HomeMy WebLinkAbout13-034 - Resolutions RESOLUTION NO. 13-034
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE
EXECUTION AND SIGNING OF PROGRAM SUPPLEMENT
AGREEMENTS NOS. K90 AND K91 TO ADMINISTERING
AGENCY-STATE AGREEMENT NO.00229S FOR STATE FUNDED
PROJECTS BETWEEN THE CITY OF RANCHO CUCAMONGA
AND THE STATE OF CALIFORNIA, DEPARTMENT OF
TRANSPORTATION
WHEREAS, the City Council of the City of Rancho Cucamonga has for its consideration
Program Supplement Agreements Nos. K90 and K91 between the City of Rancho Cucamonga and
the State of California for the construction of the various locations along Etiwanda Avenue from
Base Line Road to north of Victoria Street, north side of 9th Street from the old spur track alignment
to Hellman Avenue, and the east side of Baker Avenue from 8th to 9th Street;
WHEREAS,the Program Supplement Agreements is a financial commitment of state funds
for the construction of improvements along various locations of Etiwanda Avenue, north side of 91h
Street and the east side of Baker Avenue; and,
WHEREAS, this project is eligible for funding under the tenth cycle of the Safe Route to
School (SR2S) Program (State Funds);
NOW, THEREFORE, the City Council of the City of Rancho Cucamonga, California, does
hereby resolve to authorize the City Engineer to sign said Agreement and direct City Clerk to attach
a certified copy of this resolution and for the return of the original copies of said agreement to the
State of California, Department of Transportation, along with the certified copy of this resolution.
Please see the following page
for formal adoption,certification and signatures
PASSED, APPROVED, AND ADOPTED this 3d day of April 2013.
AYES: Alexander, Michael, Spagnolo, Williams
NOES: None
ABSENT: Steinorth
ABSTAINED: None
L. DiErnnis Michael, Mayor
ATTEST:
C l� t-
ice C. Reynolds, Ci Clerk
I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed, approved and
adopted,by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting
of said City Council held on the 3rd day of April 2013.
Executed this 4d' day of April 2013, at Rancho Cucamonga, California.
61 nice C. Reynolds, C# Clerk
Resolution No. 13-034 - Page 2 of 12
• ooxrta�ertw.
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PROGRAM SUPPLEMENT NO. K90 Adv Project ID Date: February 26, 2013
to 0813000108 Location: 08-SBD-0-RCUC
ADMINISTERING AGENCY-STATE AGREEMENT Project Number: SR2SL-5420(022)
FOR STATE FUNDED PROJECTS NO 00229S E.A. Number:
Locode: 5420
This Program Supplement, effective 2/2_5/1�hereby adopts and incorporates into the Administering Agency-State
Agreement No. 002295 for State Funded Projects which was entered into between the ADMINISTERING AGENCY and
the STATE with an effective date of 07/01/09 and is subject to all the terms and conditions thereof. This PROGRAM
SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of
Resolution No. j3-63+ approved by the.ADMINISTERING AGENCY onOLf/0` /2.013(See copy
attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
PROJECT LOCATION:
North side of 9th Street from the Old Spur Track alignment to Hellman Avenue and the east side of Baker Avenue from
8th Street to 9th Street
TYPE OF WORK: Construct curb, gutter,sidewalk, and install street lights
Estimated Cost State Funds Matching Funds
STATE $256,900.00 LOCAL OTHER
$305,600.00 $48,700.00 $0.00
CITY OF RA 0 CUCAMONGA STATE OF CALIFORNIA
Department of Transporta 'on
By
B
Title i'i c r "a
Chief, Office of Proje t Implementation
Division of Local Assistance
Date
• Date A
Attest
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer _ b L— Date $256.900.00
Program Supplement 00-229S-K90-SERIAL
Resolution No. 13-034 - Page 3 of 12
STATE OF CALIFORNIA.DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF(REV.01/2010)
TO: STATE CONTROLLER'S OFFICE DATE PREPARED. PROJECT NUMBER:
Claims Audits 3/6/2013 0813000108
3301 "C"Street,Rm 404 REQUISITION NUMBER/CONTRACT NUMBER:
Sacramento,CA 95616 RQS 081300000379
FROM:
Department of Transportation
SUBJECT:
Encumbrance Document
VENDOR/ LOCAL AGENCY:
City of Rancho Cucamonga
CONTRACT AMOUNT:
$ 256,900.00
PROCUREMENT TYPE:
Local Assistance
CHAPTER STATUTES ITEM YEAR PEC/PECT COE/Category AMOUNT
21 2012 2660-102-042 2012/2013 2030010535 2620/0400 $ 256,900.00
ADA NQtil For individuals with sensorydisabilities,this document is available in alternate formats.For informabon,call(915)6546410 of TDD(916)-3880 or write
Records and Forms Management,1120 N.Street,MS-89,Sacramento,CA 95814,
Resolution No. 13-034 - Page 4 of 12
08-dBD-0-RCUC 02/26/2013
SR2SL-5420(022)
SPECIAL COVENANTS OR REMARKS
1. All obligations of STATE under the terms of this Agreement are subject to the
appropriation of resources by the Legislature and the encumbrance of funds under this
Agreement. Funding and reimbursement are available only upon the passage of the State
Budget Act containing these STATE funds.
2. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
3. ADMINISTERING AGENCY agrees to comply with Office of Management and Budget
(OMB) Circular A-87, Cost Principles for State and Local Governments, and 49 CFR,
Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments. Notwithstanding the foregoing, ADMINISTERING
AGENCY shall not be required to comply with 49 CFR, Part 18.36 (i), subsections (3), (4),
(5), (6), (8), (9), (12) and (13).
4. 1. This PROJECT is funded with State-Only funding from the Safe Route to School
(SR2S) Program.
2. ADMINISTERING AGENCY agrees to administer PROJECT in accordance with the
SR2S Program Guidelines under which the project was selected.
3. This PSA allows reimbursement of eligible PROJECT expenditures to the
ADMINISTERING AGENCY for which the SR2S State funds are allocated. The effective
State allocation date establishes the eligibility date for the ADMINISTERING AGENCY to
start reimbursable work. Any work performed prior the the effective allocation date is not
eligible for reimbursement from the SR2S funds.
Program Supplement 00-2295-K90-SERIAL
Resolution No. 13-034 - Page 5 of 12
08-SBD-0-RCUC 0212612013
Sl 1?SL-5420(022)
SPECIAL COVENANTS OR REMARKS
4. ADMINISTERING AGENCY agrees that SR2S funds available for reimbursement will
be limited to the amount allocated and encumbered by the STATE consistent with the
scope of work in the STATE approved application. Funds encumbered may not be used
to increase the scope of work after a project is awarded for construction unless approved
by the Statewide SR2S Coordinator prior to performing work. Future allocations of SR2S
funds will be encumbered by use of a STATE approved Allocation Letter and Finance
Letter.
5. ADMINISTERING AGENCY agrees to the program delivery and reporting
requirements established for the applicable SR2S Program funding cycle.
6. ADMINISTERING AGENCY agrees to provide contract award information to the State
within 60 days of the award and prior to submitting the first invoice for construction of this
PROJECT. The required Construction Contract Award Information is listed at the
Caltrans Safe Routes to School (SR2S) Project Implementation web site:
http:www.dot.gov/hq/LocalPrograms/saferoutes/sr2s_instruct.htm
7. The ADMINISTERING AGENCY agrees to follow all relevant State laws and
requirements including the California Environmental Quality Act (CEQA).
8. The ADMINISTERING AGENCY agrees to submit the "Final Report of Expenditures"
to the DLAE within six (6) months of project completion in accordance with Section 17.5
of the Local Assistance Procedures Manual (LAPM).
Program Supplement 00-2295-K90-SERIAL
Resolution No. 13-034 - Page 6 of 12
DEPARTMENT OF TRANSPORTATION FINANCE LETTER Date: 04/30/2013
DIVISION OF ACCOUNTING A enc: 08-SBD-0-RCUC
LOCAL PROGRAM ACCOUNTING BRANCH Pro ect No: SR2SL-5420(022)
EA No:
Attention: City of Rancho Cucamonqa
....-_..-_. . . . . . - — - - --
FINANCE ITEMSTPRO HATA dR�TOTAI COST PART.d08T STATE FUND9 LOCALFU OTHER FUNDS
LUMP SUM OF WORK � r
AgencyP
--ra—limin--a-ryy' Eng----—In eeri- r - -- —
( ng Ez30oo 0o 523.a00 Da Eo otl 523 000 od soot
, Contract liemson
n `t � [.. .. ° .+'.x7:.15 �. .
�-Fed.Partic: Constructi52<530000 $245900 o0 5233800 d 51770000 $000 N I
O
Agency Construction - 5
$25,00000 $25,00000 5000 $25.00000 $000 aN
_ Englneering - M
n. 'z s S '""`�-' ;"r^ e fin'" k. ',r✓ t r.9+ a
Other 535.70000 E35,30000 $23,300.00 $12,0000 $0.00 Cl)
Totals: 532--a"a00.ti0"—Y3iE;A0o.0o`-52se,eoo-oo s71,7oa.00---$0.00
100.00% This Finance Letter was created based on specific financial information provided by the responsible local agency.The following o
encumbrance history is prepared by Local Assistance Accounting Office and Is provided here for local agency's Information and action. Z
O
Signature: ✓� � ,//��e,["�/,/ For questions regarding finance letter,contact: j
Title: HO Local Assistance Area Engineer Printed Name: Patrick Louie
----------------------------- Telephone No: (916)653-7349
Remarks: Construction includes$22,300 for Contingenices; Other=Public Outreach&Education. Reimbursement ratio=78.1%.
ACCOUNTING INFORMATION SR2SL-5420(022)
Adv.Prof. ID Approp,Unit State Prog. Fed/State Encumbrance Amount Approp Year Expenditure Amount Ecumbrance Balance Reversion Date
2-0300-10-5-15.. - ---- --- -:
0813000108 13102-
i i $256,900.00 - � 1213 i $0.00 � $256,900.00 J-0-6-13-0/1 8
tloxr�acreo.
PROGRAM SUPPLEMENT NO. K91 Adv Project ID Date: February 26,2013
to 0813000107 Location: 08-SBD-0-RCUC
ADMINISTERING AGENCY-STATE AGREEMENT Project Number: SR2SL-5420(021)
FOR STATE FUNDED PROJECTS NO 00229S E.A. Number:
Locode: 5420
This Program Supplement, effective2/27/s' hereby adopts and incorporates into the Administering Agency-State
Agreement No. 00229S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and
the STATE with an effective date of 07/01109 and is subject to all the terms and conditions thereof. This PROGRAM
SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of
Resolution No. j3'b3rf approved by the ADMINISTERING AGENCY on 0LJ/04'2013(Seecopy
attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project,Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
PROJECT LOCATION:
Various locations along Etiwanda Avenue from Base Line Road to north of Victoria Street
TYPE OF WORK: Construct curb, gutter, sidewalk, curb ramps, and install flashing
beacons
Estimated Cost State Funds Matching Funds
STATE $241,700.00 LOCAL OTHER
$313,880.00 $72,180.00 $0.00
CITY OF RANCHO CUCAMONGA STATE OF CALIFORNIA
Departmen of Transport on
By — �-- / By
Title ��� �5 �^ ^ iwhief, Office of Proje Implementation
Zl Division of Local Assistance
Date �
Date
Attest �+� � 2!
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer Date 3 E' �� $241.700.00
Program Supplement 00-229S-K91-SERIAL
Resolution No. 13-034 - Page 8 of 12
'TATE'OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF(REV.01/2010) -
TO: STATE CONTROLLER'S OFFICE DATE PREPARED: PROJECT NUMBER:
Claims Audits 3/6/2013 0813000107
3301 "C"Street,Rm 404 REQUISITION NUMBER/CONTRACT NUMBER:
Sacramento,CA 95816 RQS 081300000380
FROM:
Department of Transportation
SUBJECT:
Encumbrance Document
VENDOR/ LOCAL AGENCY:
CITY OF RANCHO CUCAMONGA
CONTRACT AMOUNT: -
$ 241,700.00
PROCUREMENTTYPE:
Local Assistance
CHAPTER STATUTES ITEM YEAR PEC/PECT COE/Category AMOUNT
21 2012 2660-102-042 2012/2013 2030010535 2620/0400 $ 241.700.00
ADA Notll For individuals with sensory disabilities,this document is available in alternate formats.For information,call(915)654-6410 of TDD(916)-3880 or write
Records and Forms Management,1120 N.Street,MS-89,Sacramento,CA 95814.
Resolution No. 13-034 - Page 9 of 12
OMBD70-RCUC 02/26/2013
S1i2SL-5420(021)
SPECIAL COVENANTS OR REMARKS
1. All obligations of STATE under the terms of this Agreement are subject to the
appropriation of resources by the Legislature and the encumbrance of funds under this
Agreement. Funding and reimbursement are available only upon the passage of the State
Budget Act containing these STATE funds.
2. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
3. ADMINISTERING AGENCY agrees to comply with Office of Management and Budget
(OMB) Circular A-87, Cost Principles for State and Local Governments, and 49 CFR,
Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments. Notwithstanding the foregoing, ADMINISTERING
AGENCY shall not be required to comply with 49 CFR, Part 18.36 (i), subsections (3), (4),
(5), (6), (8), (9), (12) and (13).
4. 1. This PROJECT is funded with State-Only funding from the Safe Route to School
(SR2S) Program.
2. ADMINISTERING AGENCY agrees to administer PROJECT in accordance with the
SR2S Program Guidelines under which the project was selected.
3. This PSA allows reimbursement of eligible PROJECT expenditures to the
ADMINISTERING AGENCY for which the SR2S State funds are allocated. The effective
State allocation date establishes the eligibility date for the ADMINISTERING AGENCY to
start reimbursable work. Any work performed prior the the effective allocation date is not
eligible for reimbursement from the SR2S funds.
Program Supplement 00-229S-K91-SERIAL
Resolution No. 13-034 - Page 10 of 12
08-SBD-0-RCUC 02/26/2013
.SR2StS420(021)
SPECIAL COVENANTS OR REMARKS
4. ADMINISTERING AGENCY agrees that SR2S funds available for reimbursement will
be limited to the amount allocated and encumbered by the STATE consistent with the
scope of work in the STATE approved application. Funds encumbered may not be used
to increase the scope of work after a project is awarded for construction unless approved
by the Statewide SR2S Coordinator prior to performing work. Future allocations of SR2S
funds will be encumbered by use of a STATE approved Allocation Letter and Finance
Letter.
5. ADMINISTERING AGENCY agrees to the program delivery and reporting
requirements established for the applicable SR2S Program funding cycle.
6. ADMINISTERING AGENCY agrees to provide contract award information to the State
within 60 days of the award and prior to submitting the first invoice for construction of this
PROJECT. The required Construction Contract Award Information is listed at the
Caltrans Safe Routes to School (SR2S) Project Implementation web site:
hftp:www.dot.gov/hq/Loca[Programs/saferoutes/sr2s—instruct.htm
7. The ADMINISTERING AGENCY agrees to follow all relevant State laws and
requirements including the California Environmental Quality Act (CEQA).
8. The ADMINISTERING AGENCY agrees to submit the "Final Report of Expenditures"
to the DLAE within six (6) months of project completion in accordance with Section 17.5
of the Local Assistance Procedures Manual (LAPM).
Program Supplement 00-2295-K91-SERIAL
Resolution No. 13-034 - Page 11 of 12
DEPARTMENT OF TRANSPORTATION FINANCE LETTER Date: 04/30/2013
DIVISION OF ACCOUNTING Agencv: 08-SBD-0-RCUC
LOCAL PROGRAM ACCOUNTING BRANCH Protect No: SR2SL-5420(021)
EA No:
Attention: City of Rancho Cucamonga
- FINANCE ITEMS ---------
. PRO RATA OR TOTAL CDST PART.COST STATE FUNDS LOCAL FUNDS -i5 N FUNDS
LUMP SUM OF WORK
. ..._ _ _-,___..._.__
Agen_y_Preimi_n__ Eng_inee-ri—ng � $sBe000 $—se__S_o_000 $0.01 $56900o�
—a
$000
,Contract Items J i+ I; Sk �. " I�xa ,� s�' '.a"ii"`j y�,c'Cl �.rrryigy. "r, �'•�: �zay'S''�'`+i
Fed.Panic Construction $25d 980001 $254980001 $2198000 $351800 E00
04
r'i her}.e ;�b rt as �.4 kr k"4 xa q iµ,�' 'Jgrtli 51rti ' hl'" 1br"Sx `'�+`Flnr'�"at r"$ 4it .G O
04
AgencyConstruction $28000001 $25000001 $000 Els Doo Oo Eoo
Engines nn
"$s rau+n' 1J �.xs '$ (' '-"k`*° 4 m
>F
gYn,
e^ W,a�m, ' �'*ti•,[.$") �e1 43p en ,ypa_r}`d
An
.. .__.e .. .. ._ .— —. e
Other f $33,900 $33,90000 $21,8000 $1200000 $D0d r
�- -- -- . L - --- 4 - - - - 1- --- v
Totals: $370.780.0 $370,78000 $2dlado oo f7i9,aeo.Uo 80.00 (`')
—'----I --I— I -----1 -- O
100.00% This Finance Letter was created based on specific financial information provided by the responsible local agency.The following
encumbrance history is prepared by Local Assistance Accounting Office and is provided here for local agency's information and action. o
z
Signature: '� For questions regarding finance letter,contact: p
Title: 9 Printed Name: Partrick Louie
HQ L
— ocal Assistance Area Engineer N
--------------------------------- Telephone No: (916)653-7349
N
Remarks: Construction includes$23,180 for contingencies Other=Public Outreach and Education. Reimbursement ratio=65J%.
. .... _...------._._.__.----- —'---------------------'------- --
_-- _ ^- SR2SL-5420(021) -_
ACCOUNTING INFORMATION
Adv.Proj.ID Approp.Unit State Prog. Fed/State Encumbrance Amount Approp Year Expenditure Amount Ecumbrance Balance Reversion Date
r-
08---1-107 IL 13102 i ----0535 L_ 1213 $0.00
_ ___ $241,700.00 _� _ $241_700_00 _ 06/30/18