HomeMy WebLinkAbout11/06/08 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION
MINUTES OF THE JUNE 8, 2011, REGULAR MEETING
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Community&Arts Foundation was held on
Wednesday, June 8, 2011, in the Tri-Communities Room, at the Rancho Cucamonga Civic
Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting
was called to order at 5:10 p.m. by Chair Galindo. The Pledge of Allegiance followed.
Present were: Board Members: Arguello, Barag, Brown, Bryan, Cohen, Firle, Kahn,
Madsen, Snyder and Galindo. Absent: Gesiriech, Harrington and Mize. Staff: Kevin
McArdle, Community Services Director; Nettie Nielsen, Community Services
Superintendent; Francie Palmer, Community Services Marketing Manager; Paula Pachon,
Management Analyst III and Melissa Morales, Senior Administrative Secretary.
B. ANNOUNCEMENTS/PRESENTATIONS
1. Director McArdle informed the Board that the City Council will be considering at their
June 15'h meeting the re-appointments of Members Barag, Galindo and Kahn.
C. COMMUNICATIONS FROM THE PUBLIC
1. Manager Palmer introduced Greg Porter, of Ignite Design and Advertising. Mr. Porter
spoke briefly of his company's background and process undertaken to update the
Foundation's logo and image which his company provided as an in-kind service. The
process included interviews with Board Members and the two final proofs were
displayed for discussion later in the meeting.
D. CONSENT CALENDAR
1. To approve the Minutes of the Regular Community & Arts Foundation Meeting held
April 13, 2011.
2. To receive and file Treasurer's Report for the months of April and May, 2011.
MOTION: Moved by Vice Chair Cohen, seconded by Member Brown, to approve the
Consent Calendar, as submitted. Motion carried: 10-0-3. (Absent: Gesiriech,
Harrington and Mize.)
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E. COMMITTEE REPORTS
1. Golf Tournament Committee — Consultant Stephen Wagner thanked the Board and
staff for their support. Brochures for this year's tournament were distributed, as well as
sales report and approved budget. Consultant Wagner reported that $22,000 in
sponsorships has been received to date and he offered his assistance with calls and
visits with potential sponsors. He requested that any prospect status updates be
forwarded to Analyst Pachon. Director McArdle also asked the Board to make staff
aware if they were short on prospects as each Member should have at least eight. He
reminded them, as well, to refer to their"Boardmember Fundraising Tool Chest"; that
Save the Date cards had been sent out and next month email reminders and letters will
be disseminated. Following the update, staff was requested to provide an electronic
version of the letter and brochure.
2. Spring Event Committee— Analyst Pachon thanked all involved with the various events
held and distributed a report of revenues on the successful fundraising endeavor.
Chair Galindo then presented Certificates of Appreciation to the following Board
Members in recognition of their hosting an event: Cinco de Bunko and Healthy Cooking
with Chef Henry (Barag); A Night at the Quakes (Harrington); Tour de France (Firle)
and All American Shootout (Cohen).
3. Annual Giving Campaign Committee — Manager Palmer reviewed last year's e-giving
campaign which net$5,200 and distributed an outline of the proposed campaign forthis
year anticipated to net $10,000.
4. Executive/Finance Committee— Chair Galindo referenced the action agenda from the
Committee's May 110' meeting which included approval of securing Artist Greg
Adamson for the September Donor Recognition event
5. Board Development Committee — Meeting not held.
6. Performing Arts Giving Committee — Committee Chair Firle updated the Board on
discussions held by the Committee concerning the Student Scholarship Program and
High School Arts Sponsorship Program. He distributed information on both which
included scholarship amounts; minimum criteria the applicant must meet and selection
criteria. Chair Galindo stated for the record that he did not agree with the 2.0 GPA
requirement and that it should be higher." A suggestion was also made to award the
student scholarship after the recipient has completed their college enrollment. The
Board consensus was in support of the proposed programs and the Committee was
thanked for their effort.
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F. FOUNDATION BUSINESS
1. Election of Officers—Chair, Vice Chair and Secretary/Treasurer was opened by Chair
Galindo. He expressed his desire to serve as Chair for an additional year. Director
McArdle indicated that the standard in the City for board chairs is two years, though
exceptions have been made. The following action was taken:
MOTION: Moved by Vice Chair Cohen, seconded by Member Kahn, to re-appoint
Thomas Galindo to serve one additional year as Chair of the Community & Arts
Foundation Board of Directors. Motion carried: 10-0-3. (Absent: Gesiriech, Harrington
and Mize.)
Nominations were opened for the seat of Vice Chair and the following motion was
presented:
MOTION: Moved by Member Madsen, seconded by Treasurer Bryan, to appoint Dr.
Harvey Cohen to serve as Vice Chair of the Community & Arts Foundation Board of
Directors. Motion carried: 10-0-3. (Absent: Gesiriech, Harrington and Mize.)
Nominations were opened forthe seat of Secretary/Treasurer and the following motion
was presented:
MOTION: Moved by Chair Galindo, seconded by Member Barag, to appoint Linda
Bryan to serve as Secretary/Treasurer of the Community & Arts Foundation Board of
Directors. Motion carried: 10-0-3. (Absent: Gesiriech, Harrington and Mize.)
2. Approval of the Foundation's Fiscal Year 2011/2012 Budgets was presented by
Analyst Pachon. She distributed proposed budgets for the Endowment and Operating
and Program Funds and recommended approval. At a Member's request she
explained the status of PAL(Promoting Arts and Literacy Campaign)payment pledges.
A motion was presented as follows:
MOTION: Moved by Vice Chair Cohen, seconded by Secretary/Treasurer Bryan, to
approve the Fiscal Year 2011/12 budgets, as presented by staff. Motion carried: 10-0-3.
(Absent: Gesiriech, Harrington and Mize.)
3. Manager Palmer was called upon regarding review and approval of Branding, Image
and Logo Creation for the Foundation. She gave each of the Member's sample logo
treatments and requested their input. Members discussed the proposed logos and font
treatments. They concurred with the "star' logo and font treatment. No other action
was taken.
Community &Arts Foundation - 3 - June 8, 2011
4. Staffs report regarding reconsideration of the proposed Wine and Cooking event to be
held in Spring 2012 was provided by Superintendent Nielsen. She reminded the Board
of their approval at the April 13"' Board Meeting of the proposed fundraising event
consisting of a food and wine competition to take place over several days, tentatively
scheduled in the spring 2012. She indicated that, due to scheduling conflicts at the
venue (Ontario Convention Center) the new date being proposed are August 19 —21,
2012. The Board's input was then requested.
Comments included questions concerns whether August was the most desirable date to
hold the event; whether it would conflict with Golf Tournament sponsorship
opportunities. Comments were also made that possibly a three-day event is too lengthy
and whether the amount of monies expended is worth the estimated net profit of
$35,000. Suggestion to wait until Spring 2013 to hold the event. Support good idea,
need to tweak and look at the timing. Superintendent Nielsen responded that other like
events are being held in April through June but none in August. Director McArdle
added that Consultant Wagner had also suggested if the party train events are held
then have a one day cumulative event at one of the facilities that might include food
and wine. The following motions were presented:
MOTION: Moved by Vice Chair Cohen, seconded by Chair Galindo, to approve
conducting a wine event, in concept, not to be held in August, and to be held as a
smaller event in conjunction possibly with the spring party train events. Motion carried:
10-0-3 (Absent: Gesiriech, Harrington and Mize)
MOTION: Moved by Member Firle, seconded by Chair Galindo, to approve conducting
a Spring 2012 Party Train event. Motion carried: 10-0-3(Absent: Gesiriech, Harrington
and Mize.)
MOTION: Moved by Member Barag, seconded by Chair Galindo, to approve Secretary/
Treasurer Bryan as Chair of the 2012 Party Train Events. Motion carried: 10-0-3
(Absent: Gesiriech, Harrington and Mize.)
5. Chair Galindo called upon Director McArdle concerning review and approval of the
Board's updated Strategic Plan 2015. Due to the time, Director McArdle distributed the
revised plan and indicated it would be discussed at their next Board Meeting.
6. Review and discussion of proposed revisions to by-laws for the Foundation was
provided by Analyst Pachon. She distributed the proposed revised by-laws and
highlighted the recommended amendments including the Foundation's purpose, name
change and terms for Director appointments. The Board took the following action:
MOTION: Moved by Member Firle, seconded by Member Kahn, to approve the
amended by-laws of the Foundation, as presented by staff. Motion carried: 10-0-3.
(Absent: Gesiriech, Harrington and Mize.)
Community &Arts Foundation - 4 - June 8, 2011
7. Chair Galindo opened discussion of completion of Board Member Fundraising Goals.
He asked the Members to fill out the 2011-12 Board Member Fundraising Goals form
which was given to each Member. Director McArdle asked that Members email the
completed form back to staff and to delete the 2012 Spring Party Train event.
8. Analyst Pachon opened consideration of appointment of Foundation Board Members to
Foundation Committees. She referenced the handout provided to the Board listing the
fundraising committees—Golf Tournament, Party Train and Annual Giving Campaign;
administrative/giving committees — Executive/Finance, Board Development and Arts
Giving and project leadership areas of interest—Awareness, Board Expansion, Donor
Recognition, Donor Prospect Identification, Grants; Technology for Fundraising and
Volunteers. She asked each Member to consider the committees and areas of interest
they wish to participate on for the new fiscal year. Members discussed the various
appointments and moved as follows:
MOTION: Moved Secretary/Treasurer Bryan, seconded by Member Firle, to approve
the appointments to the various Community and Arts Foundation Committees as
follows: Golf Tournament Committee—Arguello, Galindo (Chair), Gesiriech, Kahn and
Madsen; Party Train — Barag, Brown, Bryan (Chair), Firle, Harrington and Snyder;
Annual Giving Campaign — Galindo, Madsen, Mize and Snyder (Chair);
Executive/Finance — Bryan, Cohen, Firle and Galindo (Chair); Board Development—
Brown, Cohen (Chair), Galindo and Gesiriech; Arts Giving—Barag, Bryan, Firle(Chair),
Harrington, Kahn and Snyder; Awareness— Arguello and Barag; Board Expansion —
Galindo; Donor Recognition — none; Donor Prospect Identification — Gesiriech and
Harrington; Grants — Barag; Brown; Galindo; Kahn and Madsen; Technology for
Fundraising— Brown and Kahn and Volunteers— Bryan and Cohen.
9. Superintendent Nielsen was called on to provided the status report of Foundation
supported programs and activities. She announced that Anne of Green Gables is the
next Mainstreet Production scheduled to run May 7th through 22nd and the World Music
Series will begin July 12th for three consecutive Thursdays in July.
10.Review of Foundation meeting schedule for Fiscal Year 2011-12 was not held and
Analyst Pachon will send the calendar electronically to Members.
G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS
1. Additional discussion of the proposed Wine Event fundraiser.
2. Brief discussion was held concerning the format of the agenda and dissemination of
agenda matters. Members' concurred that critical documents should be sent
electronically and all other materials would be placed at the Members desk prior to the
meeting.
Community &Arts Foundation - 5 - June 8, 2011
H. ADJOURNMENT
The Regular Meeting of the Rancho Cucamonga Community & Arts Foundation was
officially adjourned at 7:20 p.m.with all Members present except Gesiriech, Harrington
and Mize.
Re��sQQp��ectfully submitted,
S4�X4 N7i�
Melissa Morales
Senior Administrative Secretary
Approved by Community & Arts Foundation: October 12, 2011
Motion carried: 8-0-4 (Absent: Arguello, Brown, Bryan and Mize)
Community &Arts Foundation - 6- June 8, 2011