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HomeMy WebLinkAbout08/09/17 COMMUNITY FOUNDATION MINUTES OF THE SEPTEMBER 17, 2008, SPECIAL MEETING A. CALL TO ORDER A special meeting of the Rancho Cucamonga Community Foundation was held on Wednesday, September 17, 2008, in the Tri-Communities Room, Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 5:15 p.m. by Director McArdle. Present were: Board Members: Buquet, Cohen, Galindo, Gibson, Jaramillo (who arrived at 5:25 p.m.) and Nelson. Absent: Mize and Parker. Staff: Kevin McArdle, Community Services Director; Nettie Nielsen, Community Services Superintendent; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS 1. Analyst Pachon informed the Board of a charity softball game to be held on September 20th at the Epicenter. Part of the proceeds will be earmarked for the Community Foundation. C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR 1. Approval of the request for Affiliate Status for the Public Works Services Department. MOTION: Moved by Member Buquet, seconded by Member Cohen, to approve the Consent Calendar, as submitted. Motion carried: 5-0-3 (Absent: Jaramillo, Mize and Parker). E. FOUNDATION BUSINESS 1. Consideration of the request to support the 2008 Founders Festival was presented by Director McArdle and Superintendent Nielsen. Superintendent Nielsen updated the Board on events planned over a two-weekend period including the Chamber's Grape Harvest Festival; Grape Pumpkin Race; Founders Parade and Celebration; Etiwanda Historical Society Street Faire and Senior Follies. Director McArdle asked Members to consider a possible sponsorship to help increase their visibility. Member Jaramillo arrived at this time. ep em er 11, ZM5 Discussion by the Board ensued. Questions were raised concerning what presence the Foundation currently has at the event and costs for the various sponsorship opportunities. Director McArdle responded that the Foundation is not currently involved with the festivities planned; costs for sponsorships could vary from $2,000 for the Phat Cat Swingers to $3,000 for the "Tiffany"float. Additional Member comments included the preference to sponsor an aspect of the parade rather than performer; suggestion to include signage encouraging Foundation volunteers and handing out balloons. Director McArdle offered that Marketing Manager Palmer could work on wording to place on the balloons. Following their discussion, action was taken: MOTION: Moved by Member Buquet, seconded by Member Gibson, to authorize the expenditure of$3,000 to sponsor the "Tiffany" float and performance and balloons to handout. Motion carried: 6-0-2 (Absent: Mize and Parker). 2. Director McArdle opened the update on the Community Foundation's $100,000 Golf Tournament to be held on November 17, 2008, at the Red Hill Country Club. Prior to calling upon Member Buquet and Consultant Wagner, Director McArdle underscored the importance of Members securing sponsorships for the event. Member Buquet added that assistance is also needed for the silent auction portion. He introduced Consultant Stephen Wagner and also noted that on Friday he will be joined by Mayor Pro Tem Michael in making phone calls to potential event sponsors and participants. Consultant Wagner distributed information which included an updated budget, Golf Sponsor Packet, volunteer matrix and the auction committee's ideas and suggestions. Consultant Wagner reported that 175 packets had been sent so far and the goal for the event is to raise $75,000. He added that a 50-50 split would then occur with his company for all proceeds exceeding that goal. He indicated he would be sending a weekly update to the Board and also stressed the need for volunteers. Member Gibson expressed her interest in becoming a sponsor and agreed to the Silent Auction Sponsorship. Also, in response to Consultant Wagner's request for Silent Auction Committee members, Members Jaramillo and Nelson offered to join Suzanne Buquet and Rene Wagner on the Committee. In conclusion, Director McArdle did note the challenges in hosting two major fundraisers within six months of each other. No other action was taken on the matter. 3. The update on plans for the 2009 Gala for the Arts was introduced by Member Nelson, Gala Committee Chair. Member Nelson discussed with the Board preliminary discussions held concerning the event which will be held on May 16, 2009. She stressed that, due to the Golf Tournament, the full Gala Committee will not start aggressively pursuing donations until after the new year. Also, the format would be similar to this year's event in the area of sponsorships with the addition of a sponsorfor entertainment to be provided by a recognizable artist. She noted that Nan Rider is among those that have volunteered to assist and noted the possibility of Weatherman Fritz Coleman emceeing the event. The update was received and filed. September I i 4. Analyst Pachon was requested to update the Board on recruitment of Board Members. She informed the Board that Vice Chair Mize and Member Cohen were scheduled to meet with the four potential candidates—Christine Pham, Linda Bryan, Jim Fisher and Brad Firle. Member Nelson indicated she might also be able to attend. The Board I expressed their support of interviewing the candidates. No action was taken and the 1 update received and filed. 5. Director McArdle was joined by Superintendent Neilson in giving the update on the Community Foundation's support of the Victoria Gardens Cultural Center programs. I They reviewed the recent sponsorships supported by the Foundation which include the Courtyard World Music Series; Artist in Resident; School Student Field Trip; Headline Performer and 2008-09 Community Theater Series Sponsorships. A request was made for staff to provide a list of schools unable to attend shows due to costs. In conclusion, the Foundation was thanked for their continued support. No other action was taken and the report was received and filed. I F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS 1. Director McArdle reminded the Board that their regular meeting is scheduled for October 8th at 5:00 p.m. 2. Member Nelson requested that a future agenda item involve consideration of sponsoring visual arts programming. 3. Member Jararmillo asked for a follow-up to the brainstorming and consideration of setting up an "Education Subcommittee." G. ADJOURNMENT MOTION: Moved by Member Cohen, seconded by Member Galindo, to adjourn the Special Community Foundation Meeting. Motion carried: 6-0-2 (Absent: Mize and Parker). Meeting adjourned at 6:40 p.m. {� Respectfully submitted, i W� 4'�7 j Melissa Morales Senior Administrative Secretary Approved by the Community Foundation: October 22, 2008 Motion carried: 5-0-2 (Absent: Jaramillo and Mize). ep em er