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HomeMy WebLinkAbout10/01/13 COMMUNITY FOUNDATION MINUTES OF THE JANUARY 13, 2010, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community Foundation was held on Wednesday, January 13, 2010, in the Tri-Communities Room, at the Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 5:05 p.m. by Secretary/Treasurer Bryan. Present were: Board Members: Barag, Bryan, Firle, Harrington, Madsen, Mize, Snyder and Galindo (who arrived at 5:35 p.m.) Absent: Buquet, Cohen and Kahn. Staff: Kevin McArdle, Community Services Director; Nettie Nielsen, Community Services Superintendent; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS 1. City Clerk Reynolds administered Oaths of Office to newly appointed Members Taro Barag, Richard Madsen and Bryan Snyder. The Board recessed the meeting at 5:12 p.m. in order to hold a brief reception to welcome the new Members. The Board reconvened at 5:22 p.m. with all Members present except Buquet, Cohen, Galindo and Kahn. Members Barag, Madsen and Snyder gave brief introductions and explained their background and interest in serving on the Board. C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. 1. Member Madsen distributed a press release announcing the recent $25,000 donation by US Bank. D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Community Foundation Meeting held October 14, 2009. 2. To receive and file Treasurer's Report for the months of October through December 2009. MOTION: Moved by Member Firle, seconded by Member Mize, to approve the Consent Calendar, as submitted. Motion carried: 7-0-4 (Absent: Buquet, Cohen, Galindo and Kahn). Community Foundation - 1 - January 13, 2010 Chair Galindo arrived at this time. E. COMMITTEE REPORTS 1 . Golf Tournament Committee— Director McArdle distributed the evaluation submitted by Consultant Wagner for the tournament held in 2009 which netted approximately $35,266.00. He reviewed Consultant Wagner's remarks and suggestions including the need for all Members of the Board to participate in next year's event. He noted that recognition of the donors will be held at the March 3`d City Council meeting and called for any comments or suggestions from the Members. I Member discussion included the question of whether donors are being solicited too often. Director McArdle clarified that the Tournament has been indentified in the Strategic Plan as a priority and that the 2010 event would probably include reducing the number of raffle prizes and streamlining the silent auction. He noted the new name of the tournament for 2010 is the "$1,000,000 Golf Tournament." The Committee and staff were commended for last year's success in light of the economy. No other discussion was held. 2. Spring Event Committee—Committee Chair Bryan informed the Board that this years event has been postponed due to lack of response from prospective business partners. She added that the Committee is beginning to brainstorm and meet concerning next year's event which might include a casino night or magician. She encouraged Members to buy and sell tickets to the Ontario Reign fundraising game in support of the "Hearts for Arts" Campaign. 3. Executive/Finance Committee — No meeting was held. Chair Galindo noted that a prospective grant writer will be invited to the Committee's next meeting. 4. Board Development Committee — Analyst Pachon updated the Board on the recent recruitment for members including placing an ad in the newspaper and advertising on RCN. Member Firle commented that he had a potential candidate for consideration. 5. Performing Arts Giving Committee— Director McArdle briefly reviewed with the Board the responsibilities of the Giving Committee. Committee Chair Firle reported that the Committee reviewed the proposed budget and also discussed the Curatalo Scholarship Fund and use of remaining monies. A question was raised on how the scholarships are awarded and following the discussion, the Board reached a consensus that the family should be contacted on how they wish to proceed. Superintendent Nielsen explained the MainStreet Theatre program and indicated the Target sponsorship was changing. No other discussion was held. Community Foundation - 2 - January 13, 2010 F. FOUNDATION BUSINESS 1. Chair Galindo called on Director McArdle regarding consideration of approval of a consultant contract for the 2010 Golf Tournament to be held on November 15, 2010, at Red Hill Country Club. Director McArdle briefly reviewed the proposed agreement and asked for any questions or comments from the Board. Being none, the Board took the following action: MOTION: Moved by Member Mize, seconded by Member Snyder, to approve the consultant contract between the Community Foundation and Stephen Wagner for services to be provided for the 2010 Golf Tournament. Motion carried: 8-0-3 (Absent: Buquet, Cohen and Kahn). 2. Discussion was opened regarding use of unutilized funds formerly designated as Program Sponsorship for the January 2010 Ben Vereen performance at the Playhouse. Superintendent Nielsen addressed the Board concerning the item. She noted that due to the cancellation of the performance the designated monies will not be utilized unless directed otherwise by the Board. Discussion ensued by Members. A suggestion was given to designate the $10,000 towards courtyard events to include increasing the number of shows and a question was raised on where grant awards appear in the financial reports. Director McArdle responded that staff would need time to put together a package of shows and that the grant awards are included in the Treasurer's Reports and are seen during the budget discussions in June. A question was also raised on whether the courtyard concert events are always on Wednesdays and Superintendent 111 Nielsen responded that the days can be different. No other discussion was held or direction given concerning reuse of the monies. 3. Consideration of Community Foundation financial support of the 2010/2011 Season at the Lewis Family Playhouse was presented by Superintendent Nielsen. She distributed a staff report dated January 13'h which included staffs recommendations for programs to support for the upcoming fiscal year. No discussion was held and the Board took the following action: MOTION: Moved by Member Mize, seconded by Treasurer Bryan, to approve support of the Performing and Visual Arts Programs for the 2010/11 Fiscal Year, as presented by staff. Motion carried: 8-0-3 (Absent: Buquet, Cohen and Kahn). 4. Director McArdle gave staffs presentation concerning consideration of a revised plan for the Foundation's Annual Report. He asked for a delay in providing the report and Analyst Pachon recommended that the annual report be a summarization of 08/09 and 09/10. The Board took action as follows: MOTION: Moved by Treasurer Bryan, seconded by Member Firle, to approve the revised plan for the Foundation's Annual Report. Motion carried: 8-0-3 (Absent: Buquet, Cohen and Kahn). Community Foundation -3 - January 13, 2010 5. Preliminary discussion regarding name and branding of the Foundation was opened by Chair Galindo. He commented that the name"Community Foundation"does not reflect all that the Board is involved with. Analyst Pachon summarized staffs report which included suggested considerations for the Board to discuss prior to any decisions including branding issues, legal filings with the State and name recognition in the community. Director McArdle noted that the current name may negatively impact those affiliates such as the RC Animal Care Center when donations are made through the Community Foundation. He also noted that the City Council would have any final approval. Board discussion ensued. Support was expressed by some Members to keep the name, but develop a new tag line for the Board. Other Members were in support of the change. The need to have an identifiable name recognition was expressed as well as the importance in raising awareness of the theater. A comment was made that if the name changes with a focus on the arts, then other non-arts donors could be lost. Chair Galindo was asked if he had a preferred name and he did not. A suggestion was given for Arts Foundation. Another question was raised on whether the Community Foundation could be kept and a second organization formed with an arts identity. Director McArdle concluded by identifying the three possible actions by the Board — change the name and Articles of Incorporation; create a branding program for the Community Foundation and give to program such as PAL. The matter will be discussed at the next Executive Board meeting and placed on a future Board meeting. 6. Chair Galindo opened the status report on Foundation supported programs. Superintendent Nielsen distributed a press release announcing the continuation of the "Artist in Residency" program due to the Foundation's support. She spoke of the success of the community theatre, "Black Box" Theatre and residency programs, as well as the world music series. She added that the art association show held last year at the Cultural Center was a success and will hopefully be expanded in the coming fiscal year. Superintendent Nielsen was thanked for her report which was received and filed. 7. Consideration of appointments to the various Foundation Committees was presented to the Board by Analyst Pachon. She directed the Board to pages 30 to 38 of the agenda which detailed each of the Committees which are: Fundraising- Golf Tournament, Spring Event and Special Fundraising Campaign (future committee to be staffed by Manager Palmer); Administrative Committees — Executive/Finance and Board Development and Giving Committees: Performing Arts and Visual Arts (future committee). The current list of appointments to the Committees was reviewed and each Member expressed their preference concerning the Committees they wish to participate on. Following their discussion, the Board took action: Community Foundation - 4 - January 13, 2010 ! MOTION: Moved by Treasurer Bryan, seconded by Member Barag, to approve the various new appointments to the Community Foundation Committees as follows: Member Barag — Spring Event; Special Campaign and Performing Arts Committees; Member Firle — Executive/Finance Committee (in addition to current appointments); Chair Galindo - Special Campaign Committee (in addition to current appointments); Member Harrington — Spring Event and Performing Arts Committees; Member Kahn; Special Campaign and Board Development Committees; Member Madsen — Golf Tournament and Performing Arts Committees; Member Mize — Special Campaign Committee (Chair) and Executive/Finance Committee (in addition to current appointments)and Member Snyder—Spring Event and Special Campaign Committees. Motion carried: 8-0-3. (Absent: Buquet, Cohen and Kahn). 8. Analyst Pachon was requested to provide a review of the Community Foundation Action Plan. She referenced staffs report listing the various action steps, responsible committee and proposed completion dates, as contained in the Board's 2015 Strategic Plan. No discussion was held other than a request by Treasurer Bryan to add an action step for a social team building event to possibly be held in March. No other discussion was held or action taken. 9. The meeting schedule for the various Committee and Board meetings for January through June 2010 Foundation were highlighted. No discussion was held and the schedule was received and filed. F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS 1. Consideration of changing the name of the Foundation. G. ADJOURNMENT The Regular Community Foundation Meeting was officially adjourned with all Members present except Buquet, Cohen and Kahn. Meeting adjourned at 7:20 p.m. Respectfully sub��mittte'd,,,r �^I4� Q 4 V p&-- Melissa Morales Senior Administrative Secretary Approved by the Community Foundation: April 14, 2010 Motion carried: 6-0-5 (Absent: Barag, Cohen, Firle, Galindo and Snyder). Community Foundation - 5 - January 13, 2010