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HomeMy WebLinkAbout09/10/14 COMMUNITY FOUNDATION MINUTES OF THE OCTOBER 14, 2009, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community Foundation was held on Wednesday, October 14, 2009, in the Tri-Communities Room, Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. with all Members present. Present were: Board Members: Bryan, Buquet, Cohen, Firle, Harrington, Mize and Galindo. Staff: Kevin McArdle, Community Services Director; Nettie Nielsen, Community Services Superintendent; Francie Palmer, Community Services Marketing Manage; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS 1. City Clerk Reynolds administered the Oath of Office to newly appointed Board member Jim Harrington. The Board recessed at 5:05 p.m. and reconvened at 5:15 p.m. with all Members present to allow an opportunity to welcome newly appointed Boardmember Harrington. 2. Marketing Manager Palmer presented a Cultural Center related National Reports Video. She described the six-minute video as a corporate identity piece that is also being utilized for grants and various outreach opportunities for support of the Victoria Gardens Cultural Center. Following viewing of the video, brief questions were raised by the Board including monies donated by the Foundation for the project and availability of the video. Manager Palmer responded that $5,000 was donated and that the video could be viewed via You Tube, the City's web-site and that hard copies could be provided upon request. No further discussion was held. C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Community Foundation Meeting held June 10, 2009. 2. To receive and file Treasurer's Reports for the Community Foundation and PAL Cash Reports for the months of June through September, 2009. Community Foundation - 1 - October 14, 2009 MOTION: Moved by Member Mize, seconded by Vice Chair Cohen, to approve the Consent Calendar, as submitted. Motion carried: 7-0. E. COMMITTEE REPORTS 1. Golf Tournament Committee: Committee Chair Buquet informed the Board that the Committee continues to meet regularly. He noted that the sponsorship and participant levels are lower than this time last year. He asked that Members forward him any potential partners. Chair Galindo added that foursomes were still available for$2,500. In addition, Member Bryan indicated that Patron of the Arts volunteers are assisting in getting the prizes together. Director McArdle requested that the Board confirm whether they will be assisting at the Tournament. 2. Spring Event Committee: Committee Chair Bryan deferred the report until discussion of Item F.3. 3. Executive/Finance Committee: Committee Chair Galindo gave an update of the actions and discussion held at the September 9w Committee meeting including updates on outstanding pledges, direction for staff to move forward with the Patron of Arts and "Hearts for Arts" programs and approval of a meeting requested by the Library Foundation with Members of the Executive Committee. 4. Board Development Committee: Committee Chair Cohen reported on the recentn successful recruitment of Member Harrington. He thanked Member Bryan for her hosting an informal, social gathering of the Board. Member Bryan added that five additional candidates are being recruited for potential appointment. Chair Galindo added that he has some potential recruitments as well and asked what the next step in the process would be. Director McArdle responded that Foundation information should be sent to the prospects and then a lunch scheduled to meet with them concerning their interest. Member Mize spoke of the need for members with "connections" on the Board and noted that Jane Carney, of Riverside, is now on the James Irvine Foundation. Member Bryan offered to also speak with Congressman Dreier. In the area of a Public Awareness Plan, Chair Galindo noted that a recommendation will be presented to the Executive Committee to discuss a possible name change for the Foundation. A question was also raised concerning the process for hiring a grant specialist. Director McArdle suggested that a meeting with the Executive Committee be held prior to entering into any contracts. 5. Performing Arts Giving Committee: Committee Chair Firle reported that the Committee's first meeting was held today. Establishing goals and priorities for contributions and raising awareness of the Curatalo Scholarship Program were among the items discussed. Community Foundation - 2 - October 14, 2009 F. FOUNDATION BUSINESS 1. Development of 2009-2010 Major Donor Prospect Plan was opened by Director McArdle. He reminded Members of their approved goal to develop a 2009/10 major donor prospect plan to include identifying 20 new corporate donor prospects. He suggested the Board brainstorm and discuss the matter. Vice Chair Cohen left the meeting at 6:00 p.m. and returned at 6:10 p.m. Discussion ensued by Members. Suggestions were given that business license applications be reviewed particularly the highest gross receipts. The current donor database should also be considered for additional donations. A suggestion was also given that corporations outside of the City should also be pursued. No other discussion was held or action taken. 2. Supervisor Nielsen gave staffs report concerning a proposal to approve the"Hearts for Arts"fundraising campaign. She described components of the campaign which include a benefit performance by Fritz Coleman; giving boxes and on-line appeals and a "Rancho Cucamonga Night at the Ontario Reign"fundraiser. Member Bryan noted that if 300 or more tickets to the Reign fundraiser are sold, then the Board can conduct a "50-50" drawing at the game. She offered to coordinate the drawing. In conclusion, Superintendent Nielsen asked for the Board to consider approval of the proposal. No other discussion was held and the following motion was presented: MOTION: Moved by Member Mize, seconded by Member Buquet, to approve the "Hearts for Arts" Fundraising Campaign including its proposed budget and post reception following the Fritz Coleman benefit performance. Motion carried: 7-0. 3. Request for approval of Spring Event Fundraiser"Arts-R-Cultural" concept and budget was opened for discussion. Director McArdle commended the Committee for their efforts and asked for Superintendent Nielsen to present staffs recommendation. Superintendent Nielsen reported that Member Bryan chairs the Committee which has a main element of a fashion show with one major sponsor. She indicated that securing a major sponsorship by Macy's is a priority and $10,000 is the fundraising goal. Member Bryan added that she is awaiting a call from Macy's representative on their participation. She also noted that the Committee consists of great members of the community. Questions were raised by the Board concerning the sponsorship amount being solicited, estimated expenditures and location of the proposed event. Superintendent Nielsen and Member Bryan responded that the donation was in the amount of$5,000; revenues were anticipated in the amount of$21,000 with expenditures in the amount of $31,000. Location of the event would be at the Cultural Center. Following their discussion, the following action was taken: I J Community Foundation - 3 - October 14, 2009 MOTION: Moved by Member Buquet, seconded by Vice Chair Cohen, to approve the concept and budget of the Spring Fundraising "Arts-R-Cultural" event as presented. Motion carried: 7-0. Member Mize left the meeting at 6:24 p.m. and returned at 6:27 p.m. 4. Appointment of a Secretary/Treasurerfor the Community Foundation Board of Director was introduced by Director McArdle. He indicated that, in light of the recent resignation of the Secretary Gibson, the seat is now vacant. He briefly described the responsibilities of the position and nominations were then opened. Vice Chair Cohen nominated Member Bryan and Member Mize seconded the nomination. Being no further nominations, the nominations were closed and the following motion was made: MOTION: Moved by Vice Chair Cohen, seconded by Member Mize,to appoint Member Bryan as Secretary/Treasurer of the Community Foundation. Motion carried: 7-0. 5. Chair Galindo called on Director McArdle to review and recommend approval of the Community Foundation Committee descriptions. Director McArdle supported the proposed descriptions for the Administrative Committees consisting of the Executive/Finance and Board Development;the Fundraising Committees consisting of the Golf Tournament; Spring Event and Special Fundraising and the Giving Committees consisting of the Performing Arts and Visual Arts Committees and noted that they are all consistent with the 2015 Strategic Plan. Following his report, no discussion was held and the following action was taken: Motion: Moved by Member Firle, seconded by Vice Chair Cohen, to approve the Committee Descriptions for the Community Foundation's Administrative, Fundraising and Giving Committees, as presented in staffs report. Motion carried: 7-0. 6. Director McArdle was called upon by Chair Galindo concerning consideration of appointments to the various Community Foundation Committees. He referenced staffs report which indicates that currently the Executive/Finance, Board Development; Golf Tournament and Performing Arts Committees have a sufficient number of Members. The Spring Event Committee had need for an additional member, and Member Harrington agreed to join that Committee. Action by the Foundation went as follows: MOTION: Moved by Vice Chair Cohen, seconded by Member Firle,to appoint Member Harrington to the Spring Event Committee. Motion carried: 7-0. 7. Superintendent Nielsen gave a status report of Foundation supported programs.These include the World Music Series which attracted good crowds throughout the year; the Arts Show held in September and upcoming Korean Festival to be held October 24th. She reminded the Board that their sponsorship in the amount of $10,000 for the Ben Vereen show was deferred as the show was cancelled. She added that a $26,000 i Community Foundation - 4 - October 14, 2009 grant was awarded from U.S. Bank and another corporate sponsorship from Target had been secured in the amount of $50,000. Analyst Pachon reported that the total donation by Bank of America was at approximately $600,000.00. Following staffs update, the matter was received and filed and no other action taken or discussion held. 8. The Community Foundation Action Plan was reviewed by Director McArdle. He informed the Board that the item would be included on every Board meeting agenda for review and update. He gave a brief overview of the action items already accomplished or in process. A question was raised on the action item to "review the current Curatalo Fund program and develop a refined plan." Director McArdle responded by clarifying the goal of the Performing Arts Committee to review and possibly revise the current program. No other discussion was held or action taken. 9. Review of October 2009 through January 2010 Foundation Board and Committee meeting schedules was opened. The December 8t' Spring Event Committee meeting scheduled for 4:00 p.m. and October 26th, 1:30 p.m., Golf Tournament Committee meetings were noted. No other discussion was held or action taken. G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS 1. Chair Galindo noted that consideration of a name change for the Board should be placed on a future agenda for discussion and consideration. H. ADJOURNMENT MOTION: Moved by Vice Chair Cohen, seconded by Member Mize, to adjourn the Regular Community Foundation Meeting. Motion carried: 7-0. Meeting adjourned at 6:51 p.m. Respectfully submitted, W- 4 Melissa Morales Senior Administrative Secretary iApproved by the Community Foundation: January 13, 2010 Motion carried: 7-0-4 (Absent: Buquet, Cohen, Galindo and Kahn) Community Foundation -5 - October 14, 2009