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Home My WebLink About2012/12/06 - Agenda Packet - Library Board of Trustees t_ it , u u LIBRARY BOARD OF TRUSTEES --p 4/1 _' ' AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 6 p.m. December 6, 2012 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *** City Councilmembers L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tern William J. Alexander, Councilmember Marc Steinorth, Councilmember Diane Williams, Councilmember *** Boardmembers Luella G. Hairston, Esq. President Jackie Amsler, President Pro Tern Robert Coberly, Member Scott Haddon, Member Janet Temkin, Member 1 DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on A1oJ, 02 , at 02'.30 Pin , I posted true and correct copy of the Library Board of Trustees meeting agenda dated Pet- 10( a0"D, to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on , at Rancho Cucamonga. City of Rancho Cucamonga By: Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA DECEMBER 6, 2012 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Amsler , Coberly , Haddon Hairston and Temkin B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: October 4 and November 1, 2012. 4 C. LIBRARY DIRECTOR'S STAFF REPORTS I The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. b. Review of Library statistics. Oral report by Robert 10 Karatsu, Library Director. 2. Budget Report: Report presented by Robert Karatsu, Library 18 Director. 3. Children's Services: Oral update by Renee Tobin, Principal Librarian. 4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. 5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. D. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Update on attendance at 2012 California Library Association conference. Discussion led by President Hairston and staff. 2. Board announcements. (Comments to be limited to 5 minutes per Board Member.) 2 ah '1 LIBRARY BOARD OF TRUSTEES AGENDA S DECEMBER 6, 2012 2 RANCHO CUCAMONGA E. IDENTIFICATION OF ITEMS FOR THE NEXT I MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. IF. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. IG. ADJOURNMENT I I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, November 28, 2012, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 3 STAFF REPORT L-460 -1 y� LIBRARY SERVICES DEPARTMENT RANCHO Date: December 6, 2012 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the regular and cancelled meetings of October 4 and November 1, 2012. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and cancelled meetings of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director 4 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, October 4, 2012, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m.by President Hairston. Present were Members Coberly and Haddon. Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Cara Vera, Senior Librarian, Adam Tuckeiman, Technology Librarian/Biane, Don Hilliard, Technology Librarian/Archibald,Angelica Trummell,Children's Librarian/Biane,Casey Marcarello, Reference Librarian,Carol Durkel, Office Specialist II and Vivian Garcia,Administrative Secretary. B. CONSENT CALENDAR B 1. Approval of Minutes: September 6, 2012. MOTION: Moved by President Hairston to approve the minutes, seconded by Member Coberly. Motion carried 3-0-2 (with Amsler and Temkin absent). Member Temkin arrived at 6:04 p.m. ****** C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Library Director Karatsu stated the Ash Center at the Harvard University School of Government released their 2012 list of"bright ideas"— innovative government initiatives. The Play and Learn IslandsTM were included on the list, one of only two public libraries to be recognized. Assistant Library Director Perera stated that Library staff had submitted a grant regarding staff development to the IMLS in Washington, D.C. Results will be released in nine months. Library Director Karatsu, stated that Angelical Trummell and Margaret Hatanaka, Children's Librarians had attend the Eureka Institute for a week in September. They each will be awarded $5,000 in grant funds for a project for the Library. Staff members Cara Vera,Casey Marcarello and Karye Hood have all attended Eureka in the past. 5 Library Board Minutes October 4, 2012 Page 2 Michelle Perera, Assistant Library Director, introduced Library staff, Don Hilliard, Casey Marcarello, Angelica Trummell and Adam Tuckerman to the Board. b. Review of Library statistics. Oral report by Robert Karatsu, Library Director. Library Director Karatsu reviewed the Library statistics with the Members. C2. Budget Report: Report presented by Robert Karatsu, Library Director. Library Director Karatsu reviewed the budget with the Board. C3. Children's Services: Oral update by Michelle Perera, Assistant Library Director. Children's Services Librarian Angelica Trummell presented the oral report on Children's Services in place of Renee Tobin, Principal Librarian. Children's Librarian Trummell stated that the Big Truck Roundup will be held on Saturday,October 20, at 11 a.m. at the Archibald Library. She also stated there will be Play and Learn Workshops for children ages 1 to 3 year olds and their parents during November and December. Registration will be open on October 26. C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Cara Vera, Senior Librarian,presented an oral report to the Board in the absence of Karye Hood. She stated there were forty applications for Passports processed at the Archibald Library during the month of September. Senior Librarian Vera stated that a Literacy Tutor Training will be held on Saturday, October 27, from 9 to 3 p.m. Former Literacy Coordinator Rosie Manela will be the instructor for the training. C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, stated there were eight hundred attendees for the Hispanic Heritage Cultural Arts Night on Friday, September 28,which started at 7 p.m. She also stated that in January the Big Read will begin with the book, "Great Gatsby." There will be more information in the coming months. D. BOARD BUSINESS D I. Approval of additional closed days. Report by Robert Karatsu,Library Director. Staff report attached. 6 Library Board Minutes October 4, 2012 Page 3 Robert Karatsu, Library Director, reviewed the two additional closed days with the Members. MOTION: Moved by Member Coberly to approve two additional closed days presented by staff, seconded by President Hairston. Motion carried 4-0-1 (with Amsler absent). D2. Update on Library "Staff hmovation Fund" project. Presentation by Michelle Perera, Assistant Library Director and staff. Michelle Perera, Assistant Library Director, reviewed the background on the SIF Grant with the Board. Cara Vera, Senior Librarian, presented a PowerPoint Presentation on the eight workshops that Library staff attended to the Board. Angelica Trummell, Children's Librarian, presented a PowerPoint presentation on the children's grants from the Staff Innovation Fund with the Members. Don Hilliard, Technology Librarian/Archibald, presented a PowerPoint presentation on the grant, "eBook Explosion" to the Members. Reference Librarian Marcarello presented a PowerPoint presentation to the Members on the "Live and Learn" SIF Grant. Adam Tuckerman,Technology Librarian/Biane,concluded the PowerPoint presentation with the soft skills and evaluation of the SIF Grant with the Members. President Hairston stated,"Excellent Presentations."Each presentation was different and she thought that everyone did a great job. Member Coberly stated he is proud to be a part of this organization. Member Temkin stated, "Thank you." D3. Financial workshop by the America Library Association. Oral report by Michelle Perera, Assistant Library Director. Assistant Library Director Perera stated that President Hairston and Library staff will attend the Financial Workshop at CLA. The item will return with an update in the New Year. 7 Library Board Minutes October 4, 2012 Page 4 D4. Board announcements. (Comments to be limited to 5 minutes per Board Member.) None were listed. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Report on 2012 California Library Association Conference. ****** F. PUBLIC COMMUNICATIONS There were none. ****** G ADJOURNMENT MOTION: Moved by Member Temkin to cancel the November meeting, seconded by President Hairston. Motion carried 4-0-1 (with Amsler absent). MOTION: Moved by Member Coberly to adjourn to December 6, seconded by President Hairston. Motion carried 4-0-1 (with Amsler absent). The meeting adjourned at 7:09 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 8 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday,November I,2012,at 6 p.m. in the Council Chambers of City Hall,located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of business. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 9 w � STAFF REPORT LIBRARY SERVICES DEPARTMENT L10. RANCHO Date: December 6, 2012 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for September and October. FISCAL IMPACT None. Respectfully submitted, - (LPL -zia/LI Robert Karatsu Library Director 10 .z. COMBINED STATISTICS Sep-12 Sep-11 Oct-12 Oct-11 FY 2012/13 FY 2011/12 Days Open 52 53 58 57 223 222 Items Borrowed(AR,BL,BKM) 98,593 100,093 100,764 103,171 397,035 408,880 Average Daily 1,896 1,889 1,737 1,810 1,780 1,842 %Change -1% -2% -3% Patrons Registered(AR,BL,BKM) 1,411 1,563 1,156 1,236 5,099 5,498 Average Daily 27 29 20 97 23 25 %Change -10% -6% -7% Information Questions 14,994 14,475 16,321 14,110 59,885 58,444 Average Daily 288 273 281 248 269 263 %Change 4% 16% 2% Library Visitors 49,816 53,028 55,570 52,004 214,943 217,833 Average Daily 958 1,001 958 912 964 981 %Change -6% 7% -1% Children's Programs 2,917 2,445 2,406 3,045 11,307 12,163 #of Sessions 74 80 81 78 292 288 Aver.Per session . 39 31 30 39 39 42 %Change i 19% -21% -7% , Items Classified 1,668 2,051 1,646 2,531 7,785 11,224 %Change -19% -35% -31% Volunteer Hours 562 602 668 663 2,936 3,318 %Change -7% 1% -12% TECHNOLOGY CENTER SERVICES Computer Use Sessions ;;7,501 8,442 8,688 8,352 31,635 33,479 %Change -11% 4% -6% Technology Questions ::4,522 4,297 5,142 4,178 16,595 17.668 %Change ,•% 23% -6% Programs/Classes Attendance 141 154 158 136 586 725 #of Sessions 9 9 10 9 37 38 Aver.per session 16 17 16 15 16 19 ADULT SERVICES Information Questions 6,116 5,865 22,629 23,141 Average Daily 105 103 101 104 %Change 4% -2% Programs/Classes Attendance 28 29 162 139 #of Sessions 4 4 19 17 Aver.per session • 7 7 9 8 Teen Programs 29 46 184 207 #of Sessions 3 3 14 14 Aver.per session 10 15 13 15 Tours/Group Visits Attendance 0 0 32 0 1 1 #of Sessions 0 0 0 0 2 0 Aver.per session 0 0 0 0 16 CHILDRENS SERVICES Information questions 5,113 4,359 5,063 4,067 20,661 17,635 Average Daily 98 82 87 71 93 79 Change 17% 24% 17% Bouncing Babies! 318 346 448 480 1,333 1,402 #of Sessions 10 11 14 14 42 43 Aver. Per session 32 31 32 34 32 33 Toddler Time 239 257 252 222 859 873 #of Sessions 8 10 8 8 28 31 Aver. Per session 30 26 32 28 31 28 Preschool Storytime Attendance ! 286 289 395 363 1,211 1,248 #of Sessions 16 16 20 16 60 60 Aver.per session • 18 18 20 23 20 21 i Afterschool Storytime Attendance 226 256 274 287 655 688 #of Sessions 8 9 9 8 23 24 Aver,per session 28 28 30 36 Family Storytime Attendance 1,048 1,094 1,037 1,128 3,699 4,654 #of Sessions • 31 30 30 30 118 116 Aver.per session 34 36 35 38 31 40 Special Events Program Attendance 800 203 0 565 3,550 3,298 #of Sessions 1 4 0 2 21 14 Aver.per session 800 51 0 283 169 236 Group Visits to Library Attendance 0 30 169 120 357 353 #of Sessions 0 4 6 2 9 8 Aver.per session 0 8 28 0 12 ARCHIBALD Se•-12 Sep-11 Oct-12 Oct-11 FY 2012/13 FY 2011112 Days Open 28 28 31 31 120 119 Items Borrowed(incl.renewals) 49,588 49,714 49,065 50,948 193,014 200,737 Average Daily 1,771 1,776 1,583 1,643 1,608 1,687 %Change 0% -4% -4% Patrons Registered 529 925 639 648 2,289 2.910 Average Daily 19 33 21 21 19 24 %Change -43% -1% -21%, Information Questions 6,806 6,700 7,232 6,899 27.496 26,336 Average Daily 243 239 233 223 229 221 %Change 2% 5% 4% Library Visitors 25,580 23,978 28,944 22,903 109.544 97,661 Average Daily 914 856 934 739 913 821 %Change 7% 26% 12% Children's Programs 698 949 783 819 3.055 3.393 . #of Sessions 25 31 27 25 94 96 Aver.Per session 28 31 29 33 33 35 %Change -26% -4% -2% Items Classified 934 1,102 967 1,399 4,915 6,714 %Change -15% -31% -27% Volunteer Hours 132 125 104 116 848 790 %Change 6% -10% 7% TECHNOLOGY CENTER SERVICES Computer Use Sessions 4,519 5,135 4,804 5,085 18.702 20.268 %Change -12% -6% -8% Technology Questions 1,656 1,551 1,972 1,621 6.939 6.204 •/Change 7% 22% 12% Programs/Classes Attendance 47 55 50 55 167 293 #of Sessions 4 4 5 4 17 17 Aver.per session 12 14 10 14 10 17 ADULT SERVICES Information Questions 2,129 2,457 2,410 2,695 9.342 9.994 Average Daily 76 88 78 87 78 84 Change -13% -11% -7% Programs/Classes Attendance 15 17 9 12 58 51 t/of Sessions 2 2 2 2 9 8 Aver.per session 8 9 5 6 6 6 Teen Programs 11 7 6 12 51 84 #of Sessions 1 1 1 1 5 6 Aver.per session 11 7 6 12 10 14 Tours/Group Visits Attendance 0 0 0 0 20 0 S of Sessions 0 0 0 0 1 0 Aver.per session 0 0 0 0 0 0 CHILDRENS SERVICES Information Questions 3,021 2,692 2,850 2,583 11,215 10.138 Average Daily 108 96 92 83 93 85 %Change 12% 10% 11% Bouncing Babies 132 168 128 139 450 509 #of Sessions 4 5 4 4 14 15 Aver.Per session 33 34 32 35 32 34 Toddler Time 123 116 123 85 441 401 13 1 #of Sessions 4 5 4 4 14 15 Aver.Per session 31 23 31 21 32 27 Preschool Storytime Attendance 149 170 196 193 619 693 #of Sessions 8 8 10 8 30 30 Aver.per session 19 21 20 24 21 23 Afterschool Storytime Attendance 89 146 124 120 283 316 #of Sessions 4 5 5 4 12 12 Aver.per session 0 29 0 30 24 26 Family Storytime Attendance 205 146 212 192 729 665 #of Sessions 5 4 4 4 17 16 Aver.per session 41 37 53 48 43 42 Special Events Program Attendance 0 203 0 90 533 809 #of Sessions 0 4 0 1 7 8 Aver.per session 0 51 0 90 76 101 Group Visits to Library Attendance 0 27 0 0 37 27 #of Sessions 0 3 0 0 1 3 Aver.per session 0 9 0 0 37 9 14 BIANE Se.-12 Sep-11 Oct-12 Oct-1 I FY 2012113 FY 2011112 Days Open 24 25 27 2, 103 103 Items Borrowed 42,852 45,688 43,802 45,17' 183,057 192,591 Average Daily 1,786 1,828 1,622 1,738, 1,777 1,870 %Change -6% -3% -5% Patrons Registered 473 563 517 58, 2,129 2,463 Average Daily 20 23 19 2- 21 24 %Change -16% -12% -14% Information Questions 8,188 7,775 9,089 7,21, 32,389 32,108 Average Daily 341 311 337 27? 314 312 Change 5% 26% 1% Library Visitors 24,236 29,050 26,626 29,10 105,399 120,172 Average Daily 1,010 1,162 986 1,11. 1,023 1,167 %Change -17% -9% -12% Children's Programs 2,219 1,496 1,623 2,22; 8,252 8,770 #of Sessions 49 49 54 198 192 Aver. Per session 45 31 30 4,c 42 46 %Change 48% -27% -6% Items Classified 734 949 679 1,1 '' 2,870 4,510 %Change -23% -40% -36% Volunteer Hours 102 35 51 884 1,150 %Change 191% 5% -23% TECHNOLOGY CENTER SERVICES • Computer Use Sessions 2,982 3,307 3,884 3,26 12,933 13,211 %Change -10% 19% -2% Technology Questions 2,866 2,746 3,170 2,55; 9,656 11,464 %Change 4% 24% -16% Programs/Classes Attendance 94 99 108 8',) 419 432 #of Sessions 5 5 5 20 21 Aver.per session 19 20 22 1 21 21 ADULT SERVICES Information Questions 3,230 3,362 3,706 3,17 13,287 13,147 Average Daily 135 134 137 1 129 128 %Change -4% 17% 1% Programs/Classes Attendance 21 17 • 19 ' • 104 88 #of Sessions 2 2 2 10 9 Aver.per session 1 1 9 ?; 10 10 10 i Teen Programs 18 19 23 133 123 #of Sessions 2 2 . 2 9 8 Aver.per session 9 10 15 15 15 Tours/Group Visits Attendance 0 0 6 12 0 #of Sessions 0 0 0 1 0 Aver.per session 0 0 0 12 0 I • CHILDRENS SERVICES Information Questions 2,092 1,667 2,213 1,4;: 9,446 7,497 Average Daily 87 67 82 5 z 92 73 Change 25% 49% 26% Bouncing Babies! 186 178 320 'S 883 893 #of Sessions 6 6 10 i 28 28 Aver.Per session 31 30 32 -1 32 32 Toddler Time 116 141 129 1 1 418 472 #of Sessions 4 5 4 14 16 Aver.Per session 29 28, 32 30 30 Preschool Storytime Attendance 137 119 199 592 555 #of Sessions 8 8 10 30 30 Aver.per session 17 15 20 ., 20 19 Afterschool Storytime Attendance 137 110 150 372 372 #of Sessions 4 4 4 11 12 Aver.per session 34 28 38 34 31 :; Family Storytime Attendance 843 948 825 9 . 2,970 3,989 #of Sessions 26 2.6 26 101 100 Aver.per session 32 36 29 40 Special Events Program Attendance 800 0 0 l 4 '.;; 3,017 2,489 #of Sessions 1 0 0 14 6 Aver.per session 800 0 0 4 216 415 Group Visits to Library Attendance 0 3 169 1 4, 320 326 #of Sessions 0 1 6 8 5 Aver.per session 0 3 28 6 @; 40 65 18 SERVICES& OUTREACH Se•-12 Sep-11 I Oct-12 Oct-11 'FY 2012/13 FY 2011/12 BOOKMOBILE Items Borrowed(incl.renewals) 6,153 4,691 7,897 7,044 20,964 15,552 %Change 31% 12% 1: 35% Patrons Registered 409 75 0 0 681 125 ADULT LITERACY SERVICES -' Tutor Teams Matched 61 53 63 53 233 213 %Change 15% 19% 9% Learners Waiting 1 3 3 5 12 17 %Change -67% -40% -29% Families for Literacy Participants 0 4 0 4 0 16 Computer Literacy Participants 78 75 80 75 312 297 Storynite 0 0 0 0 0 0 1 Volunteer Hours 164 193 241 203 767 833 BACK 2 BASICS ARCHIBALD #of Students 38 45 38 44 76 89 #of Sessions 68 108 130 115 198 223 #of Volunteer Hours 98 120 136 135 234 255 Special Program Att. 0 0 0 0 0 0 #of Sessions 0 0 0 0 0 0 Aver.Per session 0 0 0 0 . 0 0 BACK 2 BASICS BIANE • #of Students 39 45 43 45 82 90 #of Sessions 67 114 144 125 211 239 #of Volunteer Hours 67 129 137 161 203 290 Special Program Aft. 0 0 0 0 . 0 0 #of Sessions 0 0 0 0 0 0 Aver.Per session 0 0 0 0 4 0 0 SCHOOL&COMMUNITY OUTREACH 1,620 100 3,087 1,415 4,884 1,920 #of Visits 2 1 3 5 9 8 VIRTUAL LIBRARY SERVICES Searches 11,397 13,841 13,138 12,218 38,729 38,283 Retrievals 205,912 97,391 148,662 177,00 729,897 490,185 Remote Access 927 1,210 1,093 1,411 3,221 3,990 Tutor.Com Use 215 254 274 255 ; 756 722 Home Access 215 254 274 255 ' 756 722 In-Library Use 0 0 0 or 0 0 Digital Books 1,474 808 1,476 975 `, 5,978 3,405 Audio Downloads 557 440 927 465 2.599 1,762 eBook Downloads 917 368 549 510 2,826 1,643 Website Hits 40,824 44,250 41,469 43,495 161,449 175,742 HOMEBOUND SERVICES Patrons Served 19 19 20 20 76 81 • Materials Loaned 140 173 155 141 568 625 Visitor Hours Volunteered 14 13 14 12 ; 52 50 17 STAFF REPORT J LIBRY SERVICES DEPARNT b- RANCHO Date: December 6, 2012 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: STATUS OF 2012/2013 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2012/2013" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2012/2013" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director 18 Schedule A TOTAL LIBRARIES FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Sep-12 01-Sep $726.49 $400.24 $0.00 $0.00 $434.00 02-Sep $0.00 $0.00 $0.00 $0.00 $0.00 03-Sep $0.00 $0.00 $0.00 $0.00 $0.00 04-Sep $823.20 $413.08 $0.00 $0.00 $74.00 05-Sep $929.83 $256.91 $13.80 $0.00 $37.00 06-Sep $660.32 $400.85 $3.00 $98.70 $124.00 07-Sep $469.34 $315.56 $0.00 $271.95 $223.00 08-Sep $621.33 $435.85 $0.00 $0.00 $334.00 09-Sep $215.75 $119.37 $3.00 $0.00 $74.00 10-Sep $753.54 $265.88 $0.00 $76.70 $272.00 11-Sep $729.56 $225.16 $3.00 $0.00 $99.00 12-Sep $618.89 $287.04 $0.00 $122.86 $123.00 13-Sep $493.58 $324.36 $3.00 $0.00 $161.00 14-Sep $434.60 $312.11 $0.00 $7.60 $162.00 15-Sep $575.19 $382.71 $0.00 $0.00 $236.00 16-Sep $222.75 $109.02 $0.00 $76.00 . $62.00 17-Sep $805.10 $331.42 $13.20 $0.00 $62.00 18-Sep $665.09 $278.07 $3.00 $46.00 $87.00 19-Sep $576.05 $251.16 $0.00 $521.75 $112.00 20-Sep $496.53 $244.49 $3.00 $7.18 $49.00 21-Sep $325.25 $313.70 $0.00 $316.10 $25.00 22-Sep $613.40 $360.17 $0.00 $0.00 $284.00 23-Sep $142.30 $119.12 $30.00 $0.00 $37.00 24-Sep $0.00 $0.00 $0.00 $55.00 $286.00 25-Sep $666.41 $345.90 $0.00 $15.00 $114.00 26-Sep $751.20 $272.09 $3.00 $6.90 $260.00 27-Sep $432.70 $269.09 $0.00 $304.00 $102.00 28-Sep $446.74 $294.85 $0.00 $327.55 $137.00 29-Sep $386.96 $390.54 $3.00 $0.00 $87.00 30-Sep $124.90 $102.58 $0.00 $0.00 $74.00 TOTALS: $14,707.00 $7,821.32 $81.00 $2,253.29 $4,131.00 Sept 2011 TOTALS $ 16,190.57 $ 9,153.49 $ 88.60 $1,969.69 $2,585.00 19 ARCHIBALD LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Sep-12 01-Sep $421.60 $204.93 $0.00 $0.00 $99.00 02-Sep $0.00 $0.00 $0.00 $0.00 $0.00 03-Sep $0.00 $0.00 $0.00 $0.00 $0.00 04-Sep $352.22 $198.72 $0.00 $0.00 $0.00 05-Sep $531.21 $136.16 $7.80 $0.00 $37.00 06-Sep $296.52 $231.35 $3.00 $98.70 $0.00 07-Sep $253.18 $143.52 $0.00 $163.95 $25.00 08-Sep $336.29 $256.68 $0.00 $0.00 $25.00 09-Sep $215.75 $119.37 $3.00 $0.00 $74.00 10-Sep $475.16 $105.80 $0.00 $76.70 $111.00 11-Sep $364.01 $86.25 $3.00 $0.00 $0.00 12-Sep $392.84 $141.68 $0.00 $108.86 $0.00 13-Sep $321.19 $163.15 $3.00 $0.00 $62.00 14-Sep $154.15 $98.90 $0.00 $0.00 $0.00 15-Sep $279.14 $209.07 $0.00 $0.00 $136.00 16-Sep $222.75 $109.02 $0.00 $76.00 $62.00 17-Sep $376.65 $177.32 $13.20 $0.00 $62.00 18-Sep $384.94 $141.91 $0.00 $41.00 $0.00 19-Sep $273.90 $132.25 $0.00 $12.00 $25.00 20-Sep $236.53 $104.19 $0.00 $0.00 $49.00 21-Sep $176.35 $152.93 $0.00 $316.10 $0.00 22-Sep $299.08 $156.85 $0.00 $0.00 $25.00 23-Sep $142.30 $119.12 $30.00 $0.00 $37.00 24-Sep $363.33 $181.92 $0.00 $55.00 $50.00 25-Sep $394.36 $155.24 $0.00 $15.00 $40.00 26-Sep $269.35 $142.37 $3.00 $6.90 $260.00 27-Sep $246.15 $146.27 $0.00 $44.00 $0.00 28-Sep $225.30 $106.72 $0.00 $287.55 $50.00 29-Sep $157.36 $179.17 $3.00 $0.00 $0.00 30-Sep $124.90 $102.58 $0.00 $0:00 $74.00 TOTALS: $8,286.51 $4,203.44 $69.00 $1,301.76 $1,303.00 Sept2011 TOTALS $ 9,213.41 $ 4,416.66 $ 68.60 $1,164.95 $37.00 20 BIANE LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Sep-12 01-Sep $304.89 $195.31 $0.00 $0.00 $335.00 02-Sep $0.00 $0.00 $0.00 $0.00 $0.00 03-Sep $0.00 $0.00 $0.00 $0.00 $0.00 04-Sep $470.98 $214.36 $0.00 $0.00 $74.00 05-Sep $398.62 $120.75 $6.00 $0.00 $0.00 06-Sep $363.80 $169.50 $0.00 $0.00 $124.00 07-Sep $216.16 $172.04 $0.00 $108.00 $198.00 08-Sep $285.04 $179.17 $0.00 $0.00 $309.00 09-Sep $0.00 $0.00 $0.00 $0.00 $0.00 10-Sep $278.38 $160.08 $0.00 $0.00 $161.00 11-Sep $365.55 $138.91 $0.00 $0.00 $99.00 12-Sep $226.05 $145.36 $0.00 $14.00 $123.00 13-Sep $172.39 $161.21 $0.00 $0.00 $99.00 14-Sep $280.45 $213.21 $0.00 $7.60 $162.00 15-Sep $296.05 $173.64 $0.00 $0.00 $100.00 . 16-Sep $0.00 $0.00 $0.00 $0.00 $0.00 17-Sep $428.45 $154.10 $0.00 $0.00 $0.00 18-Sep $280.15 $136.16 $3.00 $5.00 $87.00 19-Sep $302.15 $118.91 $0.00 $509.75 $87.00 20-Sep $260.00 $140.30 $3.00 $7.18 $0.00 21-Sep $148.90 $160.77 $0.00 $0.00 $25.00 22-Sep $314.32 $203.32 $0.00 $0.00 $259.00 23-Sep $0.00 $0.00 $0.00 $0.00 $0.00 24-Sep $492.16 $154.56 $0.00 $0.00 $236.00 25-Sep $272.05 $190.66 $0.00 $0.00 $74.00 26-Sep $481.85 $129.72 $0.00 $0.00 $0.00 27-Sep $186.55 $122.82 $0.00 $260.00 $102.00 28-Sep $221.44 $188.13 $0.00 $40.00 $87.00 29-Sep $229.60 $211.37 $0.00 $0.00 $87.00 30-Sep $0.00 $0.00 $0.00 $0.00 $0.00 TOTALS: $7,275.98 $3,954.36 $12.00 $951.53 $2,828.00 Sept2011 TOTALS $ 7,439.26 $ 5,184.29 $20.00 $804.74 $2,548.00 21 TOTAL LIBRARIES FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Oct-12 01-Oct $759.71 $264.26 $0.00 $0.00 $150.00 02-Oct $566.86 $246.59 $0.00 $0.60 $100.00 03-Oct $653.65 $255.30 $0.00 $17.00 $148.00 04-Oct $516.89 $293.47 $0.00 $102.00 $74.00 05-Oct $441.90 $251.76 $6.00 $296.50 $249.00 06-Oct $515.22 $346.92 $6.00 $0.00 $422.00 07-Oct $162.30 $102.58 $0.00 $0.00 $0.00 08-Oct $711.51 $279.42 $0.00 $19.75 $161.00 09-Oct $790.52 $387.72 $3.00 $60.00 $37.00 10-Oct $0.00 $0.00 $0.00 $0.00 $0.00 11-Oct $646.36 $253.09 $0.00 $38.00 $148.00 12-Oct $473.89 $320.38 $3.00 $378.12 $161.00 13-Oct $410.06 $349.87 $0.00 $0.00 $285.00 14-Oct $182.10 $111.77 $0.00 $35.90 $0.00 15-Oct $723.75 $295.08 $9.00 $0.00 $237.00 16-Oct $656.97 $275.54 $0.00 $33.00 $62.00 17-Oct $497.51 $276.92 $0.00 $67.00 $62.00 18-Oct $592.68 $253.36 $0.00 $0.00 $111.00 19-Oct $452.58 $280.59 $0.00 $247.00 $25.00 20-Oct $626.43 $360.17 $0.00 $0.00 $248.00 21-Oct $194.20 $90.16 $41.00 $0.00 $125.00 22-Oct $536.24 $291.17 $0.00 $8.00 $37.00 23-Oct $633.90 $273.01 $0.00 $28.00 $74.00 24-Oct $738.01 $229.08 $0.00 $22.00 $112.00 25-Oct $508.02 $334.41 $0.00 $59.00 $124.00 26-Oct $359.04 $306.81 $0.00 $7.40 $37.00 27-Oct $458.90 $295.44 $3.00 $0.00 $374.00 28-Oct $143.54 $86.66 $3.00 $63.00 $25.00 29-Oct $793.54 $318.32 $0.00 $8.00 $222.00 30-Oct $553.52 $232.12 $0.00 $11.30 $124.00 31-Oct $313.09 $206.95 $5.70 $23.00 $75.00 TOTALS: $15,612.89 $7,868.92 $79.70 $1,524.57 $4,009.00 Oct 2011 TOTALS $17,413.85 $9,275.83 $93.50 $2,178.41 $3,390.00 22• ARCHIBALD LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Oct-12 01-Oct $398.37 $104.65 $0.00 $0.00 $25.00 02-Oct $204.60 $102.12 $0.00 $0.00 $0.00 03-Oct $339.50 $142.83 $0.00 $17.00 $37.00 04-Oct $292.04 $133.40 $0.00 $0.00 $37.00 05-Oct $190.90 $160.68 $6.00 $271.50 $163.00 06-Oct $192.52 $158.93 $6.00 $0.00 $62.00 07-Oct $162.30 $102.58 $0.00 $0.00 $0.00 08-Oct $311.00 $140.97 $0.00 $19.75 $74.00 09-Oct $347.27 $194.29 $3.00 $26.00 $37.00 10-Oct $330.32 $166.05 $0.00 $0.00 $99.00 11-Oct $280.33 $125.35 $0.00 $0.00 $148.00 12-Oct $187.75 $175.02 $0.00 $170.35 $62.00 13-Oct $144.60 $146.09 $0.00 $0.00 $161.00 14-Oct $182.10 $111.77 $0.00 $35.90 $0.00 15-Oct $387.40 $155.47 $9.00 $0.00 $137.00 16-Oct $328.37 $142.37 $0.00 $33.00 $0.00 17-Oct $291.60 $172.27 $0.00 $21.00 $50.00 18-Oct $308.85 $125.58 $0.00 $0.00 $0.00 19-Oct $227.75 $148.11 $0.00 $247.00 $0.00 20-Oct $246.30 $150.18 $0.00 $0.00 $161.00 21-Oct $194.20 $90.16 $41.00 $0.00 $125.00 22-Oct $188.82 $140.07 $0.00 $8.00 $37.00 23-Oct $270.10 $160.31 $0.00 $28.00 $25.00 24-Oct $397.06 $125.81 $0.00 $22.00 $50.00 25-Oct $173.46 $152.48 $0.00 $16.00 $62.00 26-Oct $140.65 $123.73 $0.00 $2.40 $0.00 27-Oct $201.00 $122.35 $3.00 $0.00 $187.00 28-Oct $143.54 $86.66 $3.00 $63.00 $25.00 29-Oct $481.90 $159.15 $0.00 $8.00 $37.00 30-Oct $307.42 $121.03 $0.00 $11.30 $0.00 31-Oct $159.85 $105.29 $5.70 $23.00 $0.00 TOTALS: $7,852.02 $4,245.75 $76.70 $1,023.20 $1,801.00 Oct 2011 TOTALS $9,034.76 $4,387.45 $90.50 $949.70 $0.00 23 BIANE LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Oct-12 01-Oct $361.34 $159.61 $0.00 $0.00 $125.00 02-Oct $362.26 $144.47 $0.00 $0.60 $100.00 03-Oct $314.15 $112.47 $0.00 $0.00 $111.00 04-Oct $224.85 $160.07 $0.00 $102.00 $37.00 05-Oct $251.00 $91.08 $0.00 $25.00 $86.00 06-Oct $322.70 $187.99 $0.00 $0.00 $360.00 07-Oct $0.00 $0.00 $0.00 $0.00 $0.00 08-Oct $400.51 $138.45 $0.00 $0.00 $87.00 09-Oct $443.25 $193.43 $0.00 $34.00 $0.00 10-Oct $312.44 $132.02 $0.00 $0.00 $223.00 11-Oct $366.03 $127.74 $0.00 $38.00 $0.00 12-Oct $286.14 $145.36 $3.00 $207.77 $99.00 13-Oct $265.46 $203.78 $0.00 $0.00 $124.00 14-Oct $0.00 $0.00 $0.00 $0.00 $0.00 15-Oct $336.35 $139.61 $0.00 $0.00 $100.00 16-Oct $328.60 $133.17 $0.00 $0.00 $62.00 17-Oct $205.91 $104.65 $0.00 $46.00 $12.00 18-Oct $283.83 $127.78 $0.00 $0.00 $111.00 19-Oct $224.83 $132.48 $0.00 $0.00 $25.00 20-Oct $380.13 $209.99 $0.00 $0.00 $87.00 21-Oct $0.00 $0.00 $0.00 $0.00 $0.00 22-Oct $347.42 $151.10 $0.00 $0.00 $0.00 23-Oct $363.80 $112.70 $0.00 $0.00 $49.00 24-Oct $340.95 $103.27 $0.00 $0.00 $62.00 25-Oct $334.56 $181.93 $0.00 $43.00 $62.00 26-Oct $218.39 $183.08 $0.00 $5.00 $37.00 27-Oct $257.90 $173.09 $0.00 $0.00 $187.00 28-Oct $0.00 $0.00 $0.00 $0.00 $0.00 29-Oct $311.64 $159.17 $0.00 $0.00 $185.00 30-Oct $246.10 $111.09 $0.00 $0.00 $124.00 31-Oct $153.24 $101.66 $0.00 $0.00 $75.00 TOTALS: $8,243.78 $3,921.24 $3.00 $501.37 $2,530.00 Oct 2011 TOTALS $8,225.15 $4,888.38 $3.00 $1,228.71 $3,390.00 24 Schedule B BALANCE SHEET Thru Oct 2012 FY 2012/2013 Revenues Earned Projected Loss/Gain Fines & Fees $49,333 $36,000 $13,333 37.0% Media Rentals $26,827 $24,000 $2,827 11.8% Sales/Services Fees $387 $200 $187 93.5% Passport Services $11,458 $10,000 $1,458 14.6% Private Contributions $25,000 $25,000 $0 0.0% Totals: $113,005 $95,200 $17,805 18.7% *Balance for Year through Oct 2012 $17,805 25 Schedule C CITY OF RANCHO CUCAMONGA Fiscal Year: 2013 GL Budget to Actual with Encumbrances Report Date Oct 2012 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance Revenue Accounts Key: 1290000-Library Fund 4101 Property Taxes-CY Secured 2,918,780.00 0.00 0.00 0.00 2,918,780.00 100.00 4102 Property Taxes-CY Unsecured 77,090.00 0.00 0.00 0.00 77,090.00 100.00 4103 Property Taxes-PY Sec&Unsec 58,890.00 0.00 0.00 0.00 58,890.00 100.00 4105 Property Taxes-Supplemental 53,970.00 0.00 0.00 0.00 53,970.00 100.00 4112 Property Taxes-Post RDA 133,810.00 0.00 0.00 0.00 133,810.00 100.00 4312 Library Fines and Fees 175,000.00 16,255.65 65,799.78 0.00 109,200.22 62.40 4401 Interest Earnings 67,290.00 0.00 3,887.49 0.00 63,402.51 94.22 4402 Unrealized Gain 0.00 0.00 -34,615.43 0.00 34,615.43 0.00 4410 Media Rentals 120,000.00 8,166.99 34,977.94 0.00 85,022.06 70.85 4512 Library Card& Merchndse Sales 0.00 0.00 25.00 0.00 -25.00 0.00 4515 Information Service Fees 500.00 67.70 395.60 0.00 104.40 20.88 4565 Passport Processing Fees 60,000.00 3,515.00 12,672.00 0.00 47,328.00 78.88 4567 Passport Photo Fees 15,000.00 816.00 2,919.00 0.00 12,081.00 80.54 4570 Sale of Printed Materials 18,000.00 1,523.37 7,689.12 0.00 10,310.88 57.28 4901 Other Revenue 0.00 0.00 1,000.00 0.00 -1,000.00 0.00 4907 Private Contributions Library 130,000.00 25,000.00 25,000.00 0.00 105,000.00 80.76 4909 RC Library Foundation Support 10,000.00 0.00 0.00 0.00 10,000.00 100.00 Total for Org Key 1290000: 3,838,330.00 55,344.71 119,750.50 0.00 3,718,579.50 96.88 Key: 1291000-CA State Library 4402 Unrealized Gain 0.00 0.00 -124.68 0.00 124.68 0.00 4740 Grant Income 21,812.00 14,562.00 21,812.00 0.00 0.00 0.00 Total for Org Key 1291000: 21,812.00 14,562.00 21,687.32 0.00 124.68 0.57 Key: 1292000- Staff Innovatin Fd(Ca St Lib) 4401 Interest Earnings 0.00 0.00 4.52 0.00 -4.52 0.00 4402 Unrealized Gain 0.00 0.00 -124.68 0.00 124.68 0.00 Total for Org Key 1292000: 0.00 0.00 -120.16 0.00 120.16 0.00 Key: 1298000-Calif Literacy Campaign Grant 4402 Unrealized Gain 0.00 0.00 22.67 0.00 -22.67 0.00 Total for Org Key 1298000: 0.00 0.00 22.67 0.00 -22.67 0.00 Total for Revenue Accounts: 3,860,142.00 69,906.71 141,340.33 0.00 3,718,801.67 96.33 User: VGARCIA-Vivian Garcia Page: 1 Current Date: 11/15/2012 Report: GL_BA_MSTR_01_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 15:26:25 26 CITY OF RANCHO CUCAMONGA Fiscal Year: 2013 GL Budget to Actual with Encumbrances Report Date Oct 2012 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance Expense Accounts Key: 1290601 -Library Fund 5000 Regular Salaries 326,910.00 22,540.54 79,354.14 0.00 247,555.86 75.72 5010 Part Time Salaries 17,190.00 0.00 2,610.26 0.00 14,579.74 84.81 5030 Fringe Benefits 149,920.00 0.00 149,920.01 0.00 -0.01 -0.00 5100 Travel and Meetings 6,500.00 85.00 1,548.62 0.00 4,951.38 76.17 5102 Training 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5105 Mileage 1,300.00 0.00 51.62 0.00 1,248.38 96.02 5150 Office Supplies&Equipment 3,000.00 107.29 680.97 0.00 2,319.03 77.30 5160 Membership Dues 3,240.00 0.00 305.00 0.00 2,935.00 90.58 5200 Operations& Maintenance 8,000.00 21.55 213.96 0.00 7,786.04 97.32 5220 Cellular Technology 600.00 0.00 180.00 0.00 420.00 70.00 5300 Contract Services 89,146.58 784.98 7,034.15 3,477.92 78,634.51 88.20 5400 Telephone Utilities 10,000.00 516.84 2,794.49 0.00 7,205.51 72.05 5402 Water Utilities 4,500.00 0.00 1,047.62 0.00 3,452.38 76.71 5403 Electric Utilities 70,050.00 7,634.66 23,350.83 0.00 46,699.17 66.66 5501 Admin./General Overhead 70,910.00 0.00 0.00 0.00 70,910.00 100.00 5605 Capital Outlay-Computer Equip 5,760.00 0.00 0.00 0.00 5,760.00 100.00 Total for Org Key 1290601: 769,026.58 31,690.86 269,091.67 3,477.92 496,456.99 64.55 Key: 1290603-After School Learning Prog 5000 Regular Salaries 32,570.00 2,463.20 7,767.16 0.00 24,802.84 76.15 5010 Part Time Salaries 10,000.00 132.08 3,447.02 0.00 6,552.98 65.52 5030 Fringe Benefits 16,750.00 0.00 16,750.04 0.00 -0.04 -0.00 5150 Office Supplies&Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00 5200 Operations& Maintenance 4,000.00 0.00 25.10 0.00 3,974.90 99.37 5300 Contract Services 500.00 0.00 0.00 0.00 500.00 100.00 Total for Org Key 1290603: 66,320.00 2,595.28 27,989.32 0.00 38,330.68 57.79 Key: 1290604-Bookmobile Services 5000 Regular Salaries 59,170.00 4,551.60 16,089.91 0.00 43,080.09 72.80 5010 Part Time Salaries 20,600.00 1,423.81 5,167.29 0.00 15,432.71 74.91 5030 Fringe Benefits 30,780.00 0.00 30,779.99 0.00 0.01 0.00 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies&Equipment 500.00 0.00 0.00 0.00 500.00 100.00 5200 Operations&Maintenance 4,000.00 0.00 0.00 0.00 4,000.00 100.00 5220 Cellular Technology 1,010.00 153.07 312.57 0.00 697.43 69.05 Total for Org Key 1290604: 116,160.00 6,128.48 52,349.76 0.00 63,810.24 54.93 Key: 1290605-Library Board of Trustees 5100 Travel and Meetings 1,200.00 95.00 95.00 0.00 1,105.00 92.08 5160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00 Total for Org Key 1290605: 1,700.00 95.00 95.00 0.00 1,605.00 94.41 Key: 1290606-Archibald Library 5000 Regular Salaries 479,600.00 36,086.81 127,324.68 0.00 352,275.32 73.45 5010 Part Time Salaries 301,910.00 22,374.44 74,820.84 0.00 227,089.16 75.21 • 5030 Fringe Benefits 247,680.00 0.00 247,679.99 0.00 0.01 0.00 5100 Travel and Meetings 2,000.00 0.00 546.80 0.00 1,453.20 72.66 5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00 5150 Office Supplies&Equipment 7,500.00 35.17 1,551.82 0.00 5,948.18 79.30 5152 Computer Software 1,000.00 0.00 0.00 0.00 1,000.00 100.00 5160 Membership Dues 450.00 0.00 0.00 0.00 450.00 100.00 5200 Operations&Maintenance 187,740.00 7,860.21 46,702.98 39,135.02 101,902.00 54.27 User: VGARCIA-Vivian Garcia Page: 2 Current Date: 11/15/2012 Report: GL_BA MSTR 01 RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 15:26:25 27 CITY OF RANCHO CUCAMONGA Fiscal Year: 2013 GL Budget to Actual with Encumbrances Report Date Oct 2012 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance % 5300 Contract Services 106,456.19 3,176.12 28,342.34 31,789.91 46,323.94 43.51 Total for Org Key 1290606: 1,334,536.19 69,532.75 526,969.45 70,924.93 736,641.81 55.19 Key: 1290607-Paul A. Biane Library 5000 Regular Salaries 559,710.00 42,129.32 149,437.51 0.00 410,272.49 73.30 5010 Part Time Salaries 328,700.00 24,923.70 85,057.71 0.00 243,642.29 74.12 5030 Fringe Benefits 289,140.00 0.00 289,139.99 0.00 0.01 0.00 5100 Travel and Meetings 4,000.00 0.00 742.40 0.00 3,257.60 81.44 5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00 5150 Office Supplies&Equipment 10,000.00 821.67 1,956.29 0.00 8,043.71 80.43 5152 Computer Software 3,000.00 0.00 0.00 0.00 3,000.00 100.00 5160 Membership Dues 730.00 0.00 0.00 0.00 730.00 100.00 5200 Operations&Maintenance 230,740.00 1,338.59 37,924.25 42,299.00 150,516.75 65.23 5300 Contract Services 86,500.00 541.14 11,351.68 32,284.00 42,864.32 49.55 Total for Org Key 1290607: 1,512,820.00 69,754.42 575,609.83 74,583.00 862,627.17 57.02 Key: 1290608-Virtual Library 5000 Regular Salaries 28,300.00 2,139.61 7,562.64 0.00 20,737.36 73.27 5030 Fringe Benefits 13,300,00 0.00 13,300.00 0.00 0.00 0.00 5152 Computer Software 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5200 Operations&Maintenance 97,000.00 7,036.08 80,202.03 0.00 16,797.97 17.31 5300 Contract Services 4,000.00 0.00 0.00 0.00 4,000.00 100.00 Total for Org Key 1290608: 144,600.00 9,175.69 101,064.67 0.00 43,535.33 30.10 Key: 1291602-CA STATE LIBRARY 5010 Part Time Salaries 20,082.00 1,312.67 1,424.07 0.00 18,657.93 92.90 5030 Fringe Benefits 570.00 0.00 570,01 0.00 -0.01 -0.00 5100 Travel and Meetings 8,000.00 0.00 3,325.21 0.00 4,674.79 58.43 5200 Operations&Maintenance 6,590.00 0.00 0.00 0.00 6,590.00 100.00 5501 Admin./General Overhead 20.00 0.00 0.00 0.00 20.00 100.00 Total for Org Key 1291602: 35,262.00 1,312.67 5,319.29 0.00 29,942.71 84.91 Key: 1292602-STAFF INNOVATIN FD(CA ST LIB) 5010 Part Time Salaries 8,250.00 313.56 3,907.65 0.00 4,342.35 52.63 5030 Fringe Benefits 1,870.00 0.00 1,870.01 0.00 -0.01 -0.00 5100 Travel and Meetings 2,500.00 0.00 0.00 0.00 2,500.00 100,00 5200 Operations&Maintenance 3,000.00 540.43 1,538.71 0.00 1,461.29 48.70 5300 Contract Services 1,890.00 0.00 1,779.00 0.00 111.00 5.87 Total for Org Key 1292602: 17,510.00 853.99 9,095.37 0.00 8,414.63 48.05 Key: 1298601 -Calif Literacy Campaign Grant 5010 Part Time Salaries 0.00 0.00 53.67 0.00 -53.67 0.00 5300 Contract Services • 11.03 0.00 0.00 11.03 0.00 0.00 Total for Org Key 1298601: 11.03 0.00 53.67 11.03 -53.67 -486.58 Total for Expense Accounts: 3,997,945.80 191,139.14 1,567,638.03 148,996.88 2,281,310.89 57.06 User: VGARCIA-Vivian Garcia Page: 3 Current Date: 11/15/2012 Report: GL_BA_MSTR_01_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 15:26:25 28