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HomeMy WebLinkAbout10/04/14 COMMUNITY FOUNDATION MINUTES OF THE APRIL 14, 2010, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community Foundation was held on Wednesday, April 14, 2010, in the Tri-Communities Room, Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Treasurer Bryan. Present were: Board Members: Bryan, Buquet, Harrington, Kahn, Madsen and Mize. Absent: Barag, Cohen, Firle (due to surgery), Galindo and Snyder. Staff: Kevin McArdle, Community Services Director; Nettie Nielsen, Community Services Superintendent; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS None C. COMMUNICATIONS FROM THE PUBLIC None D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Community Foundation Meeting held January 13, 2010. 2. To receive and file Treasurer and PAL Cash Reports forthe months of Januarythrough March 2010. MOTION: Moved by Member Mize, seconded by Member Buquet, to approve the Consent Calendar, as submitted. Motion carried: 6-0-5 (Absent: Barag, Cohen, Firle, Galindo and Snyder). E. COMMITTEE REPORTS 1. Golf Tournament Committee—Director McArdle reported that the Committee is hard at work. He distributed draft copies of the Tournament brochure and donor prospecting chart. Consultant Stephen Wagner gave Members a copy of the approved Tournament budget and estimated a profit of $104,594. Committee Chair Buquet requested that each Member lend their support and assistance to this annual fundraiser. He clarified that the prospect list is not exclusive and that if Members have other potential donors they wish to contact to feel free to do so. Director McArdle added that if each Member were to achieve obtaining a $5,000 donation then fundraising goals should be reached. He asked each Member to highlight sponsors they would be interested in contacting. Community Foundation 1 - April 14, 2010 i Brief discussion ensued by the Board including questions regarding whether sponsorships could be split or combined and clarification on the sponsorship packet. It was confirmed that the sponsorship packages could be modified and Consultant Wagner could help Members with "closing the deal." 2. Spring Event Committee —deferred to later in the meeting. 3. Executive/Finance Committee — Director McArdle referred to the Committee's action agenda and indicated that items discussed included an interview with a potential grant writer with no recommendation at this time, denial of a request from Chaffey Community Art Association and approval of a donor recognition event. 4. Board Development Committee — Director McArdle highlighted the Committee's last meeting actions including interviewing of a potential candidate to be recommended to the City Council for appointment. 5. Performing Arts Giving Committee— Superintendent Nielsen reported that a proposal from the Inland Arts Association is pending and will be brought back at the June meeting as well as courtyard programming opportunities. 6. Special Campaign Committee — Member Mize updated the Board that the Flemings Dinner fundraiser has been sold out. Analyst Pachon added that the Reign game fundraiser was also a success. The Board commended Weatherman Fritz Coleman for his benefit performance. F. FOUNDATION BUSINESS 1. Consideration of a request for approval of a recommendation from the Community Foundation Executive/Finance Committee regarding a name change forthe Foundation was introduced by Director McArdle. He commented that the Board might want to consider continuing the matter to the next meeting due to the absence of a number of Members. He did note that the name "Rancho Cucamonga Community and Arts Foundation" has been suggested. The following motion was made: MOTION: Moved by Member Mize, seconded by Member Buquet, to defer consideration of the recommendation from the Community Executive/Finance Committee regarding changing the name of the Foundation to June 9, 2010. Motion carried: 6-0-5. (Absent: Barag, Cohen, Firle, Galindo and Snyder). 2. On behalf of Marketing Manager Palmer, Director McArdle presented staffs update on the "Hearts for Arts" fundraising effort. He informed the Board of the success of the various fundraising campaigns held in February including the benefit performance by Fritz Coleman and Ontario Reign Hockey Game. He reported a net of approximately $16,200 and clarified that the campaign was not a budgeted item. No other discussion was held or action taken. Community Foundation -2 - April 14, 1010 3. Consideration of a request for approval of 2011 Spring Event Fundraiser Concept was presented by Superintendent Nielsen. She referenced staffs report dated April 14th and briefed the Board on the recommendation by the Spring Event Committee to conduct a series of"party train" events over the course of a month in May 2011 similar to a recent successful event held by the City of Claremont. The event structure includes small events to be hosted by individuals or businesses at various locations for specific targeted audiences culminating in a Bunco fundraiser at the Cultural Center. She reminded the Board of the Committees mission to get the community engaged and to bring awareness of the Foundation. Superintendent Nielsen also commended Committee Chair Bryan on her efforts. Board discussion ensued. A question was asked regarding when the event budget would be presented. Concern was also expressed that current donors not be repeatedly solicited and that the event not be too staff intensive. Member Bryan responded that the budget will be addressed during budget consideration at the June meeting and noted that Members Barag, Cohen and Firle have confirmed their commitment to host an event. Following their discussion, action was taken as follows: MOTION: Moved by Member Mize, seconded by Member Madsen, to approve the concept of the 2011 Spring Event Fundraiser, as presented. Motion carried: 6-0-5 (Absent: Barag, Cohen, Firle, Galindo and Snyder). 4. In light of the absences that evening, Director McArdle suggested that discussion regarding the involvement of Community Members and Patrons of the Arts on Foundation Committees be tabled to a later date. The Board agreed and no other discussion or action was taken on the matter. 5. Treasurer Bryan addressed the Board concerning an update on future plans for a Board social. She informed Members of the Board Development Committee's desire to conduct another Member social which will include a dessert potluck to be hosted at her residence. She asked for their support and suggested consideration of the dates of June 5th, 12th or 26th. Following their discussion, the Board concurred with having the get together on June 12th at 5:00 p.m. 6. Director McArdle was called on by Treasurer Bryan regarding consideration of the request for approval of a recommendation from the Community Foundation Board Development Committee for fundraising training at the Board's annual meeting scheduled for June 9, 2010. He addressed the Board concerning the Committee's suggestion that they consider fundraising specific training at the annual meeting. He noted that it will be both fun and educational and asked their preference to conduct the training either as part of the annual meeting or at a separate time. Following his report, the Board reached a consensus to approve that the fundraising training be conducted as part of the annual meeting. Community Foundation - 3 - April 14, 27 7. Superintendent Nielsen provided the status report on Community Foundation supported programs. She distributed information on the 2010 World Music Series and reported on the successes of this year's productions including Grease, The Crucible and the various Black Box productions. The Foundation was thanked for their on-going support and Director McArdle added that the 2010/2011 Fifth Anniversary Season Brochure is in the process of being mailed out. 8. Review of Community Foundation Action Plan was opened by Director McArdle who distributed an updated listing of action item goals and informed the Board that the Strategic Plan will be discussed at their annual meeting. 9. Director McArdle briefly reviewed the May and June 2010 Community Foundation Board and Committee meeting schedule and confirmed that the dates are correct. No discussion was held or action taken. G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS None K ADJOURNMENT The regular Community Foundation meeting was officially adjourned at 6:35 p.m. with all Members present except Barag, Cohen, Firle, Galindo and Snyder. Respectfully submitted, U' � V UlyJl� l Melissa Morales Senior Administrative Secretary Approved by the Community Foundation: June 9, 2010 Motion carried: 11-0-1 (Absent: Gesiriech) i Community Foundation - 4 - April 14, 2010