HomeMy WebLinkAbout12/03/05 (Min) Library Board Foundation CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, March 5, 2012, in the Tri-Communities Room, located at located at the City of Rancho
Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga,California. The meeting was called
to order at 6:08 p.m. Present were Members Akahoshi, Amsler, Davies, Gilfry, Leal, May, Pachon
and White.
Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia,
Administrative Secretary, were present.
B. CONSENT CALENDAR
B1. Approval of Library Foundation Treasurer's Report: January, 2012.
MOTION: Moved by Member Davies to approve the Treasurer's Reports for January, 2012,
seconded by Member Pachon, motion carried, 8-0-3 (with Filippi, Gonzalez and Melillo absent).
B2. Approval of Minutes: February 6, 2012 (Amsler and May abstained).
MOTION: Moved by Member Davies to approve the minutes, seconded by Member White,motion
carried, 6-0-3-2 (with Filippi, Gonzalez and Melillo absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Library Status Update: Oral report by Robert Karatsu, Library Director.
Michelle Perera,Assistant Library Director,reviewed the Cultural Arts Night, Black History Month
which was held on Friday, February 10, at 7 p.m. at the Biane Library with the Board. She stated
that there were approximately 350 attendees to the event. Library staff received a card from one of
the attendees after the event. The attendee stated their appreciation of the event and thanked library
staff.
Assistant Library Director Perera stated that staff from the Community Services Playhouse had given
coupons to be handed out to attendees of the event for the performance on Friday, February 24 of
Ladysmith Black Mambazo.
Library Foundation Board Minutes
March 5, 2012
Page 2
Robert Karatsu,Library Director, updated the Members on the status of the Redevelopment Agency.
D BOARD BUSINESS
DI. Update on ad hoc sub-committees and ad hoc sub-committees restructuring. Discussion led
by President Leal.
President Leal reviewed the Library Foundation ad hoc sub-committees spreadsheet on page 14 and
15 with the Members. She also reviewed the draft template on page 16 with the Members. The
drafts can be reviewed and flushed out more at each individual ad hoc sub-committee meeting.
MOTION: Moved by Member Amsler to approve the reorganization of the ad hoc sub-committees,
seconded by Member White, motion carried, 8-0-3 (with Filippi, Gonzalez and Melillo absent).
Member Davies presented an oral update on the PR ad hoc sub-committee to the Members.
Information was on page 17 of the agenda packet.
Member Akahoshi presented an oral update on the Schools ad hoc sub-committee to the Board.
D2. Needs assessment for computers for the Tech Center at Biane Library. Oral report by Robert
Karatsu, Library Director.
Robert Karatsu, Library Director, presented an oral report to the Board on the status of the computers
for the Tech Center.
D3. Future Dates for Foundation Events. Discussion led by President Leal and Michelle Perera,
Assistant Library Director.
President Leal asked Assistant Library Director Perera to share the future dates for Foundation
Events with the Board.
Assistant Library Director Perera stated that after a meeting scheduled with library staff and the
Gilfrys, the date of December 16, 2012, for the Gilfry Family Event was decided upon. The event
will be listed in the Lewis Family Playhouse 2012/2013 Season Brochure.
Michelle Perera, Assistant Library Director, stated that the dates for the Telethon will be April 19 to
21, 2013.
Library Foundation Board Minutes
March 5, 2012
Page 3
D4. Expiring terms on Library Foundation Board. Oral report by Robert Karatsu, Library
Director.
Library Director Karatsu stated Members that have June 2012 as their end of term date will be
receiving an e-mail from him.
D5. Strategic planning for Library Foundation Board. Staff report attached. Discussion led by
President Leal and Michelle Perera, Assistant Library Director.
Assistant Director Perera reviewed the proposal from Patchett and Associates.
After discussion the Members made the following motion.
MOTION: Moved by Member Pachon to approve the proposal, seconded by Member Akahoshi,
motion carried, 8-0-3 (with Filippi, Gonzalez and Melillo absent).
Michelle Perera,Assistant Library Director,stated that library staff will coordinate via a Doodle poll
to determine the date that works best for the Library Foundation Members.
D6. Possible by-laws revisions for Library Foundation Board. Discussion led by President Leal.
President Leal asked Members to please review the By-laws to see if there were any changes needed.
She requested the Members that if they had any suggestions to please send her an e-mail. She also
requested the By-laws to be sent electronically to the Board.
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E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
El. Potential New Members
E2. By-laws
E3. Staff Innovation Fund Grants
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F. COMMUNICATIONS FROM THE PUBLIC
None were presented.
Library Foundation Board Minutes
March 5, 2012
Page 4
G. ADJOURNMENT
MOTION: Moved by Member May to adjourn,seconded by Member Amsler,motion carried,8-0-3
(with Filippi, Gonzalez and Melillo absent). The meeting adjourned at 7:05 p.m.
Respectfully submitted,
Tina Gilfry
Secretary, Library Foundation Board
Prepared by,
Vivian Garcia
Administrative Secretary
Approved: April 2, 2012