HomeMy WebLinkAbout13-057 - Resolutions RESOLUTION NO. 13-057
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING A
LACTATION ACCOMMODATION POLICY AND PROGRAM
WHEREAS, Healthy RC's mission is to inspire a lifestyle that embraces a healthy mind, body
and earth through lifelong leaming and enrichment, active and healthy living, and environmental
sustainability; and
WHEREAS, the City of Rancho Cucamonga and Healthy RC recognize that inspiring a
healthy lifestyle includes supporting the transition of employees back to work and promoting a
balanced work and family life, and
WHEREAS, the City of Rancho Cucamonga and Healthy RC recognizes that breast milk is
the optimal food for the growth and development of infants, and encourages employees to have a
positive, accepting attitude to all working mothers; and
WHEREAS, the American Academy of Pediatrics recommends exclusive breastfeeding for
the first six months of a child's life and breastfeeding with the addition of solid foods to continue for at
least twelve months, and that arrangements be made to provide expressed breast milk if the mother
and child must separate during the first year; and
WHEREAS, approximately two-thirds of women who are employed when they become
pregnant return to the work force by the time their children are six months old; and
WHEREAS, lactation support in the workplace is a major factor in a mother's decision to
initiate or to continue breastfeeding and policies enacted within the workplace can help to increase
breastfeeding rates among mothers; and
WHEREAS, employers benefit when their employees breastfeed - parents of breastfed
infants miss less time at work to care for sick children, employers have lower health care costs and
medical insurance claims, and businesses (including local government) have lower turnover rates in
companies with established lactation programs; and
WHEREAS, the City supports breastfeeding and the expression of breast milk by employees
who choose to breastfeed when they return to work; and
WHEREAS, it is the policy of the City of Rancho Cucamonga to ensure breastfeeding
employees are provided time and a private location to express milk while at work; and
WHEREAS, it is the policy to provide breastfeeding education and support and raise
community awareness.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Rancho Cucamonga
adopts the following standards for the Lactation Accommodation Policy and Program:
Section 1: Time and Scheduling
The City of Rancho Cucamonga recognizes that the frequency and duration of breaks to
express milk will likely vary, according to the needs of the individual mother. Lactation times
shall be established for each employee, based on her work schedule and according to the
needs of the individual mother.
If possible, lactation times should be the same as the employee's scheduled breaks and
lunch period, however, if the time required for pumping is in excess of the normal
break/lunch period, and as lactation needs change, the employee will discuss scheduling
options with her supervisor or a Human Resources (HR) representative.
The HR Department will develop scheduling procedures and protocols at designated facilities
where Mother's Rooms are available for the public's use.
Section 2: Facilities
Employees shall be provided the use of a clean, comfortable space for milk expression.
Every City facility will have a designated space available, permanent or temporary, which is
not a toilet stall, bathroom, or closet and is protected from view and free from intrusion of
coworkers and noxious materials. Designated spaces could include the employee's private
office, a supervisors private office, or a secured conference room. A list of identified
designated spaces will be available to employees at the HR Department, on the Hub (the
City's intranet), and in employee break areas.
Spaces should be securable with a door that locks, equipped with an electrical outlet, contain
comfortable seating with a table or other flat surface to hold a breast pump, and have
covered windows to provide privacy. An ideal space would be near a sink with hot water and
soap for hand washing and cleaning of equipment and access to a refrigerator for storage of
expressed breast milk.
For non-traditional spaces, the employee and a Human Resources representative should
enter into a good faith interactive process to identify reasonable accommodations prior to
returning to work.
The City has two permanent "Mother's Rooms," for employee usage as well as the public;
Central Park - James L. Brulte Senior Center and City Hall. The two Mother's Rooms are to
be equipped, at a minimum, with a hospital grade breast pump, electrical outlets, secured
storage, a door that locks, a comfortable chair with proper support, a table or other flat
surface to hold a breast pump, and a microwave for sanitizing personal equipment.
Section 3: Employee Responsibilities
Breastfeeding employees shall be responsible for informing the HR Department of their
requests for lactation accommodation prior to returning to work. Further, the employee shall
keep her supervisor or a HR representative informed if lactation accommodation needs
should change. The breastfeeding employee shall also be responsible for maintaining the
milk expression area, i.e., keeping it clean, and for the proper storage of their breast milk.
Section 4: Employee Education
a. An information packet, including a copy of this policy, information about
breastfeeding support, First 5, and the WIC program shall be provided to pregnant
employees prior to their maternity leave and spouses of expectant women prior to
taking Family Medical Leave.
b. Information promoting breastfeeding education and support will be made available
for all employees in break areas, at the Human Resources Department, and on The
Hub (the City's intranet), including printed material about the benefits of
breastfeeding and resources within the City of Rancho Cucamonga and in the
community where an employee may acquire additional information.
Resolution No. 13-057 - Page 2 of 4
c. The City will maintain a resource library at the permanent Mother's Rooms with
materials on breastfeeding, parenting, and maintaining a balanced work and family
life.
d. All supervisors and managers will receive training and information on the benefits of
breastfeeding, the laws, and transitioning employees back to work.
e. Information about the City of Rancho Cucamonga's Lactation Accommodation policy
shall be provided at all new City employee orientations.
Section 5: Community Education
f. Information promoting breastfeeding education, support, and locations of Mother's
Rooms will be made available at all City facilities, on the City's website, the mobile
application (RC2GO), and the Grapevine for the community-at-large. In addition,
related information will be featured in the Rancho Reporter at least once per year.
g. All facilities will display signage designating the facility and City as baby-friendly and
supportive of breastfeeding.
h. The City, in conjunction with National Breastfeeding Awareness Month, shall
proclaim August as breastfeeding awareness month.
Section 6: Atmosphere of Support
The City of Rancho Cucamonga will foster an environment (physical and social) that
encourages breastfeeding. This includes working with Team RC and the Employee
Wellness Committee to help provide support to employees transitioning back to work and
maintaining a balanced work and family life.
Discrimination and harassment of breastfeeding mothers in any form is unacceptable and will
not be tolerated by the City of Rancho Cucamonga.
It is prohibited under this policy to harass a lactating employee or exercise any conduct that
creates an intimidating, hostile or offensive working environment. Any incident of
harassment of a lactating employee will be addressed in accordance with the City's policies
and procedures for discrimination and harassment.
Section 7: Compliance
Managers and supervisors shall respond to any request for lactation accommodation in a
manner consistent with the procedures outlined in this policy.
Lactating mothers who feel they have been denied appropriate accommodation are
encouraged to contact Human Resources. Investigations will be conducted in accordance
with the Citywide Discrimination Complaint Procedure.
Complaints may also be filed with the State compliance agency, the Department of Fair
Employment and Housing (DFEH), and/or the Federal compliance agency, the Equal
Employment Opportunity Commission (EEOC).
please see the following page
for tormal adoption,certification and signatures
Resolution No. 13-057 - Page 3 of 4
PASSED, APPROVED, AND ADOPTED this 151 day of May 2013.
AYES: Michael, Spagnolo, Steinorth, Williams
NOES: Alexander
ABSENT: None
ABSTAINED: None
L. Denhis Michael, Mayor
ATTEST:
r.C�.L t c�oeo
ice C. Reynolds, CiK Clerk
I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed, approved and
adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting
of said City Council held on the 151 day of May 2013.
Executed this 2 n day of May 2013, at Rancho Cucamonga, California.
ice C. Reynolds, CiVy Clerk
Resolution No. 13-057 - Page 4 of 4