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HomeMy WebLinkAbout12/02/06 (Min) Library Board Foundation CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meering A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, February 6, 2012, in the Tri-Communities Room, located at located at the City of Rancho Cucamonga at 10500 Civic Center Drive,Rancho Cucamonga,California. The meeting was called to order at 6:03 p.m. Present were Members Akahoshi, Davies, Gilfry, Gonzalez, Leal, Pachon and White. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report: November and December, 2011. MOTION: Moved by Member Pachon to approve the Treasurer's Reports for November and December,2011, seconded by Member Akahoshi,motion carried, 7-0-4(with Amsler, Filippi,May and Melillo absent). B2. Approval of Minutes: November, December 5, 2011 and January 2, 2012. MOTION: Moved by Member Davies to approve the minutes, seconded by Member Gonzalez, motion carried, 7-04 (with Amsler, Filippi, May and Melillo absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu,Library Director,presented an oral report on the status ofthe Redevelopment Agency with the Members. Member Davies inquired the age of the computers that staff had looked at replacing. Library Director Karatsu stated that the computers for the Biane Library were purchased in 2005. Library Foundation Board Minutes February 6, 2012 Page 2 Member Pachon asked what the cost would be to replace the computers in the Tech Center. Library Director Karatsu stated that the cost would be approximately$20,000. Member Pachon asked what the procedure would be for the Library Foundation Board to replace the computers. She requested staff to research and update the Board at the next meeting. Michelle Perera,Assistant Library Director,stated the Cultural Arts Night,Black History Month will be presented on Friday,February 10, at 7 p.m. at the Biane Library. She reviewed the events for the evening with the Board. She handed out tickets for the event to the Members. Assistant Library Director Perera presented an oral report updating the Board on the Staff Innovation Grant. She reviewed the training sessions and process that has been completed so far. She reviewed the grant"pitches" with the Members. Library Director Karatsu stated that a progress report will be presented by the Library staff on the individual grants from the SIF. Robert Karatsu, Library Director, updated the Board on the Rancho KIDS V Grant, PALs across California. D BOARD BUSINESS D1. Potential new members for Library Foundation Board. Discussion led by President Leal President Leal opened the discussion with the Members on recruiting new Library Foundation Members. After the discussion,the Foundation Members decided to invite potential new members to attend the March 5 meeting. Library staff will send out the application form to the Board Members. D2. Ad-hoc sub-committee reorganization and breakdown. Discussion led by President Leal. President Leal passed out a new ad hoc sub-committee list with the Members. She reviewed changes with the Board. Member Pachon reminded the Members about costs associated with the use of the Lewis Family Playhouse. She expressed concern and caution in over extending the Members time and resources. J Library Foundation Board Minutes February 6, 2012 Page 3 Member Pachon stated that she preferred to have the strategic planning and board development prior to the updating of the ad hoc sub-committee list. Member Gonzalez left at 7:08 p.m. President Leal stated that the strategic planning process could take six (6) to eight (8) months to complete. She stated she would like to complete the ad hoc sub-committee reorganization now and then update the list after the strategic planning. Library Director Karatsu stated that the discussion tonight from staffs' prospection was good---the Members were stepping back and reviewing who they are. The Library Foundation Board is contemplating who they are, where they are going and what they want to do. Robert Karatsu,Library Director,suggested involving the new members, so that they are involved in the decisions and being a part of the direction the Library Foundation plans on going. D3. Strategic Planning for Library Foundation Board. Discussion led by President Leal Member Pachon stated she had sent a draft on strategic planning to President Leal. President Leal tabled the item for the next meeting. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING El. Needs assessment for computers for the Tech Center E2. Potential New Members E3. Update on ad hoc sub-committees E4. PAL meeting assessment E5. Strategic Planning E6. 2013 Telethon Date ET Staff Innovation Fund Grant F. COMMUNICATIONS FROM THE PUBLIC None were presented. Library Foundation Board Minutes February 6, 2012 Page 4 G. ADJOURNMENT MOTION: Moved by Member Akahoshi to adjourn,seconded by Member White,motion carried,6- 0-5 (with Amsler,Filippi, Gonzalez, May and Melillo absent). The meeting adjourned at 7:45 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: March 5, 2012