declare under penalty of perjury that the statements contained in the Applicable Schedules submitted to the California Energy Commission are true and correct and that I,as an authorized agent of(print name of company) Rancho Cucamonga Municipal Utility have authorityto submit this report on the company's behalf. 1 further declare that the kilowatt-hours claimed as actual purchases In Schedules 1 and 3 are,to the best of my knowledge,claimed once and only once by any party. 1 understand that the Energy Commission reserves the right to request supplemental documentation to this filing for purposes of verification. Signed: Dated: 2 Executed at: _ A c ck0N ft G Fred Lyn Utilities Division Manager Rancho Cucamonga Municipal Utility 10500 Civic Center Drive Rancho Cucamonga,CA 91730 909-477-2740 909-477-2741 Fred.tyn @CltyofRC.us CEC•REO•POU JAN-2011 P112 Rancho Cucamonga Municipal Utility POWER CONTENT LABEL POWER 2011 RCMU 2011 CA ' ENERGY POWER MIX RESOURCES (actual) (for comparison) Eligible Renewable 0% 14% --Biomass &waste 0% 2% --Geothermal 0% 5% --Small hydroelectric 0% 2% --Solar 0% 0% --Wind 0% 5% Coal 0% 8% Large Hydroelectric 0% 13% Natural Gas 0% 37% Nuclear 0% 16% Other 0% 0% Unspecified sources of power* 100% 12% TOTAL 100% 100% * "Unspecified sources of power" means electricity from transactions that are not traceable to specific generation sources. ** Percentages are estimate annually by the California Energy Commission based on electricity sold to California consumers during the previous year. For specific information about this electricity product, contact the Rancho Cucamonga Municipal Utility(RCMU)at(909)477-2700. For general information about the Power Content Label,contact the California Energy Commission at (800) 555-7794 or http://www.energy.ca.gov/sbl305/`index.htmi P113 RESOLUTION NO. 12-146 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA CERTIFYING THE RANCHO CUCAMONGA MUNICIPAL UTILITY 2011 POWER SOURCE DISCLOSURE PROGRAM ANNUAL REPORT AND POWER CONTENT LABEL WHEREAS, the State of California established a Renewables Portfolio Standard (RIPS) Program in 2002, with the initial goal of increasing the percentage of renewable energy in the state's electricity mix to 20 percent of retail sales by 2017; and WHEREAS, the initial goal of the RIPS Program has been modified over the years, most recently in April 2011 by the passage of Senate Bill 2 (1X), which requires a 33 percent renewable electricity standard by 2020 for all electricity retailers in the state, including publicly-owned utilities, investor-owned utilities, electricity service providers, and community choice aggregators; and WHEREAS, the Rancho Cucamonga Municipal Utility (RCMU) is a publicly-owned utility in the state of California and is therefore subject to the RIPS Program and reporting requirements; and WHEREAS, Senate Bill 1305, as amended by Assembly Bill 162, requires the reporting of renewable energy information to the California Energy Commission (CEC) and to consumers in the form of the Power Source Disclosure Program Annual Report and the Annual Power Content Label by October 1, 2012; and WHEREAS, the 2011 Power Source Disclosure Program Annual Report and Annual Power Content Label have been submitted to the CEC, and the Annual Power Content Label has been posted on RCMU's website for consumers to review. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho Cucamonga, California as follows: Section 1: The City Council hereby certifies the 2011 Power Source Disclosure Program Annual Report and Annual Power Content Label. Section 2: The City Clerk shall certify to the adoption of this Resolution. Section 3: This Resolution shall take effect immediately upon its adoption. Resolution No. 12-146— Page 1 P114 STAFF REPORT ENGINEERING SERNTICES DEPARTMENT RANCHO Date: September 5, 2012 C,,UCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Jerry A. Dyer, Senior Civil Enginee Shelley Hayes, Assistant Engineer r� Subject: RELEASE OF MAINTENANCE GUARANTEE BOND NO. 7621924 IN THE AMOUNT OF $41,353.25, FOR THE FISCAL YEAR 2010/2011 LOCAL STREET PAVEMENT REHABILITATION OVERLAY OF VARIOUS STREETS PROJECT, CONTRACT NO. 11-026 RECOMMENDATION It is recommended that the City Council authorize the City Clerk to release the Maintenance Guarantee Bond No. 7621924 in the amount of $41,353.25, for the Fiscal Year 2010/2011 Local Street Pavement Rehabilitation Overlay of Various Streets project, Contract No. 11- 026. BACKGROUND/ANALYSIS The required one-year maintenance period has ended and the improvements remain free from defects in materials and workmanship. Contractor: Laird Construction Co., Inc. 9460 Lucas Ranch Road Rancho Cucamonga, CA 91730 Respectfully submitted, Mark A. Steuer Director of Engineering Services/City Engineer MAS/JAD/SH:Is ' P115 , VICINITY MAP ri AL OND ST wi ti -jil it cc 1 HILLSIDE RD. HILLSIDE RD. Wit Lj cc _BANYAN.ST. IGHLAND AVE. HIGHLAND HIG o in si UPLAND i u BASELINE AV�L___ d// SAN"i kRDINO_RD FO HILL ------][_9th. ST, L—]E Bt)STRFET 7th STREET CITY OF RANCHO CUCAMONGA FY 2010/2011 LOCAL STREET PAVEMENT REHABILITATION N OVERLAY OF VARIOUS STREETS n P116 STAFF REPORT - ENGINEERING SERVICES DEPARTMENT RANCHO Date: September 5, 2012 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Jerry A. Dyer, Senior Civil Enginee Shelley Hayes, Assistant Engineer Subject: RELEASE OF MAINTENANCE GUARANTEE BOND IN THE AMOUNT OF $27,158.24, FOR THE FY 2010/2011 LOCAL STREET PAVEMENT REHABILITATION (SLURRY SEAL) AT VARIOUS LOCATIONS AND PARKING LOT RESURFACING (SEAL COAT) AT CIVIC CENTER NORTH LOT PROJECT, CONTRACT NO. 11-024 RECOMMENDATION It is recommended that the City Council authorize the City Clerk to release the Maintenance Guarantee Bond in the amount of $27,158.24, for the FY 2010/2011 Local Street Pavement Rehabilitation (Slurry Seal) at Various Locations and Parking Lot Resurfacing (Seal Coat) at Civic Center North Lot project, Contract No. 11-024. BACKGROUND/ANALYSIS The required one-year maintenance period has ended and the improvements remain free from defects in materials and workmanship. Contractor: American Asphalt South Inc. 14436 Santa Ana Avenue Fontana, CA 92337 Respectfully submitted, Mark A. Steuer Director of Engineering Services/City Engineer MAS/JAD/SH:ls Pi 16 VICINITY MAP r, { ¢ HILLSIDE RD.; - it ■ ■ w _ - - -w, -- - - _ _ - - li ' MAP-E ■ ¢ ¢ ¢ WILSON'AVE._ / La > > I _ J w ■ > �I ■ ¢ X - ■ _ ww BANYAN ST. a - a. I BA Li lZ _ L ¢ -- - L- E- I - >I MAP-D HIGHLAND _ -� � 4 - AVE.IGHLAND uj ZI .. --th-S� C ¢ I ¢�f u` VICTORIA MAP-A - VI A-Ii- MAP—B U I, PARK LNo - ii ----_ VIC MONTE VISTA_', ST. , ;: MAP-G (ADDITIVE) - - MAP-C BASELINE AVE JL �P! a PKWY ._..__. J1S _---- I- ¢ EL�P W W AP F (ADDITIVE) S ST. 2` w CHURCH _ w J a' CHURCH - -- WZ l U¢ vN BERNARDINO RD K 1 w . w FOOTHILU BLVD• t C C �,; - .. -- - 4i > a --- DEVON SiIT P Ll w y. wCIVIC a, .I CENTER\, DR I LLJ> = t " ARROW ROUTE -- Z i P U: _. JERSEY BLVD, -- w - -- - ------- --- -- _ ; WHITTRA A T & S F R R ¢ St STREET - '7th STREET • ° CITY OF RANCHO CUCAMONGA � d FY 2010/2011 LOCAL STREET PAVEMENT REHABILITATION (SLURRY SEAL) ; AT VARIOUS LOCATIONS AND PARSING LOT RESURFACING N (SEAL COAT) AT CIVIC CENTER NORTH N.T.S. P118 STAFF REPORT ENGINEERING SERVICES DEPARTMENT Date: September 5, 2012 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Carlo Cambare, Engineering Technician Subject: APPROVAL OF IMPROVEMENT AGREEMENT EXTENSION FOR TRACT 16867, LOCATED WESTSIDE OF ETIWANDA AVENUE, NORTH OF 210 FREEWAY, SUBMITTED BY ETCO INVESTMENTS, LLC RECOMMENDATION It is recommended that City Council adopt the attached resolution accepting the subject agreement extension and security and authorizing the Mayor and City Clerk to sign said agreement. BACKGROUND/ANALYSIS Improvement Agreement and Improvement Security to guarantee the construction of the public improvements for Tract 16867 were approved by the City Council on February 7, 2007, in the following amounts: Faithful Performance Bond: $ 241,800.00 Labor and Material Bond: $ 241,800.00 Monumentation Cash Deposit $ 3,000.00 The developer, Etco Investments, LLC, is requesting approval of a 12-month extension on,said improvement agreement. There are a total of twelve (12) lots, seven (7) of which have been sold, and four (4) of which are occupied; construction for all the homes is complete. The tract is 95% complete with public improvements. Copies of the Improvement Agreement Extension are available in the City Clerk's office. Respectfully submitted, M r Director of Engineering Services/City Engineer MAS:CC/alrw Attachment(s) P119 VICINITY MAP NOT TO SCALE tillsta;lterde`6r RDSevf7le Dr Area KeeriDand D� i , _�Dr 23rd St. *. 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Crskg Dr +�, r. f LA Mp Une ltd - BaSelitip Rd — m p City of Item: Tract No. 16867 Rancho Cucamonga Title: VICINITY MAP ENGINEERING EXHIBIT: i DIVISION P120 RESOLUTION NO. 12-147 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR TRACT 16867 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has for its consideration an Improvement Agreement Extension executed on September 5, 2012, by Etco Investments, LLC, as developer, for the improvement of public right-of-way adjacent to the real property specifically described therein, and generally located west side of Etiwanda Avenue, north of 210 freeway; and WHEREAS, the installation of such improvements, described in said Improvement Agreement and subject to the terms thereof, is to be done in conjunction with the development of said Tract 18032; and WHEREAS, said Improvement Agreement Extension is secured and accompanied by good and sufficient Improvement Security, which is identified in said Improvement Agreement Extension. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, that said Improvement Agreement Extension and said Improvement Security be and the same are hereby approved and the Mayor is hereby authorized to sign said Improvement Agreement Extension on behalf of the City of Rancho Cucamonga, and the City Clerk to attest thereto. Resolution No. 12-147 — Page 1 P121 STAFF REPORT l ADMINISTRATIVE SERVICES DEPARTMENT RANCHO Date: September 5, 2012 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Lori Sassoon, Deputy City Manager/Administrative Services By: Chris Paxton, Human Resources Director OF Subject: APPROVAL OF AN ORDINANCE AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA RECOMMENDATION Staff recommends that the City Council adopt the attached ordinance authorizing an amendment to the City's current contract with CaIPERS to exclude from CaIPERS membership any elected official elected after October 6, 2012. BACKGROUND The City's current contract with the California Public Employees' Retirement System (CaIPERS) provides retirement benefits for elected officials on an optional basis. That is, when first elected an official has the option of becoming a CaIPERS member and ultimately receiving retirement benefits when qualified. As part of the City's desire to reduce long term pension obligations, the City Council has directed staff to explore the possibility of excluding elected officials from CaIPERS membership. Staff has learned that those currently enrolled as CaIPERS members cannot be excluded but that the City's contract can be amended to exclude future elected officials. The City Council adopted a resolution of intent to amend this contract on August 1, 2012. Tonight's action is the final step in the amendment process. If the City Council approves the attached ordinance, the effective date of the amendment will be October 6, 2012. P122 ORDINANCE N0:856 AN ORDINANCE OF THE CITY COUNCIL OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA EXCLUDING FUTURE ELECTED OFFICIALS FROM CALPERS MEMBERSHIP SECTION 1: That an amendment to the contract between the City Council of the City of Rancho Cucamonga and the Board of Administration of the California Public Employee's Retirement System is hereby authorized, a copy of said amendment being attached hereto, marked Exhibit A, and by such reference made a part hereof as though herein set out in full. SECTION 2. The Mayor of the City Council of the City of Rancho Cucamonga is hereby authorized, empowered and directed to execute said amendment for and on behalf of said Agency. SECTION 3. This Ordinance shall take effect 31 days after the date of its adoption, and prior to the expiration of 15 days from the passage thereof shall be published at least one time in the Daily Bulletin, a newspaper of general circulation, published and circulated in the City of Rancho Cucamonga and thenceforth and thereafter the same shall be in full force and effect. PASSED, APPROVED, AND ADOPTED this_day of 2012. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, Mayor ATTEST: Janice C. Reynolds, City Clerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Ordinance was adopted at a Regular Meeting of the City Council of the City of Rancho Cucamonga held on the 5th day of September, 2012. Executed this 5th day of September, 2012, at Rancho Cucamonga, California. Janice C. Reynolds, City Clerk V , i All 0 EE V� v , t] O E a� i V, V L L I O; till CL • • • • • • • • •• CO s x Z Y J C O a . 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