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Home My WebLink About2012/11/21 - Minutes November 21, 2012 • RANCHO CUCAMONGA CITY COUNCIL, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY CLOSED SESSION AND REGULAR MEETINGS MINUTES A. CALL TO ORDER The Rancho Cucamonga Fire Protection District held a closed session on Wednesday, November 21, 2012 in the Tapia Room at the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor L. Dennis Michael. Present were Council Members: Bill Alexander, Chuck Buquet, Diane Williams, Mayor Pro Tern Sam Spagnolo and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James Markman, City Attorney; Jeff Bloom, Deputy City Manager/Economic and Community Development and Council Member-Elect Marc Steinorth. B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) The following closed session items are being considered: D1. CONFERENCE WITH LABOR NEGOTIATOR CHRIS PAXTON PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE FIRE MANAGEMENT GROUP, THE FIRE SUPPORT MANAGEMENT GROUP AND THE RANCHO CUCAMONGA FIREFIGHTER ASSOCIATION LOCAL 2274 -FIRE D2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT GOVERNMENT CODE SECTION 54956.9(B)—FIRE IC. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) No persons were present wishing to speak. E. CITY MANAGER ANNOUNCEMENTS No announcements were made. F. RECESS The closed session recessed at 6:15 p.m. with no action taken. G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS The meetings of the Rancho Cucamonga Fire Protection District, Financing Authority and City Council reconvened in the Council Chambers of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. President/Chairman/Mayor L. Dennis Michael called the meeting to order at 7:00 p.m. Fire Protection District, Financing Authority, City Council Minutes Regular Meetings—November 21, 2012 - Page 1 of 6 Present were Board Members/Board Members/Council Members: Bill Alexander, Chuck Buquet, Diane Williams, Vice PresidentNice Chairman/Mayor Pro Tem Sam Spagnolo and President/Chairman/Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James Markman, City Attorney; Jeff Bloom, Deputy City Manager/Economic and Community Development; Bill Wittkopf, Public Works Services Director; Chris Paxton, Human Resources Director; Robert Karatsu, Library Director; Mike Bell, Fire Chief; Jim Frost, City Treasurer; Debra McNay, Records Manager/Assistant City Clerk and Adrian Garcia, Assistant City Clerk. Council Member-Elect Marc Steinorth was also present. H. ANNOUNCEMENTS/PRESENTATIONS I H1. Recognition of Council Member Chuck Buquet for his service to the City of Rancho Cucamonga. Mayor Michael presented Council Member Chuck Buquet with a City tile and proclamation for his service to the community. Other State and local dignitaries also made presentations. I. PUBLIC COMMUNICATIONS 11. Dennis Jones invited the City Council and the audience to join the Friends of the Pacific- Electric Trail on December 8, 2012 at 3 p.m. at the Route 66 trailhead for caroling. Visit www.petrail.org for more information. 12. Debbie Gelfand noted that she volunteers at the Animal Care and Adoption Center and expressed a concern about the animals being housed in crates. 13. Jim Moffatt noted that the Alta Loma High School had a memorial for veterans and suggested that tonight's meeting be adjourned in their honor. 14. Jim Frost addressed the Planning Commission's consideration of the funeral home. He noted that two Commissioners did their job correctly and noted that the City Council needs to decide if they want the Commission to make political decisions on their behalf. 15. John Lyons offered condolences to the Newcombe family. He invited the City Council and the audience to a Thanksgiving dinner at Sacred Heart Catholic Church. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT J1. Approval of Minutes: November 7, 2012 (Regular Meeting) J2. Approval of Check Register dated October 31, 2012 through November 13, 2012 for the total of$105,322.21. J3. Approval to receive and file current Investment Schedule as of October 31, 2002. Fire Protection District, Financing Authority, City Council Minutes Regular Meetings— November 21, 2012 - Page 2 of 6 J4. Authorization to award the purchase of three (3) Hybrid staff vehicles for the Fire Protection District, from Frontier Ford of Santa Clara, CA, in the amount of $76,139.11, per RFB #12/13-002, $25,379.70 from Fund 3288501-5604 (Capital Outlay-Vehicles) and $50,759.41 from Fund 3289501-5604 (Capital Outlay-Vehicles). MOTION: Moved by Spagnolo, seconded by Buquet, to approve the staff recommendations in the staff reports. Motion carried 5-0. K. CONSENT CALENDAR - SUCCESSOR AGENCY I K1. Accept the East Avenue Master Plan Storm Drain Line 8 Project, Contract No. RA11-012 as complete, release the bonds, accept a Maintenance Bond, authorize the City Engineer to file a Notice of Completion and approve the final contract amount of$6,092,337.68. RESOLUTION NO. 12-173 A RESOLUTION OF THE SUCCESSOR AGENCY OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE EAST AVENUE MASTER PLAN STORM DRAIN LINE 8 PROJECT, CONTRACT NO. RA11-012, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK MOTION: Moved by Buquet, seconded by Alexander, to approve the staff recommendation in the staff report. Motion carried 5-0. IL. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY L1. Approval of Minutes: November 7, 2012 (Regular Meeting) MOTION: Moved by Williams, seconded by Alexander, to approve the minutes. Motion carried 5- 0. M. CONSENT CALENDAR - CITY COUNCIL Ml. Approval of Minutes: November 7, 2012 (Regular Meeting) M2. Approval of Check Register dated October 31, 2012 through November 13, 2012 and payroll ending November 13, 2012 for the total of$5,822,086.56. M3. Approval to receive and file current Investment Schedule as of October 31, 2012. M4. Approval of plans and specifications for the Illuminated Street Name Sign Replacement - FY 12/13 Project and authorize the City Clerk to advertise the "Notice Inviting Bids", to be funded from Account No. 1170303-5300 (Gas Tax) as approved in the FY 2012/2013 Budget. RESOLUTION NO. 12-175 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING PLANS AND SPECIFICATIONS FOR THE ILLUMINATED STREET NAME SIGN REPLACEMENT - FY 12/13 PROJECT IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS Fire Protection District, Financing Authority, City Council Minutes Regular Meetings— November 21, 2012 - Page 3 of 6 M5. Approval of map and ordering the annexation to Landscape Maintenance District No. 7 and Street Light Maintenance District Nos. 1 and 7 for Parcel Map 19367, located at 13830 Blue Sky Court, west of Wardman Bullock Road, submitted by Wildwaters, L.P., a California Limited Partnership RESOLUTION NO. 12-176 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PARCEL MAP 19367 RESOLUTION NO. 12-177 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 7 (NORTH ETIWANDA) FOR PARCEL MAP 19367 RESOLUTION NO. 12-178 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR PARCEL MAP 19367 RESOLUTION NO. 12-179 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 7 (NORTH ETIWANDA) FOR PARCEL MAP 19367 M6. Approval of Improvement Agreement and Improvement Securities for DRC2012-00740, located at the northeast corner of Base Line Road and Forester Place, submitted by LVD Rancho Cucamonga, LLC. RESOLUTION NO. 12-180 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITIES FOR DRC2012-00740 M7. Release of a Reimbursement Agreement for an interim detention basin and related improvements for Tract 16776, located at the northeast corner of Base Line Road and Forester Place submitted by LVD Rancho Cucamonga, LLC. RESOLUTION NO. 12-181 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RELEASING A REIMBURSEMENT AGREEMENT FOR A DETENTION BASIN AND RELATED IMPROVEMENTS FOR DRA-39 (TRACT 16776) M8. Accept the Etiwanda Creek Park Parking Lot Renovation and West Beryl Park ADA Retrofit, Contract No. 12-039 as complete, retain the Faithful Performance Bond as a Guarantee Bond, release the Labor and Material Bond, authorize the City Engineer to file a Notice of Completion and approve the final contract amount of$198,503.19. Fire Protection District, Financing Authority, City Council Minutes Regular Meetings—November 21, 2012 - Page 4 of 6 RESOLUTION NO. 12-182 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE ETIWANDA CREEK PARK PARKING LOT RENOVATION AND WEST BERYL PARK ADA RETROFIT, CONTRACT NO. 12-039 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK M9. Approve a change order in the amount of$21,321, to NEC Corporation of America, CO# 12-124, to modify the Telephone System at the new City Yard Administrative Building and City Hall to include encryption hardware and software, utilizing General Services Administration (GSA) Contract Number GS-35F-0511T 877, and authorize the appropriation from fund balances into the following Account Numbers to provide funding for the contract: 1025001-5650 in the amount of $17,483 (Capital Reserves) and 1188313-5650/1525188-0 in the amount of$3,838 (Integrated Waste Management). MOTION: Moved by Alexander, seconded by Williams, to approve the staff recommendations in the staff reports. Motion carried 5-0. N. CITY MANAGER'S STAFF REPORTS - CITY The following items have no legal publication or posting requirements. N1. Approval of a Memorandum of Understanding for Participation in San Bernardino Associated Governments' (SAN BAG) Property Assessed Clean Energy (PACE) Program. Alana Rivadeneyra, Sustainability Coordinator, provided the staff report. MOTION: Moved by Spagnolo, seconded by Williams, to approve the staff recommendation in the staff report. Motion carried 5-0. 0. COUNCIL BUSINESS �. The following items have been requested by the City Council for discussion. 01. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) Council Member Buquet thanked the dignitaries for their comments. He noted that the City was fortunate to have a great team of employees. Council Member Alexander appreciated the wonderful Veteran's Day celebration and the opportunity to visit Marine Corporal Justin Crabbe. He suggested that everyone think about the sacrifices made by veterans on the eve of Thanksgiving. Mayor Michael concurred, noting the tremendous outpouring of the community for the veterans and for Marine Corporal Crabbe. He thanked the staff for organizing these events. P. IDENTIFICATION OF ITEMS FOR NEXT MEETING No items were identified. Fire Protection District, Financing Authority, City Council Minutes Regular Meetings— November 21, 2012 - Page 5 of 6 IQ. ADJOURNMENT Mayor L. Dennis Michael adjourned the meeting at 7:51 p.m. after a moment of reflection on the sacrifices of veterans, those serving in the military and their families. Res tfully sub mitted,/ Deb a L. McNay, MMC Assi ant City Clerk/Records Manager Approved: December 5, 2012 Fire Protection District, Financing Authority, City Council Minutes Regular Meetings— November 21, 2012 - Page 6 of 6