HomeMy WebLinkAbout2012/08/15 - Minutes August 15, 2012
RANCHO CUCAMONGA
CITY COUNCIL, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY
CLOSED SESSION MINUTES
A. CALL TO ORDER
The Rancho Cucamonga City Council, Fire Protection District and Successor Agency held a
closed session on Wednesday, August 15, 2012 in the Tapia Room at the Civic Center located at
10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at
5:00 p.m. by Mayor L. Dennis Michael.
Present were Council/Board Members: Bill Alexander, Chuck Buquet, Diane Williams, Mayor Pro
Tem/Vice President Sam Spagnolo and Mayor/President L. Dennis Michael.
Also present were: John Gillison, City Manager; James Markman, City Attorney; Linda Daniels,
Assistant City Manager and Lori Sassoon, Deputy City Manager.
B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
The following closed session items are being considered:
D1. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY LOCATED AT 9059 SAN BERNARDINO ROAD IN
THE CITY OF RANCHO CUCAMONGA. NEGOTIATING PARTIES: LINDA DANIELS,
ASSISTANT CITY MANAGER AND ORCHARD CAPITAL LP, REGARDING AN
EXISTING LEASE. — SUCCESSOR AGENCY
D2. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 REGARDING ACQUISITION OF REAL PROPERTY INTERESTS
CONSISTING OF A PORTION OF A PERMANENT HIGHWAY EASEMENT INTEREST
AND A TEMPORARY CONSTRUCTION EASEMENT FOR A TERM OF ONE YEAR
FOR STREETS, HIGHWAYS AND RELATED PURPOSES FROM REAL PROPERTY
OWNED BY LUPE VIRAMONTEZ AS TRUSTEE OF THE LUPE VIRAMONTEZ FAMILY
TRUST DATED JULY 20, 1990, LOCATED AT 13408 BASE LINE ROAD, RANCHO
CUCAMONGA CALIFORNIA AND IDENTIFIED AS SAN BERNARDINO COUNTY TAX
ASSESSOR'S PARCEL NUMBERS 0227-131-09 AND 0227-131-10. - CITY
D3. CONFERENCE WITH LABOR NEGOTIATOR CHRIS PAXTON PER GOVERNMENT
CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN
BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, EXECUTIVE MANAGEMENT,
MID-MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL LABOR GROUPS—
CITY
D4. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED ON THE WEST SIDE OF
ETIWANDA AVENUE, NORTH OF BASE LINE ROAD, IDENTIFIED AS 7150
ETIWANDA AVENUE; NEGOTIATING PARTIES: LINDA D. DANIELS, ASSISTANT CITY
MANAGER, CITY OF RANCHO CUCAMONGA; AND GWEN FROST, PRESIDENT OF
THE ETIWANDA HISTORICAL SOCIETY— CITY
D5. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED ON THE WEST SIDE OF
ETIWANDA AVENUE, NORTH OF BASE LINE ROAD, IDENTIFIED AS 7086
ETIWANDA AVENUE; NEGOTIATING PARTIES: LINDA D. DANIELS, ASSISTANT CITY
MANAGER, CITY OF RANCHO CUCAMONGA; AND GWEN FROST, PRESIDENT OF
THE ETIWANDA HISTORICAL SOCIETY— CITY
Fire Protection District, Financing Authority, City Council Minutes
August 15, 2012 - Page 1 of 8
D6. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT
GOVERNMENT CODE SECTION 54956.9(6)- FIRE
C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
No persons were present wishing to speak.
E. CITY MANAGER ANNOUNCEMENTS
No announcements were made.
F. RECESS Ll
The closed session recessed at 6:15 p.m..with no action taken.
G. REGULAR MEETING
CALL TO ORDER - 7:00 P.M.
COUNCIL CHAMBERS
The meetings of the Rancho Cucamonga Fire Protection District, Financing Authority and City
Council reconvened in the Council Chambers of the Civic Center located at 10500 Civic Center
Drive, Rancho Cucamonga, California. President/Chairman/Mayor L. Dennis Michael called the
meeting to order at 7:00 p.m.
Present were Board Members/Board Members/Council Members: Bill Alexander, Chuck Buquet,
Diane Williams; Vice President/Vice Chairman/Mayor Pro Tern Sam Spagnolo and
President/Chairman/Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; James Markman, City Attorney; Linda Daniels,
Assistant City Manager; Lori Sassoon, Deputy City Manager/Administrative Services; Bill Wittkopf,
Public Works Services Director; Mark Steuer, Director of Engineering Services; Nettie Nielsen,
Community Services Director; Veronica Fincher, Animal Services Director; Mike Bell, Fire Chief;
Jeff Bloom, Interim Planning Director; Robert Karatsu, Library Director; Janice Reynolds, City
Clerk; Debra McNay, Records Manager/Assistant City Clerk and Adrian Garcia, Assistant City
Clerk.
H. ANNOUNCEMENTS/PRESENTATIONS
H1. Recognition of Lucille's Smokehouse BBQ for joining the Rancho Cucamonga Green
Business Recognition Program.
Mayor Michael presented a certificate of recognition to Lucille's Smokehouse BBQ for joining the
Green Business Recognition Program.
H2. Recognition of Four Points by Sheraton for joining the Healthy RC Smoke-Free
Recognition Program.
Mayor Michael presented a certificate of recognition to Four Points by Sheraton for joining the
Healthy RC Smoke-Free Recognition Program.
H3. West Nile Virus Activity Update 2012
Fire Protection District, Financing Authority, City Council Minutes
August 15, 2012 - Page 2 of 8
Breanna Medina, Management Analyst II and Brian Reisinger, Community Outreach Coordinator
for the West Valley Mosquito and Vector Control District, updated the City Council and the
audience on the West Nile Virus activity.
I. PUBLIC COMMUNICATIONS
11. Jerie Lee invited the City Council and the audience to a Wellness Pass Spaghetti Dinner, to be
held on September 14, 2012 from 6:00 to 9:00 p.m. at the Senior Center.
12. Victor Muniz pointed out that the voters had already decided about the assessment to be
imposed in Landscape Maintenance District No. 2. The City's job is to come up with a game plan
on how to work within the assessment that was approved. Mr. Muniz noted that this should have
been done within 90 days of the vote, noting that a full year has passed without any action.
13. Teresa Akahoshi invited the City Council and the audience to the 3rd Annual Furry Friends
Festival, to be held on October 6, 2012 from 8:00 a.m. to 1:00 p.m.
14. Jim Moffatt was amused that the City Council was recognizing businesses for obeying the law.
He pointed out a previous request to recognize Mr. Bishop and Mr. Sanchez for their work at
Rancho Cucamonga High School's annual veteran's event.
15. John Lyons urged everyone to take precautions against the West Nile virus. He noted that six
people are running for City Council, stated that elections are the greatest process in the world and
encouraged everyone to vote. Mr. Lyons also spoke about the qualifications needed to serve on
the City Council.
CONSENT CALENDARS:
The following Consent Calendar items are expected to be routine and non-controversial. They
will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time
without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority
Board/Council Member for discussion.
J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT
J1. Approval of Minutes: August 1, 2012 (Regular Meeting)
J2. Approval of Check Register dated July 25, 2012 through August 7, 2012 for the total
amount of$131,393.42.
J3. Approval to receive and file current Investment Schedule as of July 31, 2012.
MOTION: Moved by Spagnolo, seconded by Williams, to approve the staff recommendations in
the staff reports. Motion carried 5-0.
K. CONSENT CALENDAR - SUCCESSOR AGENCY
K1. Approval of Minutes: August 1, 2012 (Regular Meeting)
K2. Assignment of contract (CO12-091) with GM Business Interiors in the amount of
$745,587.40 and contract(CO12-092) with NEC Unified, Inc in the amount of$30,103.32
for work associated with the completion of the Public Works Service Center to the City of
Rancho Cucamonga and to authorize an appropriation of the contract costs to account
1025001-5650/1650025-0.
Fire Protection District, Financing Authority, City Council Minutes
August 15, 2012 - Page 3 of 8
MOTION: Moved by Buquet, seconded by Spagnolo, to approve the staff recommendations in the
staff report. Motion carried 5-0.
L. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY
1-1. Approval of Minutes: August 1, 2012 (Regular Meeting)
MOTION: Moved by Williams, seconded by Spagnolo, to approve the minutes. Motion carried 5-0.
M. CONSENT CALENDAR - CITY COUNCIL
M1. Approval of Minutes: August 1, 2012 (Regular Meeting)
M2. Approval of Check Register dated July 25, 2012 through August 7, 2012 and payroll
ending August 7, 2012 for the total of$3,301,810.51.
M3. Approval to receive and file current Investment Schedule as of July 31, 2012.
M4. Acceptance of assignment from the Successor Agency of contract (CO12-091) with GM
Business Interiors in the amount of $745,587.40 and contract (CO12-092) with NEC
Unified, Inc in the amount of $30,103.32 for work associated with the completion of the
Public Works Service Center to the City of Rancho Cucamonga.
M5. Approval of a Reimbursement Agreement (URA-30) for undergrounding of existing
overhead utilities for DRC2005-00831, located on the east side of Vineyard Avenue,
north of San Bernardino Road, submitted by Michael Hayavi.
RESOLUTION NO. 12-134
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, APPROVING A REIMBURSEMENT
AGREEMENT (URA-30) FOR UNDERGROUNDING OF EXISTING
OVERHEAD UTILITIES, LOCATED ON THE EAST SIDE OF
VINEYARD AVENUE, NORTH OF SAN BERNARDINO ROAD
M6. Approval of a Reimbursement Agreement (URA-29) for undergrounding of existing
overhead utilities for DRC2005-00831, located on the north side of San Bernardino Road,
east of Vineyard Avenue, submitted by Michael Hayavi and appropriate $9,060.00 to
Account No. 1129303-5650/1026129-0 from Underground Utilities Fund Balance.
RESOLUTION NO. 12-135
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, APPROVING A REIMBURSEMENT
AGREEMENT (URA-29) FOR UNDERGROUNDING OF EXISTING
OVERHEAD UTILITIES, LOCATED ON THE NORTH SIDE OF SAN
BERNARDINO ROAD, EAST OF VINEYARD AVENUE
M7. Approval to authorize the advertising of the "Notice Inviting Bids" for the Arrow Route,
from Baker Avenue to Archibald Avenue, Milliken Avenue, from Arrow Route to Base Line
Road and Milliken Avenue, Fairmont Way to 80' north of Kenyon Way Pavement
Rehabilitation Project, to be funded from Measure I Fund, Accounts Nos.
11773035650/1797177-0 and 11773035650/1769177-0, Gas Tax 2105 Fund, Account
No. 11703035650/1797170-0, and AD 2000-02 Fund, Account No.
18562035650/1797856-0.
Fire Protection District, Financing Authority, City Council Minutes
August 15, 2012 - Page 4 of 8
RESOLUTION NO. 12-136
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, APPROVING PLANS AND
SPECIFICATIONS FOR THE CONSTRUCTION OF THE ARROW
ROUTE, FROM BAKER AVENUE TO ARCHIBALD AVENUE,
MILLIKEN AVENUE, FROM ARROW ROUTE TO BASE LINE ROAD
AND MILLIKEN AVENUE, FAIRMONT WAY TO 80' NORTH OF
KENYON WAY PAVEMENT REHABILITATION PROJECT, IN SAID
CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO
ADVERTISE TO RECEIVE BIDS
M8. Release of Maintenance Guarantee Bond No. CTR-3000614-M, in the amount of
$24,639.01, for the Hermosa Avenue Community Trail and Parkway Landscape from
Lemon Avenue to 200' north of Manzanita Drive and Trail Fencing on Archibald Avenue,
Contract No. 11-003.
M9. Accept improvements, release the Faithful Performance Bond, accept a Maintenance
Bond and file a Notice of Completion for improvements for Tract 17919, located on the
northwest corner of East Avenue and Miller Avenue, submitted by Crestwood
Corporation.
RESOLUTION NO. 12-137
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC
IMPROVEMENTS FOR TRACT 17919 AND AUTHORIZING THE
FILING OF A NOTICE OF COMPLETION FOR THE WORK
M10. Approval of a Resolution authorizing the Bi-Annual Routine Destruction of City Records
Pursuant to California Government Code Section 34090 the City's Records Retention
Schedule and other applicable legal citations.
RESOLUTION NO. 12-138
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION
OF CITY RECORDS WHICH ARE NO LONGER REQUIRED AS SET
FORTH IN CALIFORNIA GOVERNMENT CODE SECTION 34090
AND OTHER APPLICABLE LEGAL REFERENCES
M11. Approval and Execution of Amendment No. 1 to the Memorandum of Understanding,
Contract No. 93-20, between the San Bernardino County Flood Control District and the
City of Rancho Cucamonga for the Development of a Multi-Use Trail System within
Portions of District right-of-way to include the Almond Intercept Channel west of
Turquoise Avenue to Cucamonga Channel.
M12. Authorization to renew contract (CO 09-203) with JDC, Inc. with no fee increase and
consistent with the original competitive bid process for FY 2012-2013 for the Citywide
Concrete Repair, Tree removal and Tree Planting in an annual amount of$650,000 to be
funded from Various General Fund Accounts, Capital Reserve Account, Landscape
Maintenance District Accounts, Beautification Account, Measure I Account 177 and CFD
Account 868 as approved in the Fiscal Year 2012-2013 budget.
M13. Authorization to appropriate $94,892 from Capital Reserve Fund balance into Account
Number 1025001-5200 (Operations and Maintenance) for payment to the California
Emergency Management Agency for the Purpose of Finalizing DR#1498 (Gran Prix Fire)
Closeout.
Fire Protection District, Financing Authority, City Council Minutes
August 15, 2012- Page 5 of 8
M14. Approval to accept grant revenue in the amount of$36,141.00 awarded by the California
Emergency Management Agency (FY2011 Emergency Management Performance
Grant), and administered by the San Bernardino County Fire Department, office of
Emergency Services to the City of Rancho Cucamonga into Account 1380000-4740
(Grant Income)for the purpose of Emergency Management Planning Activates.
MOTION: Moved by Alexander, seconded by Spagnolo, to approve the staff recommendations in
the staff reports. Motion carried 5-0.
N. ADVERTISED PUBLIC HEARINGS
CITY COUNCIL
The following items have been advertised and/or posted as public hearings as required
by law. The Chair will open the meeting to receive public testimony.
N1. Consideration of a Resolution of the City Council of the City of Rancho Cucamonga
amending electric rates, fees and charges, and adding a new Economic Development
Rate, pursuant to the requirements and authority of Chapter 3.46 of Title 3 of the Rancho
Cucamonga Municipal Code.
RESOLUTION NO. 12-139
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, AMENDING ELECTRIC RATES, FEES
AND CHARGES, AND ADDING A NEW ECONOMIC DEVELOPMENT
RATE, PURSUANT TO THE REQUIREMENTS AND AUTHORITY OF
CHAPTER 3.46 OF TITLE 3 OF THE RANCHO CUCAMONGA
MUNICIPAL CODE
Fred Lyn, Utility Division Manager, presented the staff report.
Mayor Michael opened the public hearing.
John Lyons commended the City Council for developing an incentive program to attract new
businesses.
Mayor Michael closed the public hearing.
MOTION: Moved by Alexander, seconded by Buquet, to adopt Resolution No. 12-139. Motion
carried 5-0.
O. CITY MANAGER'S STAFF REPORTS - SUCCESSOR AGENCY
The following items have no legal publication or posting requirements.
01. Adopt Resolution No. 12-140, approving the Recognized Obligation Payment Schedule
(ROPS)for six-month fiscal period of January 1, 2013 through June 30, 2013. (ITEMS 01
AND 02 DISCUSSED AT THE SAME TIME)
RESOLUTION NO. 12-140
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SUCCESSOR AGENCY TO THE RANCHO CUCAMONGA
REDEVELOPMENT AGENCY APPROVING A RECOGNIZED
OBLIGATION PAYMENT SCHEDULE FOR THE SIX-MONTH FISCAL
PERIOD FROM JANUARY 1, 2013 THROUGH JUNE 30, 2013,
PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND
TAKING CERTAIN RELATED ACTIONS
Fire Protection District, Financing Authority, City Council Minutes
August 15, 2012 - Page 6 of 8
02. Adopt Resolution No. 12-141, approving a proposed administrative budget for the six-
month fiscal period of January 1, 2013 to June 30, 2013. (ITEMS 01 AND 02
DISCUSSED AT THE SAME TIME)
RESOLUTION NO. 12-141
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SUCCESSOR AGENCY TO THE RANCHO CUCAMONGA
REDEVELOPMENT AGENCY APPROVING A PROPOSED
ADMINISTRATIVE BUDGET FOR THE SIX-MONTH FISCAL PERIOD
FROM JANUARY 1, 2013 THROUGH JUNE 30, 2013 PURSUANT TO
HEALTH AND SAFETY CODE SECTION 341770) AND TAKING
CERTAIN RELATED ACTIONS
Linda Daniels, Assistant City Manager, presented the staff reports on Items 01 and 02.
In response to Mayor Pro Tern Spagnolo, Mrs. Daniels noted that ROPS stands for Recognized
Obligation Payment Schedule.
In response to Mayor Michael, Mrs. Daniels confirmed that these actions are necessary to
complete the dissolution of the Redevelopment Agency.
MOTION: Moved by Buquet, seconded by Alexander, to adopt Resolution No. 12-140. Motion
carried 5-0.
MOTION: Moved by Alexander, seconded by Williams, to adopt Resolution No. 12-141. Motion
carried 5-0.
P. CITY MANAGER'S STAFF REPORTS - CITY
The following items have no legal publication or posting requirements.
P1. Presentation on Master Plan of Traffic Signals (Oral Report)
Mark Steuer, Director of Engineering Services, and Jason Welday, Traffic Engineer, provided an
update on the Master Plan of Traffic Signals.
In response to Mayor Michael, Mr. Steuer addressed how traffic signals in the City are funded. He
confirmed with Councilmember Buquet that there were 186 signals in the City.
Councilmember Buquet asked about the timing of the signals, noting the importance of a smooth
flow of traffic across the City. In response to Mayor Michael, Mr. Welday noted that traffic volume
and traffic speed dictate traffic flow.
In response to Councilmember Williams, Mr. Steuer indicated that he would explore placing the list
of planned traffic signals on the Internet.
P2. Consideration to accept a grant award in the amount of $125,000 from the U.S.
Department of Justice, Office of Community Oriented Policing Services (COPS), to fund
one police officer position over a three-year grant period under the 2012 COPS Hiring
Program (CHP) and authorization to appropriate $60,000 into Account No. 1374000-4740
(Grant Income) to cover the federal share for year one of the grant activity; $57,455 into
Account No. 1374000-8001 (Transfer In-General Fund) and Account No. 1001701-9374
(Transfer Out-COPS Hiring Program Grant) to cover the required matching funds for year
one of the grant activity; and $117,455 into Account No. 1374701-5300 (Contract
Services)to cover the total project cost for year one of the grant activity.
Fire Protection District, Financing Authority, City Council Minutes
August 15, 2012 - Page 7 of 8
Donna Finch, Management Analyst I, presented the staff report.
MOTION: Moved by Buquet, seconded by Williams, to approve the recommendation in the staff
report. Motion carried 5-0.
P3. Update on the County Service Area 120 (CSA 120) proposed change of jurisdictional
boundaries to create a Sphere of Influence for County Service Area 120 (North Etiwanda
Preserve).
Candyce Burnett, Senior Planner, presented the staff report.
In response to Mayor Michael, Mrs. Burnett defined a coterminous boundary.
Mayor Pro Tem Spagnolo appreciated the work completed by staff on this matter, noting that he
concurred with the recommendation. He indicated that this is an overextension of CSA 120's
authority.
MOTION: Moved by Spagnolo, seconded by Williams, to approve the recommendation in the staff
report. Motion carried 5-0.
Q. COUNCIL BUSINESS
The following items have been requested by the City Council for discussion.
Q1. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per
Council Member.)
Mayor Michael invited the community to the Chamber of Commerce's Grape Harvest Festival this
weekend.
R. IDENTIFICATION OF ITEMS FOR NEXT MEETING
In response to the City Council, the Assistant City Clerk/Records Manager indicated that the
election could not be cancelled for the City Clerk and City Treasurer, even though only one
candidate qualified for each office.
S. ADJOURNMENT
Mayor Michael adjourned the meeting at 8:46 p.m. in the memory of Karen Gose.
Respectfully submitted,
Debra L. McNay, MMC
Assistant City Clerk/Records Manager
Approved: September 15, 2012
Fire Protection District, Financing Authority, City Council Minutes
August 15, 2012- Page 8 of 8