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HomeMy WebLinkAbout2012/12/06 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday,December 6,2012,in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. by President Hairston. Present were Members Amster, Coberly and Temkin. Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Principal Librarian, Cara Vera, Senior Librarian, Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR B 1. Approval of Minutes: October 4 and November 1, 2012. MOTION: Moved by Member Coberly to approve the minutes, seconded by President Hairston. Motion carried 4-0-1 (with Haddon absent). ****** President Hairston requested that Public Communications be moved to the beginning. F. PUBLIC COMMUNICATIONS Library Foundation Member Teresa Akahoshi presented an oral report on the 2013 Annual Calendar to the Board. She reviewed the program highlights for the year. Member Haddon arrived at 6:09 p.m. Library Foundation Member Akahoshi invited the Members to attend "A December to Remember" fundraiser which will be held on Sunday, December 16. ****** C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Library Board Minutes December 6, 2012 Page 2 Robert Karatsu, Library Director, stated that on Saturday, December 1S`, Library staff along with President Hairston and President Pro Tem Amsler attended the Holiday Dinner. Two awards were received by Library staff. One was the Harvest Award for the Play and Learn IslandTM Team and second, the SPIRT Award to Jason Daly, Bookmobile Coordinator. President Hairston and President Pro Tern Amsler both received their Five Year Service Award with the City of Rancho Cucamonga. In addition, numerous staff received service awards. Michelle Perera, Assistant Library Director, updated the Members on the status of the Staff Innovation Fund proposal with the State Library with the Members. She also updated the Members on the possible grant(s) for early learning by the State Library. President Hairston stated that the opportunities are exciting. Member Amsler stated that we are fortunate to have staff that the State Library recognizes. She offered her congratulations to staff and her support to them. b. Review of Library statistics. Oral report by Robert Karatsu, Library Director. Library Director Karatsu reviewed the Library statistics with the Members. C2. Budget Report: Report presented by Robert Karatsu, Library Director. Library Director Karatsu reviewed the budget with the Board. C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Renee Tobin,Principal Librarian, stated that during the month of November there was"Hello Kitty Day"with approximately four hundred people in attendance. Library staff had been involved with a series of"Play and Learn"workshops which were held at the Archibald Library. Friday will be the final workshop in this series. Principal Librarian Tobin stated that the Bookmobile attended the kick off for the"Spark of Love" Toy Drive in November. Principal Librarian Tobin stated that there were two"Back to Basics"Family nights this week. The program would then be on hiatus until late January. There was a record attendance at the program last night at the Archibald Library. She stated she would like to recognize Sean Guerrero and Angelica Ordonez for stepping in and taking care of the program in the absence of Allen Callaci. She is very proud of the work that Sean and Angelica have done. Library Board Minutes December 6, 2012 Page 3 Renee Tobin, Principal Librarian, stated that the "Cookies and Carols"program will be held at the Archibald Library on Wednesday, December 12, at 4 p.m. and at the Victoria Gardens Library on Thursday, December 13. There will be crafts, decorating of cookies and carols sung by the Caryn Cougar Chorus. This is a ticketed event (however tickets are free). C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated that in the month of November the combined revenue earnings for Passports total $4,000. Library staff processed 163 applications. Member Haddon asked if"walk-ins" were accepted. Reference Services Coordinator Hood stated that if staff is able to they will help patrons. However, they prefer to schedule appointments due to the paperwork needed for passports. Karye Hood,Reference Services Coordinator,reviewed the computer classes being held at Archibald with the Members for the month of December. C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian,reviewed the 2012 calendar year with the Board. She then highlighted the upcoming events with 2013 calendar year with the Board. D. BOARD BUSINESS D1. Update on attendance at 2012 California Library Association conference. Discussion led by President Hairston. President Hairston presented an oral report to the Board on the 2012 CLA conference in San Jose. She stated that she was so proud to be a part of the Rancho Cucamonga Public Library. Library Director Karatsu stated one award the Rancho Cucamonga Public Library received was"Best in Show"for Public Relations Excellence. The award was for the Black History Cultural Arts Night Poster created by Carol Durkel,Office Specialist. The second award was in the"Wildcard"category for the Cultural Arts Night flyers and materials used in the programs. Principal Librarian Tobin stated that staff had a booth exhibiting the Play and Learn IslandsTM at the conference. D2. Board announcements. (Comments to be limited to 5 minutes per Board Member.) Library Board Minutes December 6, 2012 Page 4 Member Amsler encouraged the Members to support the Library Foundation Fundraiser event on December 16. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. 2013 Strategic Services Plan (SSP) ****** G ADJOURNMENT MOTION: Moved by Member Coberly to cancel the January meeting and to adjourn to February 7, seconded by Member Amsler. Motion carried 5-0. The meeting adjourned at 6:52 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: February 7, 2013